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12-14-2020 COW Agenda and Packet
Committee of the Whole Workshop of the President and the Board of Trustees Monday, December 14, 2020 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom/Virtual Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Committee of the Whole Workshop held on November 9, 2020. 11-09-2020 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) - •Please email public comments by Monday, December 14, 2020 at 3:00 p.m. to publiccomments@goplainfield.com, please note Public Comments in the email subject line. •Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. •Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. F.WORKSHOP F.1.PAVILLION COMMUNITY CONCEPT REVIEW Staff and the applicant are seeking input and direction from the Village Board on a proposed mixed-use, age-restricted development at the southwest corner of Route 59 and Renwick Road. The proposed project includes a combination of single-family detached, duplex and townhome units, a senior living campus and an integrated retail and restaurant node. Pavillion Staff Report Pavillion Staff Report Attachments F.2.RIVERFRONT MASTER PLAN UPDATE 1 Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 The Riverfront Master Plan consultants, Applied Ecological Services and Houseal Lavigne, will provide an update on the Village’s community outreach efforts and present concepts for the Plainfield Riverfront. F.3.2021-2022 DRAFT FISCAL YEAR BUDGET Staff will present the draft FY22 Police Department budget. 2021-2022 Draft Police Division Budget Detail Police Expense Budget Performance Report 12-10-2020 REMINDERS - •December 15 Plan Commission – 7:00 p.m. •December 21 Village Board Meeting – 7:00 p.m. •December 28 Next Committee of the Whole Workshop – 7:00 p.m. 2 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on November 9, 2020 Boardroom/Virtual Trustee Wojowski called the meeting to order at 7:00 p.m. Board Present: Trustee Larson, Trustee Wojowski, Trustee Benton, Trustee Bonuchi, Trustee Calkins, and Trustee Kalkanis. Board Absent: Mayor Collins. Others Present: Brian Murphy, Village Administrator; Michelle Gibas, Village Clerk; Allen Persons, Public Works Director; Jon Proulx, Planning Director; Lonnie Spires, Building Official; and Traci Pleckham, Management Services Director. Trustee Bonuchi moved to appoint Trustee Wojowski as this evening’s Chair. Second by Trustee Calkins. Vote by roll call. Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes; Calkins, yes; Kalkanis, yes. 6 yes, 0 no. Motion carried. Trustee Larson moved to approve the Minutes of the Special Meeting and Committee of the Whole Workshop held on October 26, 2020. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Trustee Wojowski Inquired about some police activity that occurred today. Administrator Murphy gave an update on the officers involved and reported that the suspect is in custody. Inquired about the Governor’s enhanced mitigation for our region that go into effect on Wednesday, November 11, 2020. Administrator Murphy reviewed the Governor’s Tier 2 mitigation restrictions. TRUSTEE COMMENTS Trustee Larson: Inquired if the Village sent the FOIA requests to the Will County Health Department. Administrator Murphy stated the Village has a meeting with officials and will wait until after the meeting to file a FOIA requests if necessary. Thanked all the officers and first responders involved in today’s incident. Trustee Bonuchi thanked all the officers and first responders involved in today’s incident. PUBLIC COMMENTS Clerk Gibas noted that one (1) public comment was submitted: Lori Langhamer submitted an email expressing concern regarding parking on Penn Road. WORKSHOP 1)ZONING CODE UPDATES REGARDING SPECIAL USES Mr. Jon Proulx, Planning Director, stated that staff is proposing changes to how a variety of uses are regulated in the Permitted Use Matrix of the Zoning Code. Specifically, staff is proposing the addition of a use category for banquet facilities, businesses that require special use approval, and to shift uses for personal services such as salons and spas from requiring a special use approval to being permitted by right. There was some general discussion regarding personal service businesses and to continue a special use requirement for massage only businesses. 3 Village of Plainfield Committee of the Whole Meeting Minutes – November 9, 2020 Page 2 Mr. Proulx stated that staff is also proposing to incorporate some additional minor revisions including patios as a permitted encroachment, sign code modification for businesses with Interstate frontage, and regulations for food truck permits There were no objections to the proposed patio or sign code modifications. There was some general discussion regarding food trucks. Trustee Bonuchi stated that food trucks can not be in direct competition with licensed food establishments. Trustee Benton suggested an approval process for food trucks. Trustee Wojowski suggested regulations for food trucks in downtown. Trustee Calkins stated that there should be regulations for food trucks and indicated that they should be permitted for neighborhood events. 2) YEAR 2020 TAX LEVY Mrs. Traci Pleckham reviewed the proposed 2020 tax levy calculations. Mrs. Pleckham stated that staff is proposing to maintain the 2019 tax levy rate of .4669. Mrs. Pleckham pointed out that the levy rate has remained unchanged for the past 7 years. The 2020 levy represents a total request of $7,400,000.00; however, the actual dollar amount the Village will receive is anticipated to be less. The Village’s portion of the 2019 tax levy was 5.50%. Mrs. Pleckham reviewed the tax levy timeline and noted that a public hearing will be held at the December 7, 2020 Village Board Meeting. Trustee Wojowski stated that he would like to see the tax levy rate lowered. 3) 2021-2022 DRAFT FISCAL YEAR BUDGET Mrs. Traci Pleckham gave an overview of the proposed 2021-2022 budgets for Village’s Miscellaneous Funds including MFT, Bond & Interest, Tort Immunity, Audit, Police Pension, DARE, TIF, and Alcohol Enforcement. Trustee Wojowski read the reminders. Trustee Larson moved to adjourn. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:05 p.m. Michelle Gibas, Village Clerk 4 5 6 0.15AERIAL OVERLAY - PAVILLION CONCEPT0.3 miles00.15(scale approximate)7 8 9 10 11 Pavillion of Plainfield –Community Features and Benefits Pavillion Resort Communities 12 Pavillion Resort Communities Community Core 13 Pavillion Resort Communities Solo, Duet and Recreation 14 15 16 17 18 19 20 21 22 23 24 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 05 - Police Department Division 02 - Administration Program EXPENSE 1005 Salaries-Full Time 337,760.00 .00 337,760.00 .00 .00 206,293.28 131,466.72 61 311,250.12 1015 Salaries-Part Time 35,875.00 .00 35,875.00 .00 .00 19,922.79 15,952.21 56 32,368.92 1800 Salaries-Overtime 1,000.00 .00 1,000.00 .00 .00 82.40 917.60 8 1,095.98 2000 FICA 23,227.00 .00 23,227.00 .00 .00 13,678.85 9,548.15 59 19,966.45 2001 Medicare 5,432.00 .00 5,432.00 .00 .00 3,199.19 2,232.81 59 4,761.10 2010 IMRF 25,156.00 .00 25,156.00 .00 .00 13,564.04 11,591.96 54 19,397.06 2020 Employee Insurance 71,539.00 .00 71,539.00 .00 .00 46,605.06 24,933.94 65 63,829.54 2025 Deferred Comp. Contribution 8,000.00 .00 8,000.00 .00 .00 .00 8,000.00 0 6,135.11 3000 Travel/Training 7,000.00 .00 7,000.00 .00 .00 3,281.03 3,718.97 47 4,891.32 3001 Education/School 3,000.00 .00 3,000.00 .00 .00 3,000.00 .00 100 3,511.16 3015 IL Unemployment Insurance 20,000.00 .00 20,000.00 .00 .00 9,973.38 10,026.62 50 18,788.10 4000 Telephone/Internet 1,092.00 .00 1,092.00 41.66 .00 304.61 787.39 28 627.24 4005 Cellular Phones/Pagers 720.00 .00 720.00 .00 .00 272.57 447.43 38 734.18 5005 Office Supplies/Postage 8,000.00 .00 8,000.00 440.27 .00 2,910.36 5,089.64 36 6,460.97 5010 Replacement Supplies 3,500.00 .00 3,500.00 .00 .00 221.22 3,278.78 6 1,836.81 5015 Dues & Subscriptions 5,000.00 .00 5,000.00 (40.00).00 3,617.45 1,382.55 72 3,263.99 5020 Gas/Oil/Mileage/Carwash 3,700.00 .00 3,700.00 .00 .00 639.83 3,060.17 17 5,278.33 5095 Uniforms/Clothing 1,800.00 .00 1,800.00 3.93 .00 1,775.81 24.19 99 2,514.97 8035 Maintenance Contracts/Lease 6,709.00 .00 6,709.00 149.83 .00 2,415.86 4,293.14 36 6,546.80 8040 Custodian 60,000.00 .00 60,000.00 780.27 .00 33,583.57 26,416.43 56 64,490.60 8060 Vehicle Maintenance 2,500.00 .00 2,500.00 .00 .00 494.24 2,005.76 20 650.84 8135 Contractual Services 28,000.00 .00 28,000.00 282.50 9,943.75 4,319.25 13,737.00 51 4,759.87 EXPENSE TOTALS $659,010.00 $0.00 $659,010.00 $1,658.46 $9,943.75 $370,154.79 $278,911.46 58%$583,159.46 Division 02 - Administration Program Totals ($659,010.00)$0.00 ($659,010.00)($1,658.46)($9,943.75)($370,154.79)($278,911.46)58%($583,159.46) Division 51 - Police Patrol EXPENSE 1005 Salaries-Full Time 4,142,260.00 .00 4,142,260.00 .00 .00 2,457,497.00 1,684,763.00 59 4,258,971.40 1015 Salaries-Part Time .00 .00 .00 .00 .00 8,970.72 (8,970.72)+++261,624.15 1800 Salaries-Overtime 250,000.00 .00 250,000.00 .00 .00 118,451.49 131,548.51 47 291,642.35 2000 FICA 272,320.00 .00 272,320.00 .00 .00 158,516.32 113,803.68 58 288,235.33 2001 Medicare 63,687.00 .00 63,687.00 .00 .00 37,072.34 26,614.66 58 67,923.89 2010 IMRF 45,993.00 .00 45,993.00 .00 .00 9,626.52 36,366.48 21 40,871.76 2011 Employer Pension Contributions 1,580,000.00 .00 1,580,000.00 .00 .00 1,562,663.30 17,336.70 99 1,297,307.64 2020 Employee Insurance 606,620.00 .00 606,620.00 .00 .00 420,869.15 185,750.85 69 659,918.32 2025 Deferred Comp. Contribution 130,000.00 .00 130,000.00 .00 .00 .00 130,000.00 0 115,354.70 3000 Travel/Training 41,240.00 .00 41,240.00 (9.00).00 8,385.72 32,854.28 20 38,592.43 4000 Telephone/Internet 13,604.00 .00 13,604.00 519.03 .00 17,378.93 (3,774.93)128 40,594.68 Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 1 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 25 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 05 - Police Department Division 51 - Police Patrol EXPENSE 4005 Cellular Phones/Pagers 20,844.00 .00 20,844.00 .00 .00 3,268.21 17,575.79 16 5,853.15 5005 Office Supplies/Postage 13,500.00 .00 13,500.00 83.86 1,126.50 4,019.83 8,353.67 38 14,333.02 5010 Replacement Supplies 17,000.00 .00 17,000.00 17.96 .00 12,449.66 4,550.34 73 16,250.42 5015 Dues & Subscriptions 3,900.00 .00 3,900.00 .00 .00 212.50 3,687.50 5 885.46 5020 Gas/Oil/Mileage/Carwash 61,000.00 .00 61,000.00 336.00 .00 35,350.56 25,649.44 58 96,473.35 5068 K-9 Unit 4,000.00 .00 4,000.00 .00 .00 5,416.27 (1,416.27)135 5,262.15 5095 Uniforms/Clothing 44,900.00 .00 44,900.00 3,008.67 2,907.00 40,268.34 1,724.66 96 52,836.68 5100 Ammunition/Weapons 28,000.00 .00 28,000.00 148.99 .00 7,567.50 20,432.50 27 24,227.28 5115.001 Traffic Program .00 .00 .00 .00 .00 .00 .00 +++13,161.44 5115.004 Community Programs-Explorer Program 5,000.00 .00 5,000.00 .00 .00 1,958.99 3,041.01 39 .00 8003 Radio Maintenance 2,000.00 .00 2,000.00 .00 .00 48.31 1,951.69 2 .00 8035 Maintenance Contracts/Lease 19,275.00 .00 19,275.00 149.83 .00 946.64 18,328.36 5 14,521.18 8060 Vehicle Maintenance 46,970.00 .00 46,970.00 464.76 .00 39,188.93 7,781.07 83 73,943.31 8069 Bike Unit 3,500.00 .00 3,500.00 .00 .00 3,384.90 115.10 97 5,806.06 8135 Contractual Services 16,000.00 .00 16,000.00 .00 .00 13,102.87 2,897.13 82 12,478.92 8265 Contractual Services-Wescom 608,000.00 .00 608,000.00 50,583.44 .00 404,667.52 203,332.48 67 601,421.04 8267 Animal Control 9,000.00 .00 9,000.00 400.00 .00 1,210.00 7,790.00 13 7,060.00 EXPENSE TOTALS $8,048,613.00 $0.00 $8,048,613.00 $55,703.54 $4,033.50 $5,372,492.52 $2,672,086.98 67%$8,305,550.11 Division 51 - Police Patrol Totals ($8,048,613.00)$0.00 ($8,048,613.00)($55,703.54)($4,033.50)($5,372,492.52)($2,672,086.98)67%($8,305,550.11) Division 52 - Police Administration EXPENSE 1005 Salaries-Full Time 1,856,123.00 .00 1,856,123.00 .00 .00 1,068,876.84 787,246.16 58 1,018,858.07 1800 Salaries-Overtime 120,000.00 .00 120,000.00 .00 .00 60,269.89 59,730.11 50 58,667.79 2000 FICA 122,520.00 .00 122,520.00 .00 .00 69,639.30 52,880.70 57 64,641.65 2001 Medicare 28,654.00 .00 28,654.00 .00 .00 16,286.57 12,367.43 57 15,117.82 2010 IMRF 14,840.00 .00 14,840.00 .00 .00 7,868.60 6,971.40 53 6,765.93 2020 Employee Insurance 330,749.00 .00 330,749.00 .00 .00 198,279.86 132,469.14 60 176,356.69 2025 Deferred Comp. Contribution 55,000.00 .00 55,000.00 .00 .00 .00 55,000.00 0 46,029.99 3000 Travel/Training 23,800.00 .00 23,800.00 .00 .00 1,246.23 22,553.77 5 9,974.59 4000 Telephone/Internet 1,404.00 .00 1,404.00 53.57 .00 392.44 1,011.56 28 731.28 4005 Cellular Phones/Pagers 12,924.00 .00 12,924.00 .00 .00 6,385.55 6,538.45 49 11,675.50 5005 Office Supplies/Postage 5,500.00 .00 5,500.00 147.99 .00 2,461.40 3,038.60 45 3,099.74 5010 Replacement Supplies 6,500.00 .00 6,500.00 .00 .00 3,330.09 3,169.91 51 1,125.29 5015 Dues & Subscriptions 4,970.00 .00 4,970.00 .00 .00 2,649.47 2,320.53 53 3,922.65 5020 Gas/Oil/Mileage/Carwash 40,000.00 .00 40,000.00 157.25 .00 7,593.79 32,406.21 19 16,888.24 5040.002 Crime Scene/Evidence Tech Supply 5,000.00 .00 5,000.00 631.47 .00 4,704.65 295.35 94 6,482.79 Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 2 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 26 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 05 - Police Department Division 52 - Police Administration EXPENSE 5095 Uniforms/Clothing 12,800.00 .00 12,800.00 126.95 .00 10,003.92 2,796.08 78 9,148.22 5115.002 Community Programs 8,500.00 .00 8,500.00 2,062.50 .00 5,072.50 3,427.50 60 .00 5115.003 Community Prog.-Alcohol/Tobacco 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 .00 5115.004 Community Programs-Explorer Program .00 .00 .00 (240.00).00 (240.00)240.00 +++11,961.90 8003 Radio Maintenance 28,500.00 .00 28,500.00 1,323.20 .00 13,044.50 15,455.50 46 1,325.60 8035 Maintenance Contracts/Lease 5,420.00 .00 5,420.00 149.83 .00 926.48 4,493.52 17 3,151.46 8060 Vehicle Maintenance 31,820.00 .00 31,820.00 611.30 .00 15,943.96 15,876.04 50 13,608.51 8245 D.A.R.E. Program 5,000.00 .00 5,000.00 .00 .00 3,076.16 1,923.84 62 .00 8246 Shop with a Cop 10,000.00 .00 10,000.00 .00 .00 2,900.00 7,100.00 29 .00 8250 Background Check Services 2,500.00 .00 2,500.00 50.00 .00 1,239.50 1,260.50 50 2,521.16 8268 Accreditation .00 .00 .00 .00 .00 .00 .00 +++4,595.00 EXPENSE TOTALS $2,735,024.00 $0.00 $2,735,024.00 $5,074.06 $0.00 $1,501,951.70 $1,233,072.30 55%$1,486,649.87 Division 52 - Police Administration Totals ($2,735,024.00)$0.00 ($2,735,024.00)($5,074.06)$0.00 ($1,501,951.70)($1,233,072.30)55%($1,486,649.87) Division 53 - Police Records EXPENSE 1005 Salaries-Full Time .00 .00 .00 .00 .00 6,175.42 (6,175.42)+++226,434.72 1015 Salaries-Part Time .00 .00 .00 .00 .00 1,277.36 (1,277.36)+++32,979.34 1800 Salaries-Overtime .00 .00 .00 .00 .00 .00 .00 +++4,310.19 2000 FICA .00 .00 .00 .00 .00 454.49 (454.49)+++16,489.34 2001 Medicare .00 .00 .00 .00 .00 106.29 (106.29)+++3,856.39 2010 IMRF .00 .00 .00 .00 .00 798.93 (798.93)+++26,695.85 2020 Employee Insurance .00 .00 .00 .00 .00 585.39 (585.39)+++31,404.61 2025 Deferred Comp. Contribution .00 .00 .00 .00 .00 .00 .00 +++10,181.59 3000 Travel/Training .00 .00 .00 .00 .00 .00 .00 +++876.61 4000 Telephone/Internet .00 .00 .00 .00 .00 .00 .00 +++731.28 5005 Office Supplies/Postage .00 .00 .00 .00 .00 .00 .00 +++8,945.65 5015 Dues & Subscriptions .00 .00 .00 .00 .00 .00 .00 +++50.00 5095 Uniforms/Clothing .00 .00 .00 .00 .00 .00 .00 +++961.21 8035 Maintenance Contracts/Lease .00 .00 .00 .00 .00 .00 .00 +++5,193.17 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $9,397.88 ($9,397.88)+++$369,109.95 Division 53 - Police Records Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($9,397.88)$9,397.88 +++($369,109.95) Division 54 - Seizure/Forfeiture EXPENSE 5012 Asset Seizure/Forfeiture Expense 225,000.00 .00 225,000.00 4,178.55 9,875.95 76,998.86 138,125.19 39 44,381.65 5012.030 Asset Seizure/Forfeture-Federal (DOJ Equitable Share).00 .00 .00 4,764.00 .00 9,344.00 (9,344.00)+++33,524.77 EXPENSE TOTALS $225,000.00 $0.00 $225,000.00 $8,942.55 $9,875.95 $86,342.86 $128,781.19 43%$77,906.42 Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 3 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 27 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 05 - Police Department Division 54 - Seizure/Forfeiture Totals ($225,000.00)$0.00 ($225,000.00)($8,942.55)($9,875.95)($86,342.86)($128,781.19)43%($77,906.42) Division 55 - Police Special Activities EXPENSE 1005.061 Salaries-Special Activities 32,513.00 .00 32,513.00 .00 .00 6,138.32 26,374.68 19 72,901.49 2000 FICA 2,016.00 .00 2,016.00 .00 .00 372.64 1,643.36 18 4,469.55 2001 Medicare 471.00 .00 471.00 .00 .00 87.16 383.84 19 1,066.64 5045 Mobile Field Force .00 .00 .00 .00 .00 .00 .00 +++959.55 EXPENSE TOTALS $35,000.00 $0.00 $35,000.00 $0.00 $0.00 $6,598.12 $28,401.88 19%$79,397.23 Division 55 - Police Special Activities Totals ($35,000.00)$0.00 ($35,000.00)$0.00 $0.00 ($6,598.12)($28,401.88)19%($79,397.23) Division 56 - Police Support Services EXPENSE 1005 Salaries-Full Time 978,189.00 .00 978,189.00 .00 .00 583,210.94 394,978.06 60 947,620.37 1015 Salaries-Part Time 302,219.00 .00 302,219.00 .00 .00 147,504.93 154,714.07 49 1,597.55 1800 Salaries-Overtime 56,000.00 .00 56,000.00 .00 .00 21,055.91 34,944.09 38 47,938.40 2000 FICA 82,857.00 .00 82,857.00 .00 .00 46,387.99 36,469.01 56 59,433.34 2001 Medicare 19,378.00 .00 19,378.00 .00 .00 10,848.77 8,529.23 56 14,010.24 2010 IMRF 13,010.00 .00 13,010.00 .00 .00 32,629.05 (19,619.05)251 4,955.78 2020 Employee Insurance 179,978.00 .00 179,978.00 .00 .00 105,906.38 74,071.62 59 163,409.84 2025 Deferred Comp. Contribution 41,000.00 .00 41,000.00 .00 .00 .00 41,000.00 0 28,752.46 3000 Travel/Training 8,710.00 .00 8,710.00 .00 .00 1,050.03 7,659.97 12 13,261.78 4000 Telephone/Internet 2,808.00 .00 2,808.00 107.13 .00 790.51 2,017.49 28 919.29 4005 Cellular Phones/Pagers 3,036.00 .00 3,036.00 .00 .00 1,137.58 1,898.42 37 2,786.54 5005 Office Supplies/Postage 13,600.00 .00 13,600.00 769.96 .00 4,414.69 9,185.31 32 3,031.79 5010 Replacement Supplies 4,700.00 .00 4,700.00 .00 .00 385.95 4,314.05 8 3,366.39 5015 Dues & Subscriptions 1,650.00 .00 1,650.00 .00 .00 222.50 1,427.50 13 654.00 5020 Gas/Oil/Mileage/Carwash 22,000.00 .00 22,000.00 6.00 .00 9,387.85 12,612.15 43 10,287.60 5095 Uniforms/Clothing 9,700.00 .00 9,700.00 569.53 .00 5,636.92 4,063.08 58 6,591.50 5115.001 Traffic Program 21,400.00 .00 21,400.00 .00 .00 10,389.60 11,010.40 49 .00 5115.002 Community Programs .00 .00 .00 .00 .00 .00 .00 +++4,661.81 5115.003 Community Prog.-Alcohol/Tobacco .00 .00 .00 .00 .00 .00 .00 +++24.13 8003 Radio Maintenance 500.00 .00 500.00 .00 .00 .00 500.00 0 16,619.72 8035 Maintenance Contracts/Lease 8,060.00 .00 8,060.00 299.66 .00 1,879.41 6,180.59 23 1,732.78 8060 Vehicle Maintenance 21,210.00 .00 21,210.00 .00 .00 8,440.22 12,769.78 40 10,431.20 8245 D.A.R.E. Program .00 .00 .00 .00 .00 .00 .00 +++4,999.18 8246 Shop with a Cop .00 .00 .00 12,000.00 .00 12,000.00 (12,000.00)+++14,755.00 8266 Chaplaincy Program 3,000.00 .00 3,000.00 .00 .00 118.50 2,881.50 4 2,880.16 8268 Accreditation 8,000.00 .00 8,000.00 .00 .00 4,595.00 3,405.00 57 .00 EXPENSE TOTALS $1,801,005.00 $0.00 $1,801,005.00 $13,752.28 $0.00 $1,007,992.73 $793,012.27 56%$1,364,720.85 Division 56 - Police Support Services Totals ($1,801,005.00)$0.00 ($1,801,005.00)($13,752.28)$0.00 ($1,007,992.73)($793,012.27)56%($1,364,720.85) Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 4 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 28 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 05 - Police Department Division 57 - Court Services EXPENSE 1005 Salaries-Full Time .00 .00 .00 .00 .00 5,269.25 (5,269.25)+++138,967.82 1015 Salaries-Part Time .00 .00 .00 .00 .00 851.29 (851.29)+++26,666.49 1800 Salaries-Overtime .00 .00 .00 .00 .00 .00 .00 +++43.22 2000 FICA .00 .00 .00 .00 .00 366.56 (366.56)+++9,808.70 2001 Medicare .00 .00 .00 .00 .00 85.73 (85.73)+++2,293.96 2010 IMRF .00 .00 .00 .00 .00 656.12 (656.12)+++16,401.35 2020 Employee Insurance .00 .00 .00 .00 .00 1,554.71 (1,554.71)+++40,813.00 2025 Deferred Comp. Contribution .00 .00 .00 .00 .00 .00 .00 +++7,398.84 3000 Travel/Training .00 .00 .00 .00 .00 .00 .00 +++612.36 4000 Telephone/Internet .00 .00 .00 .00 .00 .00 .00 +++702.45 5005 Office Supplies/Postage .00 .00 .00 .00 .00 .00 .00 +++5,741.22 5015 Dues & Subscriptions .00 .00 .00 .00 .00 .00 .00 +++10,352.74 5095 Uniforms/Clothing .00 .00 .00 .00 .00 .00 .00 +++154.52 8035 Maintenance Contracts/Lease .00 .00 .00 .00 .00 .00 .00 +++2,371.39 8065 Legal Fees .00 .00 .00 .00 .00 .00 .00 +++13,300.00 EXPENSE TOTALS $0.00 $0.00 $0.00 $0.00 $0.00 $8,783.66 ($8,783.66)+++$275,628.06 Division 57 - Court Services Totals $0.00 $0.00 $0.00 $0.00 $0.00 ($8,783.66)$8,783.66 +++($275,628.06) Division 91 - Capital EXPENSE 9115 Office Furniture & Equipment 8,000.00 .00 8,000.00 .00 .00 674.80 7,325.20 8 3,121.77 9120 Machinery and Equipment 115,650.00 .00 115,650.00 .00 .00 59,003.45 56,646.55 51 45,940.42 EXPENSE TOTALS $123,650.00 $0.00 $123,650.00 $0.00 $0.00 $59,678.25 $63,971.75 48%$49,062.19 Division 91 - Capital Totals ($123,650.00)$0.00 ($123,650.00)$0.00 $0.00 ($59,678.25)($63,971.75)48%($49,062.19) Division 93 - Contingencies EXPENSE 9300 Contingencies 12,000.00 .00 12,000.00 675.00 .00 8,998.48 3,001.52 75 20,411.34 EXPENSE TOTALS $12,000.00 $0.00 $12,000.00 $675.00 $0.00 $8,998.48 $3,001.52 75%$20,411.34 Division 93 - Contingencies Totals ($12,000.00)$0.00 ($12,000.00)($675.00)$0.00 ($8,998.48)($3,001.52)75%($20,411.34) Unit 05 - Police Department Totals ($13,639,302.00)$0.00 ($13,639,302.00)($85,805.89)($23,853.20)($8,432,390.99)($5,183,057.81)62%($12,611,595.48) Unit 07 - PEMA Division 07 - PEMA Program EXPENSE 3000 Travel/Training 4,000.00 .00 4,000.00 .00 .00 1,122.41 2,877.59 28 415.43 4000 Telephone/Internet 6,000.00 .00 6,000.00 467.42 .00 4,330.08 1,669.92 72 7,265.07 4005 Cellular Phones/Pagers 780.00 .00 780.00 .00 .00 281.34 498.66 36 678.88 5005 Office Supplies/Postage 1,000.00 .00 1,000.00 .95 .00 202.86 797.14 20 522.65 5010 Replacement Supplies 6,000.00 .00 6,000.00 109.00 .00 690.71 5,309.29 12 5,294.37 Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 5 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 29 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 07 - PEMA Division 07 - PEMA Program EXPENSE 5015 Dues & Subscriptions 4,000.00 .00 4,000.00 .00 .00 3,034.10 965.90 76 3,674.90 5020 Gas/Oil/Mileage/Carwash 8,000.00 .00 8,000.00 6.00 .00 723.13 7,276.87 9 4,608.70 5040 Supplies/Hardware 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 448.13 5040.001 Supplies/Hardware-ESDA 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 943.83 5095 Uniforms/Clothing 6,000.00 .00 6,000.00 .00 .00 321.42 5,678.58 5 5,971.29 5110 Emergency Operation Center 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 818.99 5115 Police Public Relations 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 1,654.08 5120 Disaster Plan/Exercises/NIMS 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 .00 8003 Radio Maintenance 12,000.00 .00 12,000.00 .00 .00 3,333.50 8,666.50 28 15,523.94 8020 Building Maintenance 20,000.00 .00 20,000.00 .00 .00 911.38 19,088.62 5 867.85 8035 Maintenance Contracts/Lease 1,200.00 .00 1,200.00 149.83 .00 898.98 301.02 75 2,280.55 8060 Vehicle Maintenance 20,000.00 .00 20,000.00 .00 .00 5,948.14 14,051.86 30 7,217.74 8069 Bike Unit 1,500.00 .00 1,500.00 .00 .00 .00 1,500.00 0 .00 8125 Siren Maintenance 13,000.00 .00 13,000.00 .00 .00 2,724.86 10,275.14 21 8,801.90 8135 Contractual Services 5,250.00 .00 5,250.00 .00 .00 .00 5,250.00 0 .00 8280 Cadet Program 5,500.00 .00 5,500.00 .00 .00 .00 5,500.00 0 1,751.10 8305 PEMA Search and Rescue 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 3,473.90 9115 Office Furniture & Equipment 2,000.00 .00 2,000.00 .00 .00 .00 2,000.00 0 854.97 9120 Machinery and Equipment 5,000.00 .00 5,000.00 .00 .00 .00 5,000.00 0 556.22 9300 Contingencies 3,000.00 .00 3,000.00 .00 .00 401.37 2,598.63 13 2,175.19 EXPENSE TOTALS $139,230.00 $0.00 $139,230.00 $733.20 $0.00 $24,924.28 $114,305.72 18%$75,799.68 Division 07 - PEMA Program Totals ($139,230.00)$0.00 ($139,230.00)($733.20)$0.00 ($24,924.28)($114,305.72)18%($75,799.68) Unit 07 - PEMA Totals ($139,230.00)$0.00 ($139,230.00)($733.20)$0.00 ($24,924.28)($114,305.72)18%($75,799.68) Unit 50 - Police Commission Division 02 - Administration Program EXPENSE 1015 Salaries-Part Time 5,500.00 .00 5,500.00 .00 .00 464.52 5,035.48 8 1,637.05 2000 FICA 341.00 .00 341.00 .00 .00 28.79 312.21 8 118.61 2001 Medicare 80.00 .00 80.00 .00 .00 6.73 73.27 8 27.76 3000 Travel/Training 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 121.40 5005 Office Supplies/Postage 2,000.00 .00 2,000.00 287.50 .00 326.30 1,673.70 16 258.25 5015 Dues & Subscriptions 600.00 .00 600.00 .00 .00 375.00 225.00 62 375.00 8065 Legal Fees 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 8115 Police Testing/Hiring 20,000.00 .00 20,000.00 .00 .00 1,665.00 18,335.00 8 29,923.27 EXPENSE TOTALS $30,521.00 $0.00 $30,521.00 $287.50 $0.00 $2,866.34 $27,654.66 9%$32,461.34 Division 02 - Administration Program Totals ($30,521.00)$0.00 ($30,521.00)($287.50)$0.00 ($2,866.34)($27,654.66)9%($32,461.34) Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 6 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 30 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund Unit 50 - Police Commission Totals ($30,521.00)$0.00 ($30,521.00)($287.50)$0.00 ($2,866.34)($27,654.66)9%($32,461.34) Fund 01 - General Fund Totals $13,809,053.00 $0.00 $13,809,053.00 $86,826.59 $23,853.20 $8,460,181.61 $5,325,018.19 $12,719,856.50 Grand Totals $13,809,053.00 $0.00 $13,809,053.00 $86,826.59 $23,853.20 $8,460,181.61 $5,325,018.19 $12,719,856.50 Run by Traci Pleckham on 12/10/2020 01:00:16 PM Page 7 of 7 Expense Budget Performance Report Fiscal Year to Date 12/10/20 Exclude Rollup Account 31