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Home My Public Portal About1.4.1990 Public Hearing Agenda & Minutes Planning BoardNOTE: c:uwn of Ifillsboraug4 HILLSBOROUGH, NORTH CAROLINA 27278 Recreation Advisory Commis' Ms. Evans, Mr. Cole, and Mr. Jones will meet at 6:20 to review fees in lieu for Hampton Pointe. AGENDA PLANNING BOARD JANUARY 4, 1990 6:30PM Town Barn ITEM #1: Consideration of additions to the agenda. ITEM #2: Approval of the minutes of the December 7, 1989 meeting. ITEM #3: Planning Board Chair's comments. -ze A 8r alr4sesiL oRoNea2A8YalcrscQ.Tn Ru e. r- ocouwrcF4" ITEM #5: Preliminary Plan for Hampton Pointe Commercial Subdivision (attch. ITEM #6: Text amendments and decision whether to hold a Pub is Hearing 4A-- on January 23, 1990. (attachment)(UP0*-r£p &IrrAckmg j HIkADOWf.ANDS `2£ZlUNrrlqe A1 -Q- To -aC, ITEM #7: Cooperative Planning - 20 year transition line. (attachment) ITEM *l` . #8: UOid+ PI- U- n%eP-+i.as date-Pn,�aassa Appreciation from Mayor Johnson. (attachment) ITEM #9: Newspaper editiorials from members. (attachments) ITEM #10: Distribution of 1989 Planning Activity Report (at meeting). 4L 1 , ..j V JUNK ekklte5 ori F -1W Please contact Janet Rigsbee at 732-2104 (mornings) if you cannot attend this meeting. V MINUTES PLANNING BOARD JANUARY 4, 1990 MEMBERS Bill Crowther (Chair), Cheshire Cole, Robert Murphy, Tarleton PRESENT: Davis, Ida Louise Evans, Sam Jones, Richard Simpson, Wayne Tilley, Margaret Moore (alt.) MEMBERS Ken Chavious, Jim Culbreth (alt.) ABSENT: OTHERS Jack Smyre, Randall Patterson, Bob Rose, Julia White, Janet PRESENT: Rigsbee, Joff Coe Crowther called the meeting to order at 6:30 PM. Jones and Cole, members of the Recreation Advisory Committee agreed that fees in lieu would be acceptable for the Hampton Pointe development. ITEM #1: Jones added Item # 11, discussion of junk and abandoned cars, to the agenda. Rigsbee added Item #4A, report on the LWCF grant, Item #6A, Meadowlands rezoning, and Item # 7A, Joint Planning Board meeting date to the agenda. ITEM #2: Jones and Crowther noted before approval a change was needed on page 4 of the minutes showing Murphy not Jones voting in the negative. Crowther moved to approve the minutes subject to correction. Cole seconded the motion. VOTE: Unanimous. ITEM #3: Crowther wished the Board a Happy New Year and noted the upcoming year would be busy. ITEM #4: Jones reported attendance at the Parks and Recreation Task Force meeting of December 21, 1989 did not consist of a quorum so all agenda items were continued until the meeting of January 18, 1990. Crowther asked if the Occoneechee Park Committee could make a report to the PRTF and suggested that some of that committee's members could serve on the PRTF. ITEM #4A: Rigsbee reported the Occoneechee Park Committee on behalf of the Town had applied for a Land and Water Conservation Fund grant in the amount of $75,000.00. The Committee would be presenting its final report to the Town Board on January 8, 1990 and would be reporting to the PRTF on January 18, 1990. ITEM #5: Rigsbee reviewed the changes to the Preliminary Plan for the Hampton Pointe Commercial Subdivision. Smyre was invited �� to the Board's table to indicate site plan changes. He noted VOTE: PLANNING BOARD JANUARY 4, 1990 PAGE 2 the addition of left turn and deceleration lanes on NC 86, the change in road names and the breakdown of the project into 5 phases. Smyre asked for a general agreement from the Board before spending additional funds on the project and noted that future approval would be required from outside agencies including NCDOT for the driveway permit, NC Division of Health Services for the water and sewer system and the NC Division of Environmental Management for the storm water sewer plans. He also said the Town Engineer would review the site plan and all the above reviews would require a set of final construction plans before they could proceed. Smyre then asked for Board approval subject to the conditions as amended. Crowther advised Smyre the Recreation Advisory Committe had approved the use of fees in lieu and said he was concerned about water runoff. Smyre stated a study had been done on the area showing the problem to be the undersized drain pipe under the Southern Railroad right-of-way. Crowther asked about drainage problems in the Wildwood area and Smyre said that Hampton Pointe was downstream of that area and it was unlikely there would be any problems. He noted that all runoff would remain on-site and the release rate would be the same as it is now. Smyre noted the water detention system was designed for the 10 year storm and post development runoff would be equal to or less than pre - development runoff, and specific construction techniques would be discussed at the final site plan stage. Crowther asked Rigsbee if approval seemed appropriate at this time and Rigsbee answered in the affirmative. Smyre noted the water detention system would improve drainage conditions on NC 86. Rigsbee asked Smyre is there would be more runoff than there is now and Smyre answered in the negative. Rigsbee asked Smyre if the railroad culvert that runs parallel with the railroad within their property presentsany problem and then withdrew the question when Smyre explained the developer had no control over the culvert as it was on railroad property. Smyre said he would approach the railroad, engineer to engineer, and was unsure at this time whether or not they would want to participate or share in fixing the culvert. He stated if the developer remedied the problem he would at least have to have permission from the railroad. Simpson moved to approve the Preliminary Subdivison subject to conditions (attached) and to recommend approval to the Town Board. Evans seconded the motion. Unanimous. PLANNING BOARD JANUARY 4, 1990 PAGE 3 ITEM #6 Rigsbee reviewed the upcoming text amendments for Public Hearing and indicated those that had the support of the Planning Board and the Board of Adjustment (agenda). She stated that Items 5 and 8, altered standards for parkland, were not yet ready for the Public Hearing. She also noted that Meadowlands was asking for a rezoning of the Inner Loop Road and a Public Hearing would therefore be required on January 23, 1990. Rigsbee noted for Item 10 a secretarial error had occurred in Section 6.6, showing four spaces per four students instead of one space per four students (agenda), and noted a Public Hearing would be necessary before a change could be made. Moore moved to send Item 10 to Public Hearing. Jones seconded the motion. VOTE: Unanimous. Rigsbee reviewed Item 2 of the upcoming Text Amendments for Public Hearing and the Board agreed this item should not be presented at this time. Crowther noted a conflict in his schedule and stated he may not be able to attend the meeting. Crowther asked Rigsbee to check on the proper procedures. Rose said the Vice -Chair or senior member could conduct the meeting in the absence of the Chair. ITEM 6A: Rigsbee announced the Meadowlands was asking for the rezoning of a 37 acre parcel within the Inner Loop Road and a Public Hearing would be held on January 23, 1990. ITEM 7: Crowther said the Board was in consensus concerning the northern, western and eastern boundaries of the 20 Year Transition Line and they should now focus on the southern boundary. Rigsbee indicated on the map (agenda) the current boundaries and asked if this was how it was understood. The Board agreed. Crowther suggested a 2500' buffer on the southern and south- western side of I-40 stopping at the Rural Buffer. He also said it could extend to Davis Road and asked if there was a consensus for a similar pattern of a 2500' buffer down Dimmocks's Mill Road and down Davis Road. He noted the Town would probably be supplying water and sewer to the new school at NC 86 and New Hope Church Road. Rigsbee noted water service already extended south on NC 86 to the Woodsedge Mobile Home Park. Simpson said the new school would increase development and should be included within the Line. PLANNING BOARD JANUARY 4, 1990 PAGE 4 Crowther suggested the Line on the southeast could follow US 70 to the east and then follow University Station Road until it intersected with the Rural Buffer 2500' beyond the roads. From that point, Crowther suggested the Line could follow the Rural Buffer to the west, to Dimmock's Mill Road and extend 2500' west. Rigsbee said this would incorporate the area under consideration for the Thoroughfare Plan. Crowther said the Board had worked hard and long on this aspect of Cooperative Planning and he would be addressing the Town Board on Monday. He asked for a consensus if the Board was now in agreement as to the final location of the Line. Cole moved to approve the Line as indicated (file) and to send this recommendation to the Town Board. Davis seconded the motion. VOTE: Unanimous. Crowther asked the staff to prepare a clearer map before his presentation to the Town Board. ITEM 7A# Rigsbee announced the request for a Joint Planning Board meeting with the Orange County Planning Board regarding the 20 Year Transition Line. Murphy said the Board should wait until the Town Board decides on the current recommendation and Crowther agreed. Crowther said it was possible the Town Board might change the line and a consensus was necessary before scheduling a Joint Planning Board meeting. ITEM #8: Crowther reviewed the letter (agenda) and thanked Mayor Johnson on behalf of the Board. ITEM #9: Crowther reviewed the letters from Chavious and Evans to the News of Orange and from himself to the Durham Morning Herald. There was no comment. ITEM #10: Rigsbee reviewed and distributed the Town of Hillsborough's 1989 Planning Activity Report. ITEM #11: Jones said he had received some citizen complaints concerning abandoned cars on Torain Street and asked about any Town Ordinance to remedy the situation. Rigsbee reviewed the Zoning Ordinance concerning junk cars and noted the Town Ordinance enforced by the Police Department could be used. Rigsbee noted home occupations and junk cars at businesses presented a problem. ,1, Cole moved to adjourn the meeting. Simpson seconded the motion. VOTE: Unanimous. Crowther adjourned the meeting at 7:40 PM. Joff Coe, Secretary PLANNING BOARD JANUARY 4, 1990 PAGE 5 The Hillsborough Planning Board (1/4/90) recommends approval of the Ham ton Pointe Major Commercial Subdivision with the following conditions: The following approvals are needed before Final Plat submittal: Board of Education Fire Chief Duke Power Town Manager Town Engineer water and sewer availability Town Engineer water and sewer plan approval Town Board water and sewer plan approval State Division of Environmental Management State Division of Health Resources Soil and -Erosion Control Permit Stormwater Management plan approved by either: Town Engineer at developer's expense or Soil and Erosion Control Officer NCDOT approve left turn and deceleration lanes NCDOT approve new street intersections New street plans be approved by Town Engineer at developer's expense At Final Plat submittal the following will be satisfied: Fees in lieu of recreation, $6,610., be paid New street plans be approved by Town Board Street Construction and Acceptance Procedures be followed Developer propose and Town Board accept traffic signage, speed limit, striping, and lights (if applicable) Engineer proved information as to intermittant stream location at west property line Drainage easement may need to be provided at Lots 7 & 8 for intermittant stream Easement of 50' between lots 5 & 6 and lots 3 & 2 Additional dedication of area on lots 9 & 12 needed for 1-85 widening per NCDOT (unofficially)