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HomeMy Public PortalAbout19830914 - Minutes - Board of Directors (BOD) Meeting 83-22 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES SEPTEMBER 14 , 1983 I . ROLL CALL President Daniel Wendin called the meeting to order at 7 : 38 P.M. Members Present: Daniel Wendin, Katherine Duffy, Harry Turner, Nonette Hanko. Richard Bishop arrived at 7 : 40 P .M. Personnel Present: Herbert Grench, Craig Britton, David Hansen, William Tannenbaum, Charlotte MacDonald, Jean Fiddes , Michael Foster, Stanley Norton, and Joan Combs . II . APPROVP..L OF MINUTES August 10, 1983 Motion: H. Turner moved the approval of the minutes of August 10, 1983 . D. Wendin seconded the motion. The motion passed unanimously. August 18 , 1983 D. Wendin noted the omission of the word "not" on page 2 in the discussion section of the first motion, stating that the phrase should read " . . .there is no plan regarding general aviation that would not impact Crittenden Marsh" . Motion: H. Turner moved the minutes be accepted as amended. D . Wendin seconded the motion. The motion passed unanimously. August 24 , 1983 D. Wendin noted a line missing on page 6 . Approval of the August 24 minutes was deferred until the line could be supplied. III . WRITTEN COMMUNICATIONS J. Combs stated the Board had received the following written communications : 1) a note of appreciation from the Brenner family for planning of the memorial to Frances H. Brenner; 2) an invitation from the Peninsula Conservation Center Foundation to the First Annual Peninsula/South Bay Environmental Conference on October 27 , 1983 ; 3) a letter from William J. Bergman, Jr. , Controller of San Mateo County, certifying the total value of the assessable property within the District for fiscal year 1983-84 ; and 4) a letter from Oscar Chacon, Sr. , concerning wheelchair accessible trail systems, with particular reference to Monte Bello Open Space Preserve. H. Turner asked about the status of the handicapped trail at Monte Bello Open Space Preserve. D . Hansen said the trail had not been completed and had not been publicized as yet by the District as ,a trail for handicapped use . IV. ADOPTION OF AGENDA H. Grench suggested the addition of a twelfth item to the agenda, Setting Public Hearing for Sunland Park Annexation. D. Wendin stated the agenda with the additional item was adopted by consensus. Meeting 83-22 Page two V. ORAL COMMUNICATIONS Beez Jones, 16691 Stevens Canyon Road, Cupertino, said lighting in the parking lot was inadequate. J. Fiddes said the landlord would be contacted concerning the problem. VI . NEW BUSINESS WITH NO ACTION REQUESTED A. Public Opinion Poll Results for Los Trancos Open Space Preserve D. Hansen introduced Mary Masters, one of three Stanford graduate students who conducted a 62 question user survey of Los Trancos Open Space Preserve. M. Masters discussed the questionnaire in terms of current use and possible future use of the Preserve, adding that the results of the survey might aid the District in planning for other Preserves. N. Hanko suggested there might be some value to conducting user surveys on some of the lesser known, less emphasized recreational sites. D. Wendin thanked M. Masters on behalf of the Board. VII . NEW BUSINESS WITH ACTION REQUESTED B. Roberti-Z 'berg Urban Open Space and Recreation Program Grant for Fiscal Year 1983-1984 C. Britton introduced report R-83-36 , dated September 2, 1983, noting that the District allocation from this program is $22,446 . He said staff recommended this grant be applied to funding already available for the Los Gatos Creek Park Project. Motion: R. Bishop moved adoption of Resolution 83-42, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Application for Grant Funds Under the Roberti-Z 'berg Urban Open Space and Recreation Program (Los Gatos Creek Park Acquisition Project) . K. Duffy seconded the motion. The motion passed unanimously. C. Black Mountain Communications Lease Renewal with EROW Communications W. Tannenbaum introduced memorandum M-83-105 , dated September 1 , 1963, and noted that, in addition to the $375 per month rent, the District will receive 10% of the monthly gross fees collected by EROW Communications. Motion: R. Bishop moved adoption of Resolution 83-43 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Ground Communications Lease with EROW Communications (Monte Bello Open Space Preserve - Black Mountain) . 111. Turner seconded the motion. The motion passed unanimously. D. Adoption of Amended Budget for Fiscal Year 1983-1984 H. Grench discussed the changes proposed from the preliminary budget as contained in report R-83-37, dated September 7 , 1983 . N. Hanko asked if a public document was available showing the individual salaries of Board appointees. H. Grench stated the information would be forwarded to Director Hanko. Motion: R. Bishop moved adoption of Resolution 83-44 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Adopting Amended Budget for Fiscal Year 1983-1984 . H. Turner seconded the motion. The motion passed with N. Hanko abstaining. E. Proposed Addition to Coal Creek Open Space Preserve (Lands of Stallings) W. Tannenbaum discussed the terms and acquisition of the property as Meeting 83-22 Page three contained in report R-83-38, dated September 9 , 1983, and reviewed the purchase agreement. He stated the seller would be responsible for demolition of the buildings, with the District retaining $20, 000 of the total purchase price of $145 ,000 in a security fund pending com- pletion of the project as a guarantee the demolition work is done according to the District ' s specifications and approval . D. Hansen showed slides of the property, one-third of which is in a landslide movement situation. He reviewed potential use of the site as an educational resource, such as constructing a geologic trail . N. Hanko asked if staff intended to explore the use of the level trails for use by bicycles, and D. Hansen responded staff would be looking into such potential use for some of the trails on the property. D. Wendin said he would like the investigation of the possibility of bicycle trails to be added to the first paragraph of Section D on page 2 of the report, Potential Use and Management. Motion: R. Bishop moved adoption of Resolution 83-45, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Autho- rizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Coal Creek Open Space Preserve - Lands of Stalling) . K. Duffy seconded the motion. The motion passed unanimously. Motion: R. Bishop moved tentative adoption of the interim use and management recommendations contained in the report, including the naming, and including a reference to investigating the possibility of bike trails, and moved the Board indicate its intention to dedicate the property as open space. K. Duffy seconded the motion. The motion passed unanimously. F. Proaram Evaluation for Fiscal Year 1982-1983 H. Grench introduced memorandum M-83-10C , dated September 6 , 1983 . C. Britton reviewed the Open Space Acquisition Program, noting the Land Analysis Subprogram had been absorbed into the Special Projects Subprogram. D. Hansen discussed the Open Space Management Program, noting that changes in Key Projects and Activities are minor, basically in the Operations and Maintenance Subprogram. In response to a question from D. Wendin, N. Hanko stated that the Dog Committee had not been charged with monitoring the dog program, but was to continue with a study of search and rescue, and asked that a third member be appointed to the Committee to replace Barbara Green. H. Turner asked the status of the project to complete a master plan for Skyline Ridge Open Space Preserve. D. Hansen said staff was still awaiting word on grant funding for that project. He said staff is still charged with coming up with a plan for disposition of the buildings once they have been turned over to the District in February of 1984 . C. MacDonald introduced the Public Communications and Governmental Liaison Program, noting a suggested addition to 1983-1984 Key Projects and Activities concerning arranging for an agenda item or workshop on the subject of District publications to discuss the purposes and goals of the various publications, along with budget implications and Meeting 83-22 Page four possible guidelines . Discussion centered around the desirability of planning a workshop to discuss District publications and costs . H. Grench noted one of the key projects of the Public Communications and Governmental Liaison Program is to devise an experiment in cooperation with Open Space Management to try to measure the effect of a particular publicity approach for a particular site or event. He said staff was hoping to design the experiment by the end of the calendar year to be available next spring. H. Grench discussed the General Management and Program Support Program saying the most unique item was the issuance of a $6 million note issue. He said that more emphasis has been put on the question of the next office location in 1983-1964 Key Projects and Activities. Motion: D. Wendin moved acceptance of the program evalatuion for the 1982-1983 fiscal year and adoption of the proposed changes in the 1983-1984 Key Projects and Activities . K. Duffy seconded the motion. The motion carried unanimously, with H. Turner absent for the vote. VIII . OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Use and Management Plan for Russian Ridge Open Space Preserve D. Hansen introduced memorandum M-83-109 , dated September 7 , 1983, and stated no public comment had been received. Carolyn Lekburg, representing the Mid-Peninsula Trails Council , asked if there were any horse stiles on Russian Ridge, and D. Hansen replied that a horse stile is planned for the north end of the Preserve. Motion: R. Bishop moved adoption of the revised use and management plan for the Russian Ridge Open Space Preserve as contained in report R-83-35 . D. Wendin seconded the motion. The motion passed unanimously. H. Turner returned and recorded his vote in favor of agenda item six, Program Evaluation for Fiscal Year 1982-1983 . B. Parking and Signing Along Skyline for Long Ridge Open Space Preserve D. Hansen introduced memorandum M-83-112 , dated September 9 , 1983 , noting that final adoption of the use and management plan for the Long Ridge Open Space Preserve was continued from the meeting of Auaust 24 and staff had been requested to modify the revised recommendation for roadside signing. He noted that staff recommended replacing "No Parking at Any Time" signs with signs which restrict parking from dusk to dawn, and would request that "No Parking at Any Time" signs be maintained at the entrance to the north gate and at the pullout south of the gate. H. Grench said staff recommended No Parking signs 100 feet south of the gate in response to the neighbors, who did not want parking in that area. R. Bishop said consideration must be given to the users of the Preserve as well as to the neighbors . Discussion centered on the location of possible parking areas for the Preserve. D. Wendin suggested adding the following wording to paragraph 3 of Existing Use and Management under Signing to state: "Staff will request that the "No Parking at Any Time" signs be maintained at the entrance to the north gate and at the pullout directly south of the gate" . D. Hansen said "southeast" rather than "south" was technically correct. Meeting 83-22 Page five Motion: D. Wendin moved the adoption of the use and management recommendations contained in the report as amended, including dedication of the former Bridgeman property. N. Hanko seconded the motion. The motion passed unanimously. C. Public Notification Procedures H. Grench, referring to memorandum M-83-107 of September 2, 1983 , said staff suggested modifications to the policy decision made at the August 10 meeting regarding notification of property owners adjacent to a District acquisition. He noted the Board had decided that noti- fication would be done before the second reading of a use and management plan. He said staff was suggesting that notification to adjacent property owners of a new acquisition be given after escrow has closed. He noted that, in order to get input from the neighboring property owners, staff was suggesting that the second reading of the interim use and management plan be held after the close of escrow. He noted this would allow more time for public input. In response to a question from N. Hanko, H. Grench said adjacent property owners must request notification for land use planning items . D. Wendin suggested changing the wording of Section 4a of the Public Notification Policies to read: "Notification of persons (organizations , owners of contiguous property, and others) who have requested notifi- cation regarding a particular site. " in order to clarify the section pertaining to Land Use Planning. Motion: H. Turner moved modifying Section I of the Public Notification Policies as shown in Attachment A to the memorandum, amending Section II and the last sentence of Section V - Public Review of the Open Space Use and Management Planning Process to read as suggested by D. Wendin, and to rescind the Board's prior action on Section 4a and adopt modified Section 4a of the Public Notification Policies as modified at the meeting. R. Bishop seconded the motion . The motion passed unanimously. D. Subscriptions to Board Meeting Packets H. Grench introduced memorandum M-83-107, dated September 2, 1983 , and referred to the table attached to the memorandum giving rates charged by other public agencies for agendas, agendas and minutes, and full meeting packets, if available. Robert Fisse, Star Route 2, Box 402 , La Honda, said he represented an association of over 200 families and felt the full packet should be made available at the cost of mailing. N. Hanko noted that none of the public agencies listed on the attached table made meeting packets available to the public . R. Bishop said he felt some degree of subsidy was justified in order to get information to the public and discussion centered on appropriate rates to charge for agendas, minutes, and packets . Motion: D. Wendin moved the adoption of Resolution 83-46 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure. R. Bishop seconded the motion. The motion passed on the following vote: Ayes : D. Wendin, K. Duffy, R. Bishop, H. Turner Noes : N. Hanko N. Hanko said she felt the Board should not subsidize Board members who have left office by providing them with full packets for six months . Meeting 83-22 Page six Motion: R. Bishop moved adoption of the following subscription rates : $10 per year for agendas, $25 per year for agendas and minutes, and $100 per year for full meeting packet, including minutes and agendas , and the review of the prices and policy on sending agendas , minutes and packets in one year. D. Wendin seconded the motion. Motion to Amend: N. Hanko moved that a full meeting packet price be changed to $150 . H. Turner seconded the motion. The motion failed to pass on the following vote: Ayes : H. Turner, N. Hanko Noes: K. Duffy, R. Bishop, D. Wendin Motion to Amend: N. Hanko moved a two year review of prices and policy rather than one year. The motion to amend died for lack of a second. The original motion passed unanimously. E. Hassler Site Restoration Bid Awards H. Grench introduced memorandum M-83-133 , dated September 9 , 1983 , noting bids had been received for basic restoration work and asbestos removal . He said no PCB removal bids had been received and the District would readvertise. He said San Mateo County was processing the demo- lition permit at the present time. D. Hansen reviewed the bids received, stating the low bid for site restoration was received from G. Sorgdrager Trucking for $236 ,5301 and the low bid for asbestos removal from Plant Insulation Company for $53 ,968 . Motion: R. Bishou moved acceptance of the base bid from Sorgdrager Trucking described in memorandum M-83-113 . D. Wendin seconded the motion. The motion passed on the following vote : Ayes : D. Wendin, K. Duffy, H. Turner, R. Bishop Noes: N. Hanko N . Hanko stated she felt she could not vote for the demolition of the buildings . Motion: R. Bishop moved the bid from Plant Insulation Company be accepted. N. Hanko seconded the motion. The motion passed unanimously. F. Settinq Public Hearing for Sunland Park Annexation H. Grench said Santa Clara County LAFCO had voted unanimously, after holding a public hearing, to approve the annexation of Sunland Park to the District and it was now the District' s decision to approve or disapprove the annexation. Motion: K. Duffy moved scheduling of a public hearing on the matter at a date to be specified by the president. R. Bishop seconded the motion. The motion passed unanimously. IX. ADOPTION OF MINUTES, continued J. Fiddes stated the missing line in the minutes should read as follows: "J. Fiddes stated the nomination period for the election of a director of Ward 3 . . . " . Motion: D. Wendin moved approval of the minutes of August 24 as corrected. H. Turner seconded the motion. The motion passed, with N. Hanko abstaining, as she was not present at the meeting. M-83-22 Page seven X. INFORMATIONAL REPORTS N. Hanko reported 60 people attended the Frances Brenner memorial dedication ceremony on September 11 . She reported the followina additional donations to the Frances Brenner fund had been received: $500 from the Palo Alto League of Women Voters , $1000 from the Joel Brenner family, and $100 from George Zimmerman. J. Fiddes said that as of September 14 , Teena Henshaw, Lee Ayres, and Mary Cude had taken out nomination papers for the director position in Ward 3 . C. Britton, responding to a letter received from Harry Haeussler con- cerning access to Mt. Umunhum, said it is staff 's opinion that the District can use the access road as it wishes and that it could be used for public purposes . H. Grench said he, C. Britton, and D. Hansen had attended the Pierre Joske retirement event, at which time Mr. Joske was presented with the Board's Resolution of Appreciation. H. Grench noted a People for Open Space conference was being held at Filoli October 8 and suggested the Board authorize payment of $35 for any Board members who wished to attend. Motion: R. Bishop moved the Board authorize payment for any Board member who wished to attend the conference. D. Wendin seconded the motion. The motion passed unanimously. 11. Grench introduced Lee Ayres , who had taken out nomination papers for the position of Director of Ward 3 . D. Hansen announced the District had been notified by the Federal Emergency Management Agency (FEMA) that the District would receive $6700 for storm damage repair. D. Hansen said that he had attended the San Mateo County Planning Commission hearings on the Langley Hill Quarry, and reported that the Commission had accepted all the mitigation requests which the District had suggested in a letter to the Commission. X. CLAIMS Motion: H. Turner moved approval of Revised Claims 83-17 . R. Bishop seconded. The motion passed unanimously, with R. Bishop abstaining from Item 4487 and N. Hanko abstaining from Item 5373 . XI . CLOSED SESSION The Board adjourned to Closed Session at 11 : 33 P .M. XII . ADJOURNMENT The Board reconvened to adjourn at 12 :07 A.M. , Thursday, September 15, 1983 . Joan Combs Secretary