HomeMy Public PortalAbout19830914 - Minutes - Board of Directors (BOD) Meeting 83-22
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
MINUTES
SEPTEMBER 14 , 1983
I . ROLL CALL
President Daniel Wendin called the meeting to order at 7 : 38 P.M.
Members Present: Daniel Wendin, Katherine Duffy, Harry Turner,
Nonette Hanko. Richard Bishop arrived at 7 : 40 P .M.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
William Tannenbaum, Charlotte MacDonald, Jean Fiddes , Michael
Foster, Stanley Norton, and Joan Combs .
II . APPROVP..L OF MINUTES
August 10, 1983
Motion: H. Turner moved the approval of the minutes of August 10, 1983 .
D. Wendin seconded the motion. The motion passed unanimously.
August 18 , 1983
D. Wendin noted the omission of the word "not" on page 2 in the discussion
section of the first motion, stating that the phrase should read " . . .there
is no plan regarding general aviation that would not impact Crittenden
Marsh" .
Motion: H. Turner moved the minutes be accepted as amended. D . Wendin
seconded the motion. The motion passed unanimously.
August 24 , 1983
D. Wendin noted a line missing on page 6 . Approval of the August 24
minutes was deferred until the line could be supplied.
III . WRITTEN COMMUNICATIONS
J. Combs stated the Board had received the following written communications :
1) a note of appreciation from the Brenner family for planning of the
memorial to Frances H. Brenner;
2) an invitation from the Peninsula Conservation Center Foundation to
the First Annual Peninsula/South Bay Environmental Conference on
October 27 , 1983 ;
3) a letter from William J. Bergman, Jr. , Controller of San Mateo
County, certifying the total value of the assessable property
within the District for fiscal year 1983-84 ; and
4) a letter from Oscar Chacon, Sr. , concerning wheelchair accessible
trail systems, with particular reference to Monte Bello Open Space
Preserve.
H. Turner asked about the status of the handicapped trail at Monte
Bello Open Space Preserve. D . Hansen said the trail had not been
completed and had not been publicized as yet by the District as ,a
trail for handicapped use .
IV. ADOPTION OF AGENDA
H. Grench suggested the addition of a twelfth item to the agenda,
Setting Public Hearing for Sunland Park Annexation.
D. Wendin stated the agenda with the additional item was adopted
by consensus.
Meeting 83-22 Page two
V. ORAL COMMUNICATIONS
Beez Jones, 16691 Stevens Canyon Road, Cupertino, said lighting in the
parking lot was inadequate.
J. Fiddes said the landlord would be contacted concerning the problem.
VI . NEW BUSINESS WITH NO ACTION REQUESTED
A. Public Opinion Poll Results for Los Trancos Open Space Preserve
D. Hansen introduced Mary Masters, one of three Stanford graduate
students who conducted a 62 question user survey of Los Trancos Open
Space Preserve. M. Masters discussed the questionnaire in terms of
current use and possible future use of the Preserve, adding that the
results of the survey might aid the District in planning for other
Preserves.
N. Hanko suggested there might be some value to conducting user surveys
on some of the lesser known, less emphasized recreational sites.
D. Wendin thanked M. Masters on behalf of the Board.
VII . NEW BUSINESS WITH ACTION REQUESTED
B. Roberti-Z 'berg Urban Open Space and Recreation Program Grant
for Fiscal Year 1983-1984
C. Britton introduced report R-83-36 , dated September 2, 1983, noting
that the District allocation from this program is $22,446 . He said
staff recommended this grant be applied to funding already available
for the Los Gatos Creek Park Project.
Motion: R. Bishop moved adoption of Resolution 83-42, a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Approving the Application for Grant Funds Under the
Roberti-Z 'berg Urban Open Space and Recreation Program (Los
Gatos Creek Park Acquisition Project) . K. Duffy seconded the
motion. The motion passed unanimously.
C. Black Mountain Communications Lease Renewal with EROW Communications
W. Tannenbaum introduced memorandum M-83-105 , dated September 1 , 1963,
and noted that, in addition to the $375 per month rent, the District
will receive 10% of the monthly gross fees collected by EROW Communications.
Motion: R. Bishop moved adoption of Resolution 83-43 , a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Approving the Ground Communications Lease with EROW
Communications (Monte Bello Open Space Preserve - Black
Mountain) . 111. Turner seconded the motion. The motion
passed unanimously.
D. Adoption of Amended Budget for Fiscal Year 1983-1984
H. Grench discussed the changes proposed from the preliminary budget as
contained in report R-83-37, dated September 7 , 1983 .
N. Hanko asked if a public document was available showing the individual
salaries of Board appointees. H. Grench stated the information would
be forwarded to Director Hanko.
Motion: R. Bishop moved adoption of Resolution 83-44 , a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Adopting Amended Budget for Fiscal Year 1983-1984 .
H. Turner seconded the motion. The motion passed with N.
Hanko abstaining.
E. Proposed Addition to Coal Creek Open Space Preserve (Lands of
Stallings)
W. Tannenbaum discussed the terms and acquisition of the property as
Meeting 83-22 Page three
contained in report R-83-38, dated September 9 , 1983, and reviewed the
purchase agreement. He stated the seller would be responsible for
demolition of the buildings, with the District retaining $20, 000 of
the total purchase price of $145 ,000 in a security fund pending com-
pletion of the project as a guarantee the demolition work is done
according to the District ' s specifications and approval .
D. Hansen showed slides of the property, one-third of which is in a
landslide movement situation. He reviewed potential use of the site
as an educational resource, such as constructing a geologic trail .
N. Hanko asked if staff intended to explore the use of the level trails
for use by bicycles, and D. Hansen responded staff would be looking into
such potential use for some of the trails on the property.
D. Wendin said he would like the investigation of the possibility of
bicycle trails to be added to the first paragraph of Section D on
page 2 of the report, Potential Use and Management.
Motion: R. Bishop moved adoption of Resolution 83-45, a Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Authorizing Acceptance of Purchase Agreement, Autho-
rizing Officer to Execute Certificate of Acceptance of Grant
to District, and Authorizing General Manager to Execute Any
and All Other Documents Necessary or Appropriate to Closing
of the Transaction (Coal Creek Open Space Preserve - Lands
of Stalling) . K. Duffy seconded the motion. The motion
passed unanimously.
Motion: R. Bishop moved tentative adoption of the interim use and
management recommendations contained in the report, including
the naming, and including a reference to investigating the
possibility of bike trails, and moved the Board indicate its
intention to dedicate the property as open space. K. Duffy
seconded the motion. The motion passed unanimously.
F. Proaram Evaluation for Fiscal Year 1982-1983
H. Grench introduced memorandum M-83-10C , dated September 6 , 1983 .
C. Britton reviewed the Open Space Acquisition Program, noting the
Land Analysis Subprogram had been absorbed into the Special Projects
Subprogram.
D. Hansen discussed the Open Space Management Program, noting that
changes in Key Projects and Activities are minor, basically in the
Operations and Maintenance Subprogram.
In response to a question from D. Wendin, N. Hanko stated that the Dog
Committee had not been charged with monitoring the dog program, but
was to continue with a study of search and rescue, and asked that a
third member be appointed to the Committee to replace Barbara Green.
H. Turner asked the status of the project to complete a master plan for
Skyline Ridge Open Space Preserve.
D. Hansen said staff was still awaiting word on grant funding for that
project. He said staff is still charged with coming up with a plan
for disposition of the buildings once they have been turned over to
the District in February of 1984 .
C. MacDonald introduced the Public Communications and Governmental
Liaison Program, noting a suggested addition to 1983-1984 Key Projects
and Activities concerning arranging for an agenda item or workshop
on the subject of District publications to discuss the purposes and
goals of the various publications, along with budget implications and
Meeting 83-22 Page four
possible guidelines . Discussion centered around the desirability of
planning a workshop to discuss District publications and costs .
H. Grench noted one of the key projects of the Public Communications
and Governmental Liaison Program is to devise an experiment in cooperation
with Open Space Management to try to measure the effect of a particular
publicity approach for a particular site or event. He said staff was
hoping to design the experiment by the end of the calendar year to be
available next spring.
H. Grench discussed the General Management and Program Support Program
saying the most unique item was the issuance of a $6 million note issue.
He said that more emphasis has been put on the question of the next
office location in 1983-1964 Key Projects and Activities.
Motion: D. Wendin moved acceptance of the program evalatuion for the
1982-1983 fiscal year and adoption of the proposed changes in
the 1983-1984 Key Projects and Activities . K. Duffy seconded
the motion. The motion carried unanimously, with H. Turner
absent for the vote.
VIII . OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Use and Management Plan for Russian Ridge
Open Space Preserve
D. Hansen introduced memorandum M-83-109 , dated September 7 , 1983, and
stated no public comment had been received.
Carolyn Lekburg, representing the Mid-Peninsula Trails Council , asked
if there were any horse stiles on Russian Ridge, and D. Hansen replied
that a horse stile is planned for the north end of the Preserve.
Motion: R. Bishop moved adoption of the revised use and management
plan for the Russian Ridge Open Space Preserve as contained in
report R-83-35 . D. Wendin seconded the motion. The motion
passed unanimously.
H. Turner returned and recorded his vote in favor of agenda item six,
Program Evaluation for Fiscal Year 1982-1983 .
B. Parking and Signing Along Skyline for Long Ridge Open Space Preserve
D. Hansen introduced memorandum M-83-112 , dated September 9 , 1983 , noting
that final adoption of the use and management plan for the Long Ridge
Open Space Preserve was continued from the meeting of Auaust 24 and
staff had been requested to modify the revised recommendation for
roadside signing. He noted that staff recommended replacing "No Parking
at Any Time" signs with signs which restrict parking from dusk to dawn,
and would request that "No Parking at Any Time" signs be maintained at
the entrance to the north gate and at the pullout south of the gate.
H. Grench said staff recommended No Parking signs 100 feet south of
the gate in response to the neighbors, who did not want parking in
that area.
R. Bishop said consideration must be given to the users of the Preserve
as well as to the neighbors .
Discussion centered on the location of possible parking areas for the
Preserve.
D. Wendin suggested adding the following wording to paragraph 3 of
Existing Use and Management under Signing to state: "Staff will
request that the "No Parking at Any Time" signs be maintained at the
entrance to the north gate and at the pullout directly south of the
gate" . D. Hansen said "southeast" rather than "south" was technically
correct.
Meeting 83-22 Page five
Motion: D. Wendin moved the adoption of the use and management
recommendations contained in the report as amended, including
dedication of the former Bridgeman property. N. Hanko
seconded the motion. The motion passed unanimously.
C. Public Notification Procedures
H. Grench, referring to memorandum M-83-107 of September 2, 1983 , said
staff suggested modifications to the policy decision made at the
August 10 meeting regarding notification of property owners adjacent
to a District acquisition. He noted the Board had decided that noti-
fication would be done before the second reading of a use and management
plan. He said staff was suggesting that notification to adjacent
property owners of a new acquisition be given after escrow has closed.
He noted that, in order to get input from the neighboring property
owners, staff was suggesting that the second reading of the interim
use and management plan be held after the close of escrow. He noted
this would allow more time for public input.
In response to a question from N. Hanko, H. Grench said adjacent
property owners must request notification for land use planning items .
D. Wendin suggested changing the wording of Section 4a of the Public
Notification Policies to read: "Notification of persons (organizations ,
owners of contiguous property, and others) who have requested notifi-
cation regarding a particular site. " in order to clarify the section
pertaining to Land Use Planning.
Motion: H. Turner moved modifying Section I of the Public Notification
Policies as shown in Attachment A to the memorandum, amending
Section II and the last sentence of Section V - Public Review
of the Open Space Use and Management Planning Process to read
as suggested by D. Wendin, and to rescind the Board's prior
action on Section 4a and adopt modified Section 4a of the
Public Notification Policies as modified at the meeting.
R. Bishop seconded the motion . The motion passed unanimously.
D. Subscriptions to Board Meeting Packets
H. Grench introduced memorandum M-83-107, dated September 2, 1983 , and
referred to the table attached to the memorandum giving rates charged
by other public agencies for agendas, agendas and minutes, and full
meeting packets, if available.
Robert Fisse, Star Route 2, Box 402 , La Honda, said he represented
an association of over 200 families and felt the full packet should
be made available at the cost of mailing.
N. Hanko noted that none of the public agencies listed on the attached
table made meeting packets available to the public .
R. Bishop said he felt some degree of subsidy was justified in order
to get information to the public and discussion centered on appropriate
rates to charge for agendas, minutes, and packets .
Motion: D. Wendin moved the adoption of Resolution 83-46 , a Resolution
of the Board of Directors of the Midpeninsula Regional Open
Space District Amending Rules of Procedure. R. Bishop
seconded the motion. The motion passed on the following vote:
Ayes : D. Wendin, K. Duffy, R. Bishop, H. Turner
Noes : N. Hanko
N. Hanko said she felt the Board should not subsidize Board
members who have left office by providing them with full
packets for six months .
Meeting 83-22 Page six
Motion: R. Bishop moved adoption of the following subscription rates :
$10 per year for agendas, $25 per year for agendas and minutes,
and $100 per year for full meeting packet, including minutes
and agendas , and the review of the prices and policy on sending
agendas , minutes and packets in one year. D. Wendin seconded
the motion.
Motion to Amend: N. Hanko moved that a full meeting packet price be
changed to $150 . H. Turner seconded the motion.
The motion failed to pass on the following vote:
Ayes : H. Turner, N. Hanko
Noes: K. Duffy, R. Bishop, D. Wendin
Motion to Amend: N. Hanko moved a two year review of prices and policy
rather than one year. The motion to amend died for
lack of a second.
The original motion passed unanimously.
E. Hassler Site Restoration Bid Awards
H. Grench introduced memorandum M-83-133 , dated September 9 , 1983 ,
noting bids had been received for basic restoration work and asbestos
removal . He said no PCB removal bids had been received and the District
would readvertise. He said San Mateo County was processing the demo-
lition permit at the present time.
D. Hansen reviewed the bids received, stating the low bid for site
restoration was received from G. Sorgdrager Trucking for $236 ,5301
and the low bid for asbestos removal from Plant Insulation Company
for $53 ,968 .
Motion: R. Bishou moved acceptance of the base bid from Sorgdrager
Trucking described in memorandum M-83-113 . D. Wendin
seconded the motion. The motion passed on the following vote :
Ayes : D. Wendin, K. Duffy, H. Turner, R. Bishop
Noes: N. Hanko
N . Hanko stated she felt she could not vote for the demolition
of the buildings .
Motion: R. Bishop moved the bid from Plant Insulation Company be
accepted. N. Hanko seconded the motion. The motion passed
unanimously.
F. Settinq Public Hearing for Sunland Park Annexation
H. Grench said Santa Clara County LAFCO had voted unanimously, after
holding a public hearing, to approve the annexation of Sunland Park
to the District and it was now the District' s decision to approve or
disapprove the annexation.
Motion: K. Duffy moved scheduling of a public hearing on the matter
at a date to be specified by the president. R. Bishop
seconded the motion. The motion passed unanimously.
IX. ADOPTION OF MINUTES, continued
J. Fiddes stated the missing line in the minutes should read as follows:
"J. Fiddes stated the nomination period for the election of a director
of Ward 3 . . . " .
Motion: D. Wendin moved approval of the minutes of August 24 as
corrected. H. Turner seconded the motion. The motion
passed, with N. Hanko abstaining, as she was not present
at the meeting.
M-83-22 Page seven
X. INFORMATIONAL REPORTS
N. Hanko reported 60 people attended the Frances Brenner memorial
dedication ceremony on September 11 . She reported the followina
additional donations to the Frances Brenner fund had been received:
$500 from the Palo Alto League of Women Voters , $1000 from the Joel
Brenner family, and $100 from George Zimmerman.
J. Fiddes said that as of September 14 , Teena Henshaw, Lee Ayres, and
Mary Cude had taken out nomination papers for the director position
in Ward 3 .
C. Britton, responding to a letter received from Harry Haeussler con-
cerning access to Mt. Umunhum, said it is staff 's opinion that the
District can use the access road as it wishes and that it could be
used for public purposes .
H. Grench said he, C. Britton, and D. Hansen had attended the Pierre
Joske retirement event, at which time Mr. Joske was presented with
the Board's Resolution of Appreciation.
H. Grench noted a People for Open Space conference was being held at
Filoli October 8 and suggested the Board authorize payment of $35 for
any Board members who wished to attend.
Motion: R. Bishop moved the Board authorize payment for any Board
member who wished to attend the conference. D. Wendin
seconded the motion. The motion passed unanimously.
11. Grench introduced Lee Ayres , who had taken out nomination papers
for the position of Director of Ward 3 .
D. Hansen announced the District had been notified by the Federal
Emergency Management Agency (FEMA) that the District would receive
$6700 for storm damage repair.
D. Hansen said that he had attended the San Mateo County Planning
Commission hearings on the Langley Hill Quarry, and reported that
the Commission had accepted all the mitigation requests which the
District had suggested in a letter to the Commission.
X. CLAIMS
Motion: H. Turner moved approval of Revised Claims 83-17 . R. Bishop
seconded. The motion passed unanimously, with R. Bishop
abstaining from Item 4487 and N. Hanko abstaining from
Item 5373 .
XI . CLOSED SESSION
The Board adjourned to Closed Session at 11 : 33 P .M.
XII . ADJOURNMENT
The Board reconvened to adjourn at 12 :07 A.M. , Thursday, September 15,
1983 .
Joan Combs
Secretary