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HILLSBOROUGH, NORTH CAROLINA
AGENDA
PLANNING BOARD ,.
October 4, 1990
6:30 PM
Consideration of additions to the agenda.
*Approval of the minutes of the September 6, 1990 meeting.
Comments from the Chair.
Decisions to bring following items to Public Hearing:
p Rezoning of the William France property at the northeast
and northwest corners of Hwy 70A and E. Brady Rd. To
rezone the property from OI to GI - approx. 25 acres.
` (attachemnts) (part of 37.C.11)
o Revision of the planting details. (attachments)
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Information on items on the Public Hearing agenda:
Definition of outside storage.
Treatment (and possible removal of) existing outside storage.
Removal of the Davis Rd. from the Thoroughfare Plan.
Prioritization and evaluation of future planning studies.
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Members
avMembers will be called on Wed. or Thurs. to ensure there
is a quorum. If you prefer,,you may call Janet or Joff
at 732-2104.
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MINUTES
PLANNING BOARD
OCTOBER 4, 1990
MEMBERS William Crowther (Chair), Sam Jones (Vice -Chair), Richard Simpson,
PRESENT: Wayne Tilley, Margaret Moore, Leif Deetjen, Wendy Olson
(Alternate)
MEMBERS Cheshire Cole, Ida Louise Evans, Kenneth Cravious, Stephen Jones,
ABSENT: Jim Culbreth (Alternate)
OTHERS Wesley Hyatt, Michael Vaughn, Janet Rigsbee, Joff Coe
PRESENT:
Crowther called the meeting to order at 6:45 PM.
ITEM #1: Rigsbee asked to add Item #4C, Eaves and Gutters in Setbacks, and
Deetjen asked to add Item #7, Information on Building Codes for
Owner/Builders to the agenda and the members agreed.
ITEM #3: Crowther had no comments. As a quorum was not yet present, the
members agreed to delay items requiring a vote until later in the
meeting.
ITEM #5: Rigsbee reminded the members of the October 23rd, 1990 Public
Hearing.
ITEM #5A Rigsbee presented background information on the outside storage
problem and said the Town Board wanted to clean up tires and other
outside storage that is visually unattractive. She reviewed a
letter (file) from the Town Attorney which defined three types of
outside storage and suggested possible Ordinance Amendments.
Deetjen asked if people would have to then build buildings to be
in compliance. Rigsbee said according to the letter only certain
types of outside storage would be permitted and noted the Town
Board was sponsoring this item in concept. Simpson asked if this
would only apply in the downtown area and Rigsbee said no, it
would apply to the entire town. Deetjen suggested the Board could
make a recommendation for a stockade or other enclosure to screen
outside storage.
Jones arrives.
Rigsbee said one problem is the storage may not be safe giving
examples of standing water breeding mosquitos and causing problems
with vermin. Simpson said he didn't think all outside storage was
the same and some things were OK but others were not safe.
Rigsbee said another consideration was what kind of building to
storage ratio would be acceptable. Simpson suggested that scrap
storage could be defined separately. Deetjen said the proposed
Amendments could put a heavy strain on a small business. He noted
there was often a constant turnover of items stored outside.
Rigsbee said one possiblity was to establish a quota based on
square footage or amount of storage.
Olson pointed out mosquitos can generate in only two weeks so a
PLANNING BOARD
OCTOBER 4, 1990
PAGE 2
turnover requirement would not help. She said if its a health
issue, outside storage that could hold water should have a cover
and if its an aesthetic issue, then some type of screening should
be required. She said if both issues were a concern then the
storage should be inside. She also expressed concern as to how
the ordinance would be enforced.
Crowther suggested the Amendment could be added to the junk car
Ordinance addressing such items as auto parts. Rigsbee said the
Ordinance now coverd scrap automotive materials but noted tires
were not the same.
ITEM #5B: Crowther suggested sending the proposed Amendments to Public
Hearing and then decide on a recommendation after public input
had been received.
Deetjen asked if the tire companies would be notified and Rigsbee
said everyone with outside storage should be notified. Jones
pointed out air conditioning sales businesses stockpiled old units
in order to have parts available. Rigsbee read section 3 from the
letter concerning definitions.
Moore arrives.
ITEM #2: Jones moved to approved the minutes of the September 6, 1990
meeting as written.
Moore seconded the motion.
VOTE: Unanimous.
ITEM #4: Crowther said a decision was needed on Items #4A, #4B and #4C to
bring them to Public Hearing.
ITEM #4A The Rezoning of approximately 25 acres of the William France
property at the northeast and northwest corners of HWY 70A and
Elizabeth Brady Road from OI (Office Institutional) to GI (General
Industrial) was presented by Rigsbee. She indicated the area on
the map and reviewed the history of the parcel.
Crowther asked if the adjoining property owners to the east would
be notified and Rigsbee said yes, noting notifications would be
made according to the ordinance. She pointed out an easement
had been granted for a pump station and a sewer line to the New
Hope Elementary School. Olson said the Rezoning should go to
Public Hearing so the residents could have their say.
Tilley moved to recommend the Rezoning be sent to Public Hearing.
Deetjen seconded the motion.
VOTE: Unanimous.
ITEM #4B: The Revision of Planting Details was presented by Rigsbee. She
pointed out the current Ordinance details were not exactly clear
and the revisions had been suggested by a landscaper.
Simpson said landscapers were supporting items like this so they
PLANNING BOARD
OCTOBER 4, 1990
PAGE 3
could make more money. Olson said planting were now being made in
a jack leg fashion and they were dying as a result. Simpson said
the Ordinance should avoid telling people how they had to plant
trees. Simpson also said it would be difficult to enforce.
Deetjen asked if the issue was just to substitute the new drawing
and Crowther said yes. Jones said he felt the drawing was very
technical and specific and could raise the cost of plantings.
Rigsbee pointed out the drawing was only for non-residential
construction. Olson added the standards had to be established so
contractors could bid consisitently on projects. Deetjen said
he favored the new drawing, saying the requirements were made
clearer.
Deetjen moved to recommend to send the new Planting Details to
Public Hearing.
Moore seconded the motion.
VOTE: 6 - 1 with Simpson voting no.
ITEM #4C Rigsbee asked if the Board would be interested in sponsoring a
Text Amendment excluding eaves and gutters from the setback
requirements. She reviewed the existing Ordinance requirements
and said the exclusion of eaves and gutters was especially
applicable if the house was already in the setback.
Vaughn said the exclusion would allow more leeway for builders and
homeowners. Crowther asked how many homes were in the setback now
and Rigsbee said about 30 percent.
Olson said one intent of the Ordinance was that light not be
excluded from adjoining properties. She said she didn't see
anything wrong with it if it did not increase the shading of
neighboring lots and Crowther agreed.
Tilley asked if eaves were defined in the Ordinance and Rigsbee
said they were not. Olson said it was possible someone could make
some very large eaves. Tilley agreed, saying there shouldn't be
a loophole to allow this and he said would agree with the
Amendment if limitations were put on the size of the eaves.
Crowther suggested the eaves not exceed 24". Deetjen said the
Amendment should prevent two houses from having adjoining gutters.
Olson said it would be better to establish a performance standard
and not to make design decisions.
Simpson moved to to recommend sending the exclusion of eaves and
gutters from setback requirements to Public Hearing.
Deetjen seconded the motion.
VOTE: Unanimous.
ITEM #5C: Rigsbee said the Town Board had asked to remove Davis Road from
the Thoroughfare Plan and the item would need to be brought to
Public Hearing. She indicated the area on the Thoroughfare map.
PLANNING BOARD
OCTOBER 4, 1990
PAGE 4
Olson said one reason the Transportation Advisory Subcommittee
voted against the Thoroughfare Plan was because of Davis Road.
She said the problem was it was so far out of town and the
Oakdale Drive connector was more important. She said the Board
should be thinking about the future, but Davis Road may be too
far out for consideration at this time.
ITEM #6: Rigsbee began the discussion by reviewing the list of items
compiled at the September 6, 1990 meeting (agenda).
Olson said she had received a lot of letters concerning the issue
of Multi -Family zoning. Tilley asked if this was a Board of
Adjustment problem and Olson said no because the Planning Board
handled rezonings. She said she would like to know if there are
legal guidelines that needed to be followed in such cases.
Simpson said when people invested in property they shouldn't be
hindered or controlled, citing an example in Durham where the city
had to pay for not allowing a property to develop. He added that
the maintenance of a property should be controlled. Olson said if
that was the case, then the Board should be involved with the
policy issues of the Town. Crowther then suggested including
Multi -Family Zoning on the list and the members agreed.
Olson suggested water management issues should be included and
Crowther said the various transporatation issues could be grouped
together. Deetjen said several items could be grouped under
simplification of procedures.
Crowther asked if there was a concensus that the #1 priority was
the water issue, #2 was transportation issues including
improvements to the Tulip Tree Drive, McAdams Road and Turner
Heights area, and #3 was the Zoning Ordinance, Permitted Uses and
other considerations including Stormwater runoff and the members
agreed.
Olson suggested creating special districts for General Industrial
and General Commercial Zones such as a combined usage district so
everything was not lumped into the General Commercial category.
She said the Board could also make recommendations concerning Town
policy and public safety and the members agreed these should be
separate priority items.
Crowther said now that the priority list had been established he
hoped the Town Board would look into the recommendations. Deetjen
asked if subcommittees should be formed. Crowther said the Board
had not had much luck with subcommittees in the past but could
look into it if the Public Hearings showed a lot of interest.
Simpson added that politics should not be involved in the priority
list or the Board would just be treading water.
ITEM #7: Deetjen distributed a handout (file) concerning reduced building
code requirements for owner/builders. He said many code
requirements not necessary for safety increased the cost of home
o
PLANNING BOARD
OCTOBER 4, 1990
PAGE 5
construction and caused added burden for property owners trying to
build their own houses. Rigsbee pointed out the Building Code was
a state requirement and Deetjen said the handout was mostly just
for information.
Tilley moved to adjourn the meeting.
Deetjen seconded the motion.
VOTE: Unanimous.
Crowther adjourned the meeting at 8:00 PM.
Joff Coe, Secretary