Loading...
HomeMy Public PortalAboutMinutes_City Council Regular Meeting_06272023 CITY COUNCIL REGULAR MEETING IONA CITY HALL JUNE 27,2023—7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Peter Wadsworth, Council Member Evan Mann, Public Works Director Zech Prouse, City Attorney Andrew Rawlings and City Clerk/Treasurer Keri West. ABSENT: None VISITORS: Alma Stumpp, Trina Stumpp, Carla Heathman, Adria Bates, Lori Davies, Jordan Adams, Becky Johnson, Bruce Case, Eric Bodily, Jerry Coon, Katie Wyatt, Rachelle Clayton and Jeb Casper. Mayor Gubler welcomed everyone and led the Pledge of Allegiance. A roll call was taken by Clerk West to open the meeting. Mayor Gubler entertained a motion. Council Member Mann made a motion to add items to this agenda from the Work Meeting that were unable to be discussed due to lack of time. Those items include a Discussion of Variance Process and Discussion of Fiscal Year 2024 Preliminary Budget. He also moved to add to this agenda an action item to approve funds associated with the Local Highway Technical Assistance Council (LHTAC), due to learning of this opportunity today. Council Member Wadsworth seconded the motion. All in favor. Motion carried. CONSENT AGENDA: City Council Work Meeting and Regular Meeting Minutes of May 23, 2023 were reviewed. Council reviewed the finance reports for the period ending May 31, 2023 (67% of the fiscal year elapsed). The City had $2,570,834.55 in the bank and routine bills had been paid, "Exhibit A". Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the consent agenda as presented. Council President Geray seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Discussion of Iona Farmers Market; Jerry Coon — Jerry Coon of 5222 E. Denning Avenue approached the podium and stated there is a desire among the community for Iona to have a Farmers Market. He continued and stated a group of community members have set up a committee and have developed a mission statement and business plan to bring this idea to life. Mr. Coon stated their mission statement is to, "Build a better sense of community and provide an opportunity for local farmers, food producers and artists to sell their products directly to consumers in a clean, friendly, and community-oriented environment. We aim to build friendships and give back to our community." Mr. Coon continued and stated one of their goals is to give back to the community in monetary help for the library, Stanger Building, etc. Mr. Coon stated they would like to hold the Farmers Market in the Iona City Park on Thursday evenings throughout July and August from 6-9pm, as well as September and October from 4- 7pm. Mr. Coon stated if this is approved and has a good response from vendors and visitors, they would like to hold it again next year, starting in the spring. He continued and stated they have researched and found a website that assists more than 2,500 farmers markets throughout the IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 United States by helping to manage vendor applications, etc. Mr. Coon stated they would like to limit vendors from within a 15-mile radius of Iona. He continued and stated vendors outside of that radius would pay a higher membership fee. Mr. Coon stated the local membership fee would be $40/annually with a $10 fee per week for a 10'x10' space. He continued and stated they will use these fees to help with start up costs to pay for their state business filing and liability insurance. Mr. Coon stated they would like to split their revenue from fees 50/50 with the City of Iona, after their start up costs are met. He continued and stated they realize there will be an increase in garbage, so they are hoping the money they give to the City will help pay for that. Mr. Coon stated they will allow food trucks if they are self-powered, unless the City can provide power. Mayor Gubler stated the City does not have the infrastructure to provide power to that area of the park. Council Member Thompson expressed concern with the recreation department possibly using this space during their various seasons. Clerk West stated the summer softball/baseball season typically ends by the first or second week of July. But the recreation department is growing, so there may be games taking place on Thursday evenings during the fall. Mayor Gubler stated the recreation department should be able to accommodate this. Council President Geray stated it is important for the City to know that the Iona Farmers Market has a full committee behind them and has people in charge when problems or questions arise. Council Member Mann asked about the selection process in which vendors are allowed to participate. Mr. Coon stated they are going to limit it to 2-3 vendors selling the same product to increase variety. Council Member Thompson then expressed concern over parking on nights the recreation department also has games. Mr. Coon acknowledged that concern. Council Member Wadsworth asked Director Prouse if he had any concerns or suggestions. Director Prouse stated he would need more time to consider the logistics. Mayor Gubler then expressed concern over the garbage and asked if the Farmers Market could provide the garbage receptacles during the events. Mr. Coon stated they will make sure everyone cleans up after themselves, but they are hoping the City can provide the receptacles. Clerk West stated the City has dumpsters in the City Building parking lot and behind the North Shelter in the park. Mayor Gubler agreed that would be sufficient if the Farmers Market ensures proper cleanup after their events. Attorney Rawlings stated the Iona Farmers Market committee will need to set up their entity with the state and the City will need to establish a Lease Agreement with them to move forward with this process. Mr. Coon agreed. Clerk West asked if the individual vendors will be required to get Itinerant Merchant Licenses through the City, or if the Iona Farmers Market will handle that aspect of it and just lease the space from the City. Attorney Rawlings stated he will need to review the Code to determine if the City licenses will be necessary. Mr. Coon stated all the vendors are required to have a state license and tax id number, along with insurance, so he thinks that should be sufficient. Mr. Coon stated they would like to get this up and running by the middle of July. Council Member Wadsworth asked if that is a realistic timeframe to get everything ironed out. Attorney Rawlings stated Mr. Coon can work with the City, specifically Mayor Gubler, Clerk West and himself,to establish and approve a Lease Agreement as an administrative item. He continued and stated the City Council can then review everything at their July 18th meeting. Mr. Coon stated 2 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 they just need to know if they have the green light to move forward. Mayor Gubler stated he does not see anything at this point that would prohibit this from moving forward. Council Member Wadsworth agreed and said he approves of Mayor Gubler negotiating the Lease Agreement on behalf of the City. No other objections were made to this plan. Mayor Gubler then advised Mr. Coon to work with Clerk West and Attorney Rawlings to get the ball rolling. Clerk West then thanked Mr. Coon and the rest of the committee for putting in so much work as volunteers to make this happen. Public Hearing, Addition to the City's Standard Specifications and Drawings; Roadway Easement and Cross Sections — Mayor Gubler stated the concern the City has received is that new developments are required to put in curb and gutter with a method to capture the excess water, but existing homes are required to adhere to only one type of drainage swale design. He continued and stated he has asked the City Engineer to come up with an alternative drainage system that would allow for drainage swales to not be as deep as the existing design but as effective. Mayor Guber stated this design is that alternative. He continued and stated the Planning & Zoning Commission (P&Z) has reviewed this design and had questions, specifically regarding percolation rate. He continued and stated Engineer Noel is here to explain those specifications. Engineer Noel stated the objective was to create a drainage system that is less than the 18" deep drainage swale that is currently required by City Code. He continued and stated this design is only 6" deep, which over a 15' wide swale, is not very noticeable. He continued and stated there are things to consider when talking about storm water and that includes how fast the water gets there, how much water is there and where the water is going. He continued and stated they have considered the "10-year storm event" and the "100-year storm event" to determine how much and how fast the design needs to account for. Engineer Noel stated they looked at high percolation rates due to the fine material that could be coming off the road. He stated this design is based on a 1" per hour percolation rate for the shorter storm event and the %2" per hour percolation rate for the long-term event. He continued and stated they are not using the 6" depth as a storage area, but instead as a slope to get the water off the road and into the catch basin that is required to have an H-20 rating. Engineer Noel then stated this design also utilizes easy to get materials, such as 6" PVC perforated pipe. He also stated the pipes are not centered in the swale to get the water further away from the asphalt of the road. Mayor Gubler stated this is a Public Hearing and asked if anyone in the audience would like to address the Council on this agenda item. James West of 4678 N. Sunset Drive, Iona, approached the podium representing the P&Z and as an Iona resident. He stated the P&Z felt the H-20 requirement for the catch basin was overkill and unnecessary. Mr. West also stated the P&Z felt the City needs to move away from only allowing approved designs for drainage system. He continued and stated homeowners should be allowed to have flexibility in their design if it accomplishes the same objective. Engineer Noel stated the purpose of this is a voluntary, conservative option for homeowners that do not want the 18" deep swale. He continued and stated he doesn't think it is reasonable to require homeowners to pay to do their own percolation testing and hire an engineer to design their drainage swales. Engineer Noel also stated H-20 is the standard rating for anything load bearing. Mayor Gubler agreed, but also feels it is appropriate to allow someone to vary from the City approved designs and chooses to have a custom drainage swale designed that still meets all the requirements. However, he feels this is a 3 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 good option to have in the City Code as the standard design. Engineer Noel reiterated this is just an option if someone does not want to have the 18" deep swale. Clerk West stated the current Code does not give an option to vary from the standard drawings. Mayor Gubler recognized that and stated he is not opposed to amending the Code to allow approval of a personalized design that meets the required percolation rates. Council Member Thompson asked Director Prouse his thoughts on giving homeowners that option. Director Prouse stated he would be ok with that if the requirements were specified on the drawings and in the Code. Mayor Gubler stated he is understanding from the Council the consensus is to table this discussion until next month when a Code Amendment can be proposed with the drawing. All agreed. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to table this item of adding a Roadway Easement Drawing until the next City Council Meeting. Council Member Thompson seconded the motion. All in favor. Motion carried. Public Hearing, Conditional Use Permit Application; Alice Bodily, for the property located at 3180 N. Olsen Street, pertaining to a residential basement rental — Eric Bodily of 2720 Ross Avenue, Ammon, approached the podium as a representative for his mother, Alice Bodily. He stated he is seeking a Conditional Use Permit for her to rent her basement out to a non-family member. He continued and stated his mother is 96 years old and having renters in the basement provides additional security and peace of mind to her and the rest of her family. Mr. Bodily stated he has read through the regulations for this type of Conditional Use Permit and is ready to abide by them, including the additional monthly water bill. Council President Geray asked if all of the requirements in the Code for this type of permit have been confirmed and validated. Clerk West confirmed. Clerk West also stated Mr. Bodily applied for this a few years ago, but the Council was unable to approve him based on the Code at that time which required a second water connection fee be paid and the renters to be relatives. The Code has since been changed to allow for non-relatives to rent the basement, as long as the homeowner lives at the property also, as well as the monthly water bill be paid and not a connection fee. Mayor Gubler stated this is a Public Hearing and asked if anyone in the audience would like to address the Council on this agenda item. No response. Mayor Gubler then closed the Public Hearing portion of this agenda item. Council Member Wadsworth asked if this permit would carry over under new ownership of the house. Mayor Gubler stated Conditional Use Permits do not transfer to new owners. Council Member Mann asked if it carried over for new renters. Mayor Gubler stated the permit is for Mrs. Bodily, regardless of how many separate renters there are. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve the Conditional Use Permit Application for Alice Bodily at the residence of 3180 N. Olsen Street, pertaining to the residential basement rental. Council Member Wadsworth seconded the motion. A roll call vote taken: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member Mann: YES 4 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 Public Hearing, Conditional Use Permit Application; Acton Academy, for the property located at 2576 N. 50th East, pertaining to the allowance of a school in the R-1 Zone—Carla Heathman and Adria Bates approached the podium representing Acton Academy, which currently resides at 1980 W. Broadway Street in Idaho Falls. Ms. Heathman stated they currently have a school but are looking to expand. She continued and stated it is a small multi-age school, so they do not need a huge building. Ms. Heathman stated this location would be much closer for a lot of their current students. She stated they currently have 15 students that span from age 4-14. She continued and said their goal would be to eventually have 50-60 students. Ms. Heathman said it is a private school and they do a lot of hands-on projects and learning outside. She also confirmed they are planning to do renovations to the house to meet their intended growth and to meet the requirements of the Fire Marshall for capacity. Ms. Heathman stated after talking to the P&Z at their meeting, they have decided to install a long driveway to the back of the property with a turnaround for drop-offs and parking. She stated they are flexible in their design and are open to all suggestions and requirements made by the City. Mayor Gubler asked if they currently own the property. Ms. Heathman stated they are under contract to purchase this property, contingent upon the City approving this permit. If the City does not approve it, the contract will be void and the house will go to the buyer. Council Member Mann asked if anyone would live in the house. Ms. Heathman stated it would only be used for a school and no one would live in it. Council Member Mann asked if they have any set plans as to how they are going to address the parking to satisfy the concerns of the railroad. Ms. Heathman stated they had just heard about the railroads' concerns at last night's P&Z meeting and received that email last night also. Council Member Mann stated he understands they are willing to work with the City, but asked if they have any plans already figured out to address the intended capacity and the parking. Ms. Heathman stated they have a donor that is willing to purchase this property and are willing to renovate it for the school. She continued and stated the donor believes strongly in this venture and is willing to pay for all the required infrastructure to make it happen. Ms. Heathman stated they would like to have the school operational by December but can stay in their current location longer than that if necessary. Council Member Mann asked if the donor would be willing to pay for the renovations the railroad is suggesting that could range from $100,000-$500,000. Ms. Heathman stated they are aware of that but is unsure if they would be willing to pay for those if the City requires them. Council President Geray stated the Council needs to remember this is a Conditional Use Permit and can specify certain conditions to be met, including working with the railroad. He continued and stated how the applicant goes about meeting those conditions is not relevant for the Council to know. Mayor Gubler stated this is a Public Hearing and asked if anyone in the audience would like to address the Council. Bruce Case of 2647 N. 50th East approached the podium and stated he lives across the street and a few houses down from the house on this application. He stated he is opposed to this application due to the traffic concerns and a lot of unknown questions that haven't been answered. Council Member Wadsworth stated if a School Zone was created on 50th East for this school, that would help with speeding on that road. Mr. Case stated the speed limit is already only 25mph and people do not follow it. 5 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 Nick Styhl of 2616 N. 50th East approached the podium and stated he lives next door to his house and is opposed to this application. He stated he didn't know anything about this application and doesn't know why he wasn't notified. Clerk West confirmed he was mailed a notice as required by state law for all residents within 300 feet. Mr. Styhl stated the traffic and speeding is bad on 50th East and would be much worse if they have 50 students at that house. Becky Johnson of 2685 N. 50th East approached the podium and stated her opposition to this application due to traffic and noise concerns. Monica Zimmerman of 2559 N. 50th East approached the podium and stated she recommends the City Council postpones their decision on this application to allow for more time to consider all information. She continued and stated the information that has been presented tonight doesn't seem like it has been well thought out or planned. Ms. Zimmerman stated she is also concerned about traffic backing into the road and the speed of travelers on 50th East. She continued and stated she is concerned with the lack of planning and unknowns yet to be answered. She also expressed concern over the building structure itself if the school is approved and later closes. Mayor Gubler closed the Public Hearing portion of this agenda item to allow for the applicant's rebuttals. Ms. Heathman stated she understands the neighbors' concerns. She explained most of their students are coming from families with 3-4 students, so even if there are 50 students in the future that doesn't mean there would be 50 cars. She continued and stated they are not planning on tearing down any buildings or trees, unless required by the Fire Marshall or the City. Ms. Heathman also stated it is difficult to have all the plans in place when purchasing a property because they are unaware of what will be required by the various governing entities. She then added the core school hours are from 8:30am-3:30pm, with flexible drop-off times from 7:30am- 5:30pm. There are also evening activities every 1-2 months. Mayor Gubler stated he does not believe there is an actual plan being proposed, as required by the City Code. He continued and stated what is being presented tonight does not satisfy the requirements for a Conditional Use Permit. Ms. Heathman stated they do not have a full plan prepared because they are trying to be flexible and are looking for guidance from the City as to what is required. Clerk West stated at the P&Z Meeting last night, the applicants presented the provided map with the circular driveway option, but the P&Z gave them other suggestions they felt would work better. Mayor Gubler reiterated he does not feel the Council has been presented with a plan or enough information to judge and approve a Conditional Use Permit. He continued and stated it is the applicant's responsibility to review the Code and present a plan to meet requirements and mitigate concerns about how this permit will impact the surrounding properties. Council Member Wadsworth stated they have heard from a lot of neighbors about their concerns and hasn't heard anything from the applicant about how they are going to satisfy those concerns. Council Member Thompson agreed and stated the railroad concerns him also. The Council then discussed the concerns that were sent in by the railroad via email. Council Member Mann agreed and said he feels like they are being presented with a lot of hypotheticals and no real plan to approve. Council Member Wadsworth also stated if they were only going to have 15 students, it would be manageable. But with 50 students, it creates concerns. Council Member Thompson asked Director Prouse about infrastructure concerns. Director Prouse stated the house is a 6 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 residential structure and only has a 1" water line. Clerk West stated the applicants have had the Fire Marshall come out to do an inspection and are waiting for a report with capacity requirements, etc. Council President Geray mentioned concern regarding the stop sign being removed by the railroad on 50th East. He stated that has been brought up tonight and would like to look into getting that back. Director Prouse stated that is not the City's right-of-way to govern. Council President Geray stated there may be an exception that can be brought to the railroad's attention to have a stop sign re-installed at that railroad crossing. Council President Geray then stated he doesn't believe the number of cars going in and out of the school would be that visible with their staggered start times. However, he feels the applicants have not adequately informed the neighbors of this information and educated them on the benefits of this type of school in their neighborhood. Council President Geray then stated he agrees the requirements for a plan have not been met and asked the applicants if it would be better to table this vote until next month to provide them with additional time, or just vote tonight for a denial. Ms. Heathman stated the offer they have on the house expires at the end of the month, so if the Council tables the vote until next month, it would be a denial anyway. Council President Geray stated based on the information that has been provided at this point, he doesn't feel they have any other option than to deny it. Mayor Gubler entertained a motion. Council Member Mann made a motion to deny the Conditional Use Permit Application for Acton Academy for the property located at 2576 N. 50th East, pertaining to the allowance of a school in the R-1 Zone, for the reasons discussed and conditions not satisfied. Council Member Thompson seconded the motion. All in favor. Motion carried. Discussion of Water System Capitalization Report and Water Connection Fee — Mayor Gubler stated there were questions that arose after the Council discussed this topic at last month's meeting, so he requested Engineer Noel to be here tonight to better explain. Engineer Noel stated the terminology he used in the report he drafted was taken directly from the City Code. He continued and stated to develop a capitalization report is to basically determine the value of the system less the amount owed on debt for that system. The value includes the wells, pipes in the ground, the tanks, etc. Engineer Noel stated they listed each line item out and established a value for it. He continued and stated there were no itemized lists found for the last time the valuation was done, just various values assigned to parts of the system without the supporting documents to show how they arrived at that value. He then stated they used the Construction Cost Index to determine current values based on the year each asset was acquired, how much the City paid and the life expectancy. Engineer Noel stated the present value is approximately$14 million and there is approximately$4 million that still needs to be paid for by the City. This means the total value of the system in the current condition is about $10 million. Engineer Noel stated according to the current Code, this value would then be divided by the current number of EDUs to determine the appropriate value of each connection. Mayor Gubler stated he would like the methodology in the Code to describe the step-by-step process on how to arrive at these values, making it easy to plug in future numbers to determine values at that time. Engineer Noel stated the weakness in the Code is that it does not specify how to value the system. Mayor Gubler asked Engineer Noel what he recommends the Council adds to the Code. Engineer Noel recommended the Council add a "Line-Item Inventory" to the Code section that 7 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 describes how to value the water system. He explained that he would not recommend the Code lists each item, but instead refers to a "Line-Item Inventory" that can be included in the report. Mayor Gubler agreed and stated his concern is that the next time the water system valuation is completed, the current Council will not be here, so the future Council would not have the knowledge on how to come up with the valuation. Council President Geray asked Director Prouse his opinion on which method to determine value is better. Director Prouse stated he believes simpler is better. Council President Geray stated the current method of valuation was developed by the previous City Engineer and is defensible in court. He continued and stated he is not interested in changing this section of the Code at this time, especially when the City will be looking to begin a new engineering contract in October. Council President Geray also expressed concern that there were numerous terms used in the report that were not consistent with the City Code. Engineer Noel stated he will have to research further, but the terms they used in the report were used because they were used in the City Code. Council President Geray stated when the current section of the Code was developed there was a lot of research and though put into it to make sure it was highly defensible. He continued and stated when the same terminology isn't used in current reports, it starts to invalidate the information. Council President Geray added that he trusts the numbers and values that are included in the report but is not comfortable with the lack of consistency and uniformity in the cover letter and report itself with the current City Code. Engineer Noel stated he was asked to develop a way to determine what a defendable capitalization cost and water connection fee would be. Council President Geray stated that has already been developed and asked Engineer Noel who asked him to do that. Engineer Noel stated the Mayor directed him to develop this. He continued and stated his method was done independently and is consistent with the method used in the current Code. Discussion continued regarding the direction Engineer Noel was given and the current report. The Council then discussed the various line items in the report and their estimated values. Attorney Rawlings stated he is concerned with some of the terminology used in the report and in the current City Code. He continued and began a discussion regarding water rights and whether their value should be included in the total valuation. Mayor Gubler stated the water rights do not need to be replaced, so their value should not be included. However, Attorney Rawlings stated that water rights can be sold and therefore hold value,which should be included in the total value of the water system. Engineer Noel disagreed with this approach. Council President Geray stated the water rights hold value because without them there would be no water system for current or future users. He continued and stated he would defer to the City Attorney and his colleagues that litigate water issues for their expertise on this specific issue. Mayor Gubler stated the Council needs to determine if they want to add the water rights value to the calculation. He continued and stated it will be difficult to place a value on the water right that was acquired many years ago. Attorney Rawlings stated he can discuss it with his colleagues that only work on water involved cases. Discussion then moved to various ways to try to calculate the value for the original water right. Mayor Gubler stated if they use some of these ways to evaluate that original water right, it would mean the water connection would almost double to approximately $14,000. Resident James West asked from the audience if raising the connection fee will increase the current residents' monthly water rate. Council President Geray explained the connection fee is only related to the value of the water system. However, the monthly water fee is based on the annual maintenance of the system and any debt payments still owed. He continued and stated the 8 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 monthly water service fee does not change because the water system value increased, or the water connection fee is raised. Council President Geray also stated he would like to see the report that was done with the last valuation and see how the calculations were determined. Mayor Gubler stated the City has the report, but it does not show how the calculations were determined. Director Prouse stated he will do some research through his records to see if he can find anything. It was determined by Mayor Gubler and all Council Members to discuss this further at the next City Council Meeting and finalize the total system value and proposed connection fee for a public hearing at the following meeting. General Fiber Project Discussion —Mayor Gubler stated the fiber project is moving along. He continued and stated none of the homes have been connected to fiber yet, it is just conduit that is being installed in the ground currently. Director Prouse stated Zone 1 is in the process of having drops done to homes and connections will be shortly after that. Discussion of Variance Process —Council President Geray stated he feels the Variance process should include some latitude for the Council to review and potentially approve a Variance without a hardship. He continued and stated if a resident approaches the Council with a Variance request and meets the requirements and objectives of what they are trying to accomplish, they should be able to review and approve it. Council President Geray stated he would want it to be approved by either Director Prouse or the City Engineer, depending on the type of Variance. He continued and acknowledged the City Council will give the final approval, but only after it has been substantially reviewed by paid staff to determine if the variance meets the objective of that specific area. Attorney Rawlings stated he understands the direction and will have something drafted for discussion at the next meeting. Discussion of Fiscal Year 2024 Preliminary Budget — Clerk West presented the preliminary budget for fiscal year 2024. She explained the "Recreation Expenses" line item decreased from this fiscal year because that department did not bring in as much revenue as last year and because their actual expenses were much lower this year than their budget allocated. She also stated the Recreation payroll will increase next year, which requires a reduction on other items of the recreation expense budget. Council President Geray stated the approval of the preliminary budget will be in July. He encouraged all Council Members to review these numbers and contact Clerk West with any questions or concerns prior to that approval in July. Clerk West stated she has only allocated the two regular payments for the water bond next fiscal year. Council President Geray stated he noticed that but doesn't think there is enough carryover to make additional payments. Mayor Gubler stated the City does not have any capital improvement projects for the water system next fiscal year. Clerk West stated the Council has allowed her to re-open the budget around November when all of the current fiscal year numbers are finalized to determine the actual revenues and carryovers. She continued and requested to plan on that again this year. Mayor Gubler agreed with that plan. Approval of Funds for LHTAC Road Improvement Project—Director Prouse stated LHTAC has funds available for local road construction projects. However, the deadline for this application is September 1st and a full executable plan needs to be submitted with the application. He continued and stated the City would need to pay the City Engineer to have this designed before they are eligible to apply. He then added that if the City moves forward and has engineered designs for the project, those designs don't expire and can be used any time the City 9 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 is prepared to complete the project. Council President Geray asked which roads Director Prouse feels are the highest priority. Director Prouse stated Free, Denning and Scoresby Avenues. Mayor Gubler stated this funding allows for improvement of roads, installing new roads, etc. He continued and stated the City needs a plan to rebuild the roads correctly, whether they get the funds now or not. Mayor Gubler stated he anticipates the initial engineer design cost to be around $20,000, but Engineer Noel will need to provide a quote that has been agreed upon before any work is completed. All Council Members agreed to move forward with this plan. STAFF REPORTS: Deputy Davies distributed the stats from May 2023, which showed traffic stops have increased drastically. He also stated there was someone in the park that got in trouble for smoking in the park and they were upset there weren't any signs up that stated this was not allowed. Clerk West and Director Prouse discussed this and determined a miscommunication had occurred on who was ordering the signs. Clerk West stated she will talk to their representative at the health department to get the signs ordered. Council President Geray suggested also including this to the rules for renting the shelters that people need to sign when they reserve the shelter. Clerk West reported the City surplus auction and the City Yard Sale were both successful and the City received $7,269. She continued and stated after the yard sale they donated a lot of the excess items that did not sell. She added that the office staff received a lot of great feedback about the City Yard Sale and anticipates that being a yearly event. Clerk West also reported she attended the Association of Idaho Cities (AIC) Conference in Boise last week with members of the Mayor's Youth Advisory Council (MYAC). She said it was a great conference and felt the youth enjoyed it also. Clerk West also reported that the MYAC had worked earlier this year on a $2,250 grant for new park benches. She was contacted this week and was told there was extra money leftover and the City will be receiving another $2,250 for parks. Lastly, Clerk West reported that Iona Days is coming up on July 21-22. She continued and explained the various activities. Director Prouse stated nothing to report. Council Member Wadsworth stated he will be here for Iona Days this year and will have two convertibles available for use during the parade. Council Member Mann stated he will not be here for Iona Days this year. Council Member Thompson reported a concern of cars parked on the corner of Denning Avenue and Barnes Way that is blocking visibility for drivers. Mayor Gubler stated he will have Deputy Davies take care of it. Council President Geray asked about the upcoming process for a new City Engineer and what steps need to be taken. Director Prouse stated the City has a Resolution that outlines the selection process for a City Engineer. Council President Geray also reported he will be attending the Bonneville County P&Z Meeting tomorrow night for approval of the Area of Impact Agreement. Mayor Gubler reported the Iona Post Office will soon be mandating mailboxes throughout all of Iona and will no longer be offering free post office boxes for those without a mailbox. He also thanked the City Council for working well together and the City staff for all they do. 10 IONA CITY COUNCIL REGULAR MEETING—JUNE 27, 2023 Meeting Adjourned at 10:14pm. COUNCIL APPROVED: July 18, 2023 Dan Gubler, ayo ATTEST: /11/(// Keri West, City Clerk/Treasurer 11 City of lona Check Register-lona Page: 1 Check Issue Dates:6/1/2023-6/30/2023 Jul 10,2023 11:06PM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GLAccount Amount 06/23 06/06/2023 20243 AAA SEWER SERVICE Pumped Septic tanks at Pioneer P 104712 464.00 06/23 06/06/2023 20244 BLACKFOOT COMMUNICATIONS TELEPHONE 514150 172.32 06/23 06/06/2023 20245 CITY OF IONA City water usage/bill 104711 539.00 06/23 06/06/2023 20246 DUMP-IT,INC. Spring clean-up dumpsters 104711 833.84 06/23 06/06/2023 20247 PEAK ALARM Qtrly Security alarm monitoring 514150 130.56 06/23 06/06/2023 20248 PSI ENVIRONMENTAL Dumpster-3548 N.Main 104711 208.41 06/23 06/06/2023 20249 TATE'S SERVICES Waterline Repair 514710 2,500.00 06/23 06/06/2023 20250 TETON COMMUNICATIONS,INC. SCADA system maintenance 514710 1,019.50 06/23 06/06/2023 20251 TETON MICROBIOLOGY LAB Coliform/E.Coli Water Tests Elim 514710 192.00 06/23 06/06/2023 20252 TIM DROLLINGER REFUND WATER OVERPAYMEN 011075 21.23 06/23 06/06/2023 20253 VERIZON WIRELESS Cell phones-Public Works 104711 296.14 06/23 06/06/2023 20254 WESTERN WHOLESALE INSTALLED SALES, SHOP GARAGE DOOR REPAIR 514710 476.11 06/23 06/08/2023 20255 MOONSHINE COMMERCIAL CLEANING SER May Building Cleaning&Supplies 514710 1,234.86 06/23 06/08/2023 20256 NETBACK,LLC Data Backup 5GB 104150 75.00 06/23 06/08/2023 20257 WOLVERINE TREE FARM Plant Oak Tree 104712 341.50 06/23 06/08/2023 20258 ZAC LORDS SOFTBALL REGISTRATION REF 103750 40.00 06/23 06/12/2023 20259 ALLEN ELDRIDGE Additional Plan Reviews 104720 18,058.00 06/23 06/12/2023 20260 GREG MCBRIDE 3471 N.Elim Lane 104720 2,887.46 06/23 06/13/2023 20261 BELNAP CUSTOM WOODWORKING,LLC 2 SETS OF CORNHOLE BOARD 104955 240.00 06/23 06/13/2023 20262 DIGLINE,INC. Utility Locator Monthly Fee 514710 252.45 06/23 06/13/2023 20263 FORSGREN ASSOCIATES,INC. BMPO, Capitalization Report,Fue 104163 2,217.50 06/23 06/13/2023 20264 INTERMOUNTAIN GAS CO. Natural gas 514175 194.72 06/23 06/13/2023 20265 WESTERN RECYCLING-CURBSIDE Recycling bin 104711 57.00 06/23 06/14/2023 20266 JEANAATKISON REFUND PERMIT#2023-15P 103410 45.00 06/23 06/26/2023 20292 GREG MCBRIDE Mech&Plumbing Inspections 104720 660.00 06/23 06/27/2023 20293 AAA SEWER SERVICE Pumped Septic tanks at Pioneer P 104712 960.00 06/23 06/27/2023 20294 APG WEST PAYMENT PH-Bodily CUP 104155 81.84 06/23 06/27/2023 20295 C-A-L-RANCH STORES Boots&Gloves 104711 419.42 06/23 06/27/2023 20296 CHEMSEARCH Contract Water Treatment Progra 514710 235.52 06/23 06/27/2023 20297 ENERGY MANAGEMENT CORPORATION Service Well Generator&Parts 514710 2,270.00 06/23 06/27/2023 20298 HOME DEPOT CREDIT SERVICES Blue Caution Marking 514710 503.04 06/23 06/27/2023 20299 IRWA Membership Dues 514710 515.00 06/23 06/27/2023 20300 ROCKY MTN.POWER Well#1 514175 5,074.33 06/23 06/27/2023 20301 SPARKLIGHT Internet-Office 104150 181.61 06/23 06/28/2023 20302 OLD FAITHFUL BEVERAGE CO NAPKIN DISPENSERS AND CUT 104770 404.98 Grand Totals: 43,802.34 Summary by General Ledger Account Number GLAccount Debit Credit Proof 01-1075 21.23 .00 21.23 01-2010 .00 21.23- 21.23- 10-2010 .00 29,846.24- 29,846.24- 10-34-10 45.00 .00 45.00 10-37-50 40.00 .00 40.00 10-41-50 432.90 .00 432.90 10-41-55 81.84 .00 81.84 10-41-63 554.37 .00 554.37 10-41-75 292.81 .00 292.81 10-47-11 2,907.09 .00 2,907.09 M=Manual Check,V=Void Check City of lona Check Register-lona Page: 2 Check Issue Dates:6/1/2023-6/30/2023 Jul 10,2023 11:06PM GLAccount Debit Credit Proof 10-47-12 1,914.85 .00 1,914.85 10-47-13 1,244.40 .00 1,244.40 10-47-20 21,646.73 .00 21,646.73 10-47-70 404.98 .00 404.98 10-49-55 281.27 .00 281.27 51-2010 .00 13,934.87- 13,934.87- 51-41-50 209.13 .00 209.13 51-41-75 3,658.91 .00 3,658.91 51-41-80 1,663.13 .00 1,663.13 51-47-10 8,403.70 .00 8,403.70 Grand Totals: 43,802.34 43,802.34- .00 Dated: jay /8 20.25 Mayor: 07 City Council: Imo.�� f r 11111.11111111w— C , Report Criteria: Report type: Summary M=Manual Check,V=Void Check