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HomeMy Public PortalAbout19830919 - Minutes - Board of Directors (BOD) IV Meeting 83-23 A- 'Ar AW 0 IF 0 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 SPECIAL MEETING BOARD OF DIRECTORS MINUTES SEPTEMBER 19 , 1983 I. ROLL CALL President Daniel Wendin called the meeting to order at 7 :42 P.M. Members Present: Katherine Duffy, Daniel Wendin, Nonette Hanko, and Richard Bishop. Members Absent: Edward Shelley and Harry Turner. Personnel Present: Herbert Grench, Jean Fiddes, and Stanley Norton. Craig Britton and David Hansen were present for the Closed Session. II. OLD BUSINESS WITH ACTION REQUESTED A) Discussion of Process for Filling Vacant Directorship in Ward 3 by Appointment H. Grench reviewed memorandum M-83- 114 of September 16 , 1983 , noting the Board had until October 13, 1983 to fill the Ward 3 vacancy by appointment. He stated a notice of vacancy had to be posted for at least fifteen days prior to the making of the appointment. Discussion centered on whether only those individuals who expressed an interest in running for the position should be considered in the appoint- ment process. N. Hanko stated that she felt that only those who had actually filed for election should be considered. S. Norton stated it would be highly irregular to limit who could apply for the position, and the majority of the Board members present indicated they did not favor limiting who could apply for the seat. In response to a question from D. Wendin regardingwhether the Board should continue to consider filling the vacancy through the election process, no member of the Board spoke in favor of having an election. The Board discussed the proposed application form, and R. Bishop stated he felt it was premature to ask applicants to discuss possible solutions for the District' s major issues. Following a discussion of question two on page two, the Board concurred the question should be restated to ask applicants to discuss the major issues of the District today and in the next few years. D. Wendin stated the Board' s consensus that applicants be interviewed during a public meeting and that the interviews be conducted in a manner similar to that used by the League of Women' s Voters on candi- date nights. Motion: D. Wendin moved pursuant to Resolution 83-34 the Board hereby chooses not to proceed with the election process and to make the appointment pursuant to Section 1780 of the Government Code. N. Hanko seconded the motion. The motion passed unanimously. Meeting 83-23 Page Two Motion: D. Wendin moved the posted notice period shall begin Sep- tember 20, 1983,. R. Bishop seconded the motion. The motion passed unanimously. Motion: D. Wendin moved that applications would be due by 5 :00 P.M. , Wednesday, October 5, 1983. K. Duffy seconded the motion. The motion passed unanimously. Motion: D. Wendin moved the interviewing be held and appointment made at the October 12 , 1983 Regular Meeting provided, however, that if there will not be a quorum present for that meeting, the President may select another date up to and including October 13, 1983. R. Bishop seconded the motion. Discussion: D. Wendin stated that if there was a large number of candidates he would call a Special Meeting on another date for the purpose of handling other District business that would have been included on the October 12 agenda. The motion passed unanimously. Motion: R. Bishop moved the Board approve the application form with the following changes to question two on page two, 1) delete "in the next few years" and substitute the words "today and in the next few years" and 2) delete the question "What solutions do you suggest?" and substitute "Discuss. " . K. Duffy seconded the motion. Discussion: D. Wendin stated the Board' s consensus that applicants could use additional sheets of paper, if necessary, to complete answers. The motion passed unanimously. Discussion centered on whether secret ballots should be used to select an appointee. S. Norton stated the selection process could be done by secret ballot. Motion: R. Bishop moved the Board conduct the election in the same manner as election of officers of the Board which is by means of individual secret ballot from each Board member. D. Wendin seconded the motion. The motion passed in the following vote: Ayes: D. Wendin, K. Duffy, and R. Bishop. No: N. Hanko. Director Hanko had spoken in favor of making the selection using the open ballot process . S. Norton stated that if the Board could not agree on a voting procedure at the October 12 meeting, the Board President could exercise his prerogative as arbiter of the Rules of Procedures to decide how voting should occur. He said if a majority of the Board disagreed with the President' s decision, they could override the decision. III. CLOSED SESSION The Board recessed to Closed Session on land negotiation and liti- gation matters at 8 :45 P.M. IV. ADJOUR14NIENT The Board reconvened to adjourn at 10 : 50 P.M. Jean H. Fiddes District Clerk L CORRECTIONS TO MINUTES OF IT APPROVAL OF MINUTES September 19, 1983 D. Wendin stated the minutes should be corrected to state the last motion nertaining to secret ballots on page two did not pass since four affirmative votes were required. D. Wendin stated the approval of the minutes would be tabled until R. Bishop- was present. V. ATP-PROVA-1, OF MINUTES, continued D. Wendin reviewed the correction he had stated for the minutes for R. Bishop' s benefit. Motion: D. Wendin moved the approval of the minutes of September 19 , 1983 as corrected. R. Bishop seconded the motion. The motion passed unanimously, with E. Shelley and H. Turner abstaining from the vote since they had not been present at the meeting.