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HomeMy Public PortalAbout05/15/84 CCM000068 PAYROLL CHECKS - MAY 15, 1984 7677 Robert Anderson 7678 Jill McRae 7679 Mark Moran 7680 Michael Rouillard 7681 Michael Sankey 7682 James Dillman 7683 Robert Dressel 7684 Francis Pumarlo 7685 Karen Dahlberg 7686 JoEllen Hurr 7687 Donna Roehl 7688 Sylvia Rudolph 7689 Jean Erickson 7690 Janice Peterson 7691 Farmers State Bank of Hamel 7692 Commissioner of Taxation 7693 Pera 7694 Social Security -Retirement Division ORDER CHECKS - MAY 15, 1984 2929 V-O-i-D 2930 League of Mn. Cities -Gayle Bortz 2931 St. of Mn. Peace Officers & Training 2932 Vera 2933 Social Security -Retirement Division 2934 941.13 546.09 846.94 868.75 1,038.44 874.79 748.54 575.56 240.84 608.19 735.03 289.37 102.50 40.00 1,545.20 822.00 712.71 384.47 $ 11,920.55 90.00 20.00 1,040.37 401.68 10.00 0 9 The Council of the City of Medina met in regular session on Tuesday, May 15, 19840 O O at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred Scherer, Thomas Crosby at 9:50 P.M.; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Charles LeFevere; Engineer Glen Cook 1. ADDITIONAL AGENDA ITEMS Council agreed to discuss the following additional items: Sale of tax forfeit lots Hunter Rd. No. construction Steve Murphy, Westside Equipment Installers Road Department items 2. MINUTES OF MAY 1, 1984 Anne Heideman asked that MCI Item, Page 65 should be changed as follows: "proper amount of property" in line 7 and "later in the meeting" in motion of approval. Moved by Reiser, seconded by Scherer to approve minutes of May 1, 1984, as amended. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Grader Specifications Council reviewed specifications and the changes suggested by City Attorney. Moved by Scherer, seconded by Reiser to order bids be taken for an Articulated 150 HP Motor Grader with Snow Plow and Wing, on June 28, 1984 at 10:00 A.M. Motion declared carried Safety Equipment James Dillman presented a list of safety equipment that he believed should be purchased for use by the Public Works employees, particularly for the sewer and water department. He also stated that some safety training would be arranged. Moved by Reiser, seconded by Heideman to authorize purchase of safety equipment in the amount of $1156.20, according to the list provided, and to authorize that safety training be conducted as soon as possible. Motion declared carried 4. POLICE DEPARTMENT Intoxilyzer Michael Sankey reported that the State of Minnesota would provide an Intoxilyzer 5000, breath test instrument to the city on loan, free of charge, with several conditions in- cluding return to them of the Breathalyzer instruments now being used by the Police . Moved by Heideman, seconded by Reiser to adopt Resolution 84-21, acknowledging receipt of an Intoxilyzer 5000 from the State of Minnesota. Motion declared carried Monthly Police Report William Reiser asked what attributed to the increase in administrative details. Police Chief Sankey explained that there is an increase in work. 5. 1983 AUDIT Auditor, Mark Babcock explained various details of the 1983 budget. He reported that there is a $262,000 surplus in the General Fund and that the fund balance should be kept at 50% of the budget. Council discussed the amount that could safely be transferred to the road department for major road improvements. Moved by Scherer, seconded by Heideman to transfer $85,000 from surplus General Fund bal- ance to the road department fund for general road improvements. Motion declared carried Council agreed to review the audit and discuss and approve at the June 5th meeting. 000070 6. HAMEL SEWER REPAIR, PUBLIC HEARING, 8:00 P.M. Dick Foster of Bonestroo and Associates explained areas of most infiltration that should be corrected at a cost of about $297,000. Thomas Anderson explained that if infiltration is decreased the number of units that could be connected to the sewer system could be increased. Steve Murphy, 902 Hwy. 55, asked if the pipes that are to be installed will be large enoug1 to serve the 700 additional connections that could be allowed to connect. He also asked if storm sewer should also be consdiered at this time. Mr. Foster stated that the pipes would be large enough to serve the estimated additional units and that perhaps storm sewer should be considered. Skip McCombs, representing Rolling Green Country Club, stated that at the present sewer rates the project would be paid for by usage and would not need to be assessed. He stated that the Country Club would receive no benefit if charged at $1000 per unit. Robert Smith, Severson Products, 800 Tower Dr., stated that assessment should be based on potential use not to those who are presently using the system. Jim Hedtke, 3522 Sioux Dr., asked why the long the repair work would function. Mr. Foster explained that a system should installation methods were used in 1968-69 infiltration has become worse. Mr. Hedtke asked if there was a warranty on the existing system. Mr. Foster stated that they are usually guaranteed for one year. Charles LeFevere stated that litigation would probably cost more than repairing the system. system had not Laster% longer that it had and how last 60 years but that different types of pipe and than are now used and because the soils are bad, Jo Holasek, 3212 Hunter Dr., stated that if the system had been installed correctly it would still be working. He asked where the cities inspector was when the work was being done. Tom Darnell, 705 Hamel Rd., asked if there would be a full time inspector on the job. Mayor Anderson stated that he believed that there should be an inspector available at all times. Amos Dayon,3795 Co. Rd. 116, stated that the project through the swamp between Hamel Rd. and Hwy. 55 was installed incorrectly. He also asked how the city would know if a sump pump was being used in a house. Mr. McCombs explained that Maple Plain had increased everyones rates and told homeowners that if they could prove they were not using sump pumps their rates would be reduced. Amos Dayon asked how the cost would be assessed. Mayor Anderson stated that it would either be assessed or added to the quarterly sewer bill. Steve Murphy asked if there was a limit to the amount of additional work that could be auth- orized as the job progressed. Mr. Foster stated that all additional expenditures must be approved by Council. Martin Bennis, 295 Hwy. 55, asked if pipe would be laid in same trench as the existing be- cause of his building location. Mr. Foster explained that it would. Robert Scott asked what the time schedule would be. Thomas Anderson stated that they would try to follow the schedule of Metro Waste Control for interceptor installation and hopefully the same contractor would bid the Medina work. Jim Lutz, 4645 Brockton Lane, asked if the project could be paid for over a period of time he asked if an assessment was really necessary and if it was how would it be distributed. Thomas Anderson stated that Mr. McCombs believed that some properties outside of the dist- rict should be considered for assessments as they would become part of the district after infiltration was corrected. Mr. Lutz asked why new properties should pay for existing problems. Howard Guest, 62 Hwy. 55, asked if the size of the property someone owned would 000071 have an affect on the assessment and if the total cost would be divided by 900+ units, existing and potential. Mr. Anderson stated that if someone has a house on a large lot the cost would be the same as a house on a small lot and that the 900 units would be one way to divide the cost. Moved by Heideman, seconded by Scherer to close the Public Hearing. Motion declared carried Public Hearing closed at 8:45 P.M. Moved by Heideman, seconded by Scherer to table action on the item until Councilmember Crosby arrives at the meeting. Motion declared carried Attorney LeFevere stated that all members did not have to be present for a vote. Moved by Heideman, seconded by Scherer to remove item from the table. Motion declared carried Moved by Reiser, seconded by Scherer to adopt Resolution 84-22, Ordering plans and specifi- cations for repair of Hamel sewer line. Motion declared carried 7. CHARLES PANGIER Mr. Pangier appeared to present information regarding his property valuations and stated that he would like the minutes to indicate that he had appeared at the Council meeting as he had not received information from the cities assessor that had been requested, until after the May lst. Board of Review meeting. He also reported that real estate salespeople cannot show his house because of the road conditions in the Independence Beach area. 8. PLANNING AND ZONING DEPARTMENT Northridge Farms Jim Johnston, representing the Groves Co., presented possible street names for the North- ridge Farms plat. He also discussed park dedication possibilities; that they were opposed to a park in Tally Ho Farms and if the city was looking for recreational property they would offer to try to locate a parcel in a designated search area and would work with whomever the Council might designate. Mayor Anderson asked that the Park Commission study ramifications for the need of a park to serve Tally Ho, Northridge Farms and Meadowwoods Farm. Wilfred Scherer asked if they had looked at any particular parcel in Tally Ho Farms. Mayor Anderson stated that they were not considering Tally Ho Farms. Donna Roehl asked if the city would also have the option of receiving a cash fee. Jim Johnston stated that they would be depositing $30,000 in an escrow account until the matter was resolved. Mrs.Hurrstated that the city needed to see covenants on the property as well as a decision regarding park dedication. Moved by Reiser, seconded by Heideman to order preparation of a resolution regarding final plat approval of Northridge Farms pending receipt of covenants, street names and a decision regarding park dedication. Motion declared carried Jim Johnston asked if some consideration would be given for the $17,000 deposited for the Meadowwoods Farm plat. Lake Medina JoEllen Hurr explained that the DNR wants a resolution from Medina stating that it is in the interest of the city to dredge Lake Medina. Emil Jubert stated that there should be a time limit or a yearly renewal or review of the permit. Moved by Heideman, seconded by Scherer to authorize preparation of a resolution approving the dredging of Lake Medina with a time limit similar to that placed on the project by the Department of Natural Resources. Motion declared carried 000072 Buhrt/Kively Conditional Use Permit -Variance Moved by Scherer, seconded by Heideman to adopt Resolution 84-23, Variance to Glen Kively to use non-blacktopped space for parking purposes. Motion declared carried Moved by Scherer, seconded by Heideman to adopt Resolution 84-24, granting a Conditional Use Permit to Glen Kively, dba Interlocken Systems at 62 Hamel Rd. Motion declared carried Hamel Lions Club, Conditional Use Permit Moved by Scherer, seconded by Reiser to grant a Conditional Use Permit to the Hamel Lions Club to hold Flea Markets at the Medina Ballroom parking lot, Resolution 84-25. Motion declared carried Tom Darnell, Variance Moved by Reiser, seconded by Scherer to adopt Resolution 84-26, granting a set -back var- iance to Tom Darnell to construct a garage at 705 Hamel Rd. Motion declared carried Ellsworth Roy, Subdivision Moved by Scherer, seconded by Heideman to adopt Resolution 84-27, approving a subdivision of the Ellsworth Roy property at the interesection of Chippewa Rd. and Mohawk Dr. Motion declared carried Larry Groth, Variance -Conditional Use Permit Moved by Reiser, seconded by Heideman to adopt Resolution 84-28, granting setback variances to Larry Groth to construct a building on Lot 3, Block 2, Medina Industrial Addition. Motion declared carried Moved by Heideman, seconded by Scherer to adopt Resolution 84-29, granting a Use Permit to Larry Groth to construct a building at 775 Tower Dr. Motion declared carried Conditional MCl/Cellcom-Cellular, Variance and Conditional Use Permit JoEllen Hurr stated that a check in the amount of $1084.00 had been received from MCI as a fee paid to the city in lieu of taxes. Moved by Reiser, seconded by Heideman to adopt Resolution 84-30, granting a variance and Conditional Use Permit to Ralph Schlosser and MCl/Cellcom to construct a 240 ft. communi- cation tower on the Ralph Schlosser property on Hwy. 55 in Section 6, Twp. 118, Rg. 23. Motion declared carried Raskob/Walters, Lot Combination Moved by Scherer, seconded by Reiser to adopt Resolution 84-31, approving the combination of Tracts D and E, Registered Land Survey 239 for Robert and Joseph Raskob. Motion declared carried Harry Sipe, Variance Moved by Scherer, seconded by Heideman to adopt Resolution 84-32, granting a setback variance to Harry Sipe to construct a barn at 3985 Co. Rd. 19. Motion declared carried Hwy. 55/Co. Rd. 116 JoEllen Hurr stated the Hwy. 55/Co. Rd. and nearby property Signal and Stop Lights that a meeting had been scheduled for May 23rd at 9:30 A.M. to discuss 116 stop light project with the Minnesota Department of Transportation owners. Steve Murphy, Westside Equipment Installers JoEllen Hurr explained that Mr. Murphy's original plans had incorrect lot measurements and with 30 ft. front yard setback requirements he had had difficulty meeting parking, etc. requirements. Attorney, Paul Weingarden, explained that the driveway and parking area will not hold black- top until additional base work is completed and that a 30 ft. strip of green area would be driven over if it had to be installed as there was not enough room for traffic. (mom 7 3 He explained that 250 ton of red rock had been hauled onto the area and that Mr. Murphy had done some tiling as an experiment to correct the high water problem; that he had spent from $6,000 to $10,000 on the parking lot and would need to spent about that much more be- fore it was completed. He stated that the reason Mr. Murphy had come to the city was because he wished to add a new product, that of wholesale tires. He explained that Mrs. Hurr and the city engineer had agreed that a 10 ft. green strip in the front would be sufficent and that the balcktopping could be extended to 1986 as Mr. Murphy only has a certain amount of funds for site work, each year. Mrs. Hurr stated that items to be considered were asphalt, landscaping, parking spaces, setbacks and lot combination. Anne Heideman asked why it had taken four years to get some of the work completed. Mr. Weingarden stated thatwhen Mr. Murphy realized that the setbacks were not what had been shown on the original survey he knew that he could not do the work that had been planned as he would have trucks driving on the grass. Anne Heideman stated that she wanted to know the size and type of trees, etc. Mr. Weingarden stated that they had to prepare plans quickly and hoped that they could work with Mrs. Hurr regarding the project. He asked why a lot combination would need to be done as the requirement was not included in the original approval. Mrs. Hurr stated that the rear lot is used for storage and that Attorney, Richard Schieffer had explained that the combination should be done at this time. Moved by Reiser, seconded by Scherer to authorize JoEllen Hurr to work with Steve Murphy on an administrative level to complete his project. Motion declared carried 9. GAMBLING LICENSES, AMERICAN DIABETES ASSOCIATION AND HAMEL ATHLETIC CLUB Donna Roehl stated that the license applications had been investigated and approved by the Police Department. Moved by Scherer, seconded by Heideman to approve a gambling license for the American Dia- betes Association for use at Rolling Green Country Club. Kotion declared carried Moved by Scherer, seconded by Heideman to approve the gambling license for the Hamel Ath- letic Club as an after -the -fact license. Motion declared carried Anne Heideman asked that in the future the Athletic Club make application a sufficient amount of time before an event so that the application could be considered by Council before the event. 10. HOLY NAME CHURCH NON INTOXICATING MALT LIQUOR LICENSE Moved by Scherer, seconded by Reiser to approve a non -intoxicating license for Holy Name Church for July 14 and 15, 1984 at a fee of $10.00. Motion declared carried 11. MEDINA RECREATION VOLLEY BALL AREA Joe Raskob explained that they wish to license an area to the east of the Medina Motor Inn for sale of soft drinks and beer for use by volley ball teams. He explained that the area would be used about two hours each day, not fenced and would be supervised when in use. Thomas Anderson asked if an area not contiguous to a licensed area could be included under a liquor license. Attorney, Charles LeFevere stated that any lease or partial ownership could be considered for extension of a license. Mr. Raskob stated that their insurance would cover the volley ball area. Kr. Anderson stated that as a partner in the TRA Corporation he would want to be protected through the insurance. Anne Heideman stated that the city should have a copy of the insurance policy showing that the area and all involved parties are insured. Michael Sankey stated that he had spoken with the Raskob's and had requested that the city attorney prepare an ordinance prohibiting consumption or possession of alcoholic beverages on private property without the consent of property owners. Mr. LeFevere stated that the proposal before the council highlights the need for such an 9rdLn4noe, 000074 Moved by Scherer, seconded by Reiser to allow expansion of the Medina Recreation premises to include an area east of the Medina Motor Inn which will be used for sale of alcoholic beverages in connection with a volley ball area. With owners to file proper proof of insurance with the city. Motion declared carried Moved by Heideman, seconded by Reiser to direct the city attorney to work with the Chief of Police on the preparation of an ordinance prohibiting consumption or possession of alcoholic beverages on private property without the consent of the property owner. Motion declared carried 12. FIRE DISTRICTS Discussion of which fire district Cherokee Rd. properties should be included. Michael Sankey stated that there would be faster response from Long Lake. Thomas Anderson stated that road conditions at some times may prevent emergency vehicles from responding from Co. Rd. 24 across Tamarack Dr. Moved by Heideman, seconded by Reiser to designate that Cherokee Rd. be included in the Long Lake Fire Department district to the junction with Meadowwoods Tr. Motion declared carried 13. INDUSTRIAL REVENUE BONDING Council discussed new laws regulating issuance of Industrial Revenue Bonds. 14. TAX FORFEIT PROPERTY Moved by Heideman, seconded by Scherer to adopt Resolution 84-33, approving the sale of tax forfeit property according to list provided by Hennepin County. Motion declared carried Thomas Crosby arrived at 9:50 P.M. 15. HUNTER RD. NORTH William Reiser conducted this portion of the meeting. Donna Roehl explained that if the TRA partnership wanted the construction of Hunter Rd. included in the plans for the construction of storm sewer,in the vicinity of the Medina Motor Inn,the engineer suggested that the request should be made to City Council for their decision before plans were completed for the storm sewer project. She presented a letter of request signed by partner, Thomas Anderson. Moved by Crosby, seconded by Scherer to make the Hunter Dr. north, road construction pro- ject a part of the study which includes the previously discussed storm sewer project. Motion declared carried . Abstaining, Anderson. Regarding the storm sewer project, Donna Roehl reported that surveying work had been done by Bonestroo and Associates on Hwy. 101 and Evergreen Rd. and that they would be contact- ing Larry Elwell so that a study could be conducted on his property. 16. WOODLAKE LANDFILL Charles LeFevere reported that Browning -Ferris Industries does not wish to sign the agree- ments prepared for the expansion of the Woodlake Landfill because of a number of statements that could be construed to place blame on the landfill for a number of things including diminished property values. He stated that a proposed rezoning agreement does not contain a number of statements entitled,"WHEREAS" but that a city resolution contains the document- ation which is needed as a basis for the rezoning agreement. He also explained that BFI had signed their prepared agreements. Carolyn Smith asked if Attorney, Scott Davies could review the agreements and asked that the Council delay signing until he had reviewed them. Thomas Anderson asked if there would be a problem with them working the landfill. JoEllen Hurr stated that they had sufficient cover material. Moved by Crosby, seconded by Heideman to adopt Resolution 84-34, Execution of Rezoning Agreements for Woodlake Landfill, and to authorize the Mayor to sign the agreements on behalf of the city if he is satisfied that Scott Davies agrees with the documents. Motion declared carried 000075 17. ROAD IMPROVEMENT ASSESSMENT PROCEDURES Thomas Anderson presented various methods by which road improvements could be assessed. Members discussed providing a paved road between Co. Rd. 24 and Hamel. Wilfred Scherer stated that the present road crew was large enough for the time being. 8. PLANNING COMMISSION MEETING oEllen Hurr stated that a Special Planning Commission meeting would be held on May 22nd o discuss a number of planning items. She reported that member Phil Zietlow had asked or input from a professional planner regarding industrial zoning. Council asked that the other members of the Planning Commission be asked whether or not they wished outside assistance. 19. MEDINA BUSINESSMEN'S ASSOCIATION Council commented on the material presented by the Chief of Police which will be assembled along with other comments for Council review. 20. BILLS Moved by Reiser, seconded by Crosby to pay the bills: Order Checks # 2929-2934 in the amount of $ 1,562.05 and Payroll Checks # 7677-7694 in the amount of $11,920.55. Motion declared carried Moved by Reiser, seconded by Crosby to adjourn. Motion declared carried Meeting adjourned at 11:10 P.M. a Clerk -Treasurer May 15, 1984