HomeMy Public PortalAbout05/15/84 CCM000068
PAYROLL CHECKS - MAY 15, 1984
7677 Robert Anderson
7678 Jill McRae
7679 Mark Moran
7680 Michael Rouillard
7681 Michael Sankey
7682 James Dillman
7683 Robert Dressel
7684 Francis Pumarlo
7685 Karen Dahlberg
7686 JoEllen Hurr
7687 Donna Roehl
7688 Sylvia Rudolph
7689 Jean Erickson
7690 Janice Peterson
7691 Farmers State Bank of Hamel
7692 Commissioner of Taxation
7693 Pera
7694 Social Security -Retirement Division
ORDER CHECKS - MAY 15, 1984
2929 V-O-i-D
2930 League of Mn. Cities -Gayle Bortz
2931 St. of Mn. Peace Officers & Training
2932 Vera
2933 Social Security -Retirement Division
2934
941.13
546.09
846.94
868.75
1,038.44
874.79
748.54
575.56
240.84
608.19
735.03
289.37
102.50
40.00
1,545.20
822.00
712.71
384.47
$ 11,920.55
90.00
20.00
1,040.37
401.68
10.00
0
9
The Council of the City of Medina met in regular session on Tuesday, May 15, 19840 O O
at 7:30 P.M.
Present: Mayor, Thomas Anderson; Councilmembers, William Reiser, Anne Heideman, Wilfred
Scherer, Thomas Crosby at 9:50 P.M.; Clerk -Treasurer, Donna Roehl; Planning
and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman;
Police Chief, Michael Sankey; Attorney, Charles LeFevere; Engineer Glen Cook
1. ADDITIONAL AGENDA ITEMS
Council agreed to discuss the following additional items:
Sale of tax forfeit lots
Hunter Rd. No. construction
Steve Murphy, Westside Equipment Installers
Road Department items
2. MINUTES OF MAY 1, 1984
Anne Heideman asked that MCI Item, Page 65 should be changed as follows: "proper amount
of property" in line 7 and "later in the meeting" in motion of approval.
Moved by Reiser, seconded by Scherer to approve minutes of May 1, 1984, as amended.
Motion declared carried
3. PUBLIC WORKS DEPARTMENT
Grader Specifications
Council reviewed specifications and the changes suggested by City Attorney.
Moved by Scherer, seconded by Reiser to order bids be taken for an Articulated 150 HP
Motor Grader with Snow Plow and Wing, on June 28, 1984 at 10:00 A.M.
Motion declared carried
Safety Equipment
James Dillman presented a list of safety equipment that he believed should be purchased
for use by the Public Works employees, particularly for the sewer and water department.
He also stated that some safety training would be arranged.
Moved by Reiser, seconded by Heideman to authorize purchase of safety equipment in the
amount of $1156.20, according to the list provided, and to authorize that safety training
be conducted as soon as possible.
Motion declared carried
4. POLICE DEPARTMENT
Intoxilyzer
Michael Sankey reported that the State of Minnesota would provide an Intoxilyzer 5000,
breath test instrument to the city on loan, free of charge, with several conditions in-
cluding return to them of the Breathalyzer instruments now being used by the Police .
Moved by Heideman, seconded by Reiser to adopt Resolution 84-21, acknowledging receipt
of an Intoxilyzer 5000 from the State of Minnesota.
Motion declared carried
Monthly Police Report
William Reiser asked what attributed to the increase in administrative details.
Police Chief Sankey explained that there is an increase in work.
5. 1983 AUDIT
Auditor, Mark Babcock explained various details of the 1983 budget. He reported that
there is a $262,000 surplus in the General Fund and that the fund balance should be kept
at 50% of the budget.
Council discussed the amount that could safely be transferred to the road department for
major road improvements.
Moved by Scherer, seconded by Heideman to transfer $85,000 from surplus General Fund bal-
ance to the road department fund for general road improvements.
Motion declared carried
Council agreed to review the audit and discuss and approve at the June 5th meeting.
000070
6. HAMEL SEWER REPAIR, PUBLIC HEARING, 8:00 P.M.
Dick Foster of Bonestroo and Associates explained areas of most infiltration that should be
corrected at a cost of about $297,000.
Thomas Anderson explained that if infiltration is decreased the number of units that could
be connected to the sewer system could be increased.
Steve Murphy, 902 Hwy. 55, asked if the pipes that are to be installed will be large enoug1
to serve the 700 additional connections that could be allowed to connect. He also asked
if storm sewer should also be consdiered at this time.
Mr. Foster stated that the pipes would be large enough to serve the estimated additional
units and that perhaps storm sewer should be considered.
Skip McCombs, representing Rolling Green Country Club, stated that at the present sewer
rates the project would be paid for by usage and would not need to be assessed. He stated
that the Country Club would receive no benefit if charged at $1000 per unit.
Robert Smith, Severson Products, 800 Tower Dr., stated that assessment should be based on
potential use not to those who are presently using the system.
Jim Hedtke, 3522 Sioux Dr., asked why the
long the repair work would function.
Mr. Foster explained that a system should
installation methods were used in 1968-69
infiltration has become worse.
Mr. Hedtke asked if there was a warranty on the existing system.
Mr. Foster stated that they are usually guaranteed for one year.
Charles LeFevere stated that litigation would probably cost more than repairing the system.
system had not Laster% longer that it had and how
last 60 years but that different types of pipe and
than are now used and because the soils are bad,
Jo Holasek, 3212 Hunter Dr., stated that if the system had been installed correctly it would
still be working. He asked where the cities inspector was when the work was being done.
Tom Darnell, 705 Hamel Rd., asked if there would be a full time inspector on the job.
Mayor Anderson stated that he believed that there should be an inspector available at all
times.
Amos Dayon,3795 Co. Rd. 116, stated that the project through the swamp between Hamel Rd.
and Hwy. 55 was installed incorrectly. He also asked how the city would know if a sump
pump was being used in a house.
Mr. McCombs explained that Maple Plain had increased everyones rates and told homeowners
that if they could prove they were not using sump pumps their rates would be reduced.
Amos Dayon asked how the cost would be assessed.
Mayor Anderson stated that it would either be assessed or added to the quarterly sewer bill.
Steve Murphy asked if there was a limit to the amount of additional work that could be auth-
orized as the job progressed.
Mr. Foster stated that all additional expenditures must be approved by Council.
Martin Bennis, 295 Hwy. 55, asked if pipe would be laid in same trench as the existing be-
cause of his building location.
Mr. Foster explained that it would.
Robert Scott asked what the time schedule would be.
Thomas Anderson stated that they would try to follow the schedule of Metro Waste Control for
interceptor installation and hopefully the same contractor would bid the Medina work.
Jim Lutz, 4645 Brockton Lane, asked if the project could be paid for over a period of time
he asked if an assessment was really necessary and if it was how would it be distributed.
Thomas Anderson stated that Mr. McCombs believed that some properties outside of the dist-
rict should be considered for assessments as they would become part of the district after
infiltration was corrected.
Mr. Lutz asked why new properties should pay for existing problems.
Howard Guest, 62 Hwy. 55, asked if the size of the property someone owned would 000071
have an affect on the assessment and if the total cost would be divided by 900+ units,
existing and potential.
Mr. Anderson stated that if someone has a house on a large lot the cost would be the same
as a house on a small lot and that the 900 units would be one way to divide the cost.
Moved by Heideman, seconded by Scherer to close the Public Hearing.
Motion declared carried
Public Hearing closed at 8:45 P.M.
Moved by Heideman, seconded by Scherer to table action on the item until Councilmember
Crosby arrives at the meeting.
Motion declared carried
Attorney LeFevere stated that all members did not have to be present for a vote.
Moved by Heideman, seconded by Scherer to remove item from the table.
Motion declared carried
Moved by Reiser, seconded by Scherer to adopt Resolution 84-22, Ordering plans and specifi-
cations for repair of Hamel sewer line.
Motion declared carried
7. CHARLES PANGIER
Mr. Pangier appeared to present information regarding his property valuations and stated
that he would like the minutes to indicate that he had appeared at the Council meeting
as he had not received information from the cities assessor that had been requested, until
after the May lst. Board of Review meeting.
He also reported that real estate salespeople cannot show his house because of the road
conditions in the Independence Beach area.
8. PLANNING AND ZONING DEPARTMENT
Northridge Farms
Jim Johnston, representing the Groves Co., presented possible street names for the North-
ridge Farms plat. He also discussed park dedication possibilities; that they were opposed
to a park in Tally Ho Farms and if the city was looking for recreational property they
would offer to try to locate a parcel in a designated search area and would work with
whomever the Council might designate.
Mayor Anderson asked that the Park Commission study ramifications for the need of a park
to serve Tally Ho, Northridge Farms and Meadowwoods Farm.
Wilfred Scherer asked if they had looked at any particular parcel in Tally Ho Farms.
Mayor Anderson stated that they were not considering Tally Ho Farms.
Donna Roehl asked if the city would also have the option of receiving a cash fee.
Jim Johnston stated that they would be depositing $30,000 in an escrow account until the
matter was resolved.
Mrs.Hurrstated that the city needed to see covenants on the property as well as a decision
regarding park dedication.
Moved by Reiser, seconded by Heideman to order preparation of a resolution regarding final
plat approval of Northridge Farms pending receipt of covenants, street names and a decision
regarding park dedication.
Motion declared carried
Jim Johnston asked if some consideration would be given for the $17,000 deposited for the
Meadowwoods Farm plat.
Lake Medina
JoEllen Hurr explained that the DNR wants a resolution from Medina stating that it is in
the interest of the city to dredge Lake Medina.
Emil Jubert stated that there should be a time limit or a yearly renewal or review of the
permit.
Moved by Heideman, seconded by Scherer to authorize preparation of a resolution approving
the dredging of Lake Medina with a time limit similar to that placed on the project by the
Department of Natural Resources.
Motion declared carried
000072
Buhrt/Kively Conditional Use Permit -Variance
Moved by Scherer, seconded by Heideman to adopt Resolution 84-23, Variance to Glen Kively
to use non-blacktopped space for parking purposes.
Motion declared carried
Moved by Scherer, seconded by Heideman to adopt Resolution 84-24, granting a Conditional
Use Permit to Glen Kively, dba Interlocken Systems at 62 Hamel Rd.
Motion declared carried
Hamel Lions Club, Conditional Use Permit
Moved by Scherer, seconded by Reiser to grant a Conditional Use Permit to the Hamel Lions
Club to hold Flea Markets at the Medina Ballroom parking lot, Resolution 84-25.
Motion declared carried
Tom Darnell, Variance
Moved by Reiser, seconded by Scherer to adopt Resolution 84-26, granting a set -back var-
iance to Tom Darnell to construct a garage at 705 Hamel Rd.
Motion declared carried
Ellsworth Roy, Subdivision
Moved by Scherer, seconded by Heideman to adopt Resolution 84-27, approving a subdivision
of the Ellsworth Roy property at the interesection of Chippewa Rd. and Mohawk Dr.
Motion declared carried
Larry Groth, Variance -Conditional Use Permit
Moved by Reiser, seconded by Heideman to adopt Resolution 84-28, granting setback variances
to Larry Groth to construct a building on Lot 3, Block 2, Medina Industrial Addition.
Motion declared carried
Moved by Heideman, seconded by Scherer to adopt Resolution 84-29, granting a
Use Permit to Larry Groth to construct a building at 775 Tower Dr.
Motion declared carried
Conditional
MCl/Cellcom-Cellular, Variance and Conditional Use Permit
JoEllen Hurr stated that a check in the amount of $1084.00 had been received from MCI as
a fee paid to the city in lieu of taxes.
Moved by Reiser, seconded by Heideman to adopt Resolution 84-30, granting a variance and
Conditional Use Permit to Ralph Schlosser and MCl/Cellcom to construct a 240 ft. communi-
cation tower on the Ralph Schlosser property on Hwy. 55 in Section 6, Twp. 118, Rg. 23.
Motion declared carried
Raskob/Walters, Lot Combination
Moved by Scherer, seconded by Reiser to adopt Resolution 84-31, approving the combination
of Tracts D and E, Registered Land Survey 239 for Robert and Joseph Raskob.
Motion declared carried
Harry Sipe, Variance
Moved by Scherer, seconded by Heideman to adopt Resolution 84-32, granting a setback variance
to Harry Sipe to construct a barn at 3985 Co. Rd. 19.
Motion declared carried
Hwy. 55/Co. Rd. 116
JoEllen Hurr stated
the Hwy. 55/Co. Rd.
and nearby property
Signal and Stop Lights
that a meeting had been scheduled for May 23rd at 9:30 A.M. to discuss
116 stop light project with the Minnesota Department of Transportation
owners.
Steve Murphy, Westside Equipment Installers
JoEllen Hurr explained that Mr. Murphy's original plans had incorrect lot measurements
and with 30 ft. front yard setback requirements he had had difficulty meeting parking,
etc. requirements.
Attorney, Paul Weingarden, explained that the driveway and parking area will not hold black-
top until additional base work is completed and that a 30 ft. strip of green area would be
driven over if it had to be installed as there was not enough room for traffic. (mom
7 3
He explained that 250 ton of red rock had been hauled onto the area and that Mr. Murphy
had done some tiling as an experiment to correct the high water problem; that he had spent
from $6,000 to $10,000 on the parking lot and would need to spent about that much more be-
fore it was completed.
He stated that the reason Mr. Murphy had come to the city was because he wished to add a
new product, that of wholesale tires.
He explained that Mrs. Hurr and the city engineer had agreed that a 10 ft. green strip in
the front would be sufficent and that the balcktopping could be extended to 1986 as Mr.
Murphy only has a certain amount of funds for site work, each year.
Mrs. Hurr stated that items to be considered were asphalt, landscaping, parking spaces,
setbacks and lot combination.
Anne Heideman asked why it had taken four years to get some of the work completed.
Mr. Weingarden stated thatwhen Mr. Murphy realized that the setbacks were not what had been
shown on the original survey he knew that he could not do the work that had been planned
as he would have trucks driving on the grass.
Anne Heideman stated that she wanted to know the size and type of trees, etc.
Mr. Weingarden stated that they had to prepare plans quickly and hoped that they could
work with Mrs. Hurr regarding the project. He asked why a lot combination would need to
be done as the requirement was not included in the original approval.
Mrs. Hurr stated that the rear lot is used for storage and that Attorney, Richard Schieffer
had explained that the combination should be done at this time.
Moved by Reiser, seconded by Scherer to authorize JoEllen Hurr to work with Steve Murphy
on an administrative level to complete his project.
Motion declared carried
9. GAMBLING LICENSES, AMERICAN DIABETES ASSOCIATION AND HAMEL ATHLETIC CLUB
Donna Roehl stated that the license applications had been investigated and approved by the
Police Department.
Moved by Scherer, seconded by Heideman to approve a gambling license for the American Dia-
betes Association for use at Rolling Green Country Club.
Kotion declared carried
Moved by Scherer, seconded by Heideman to approve the gambling license for the Hamel Ath-
letic Club as an after -the -fact license.
Motion declared carried
Anne Heideman asked that in the future the Athletic Club make application a sufficient
amount of time before an event so that the application could be considered by Council
before the event.
10. HOLY NAME CHURCH NON INTOXICATING MALT LIQUOR LICENSE
Moved by Scherer, seconded by Reiser to approve a non -intoxicating license for Holy Name
Church for July 14 and 15, 1984 at a fee of $10.00.
Motion declared carried
11. MEDINA RECREATION VOLLEY BALL AREA
Joe Raskob explained that they wish to license an area to the east of the Medina Motor Inn
for sale of soft drinks and beer for use by volley ball teams. He explained that the area
would be used about two hours each day, not fenced and would be supervised when in use.
Thomas Anderson asked if an area not contiguous to a licensed area could be included under
a liquor license.
Attorney, Charles LeFevere stated that any lease or partial ownership could be considered
for extension of a license.
Mr. Raskob stated that their insurance would cover the volley ball area.
Kr. Anderson stated that as a partner in the TRA Corporation he would want to be protected
through the insurance.
Anne Heideman stated that the city should have a copy of the insurance policy showing that
the area and all involved parties are insured.
Michael Sankey stated that he had spoken with the Raskob's and had requested that the city
attorney prepare an ordinance prohibiting consumption or possession of alcoholic beverages
on private property without the consent of property owners.
Mr. LeFevere stated that the proposal before the council highlights the need for such an
9rdLn4noe,
000074
Moved by Scherer, seconded by Reiser to allow expansion of the Medina Recreation premises
to include an area east of the Medina Motor Inn which will be used for sale of alcoholic
beverages in connection with a volley ball area. With owners to file proper proof of
insurance with the city.
Motion declared carried
Moved by Heideman, seconded by Reiser to direct the city attorney to work with the Chief
of Police on the preparation of an ordinance prohibiting consumption or possession of
alcoholic beverages on private property without the consent of the property owner.
Motion declared carried
12. FIRE DISTRICTS
Discussion of which fire district Cherokee Rd. properties should be included.
Michael Sankey stated that there would be faster response from Long Lake.
Thomas Anderson stated that road conditions at some times may prevent emergency vehicles
from responding from Co. Rd. 24 across Tamarack Dr.
Moved by Heideman, seconded by Reiser to designate that Cherokee Rd. be included in the
Long Lake Fire Department district to the junction with Meadowwoods Tr.
Motion declared carried
13. INDUSTRIAL REVENUE BONDING
Council discussed new laws regulating issuance of Industrial Revenue Bonds.
14. TAX FORFEIT PROPERTY
Moved by Heideman, seconded by Scherer to adopt Resolution 84-33, approving the sale of
tax forfeit property according to list provided by Hennepin County.
Motion declared carried
Thomas Crosby arrived at 9:50 P.M.
15. HUNTER RD. NORTH
William Reiser conducted this portion of the meeting.
Donna Roehl explained that if the TRA partnership wanted the construction of Hunter Rd.
included in the plans for the construction of storm sewer,in the vicinity of the Medina
Motor Inn,the engineer suggested that the request should be made to City Council for their
decision before plans were completed for the storm sewer project. She presented a letter
of request signed by partner, Thomas Anderson.
Moved by Crosby, seconded by Scherer to make the Hunter Dr. north, road construction pro-
ject a part of the study which includes the previously discussed storm sewer project.
Motion declared carried . Abstaining, Anderson.
Regarding the storm sewer project, Donna Roehl reported that surveying work had been done
by Bonestroo and Associates on Hwy. 101 and Evergreen Rd. and that they would be contact-
ing Larry Elwell so that a study could be conducted on his property.
16. WOODLAKE LANDFILL
Charles LeFevere reported that Browning -Ferris Industries does not wish to sign the agree-
ments prepared for the expansion of the Woodlake Landfill because of a number of statements
that could be construed to place blame on the landfill for a number of things including
diminished property values. He stated that a proposed rezoning agreement does not contain
a number of statements entitled,"WHEREAS" but that a city resolution contains the document-
ation which is needed as a basis for the rezoning agreement. He also explained that BFI
had signed their prepared agreements.
Carolyn Smith asked if Attorney, Scott Davies could review the agreements and asked that
the Council delay signing until he had reviewed them.
Thomas Anderson asked if there would be a problem with them working the landfill.
JoEllen Hurr stated that they had sufficient cover material.
Moved by Crosby, seconded by Heideman to adopt Resolution 84-34, Execution of Rezoning
Agreements for Woodlake Landfill, and to authorize the Mayor to sign the agreements on
behalf of the city if he is satisfied that Scott Davies agrees with the documents.
Motion declared carried
000075
17. ROAD IMPROVEMENT ASSESSMENT PROCEDURES
Thomas Anderson presented various methods by which road improvements could be assessed.
Members discussed providing a paved road between Co. Rd. 24 and Hamel.
Wilfred Scherer stated that the present road crew was large enough for the time being.
8. PLANNING COMMISSION MEETING
oEllen Hurr stated that a Special Planning Commission meeting would be held on May 22nd
o discuss a number of planning items. She reported that member Phil Zietlow had asked
or input from a professional planner regarding industrial zoning.
Council asked that the other members of the Planning Commission be asked whether or not
they wished outside assistance.
19. MEDINA BUSINESSMEN'S ASSOCIATION
Council commented on the material presented by the Chief of Police which will be assembled
along with other comments for Council review.
20. BILLS
Moved by Reiser, seconded by Crosby to pay the bills: Order Checks # 2929-2934 in the
amount of $ 1,562.05 and Payroll Checks # 7677-7694 in the amount of $11,920.55.
Motion declared carried
Moved by Reiser, seconded by Crosby to adjourn.
Motion declared carried
Meeting adjourned at 11:10 P.M.
a
Clerk -Treasurer
May 15, 1984