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HomeMy Public PortalAbout19830928 - Minutes - Board of Directors (BOD) Meeting 83-24 A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS §EPTEMBER 28 , 1983 MINUTES I. ROLL CALL President Daniel Wendin called the meeting to order at 7 : 37 P.M. Members Present: Katherine Duffy, Daniel Wendin, Edward Shelley, Nonette Hanko, and Harry Turner. Richard Bishop arrived at 7 :41 P.M. Personnel Present: Craig Britton, David Hansen, Charlotte MacDonald, Jean Fiddes , William Tannenbaum, John Escobar, Del Woods , Alice Watt , Mary Gundert, and Stanley Norton. IT. APPROVAL OF MINUTES September 19, 1983 D. Wendin stated the minutes should be corrected to state the last motion pertaining to secret ballots on page two did not pass since four affirmative votes were required. - D. Wendin stated the approval of the minutes would be tabled until R. Bishop was present. III . WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communications : 1) An invitation to the September 24th Ed Taylor Trail dedication in Burlingame; 2) a letter from Gene Chasey of Redwood City complimenting the District on the new Windy Hill loop trail; 3) a letter from Richard M. Hill on behalf of Brittan Heights Condominium Association regarding a resolution from the Association to the San Mateo County Board of Supervisors stating the Brittan Heights Board of Directors strongly protested any use of the Hassler property other than as open space and demanded that the existing buildings on the property be removed at the earliest possible date. He also included copies of letters he wrote to Supervisor John Ward and William Briner of State Parks and Recreation stating the Brittan Heights Condominium Association' s opposition to the retention of the buildings and the San Mateo Art Council ' s proposal ; 4) fifteen letters from the following individuals living on either Brittan Avenue or La Mesa Drive in the Brittan Heights area. 1. Julia and Robert Wahn 9. Ruth Johnson 2 . PI/M Steven J. Lloyd 10. Richard K. McCord 3. Frances Nuss 11. M/11 Frank Cudillo 4 , M/M E. T. Gilman 12 . Alfred H. Seenberg 5. John C. DePew 13 . Richard Schwartz 6. Mary Jo Melanson 14 . SN71via P. Caplan 7 . June D. West 15. David P. Wolff 8. Alan McGowan Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 83-24 Page Two J. Fiddes said the letters urged the Hassler site be used strictly for open space, noting that the purpose they had assessed themselves was to preserve the property as open space. Eight letters specifi- cally stated opposition to the use of the buildings by the San Mateo Arts Council; 5) a letter from Anne J. Ercolani , a Palo Alto resident and Brittan Heights condominum owner expressing her support for the Arts Coun- cills use of the Hassler buildings under two conditions : 1) if the Council can provide reasonable assurances that funds are available to both restore and maintain all the buildings the Council antici- pates using and 2) if the federal grant funds are to be withdrawn if the Council is allowed to use the buildings , the Arts Council 's request should be denied; 6) telephone messages from Joyce Nolan, 1326 Crestview Drive, and Ruth Brantman, 3310 Brittan Avenue, expressing their desire for the Hassler property to be open space. IV. ADOPTION OF AGENDA D. Wendin requested the addition of a sixth agenda item, Dog Committee Membership. H. Turner requested the addition of an agenda item relating to how ballots would be cast to select a new Ward 3 Director. He subsequently withdrew his request, and D. 1,tendin stated the item should be included on the October 12 agenda. D. Wendin indicated the agenda with the addition of the item on Dog Committee Membership was adopted by Board consensus. V. APPROVAL OF MINUTES, continued D. Wendin reviewed the correction he had stated for the minutes for R. Bishop's benefit. Motion: D. Wendin moved the approval of the minutes of September 19 , 1983 as corrected. R. Bishop seconded the motion. The motion passed unanimously, with E. Shelley and H. Turner abstaining from the vote since they had not been present at the meeting. VI. ORAL COMMUNICATIONS Larry Faber of Palo Alto stated he was representing the Mid-Peninsula Trails Council. Tom Kavanaugh, 1726 Spring Street, Mountain View, distributed copies of a U.S. Army Corps of Engineering Public Notice relating to Ravenswood Slough and activities of the California Department of Transportation. He stated a response was required by October 15 , 1983 , and requested the Board take action on the matter in the form of an agenda item. D. Wendin referred the matter to staff and, depending on the advise of Legal Council, requested staff prepare an agenda item or an informational report on the matter for the October 12 meeting. VII. NEW BUSINESS WITH NO ACTION REQUESTED North Santa Clara Solid Waste Management Authority Proposed Disposal Site Impacts C. Britton, referring to the staff ' s memorandum M-83-117 of September 22 , stated no action was requested of the Board for this agenda item. A. Watt showed slides of Bryan Canyon. Meeting 83-24 Page Three Thomas M. Henderson, General Manager, North Santa Clara County Solid Waste Management Authority, discussed the history of the Authority, its goals, and the use of Bryan Canyon as a possible location of a solid waste disposal site. Lyman Black, a Los Altos resident and member of CROAKE (Concerned Residents organized Against Killer Emissions) , dis- cussed why CROAKE opposed the use of Bryan Canyon as a disposal site. N. Hanko requested staff provide responses to her questions regarding Kaiser Permanente ' s ability to dump its spoils in Bryan Canyon, trails in the area, permit requirements for Kaiser Permanente, and what controls could be imposed on Kaiser as opposed to the landfill operation. No member of the Board requested any additional action on this item. D. Wendin stated staff should continue to monitor the project closely and inform the Board of any new information as it becomes available. VIII. OLD BUSINESS WITH ACTION REQUESTED A) Hassler Site Renovation D. Hansen, referring to memorandums M-83-116 of September 22 and M-83-119 of September 28 , stated I . T. Corporation of Martinez had submitted a $5000 bid for the removal of the P.C.B. materials from the Hassler site. He said no other bids had been received. Motion: N. Hanko moved the Board accept the bid from I . T. Corporation for the removal of the P.C.B. materials. H. Turner seconded the motion. Discussion: D. Hansen explained why no permit was required for this particular project, citing OSHA requirements concerning the removal of hazardous wastes. The motion passed unanimously. D. Wendin and K. Duffy reported on their September 21 meeting in Sacra- mento with representatives from San Mateo County and the State to discuss the Land and Water Conservation Fund grant for the Hassler property and the architectural and historical significance of the Hassler buildings. D. Wendin stated the members of the San Mateo Countv/Hassler Liaison Committee would be meeting with Supervisors Ward and Gregorio on Thurs- day, September 29 to discuss further the project and the proposal from the San Mateo County Arts Council. B) Notice of Completion of Contract and Acceptance of Work (Monte Bello Road) D. Hansen reviewed memorandum M-83-115 of September 22 , 1983 noting O'Grady Paving, Inc. had completed the Monte Bello Road improvement project. Motion: N. Hanko moved the Board adopt the notice of completion and and acceptance of work and authorize the President to sign the same. R. Bishop seconded the motion. The motion passed unani- mously. Director Turner was not present for the vote. IX. NEW BUSINESS WITH ACTION REQUESTED A) Use and Management Plan for Rancho San Antonio Open Space Preserve and Recommendation for Upper House Disposition - Rancho San Antonio Open Space Preserve D. Woods reviewed report R-83-40 of September 21 concerning the use and management plan for the Rancho San Antonio Open Space Preserve and showed slides to illustrate various points in the report. He stated the first Meeting 83-24 Page Four phase of improving the main water system for fire protection leading from the Mora Drive storage tank to the structures on the valley floor was estimated to cost $1500 and was included in the 1983-84 fiscal year budget and the second phase was estimated to cost $3500 and would be included in the 1984-85 budget. Ile noted this cost information should have been included in the staff report. Discussion centered on the following items : 1) the reasons for completing the main water system in phases; 2) the impacts of the increased use of the Preserve by joggers and runners; 3) the possibility of having the Rancho San Antonio County Park open earlier in order to accommodate the parking needs of early morning Preserve users; and 4) the design of bridges installed on Canyon Trail. D. Hansen reviewed his memorandum of September 22 regarding the five proposals submitted for use of the upper house on the Preserve. He stated staff recommended none of the proposing organizations be selected at this time, noting the members of the Rancho San Antonio Open Space Preserve Upper House Proposal Criteria Formulation Committee could review the proposals and make a recommendation to the full Board. Discussion centered on the criteria used by staff to evaluate the compatibility of the goals of the organization with the goals of the District. N. Hanko stated she had completed her research on how other public agencies inform the public of available buildings and would be presenting it to the Board for consideration. D. Wendin stated the Upper House Committee should review the proposals that had been received and report back to the full Board at the October 26 meeting on how they recommend the District proceed. He announced the noticed Committee meeting would be held at noon on October 18 at the District office and said proposers could submit supplementary written material on their proposal for the Committee to consider. Jordonna Eastman and Catherine O'Callaghan, representatives of Six Rivers Ranch and School, briefly discussed the proposal they had submitted. Motion: E. Shelley moved the question of the Upper House be referred back to the Upper House Committee. N. Hanko seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the Board tentatively adopt the use and manage- ment plan for the Rancho San Antonio Open Space Preserve as presented in the report received during the meeting. H. Turner seconded the motion. The motion passed unanimously. B) Proposed Addition to Manzanita Ridge Open Space Preserve - Mt. Umunhum, Area (McCoy Property) W. Tannenbaum reviewed portions of report R-83-39 of September 22 , 1983 regarding the acquisition of the 60 acre McCoy property located south of the City of San Jose. He noted the property was outside the District but within the District 's Sphere of Influence and stated the purchase price as $72 , 000 payable in cash at the close of escrow. D. Woods showed slides of the property and D. Hansen reviewed the interim use and management recommendations proposed for the site. Meeting 83-24 Page Five N. Hanko spoke in favor of purchasing the property and Tom Kavanaugh expressed his opposition to the District buying property outside its boundary. Motion: N. Hanko moved the adoption of Resolution 83-47 , a Resolution of the Board of Directors of the Mispeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property - Bargain Sale, Authorizing Officer To Execute Certificate of Acceptance of Grant to District, and Authorizing General Manaaer to Execute Any and All Other Documents Necessary to Closing of the Transaction (Manzanita Ridge Open Space Preserve - McCoy Property) . R. Bishop seconded the motion. The motion passed unanimously. Motion: N. Hanko moved the Board tentatively adopt the interim use and management recommendations as contained in the report of Septem- ber 22 , 1983 , including the naming of the property as an addition to the Manzanita Ridge Open Space Preserve - Mt. Umunhum Area and that the Board indicate its intention to withhold the property from dedication. R. Bishop seconded the motion. The motion passed unanimously. C) Dog Committee Membership D. Wendin stated N. Hanko and R. Bishop were the members of the Dog Committee since the third member had been Barbara Green. Referring to a memo from H. Grench, dated September 27, 1983 , he said the Committee 's current charge was to address the issue of special dog training uses on District preserves and to monitor the program. Since no member of the Board volunteered to replace B. Green on the Committee, D. Wendin stated the Dog Committee would remain a two-member committee at this time. X. INFORMATIONAL REPORTS R. Bishop reported on the September 26 San Carlos City Council meeting at which the City Council affirmed the action of the City' s Planning Commission to reject the development proposal for the Benedetti property. J. Fiddes stated Teena Henshaw, Mary Cude, and Lee Ayers had taken out applications for the directorship of Ward 3. She noted the application period closed at 5 : 00 P.M. Wednesday, October 5 . D. Hansen reported a Trails Cleanup Day, sponsored by the Trail Informa- tion and Volunteer Center, was scheduled for October 15. C. MacDonald said she had hired Lea Brown as her new Public Communications secretary and showed slides of the dedication ceremony for the Frances H. Brenner memorial interpretive site on the Monte Bello Open Space Preserve. XI. CLAIMS Motion: R. Bishop moved the approval of the revised claims. E. Shelley seconded the motion. The motion passes unanimously with N. Hanko abstaining from item 5645 to I .B.M. XII. CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 10 :40 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn at 11:28 P.M. Jean H. Fiddes District Clerk