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HomeMy Public PortalAbout19831012 - Minutes - Board of Directors (BOD) Meeting 83-25 AA� or0 amw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS OCTOBER 12 , 1983 MINUTES I. ROLL CALL President Daniel Wendin called the meeting to order at 7 : 36 P.M. Members Present: Daniel Wendin, Katherine Duffy, Harry Turner, Edward Shellev and Richard Bishop. Teena Henshaw assumed the Directorship of Ward 3 at 9: 10 P.M. at the conclusion of the agenda item, Appointment of Director for Ward 3. Member Absent: Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Jean Fiddes , Mary Gundert, Cecilia Cyrier, Lea Brown, Michael Foster, and Stanley Norton. II . APPROVAL OF MINUTES A) September 14 , 1983 Potion: H. Turner moved the approval of the minutes of September 14. D. Wendin seconded the motion. The motion passed unanimously, with E. Shelley abstaining from the vote since he had not attended the meeting. B) September 28 , 1983 Motion: H. Turner moved the approval of the minutes of September 28. E. Shelley seconded the motion. The motion passed unanimously. III . WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communications; 1) A letter, dated September 29 , from Alan Hoskinq, President, The Alan Hosking Ranch, Inc. , thanking the Board for their interest in the pos- sible purchase of the ranch and stating he intended to proceed with a master plan for the ranch which will include residential development, timber harvesting, and recreational use; 2) a letter, dated October 4 , from Geri Albers of Menlo Park, in support of the acquisition of the Aries property in the Windy Hill area; 3) a memorandum, dated September 30 , from William J. Bergman, Jr. , Con- troller, County of San Mateo, regarding the District 's 1983-84 esti- mated property tax revenue; 4) a letter, dated September 27 , from Carlita Peters , President, Coordi- nating Council on Developmental Disabilities , County of San Mateo, supporting retention of the Hassler buildings for use by the community with careful planning in accordance with preservation of open space values; 5) letters from the following San Carlos residents : Lee Franks of Brittan Avenue, William T. Ward of Pixie Lane , John N. and Lila M. Thomas of La Mesa Drive, stating they wanted Hassler to be open space without buildings. Herbert A.Grench,General Manager Board of Directors:Katherine Dufty,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 83-25 Page Two 6) an announcement for the October 27 , 1983 Peninsula/South Bay Environ- mental Conference; 7) letters of support for Lee Ayers from Ann Hines and Kay Bailey and for Mary Cude from Roger Eng, Sam J. Schiaro, Charles J. Olson, Deane Lanier and Tony Spitaleri; 8) a letter dated October 8 from Harry H. Haeussler, Jr. , of Los Altos, regarding the need for District to provide adequate parking for its preserves and calling special attention to providing adequate parking for Rancho San Antonio Open Space Preserve users. IV. ADOPTION OF AGENDA H. Grench requested the addition of three agenda items : 1) Appointment of Secretary Pro-Tempore to Special Orders of the Day; 2) Staff Introduction to Special orders of the Day; and 3) Appointment to Office Space Committee as the last item of New Business with Action Requested. D. Wendin stated the agenda with the additions noted above was approved by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI. SPECIAL ORDERS OF THE DAY A) Staff Introduction C. MacDonald introduced Lea Brown, the new Public Communications Secretary. VII . PUBLIC HEARING A) Proposed Annexation to District of Sunland Park Area of Saratoga H. Grench reviewed memorandum M-83-118 of September 27 noting the Santa Clara County Local Agency Formation Commission, after public hearing with no opposition, had approved the annexation. He said the Board needed to take action on the matter to complete the annexation proceedings. D. Wendin opened the Public Hearing at 7 :42 P.M. , asking if any members of the public wanted to comment on the annexation. There were no public comments. Motion: R. Bishop moved the Public Hearing be closed. D. Wendin seconded the motion. The motion passes unanimously. The Public Hearing was closed at 7 :43 P.M. Motion: K. Duffy moved the adoption of Resolution 83-48, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Annexing Certain Property to the Midpeninsula Regional Open Space District (Sunland Park) . E. Shelley seconded the motion. The motion passed unanimously. VIII. SPECIAL ORDERS OF THE DAY, Continued B) Appointment of Director for Ward 3 (Memorandum M-83-122 of October 7 , 1983) D. Wendin stated the procedure that would be followed to interview the three candidates , Lee Ayers , Mary Cude, and Teena Henshaw would include opening presentations from the applicants , questions from the Board, written questions from members of the public, and closing remarks from Meeting 83-25 Page Three the candidates. He stated the Board had to determine what type of voting procedure would be used to select a new Director for Ward 3. Motion: R. Bishop moved the Board use the same system as that used in electing Board offiers , specifically to have Board members submit secret ballots with the result announced by the Clerk. E. Shelley seconded the motion. Discussion: R. Bishop stated he proposed this voting method since there were three qualified candidates for the position and felt the members of the Board would be reluctant to vote openly against any of the candidates . The motion passed unanimously. Following opening presentations from each of the candidates , the members of the Board addressed their questions to the candidates. Since there were no questions from the members of the public present, the applicants made their closing remarks . D. Wendin stated he would be voting for Teena Henshaw since he felt her views regarding open space acquisition most closely matched the goals of the District as established. After the distribution and collection of the secret ballots , J. Fiddes stated five votes had been cast for Teena Henshaw. J. Fiddes administered the oath of office and T. Henshaw assumed the position of Director for Ward 3 at 9 :10 P.M. The Board recessed for a break at 9: 10 p.m, and reconvened at 9 : 15 P.M. IX. OLD BUSINESS WITH ACTION REQUESTED A) Final Adoption of Use and Management Plan for Rancho San Antonio Open Space Preserve H. Grench reviewed memorandum M-83-120 of October 4 noting new information concerning the estimated costs of the new water line. In response to a question from E. Shelley, D. Hansen stated it was staff ' s intent to com- plete the water line by next year. Motion: D. Wendin moved the Board adopt the use and management plan for Rancho San Antonio Open Space Preserve as contained in report R-83-40 and as amended in memorandum M-83-120 . E. Shelley seconded the motion. The motion passed unanimously with T. Henshaw abstaining from the vote. 14EW BUSINESS WITH ACTION REQUESTED A) Thornewood Use and Management Plan D. Hansen reviewed the Thornewood use and management plan as contained in report R-83-41 of October 3 , 1983 . M. Gundert showed slides to illustrate and explain certain parts of the staff report. D. Hansen stated staff was investigating access rights for both patrol and public use on Grandview Drive and Espinosa Road, noting there was a need to use the roads in order to patrol the Schilling Lake area. Discussion focused on the question of the District' s access on Grandview Drive and Espinosa Road. Sherry Langrock, 271 Grandview Drive, suggested the District drain Schilling Lake, and Al Lapierre, 265 Grandview Drive, Meeting 83-25 Page Four requested any maps or brochures for Thornewood not show access to the Schilling Lake area via Grandview Drive or Espinosa Road and asked the Board to make a statement that the District would not create any parking areas or provide public access on the roads. R. Bishop and D. Wendin both stated the current Board could not make permanent commitments regarding use of the roads and noted the use and management plan was not recommending public access use of Grandview Drive and Espinosa Road. D. Wendin added that if the roads are used for patrol purposes , the District should participate in the cost of road maintenance. Don Langrock, 271 Grandview Drive, stated he had not been notified of this agenda item by staff and stated residents of Grandview Drive and Espinosa Road did not want the District to use the roads for patrol purposes . He said the District did not have legal rights to use the roads for either patrol or public use. Ron Haddix, 921 Espinosa Road, and Dale Lapierre, 265 Grandview Drive also addressed the Board on this matter. D. Wendin suggested the matter regarding road access not be brought before the Board again until staff was prepared to make a report. He asked that a meeting be held with the neighbors prior to the matter being presented to the Board in public session. Motion: D. Wendin moved tentative adoption of the use and management recommendations with any references to patrol over Grandview Drive and Espinosa Road be deleted and with the additional Pro- vision that staff bring the use and management plan back to the Board at such time that they have a recommendation on Patrol. H. Turner seconded the motion. The motion passed unanimously. E. Shelley was not present for the vote. B) Windy Hill Open Space Preserve Use and Management Plan D. Hansen introduced the use and management plan for the Windy Hill Open Space Preserve as contained in report R-83-42 of September 28 , 1983 . M. Gundert showed slides to illustrate various points discussed in the report. Discussion centered on use of the picnic tables at the Spring Ridge staging area, the need for a trail leading to the top of Windy Hill, inclusion of a Preserve' s brochure, if there is one, in the use and man- agement report, and using mileage marker information to indicate the location of the parking area off Alpine Road. Motion: H. Turner moved the Board tentatively adopt the use and manage- ment recommendations as contained in report R-83-42 . R. Bishop seconded the notion. The motion passed unanimously. E. Shelley was not present for the vote. C) Acceptance of License Authority to Enter and Patrol Lands of Peninsula Open Space Trust - Coal Creek Open Space Preserve D. Hansen reviewed memorandum M-83-121 of October 5 regarding the license authority from the Peninsula Open Space Trust to the District for entry and Patrol of the 10. 6 former Fernandez property. H. Grench said he assumed the license authority gave the District the right to members of the public to use the property. D. Wendin requested the minutes specifically indi- cate that the District was being able to allow members of the public to use the subject property in exchange for the services being rendered by the District. Meeting 83-25 Page Five Motion: R. Bishop moved the Board authorize staff to initiate a patrol and extend the District ordinances to the subject 10. 6 acres with authority to enforce and cite as defined in amended Ordi- nance No. 75-1, and as outlined in the attached letter from Mr. Robert Augsburger and that the District accept the offer of a license on the property with the understanding the public will be able to use the property. K. Duffy seconded the motion. The motion passed unanimously. E. Shelley was not present for the vote. XI. SPECIAL ORDERS OF THE DAY, Continued C) Appointment of Secretary Pro-Tempore With the approval of the Board, D. Wendin appointed R. Bishop Secretary Pro-Tempore for the meeting, since N. Hanko was not present. XII. NEW BUSINESS WITH ACTION REQUESTED, Continued Appointment to Office Space Committee H. Grench stated the Board needed to appoint a replacement for Barbara Green on the Office Space Committee and said the Committee ' s current charge was the development of parameters for consideration by the full Board as to the questions of leasing or buying new office space and the location of such space. K. Duffy volunteered to be on the Committee, and D. Wendin, with the consent of the Board, appointed her to serve on the Office Space Committee. XIII . INFORMATIONAL REPORTS .H. Grench discussed AB 1430 which will assure some State funding for the Rancho Raymundo project, and the National Parks and Recreation Association Conference he attended. He distributed information on the Albuquerque open space program. K. Duffy reported on the People for Open Space Conference held at Filoli that she and several staff members had attended. H. Grench said he had attended the annual Hidden Villa picnic and the Deer Hollow Farm recognition dinner, which other District staff members and E. Shelley had also attended. D. Hansen said Saturday, October 15 was a Trails Cleanup Day. C. Britton stated the Board would be asked to acquire some additional open space easements from Hidden Villa Inc. in November. K. Duffy discussed several books , including Birding at the Bottom of the Bay, which mentioned District preserves. D. Wendin noted the agenda did not include approval of the claims. S. Norton advised the Board to pass a motion to add approval of claims to the agenda so that the item could be considered. Motion: D. Wendin moved the addition of approval of claims to the agenda. H. Turner seconded the motion. D. Wendin stated that this was necessary so that vendors would be paid on time. The motion passed unanimously. E. Shelley was not present for the vote. Meeting 83-25 Page Six XIV. APPROVAL OF CLAIMS Motion: H. Turner moved the approval of the revised claims 83-19. R. Bishop seconded the motion. The motion passed unanimously. E. Shelley was not present for the vote. XV. CLOSED SESSION The Board recessed to a closed session on land acquisition and litigation matters at 10: 50 P.M. XVI. ADJOURNMENT The Board reconvened to adjourn at 12 :30 P.M. , Thursday, October 13 , 1983. Jean H. Fiddes District Clerk CORRECTIONS TO MINUTES OF R-NNUTES El xninutes Oc Oc-o-ber 12, 1983. CF approval Of the T-�,rn��moved the oticn: qendin seconded the motion. Fiddes noted that on pane Six, under adjourn- te+nt�.=.the statement, should read "The Boa--rd reconvened to adjourn at 12:30 A.M.' , Thursday, October 13 , 1983. " The motion passed 6-0 with 13. Hanko abstaining from the -vote since she had not at-,ended the meeting.