HomeMy Public PortalAbout2.1.1990 Agenda & Minutes Planning Board�� Clown of ` tliahorottg4
F\
HILLSBOROUGH, NORTH CAROLINA
AGENDA
PLANNING BOARD
FEBRUARY 1, 1990
6:30 PM
Town Barn
J J�—
101 E. Orange Street
P.O: Box 429
(919) 732-2104
ITEM
#1:
Consideration of additions
to the agenda.
ITEM#2:
in lieu of
Approval of the minutes of
the January 4th meeting and
January 23rd, 1990 public
hearing.
ITEM
#3:
Planning Board Chair's comments.
ITEM
#4:
Park & Recreation Chair's
comments.
ITEM Report of the Occoneechee,Park Committee regarding the final
-All report of the Committee.
ITE14 #5: Recommendation on the rezoning request of the Meadowlands Inc.
to rezone 26.08 acres from AR to GC. 4.40-A-14 & part of
4.40.A.11. (attachments)
ITEM #6: Recommendation on text amendments to the subdivision
regulations : (attachments)
NOTE: IF YOU DID NOT ATTEND THE PUBLIC HEARING YOU ARE OBLIGED
TO READ THE MINUTES BEFORE VOTING ON THE ITEMS.
#6a: Delete Section 6 "Ordinance Requirements";
#6b: Amend Appendix G to allow for dense planting
in lieu of
a stockade fence;
#6c: Amend Section 3.D.1 to allow Preliminary Plan
action within
48 days of the meeting at which the Planning
Department's
report is submitted.
ITEM #7:
Recommendations on text amendments to the zoning ordinance:
(attch;
#7a: Amend Section 12.2.3 to have 7 in -town and 3
out-of-town
representatives on the Planning Board;
#7b: To amend the definition of Sight Preservation
Triangle
and Section 8.5 to require a sight preservation
triangle
of 10' x 70' triangle;
#7c: To amend Section 4.16.2 to allow for reduced
notification
requirements on Temporary Mobile Home renewal
of CUP -2;
#7d: To correct secretarial error in Section 6.5 secondary
Ariv
school parking.
#8:A
0 '1aITEM
Update on Cooperative Planning.
ITEM #9:
Discussion on Land Dedication in lieu of payment of
capital
facilities fees.
ITEM #10:
Update and discussion on parking in Hillsborough.
Please call Janet Rigsbee at 732-2104 if you cannot
attend this
meeting.
NOTE: IF YOU DID NOT ATTEND THE PUBLIC HEARING YOU ARE OBLIGED
TO READ THE MINUTES BEFORE VOTING ON THE ITEMS.
MINUTES
PLANNING BOARD
FEBRUARY 1, 1990
MEMBERS Bill Crowther (Chair), Tarleton Davis, Wayne Tilley, Sam
PRESENT: Jones, Ken Chavious, Richard Simpson, Dr. Robert Murphy,
Margaret Moore (alt.)
MEMBERS Ida Louise Evans, Jim Culbreth (alt.)
ABSENT:
OTHERS Janet Rigsbee, Joff Coe (Secretary)
PRESENT:
Crowther called the meeting to order at 6:30 PM.
ITEM #1: Simpson added ITEM #8A, street conditions,to the agenda and
and Rigsbee asked to move ITEM #4A to ITEM #11.
ITEM #2: Simpson moved to approve the minutes of the January 4th
meeting and the January 23rd public hearing.
Jones seconded the motion.
VOTE: Unanimous.
ITEM #3: Crowther had no comments.
ITEM #4: Jones reviewed the activities of the Parks and Recreation
Task Force and recommended the allocation of funds for a
recreational needs assessment survey. Crowther agreed with
this and said some additional funding would be necessary
to complete the project. Rigsbee suggested use of the
Planning Department's budget for postage costs.
ITEM #5: Rigsbee reviewed the request of Meadowlands Inc. to rezone
26.08 acres from AR to GC (agenda) and indicated the
location on the map. Moore asked if this area was wetlands
and Rigsbee said no. Chavious noted the rezoning could open
the possibility for almost any use. Crowther reviewed the
lot's zoning history and asked if any buffer would be
required for the three houses adjacent to the property.
Rigsbee replied a 50' vegetative buffer is required around
the outside of the property.
Chavious asked what could be located on the property if it
were rezoned and Rigsbee explained the GC Permitted Uses and
noted that industrial zoning would permit outside storage.
Moore said it didn't seem right to have 3 such close land
use mixes.
Rigsbee noted Meadowlands had asked for a minor subdivision
for the lot next to the road and would be applying for a
major subdivision in the future. Murphy noted the land had
originally been deeded to Duke for open space but they had
decided to sell it instead.
PLANNING BOARD
FEBRUARY 1, 1990
PAGE 2
Tilley said he saw nothing wrong with the rezoning request
as long as the neighbors did not object and they were not
told the area would remain zoned AR.
Simpson moved to recommend the Town Board approve the
rezoning request from AR to GC.
Murphy seconded the motion.
VOTE: Unanimous.
ITEM #6A Rigsbee reviewed the text amendment to delete Section 6
"Ordinance Requirements" of the Subdivision Regulations
(agenda).
Moore moved to recommend the Town Board adopt the text
ammendment as written.
Davis seconded the motion.
VOTE: Unanimous.
ITEM #6B: Rigsbee reviewed the amendment to Appendix G of the
Subdivision Regulations to allow for dense planting in lieu
of a stockade fence (agenda).
Crowther asked if the Planning Board had the power to
determine the type of screening and Rigsbee said no.
Crowther moved to recommend the Town Board adopt the text
amendment with the change of wording to "Town Board" instead
of "Plannning Board".
Simpson seconded the motion.
VOTE: Unanimous.
Moore asked who was responsible for maintaining the buffer
and Rigsbee said the property owner.
ITEM #6C: Rigsbee reviewed the amendment to Section 3.D.1 of the
Subdivision Regulations to allow Preliminary Plan action
within 48 days of the meeting at which the Planning
Department's report is submitted.
Crowther said the amendment needed clarification and should
read with 48 days after the Planning Board is finished with
the project. Simpson said he felt if developer's materials
are in order, the Planning Board should not hold up progress.
Rigsbee said staff could show the requirements but the plan
would need to be reviewed by the Board for major subdivisions
though staff could handle minor subdivisions for up to 4
lots. She noted developers often wanted to see if the
general design met the town's standards and did not want to
commit funds for plans prior to a general approval by the
Board.
Crowther noted the whole 48 day period
but it would be nice to have extra time
suggested the wording should say "upon
completed plans.
PLANNING BOARD
FEBRUARY 1, 1990
PAGE 3
might not be needed
if necessary. He
submission of the
Simpson suggested staff should review preliminary plans first
before presentation to the Board. Rigsbee noted this was the
sketch plan stage with no fee involved. Crowther asked if 30
days were possible and Rigsbee said no because of the 30 day
requirement for the Planning Board plus the 12 days required
for the Town Board. Crowther said the 48 days should begin
when the Planning Board not staff receives the plan.
Moore moved to change the wording of the amendment to read
"within 48 day of receipt by the Planning Board".
Tilley seconded the motion.
VOTE: Unanimous.
ITEM #7A: Rigsbee reviewed the text amendment to amend Section 12.2.3
of the Zoning Ordinance to have 7 in -town and 3 out-of-town
representatives on the Planning Board.
Crowther asked when this would take place, now or as
vacancies occur and Rigsbee reviewed the current status of
the board.
Crowther moved to recommend changing the ordinance to read
7 in -town and 3 out-of-town representatives to the Planning
Board effective immediately and recommending the Town Board
take immediate steps to fill the current vacancies.
Tilley seconded the motion.
VOTE: Unanimous.
ITEM #7B: Rigsbee reviewed the text amendment to amend the definition
of Sight Preservation Triangle and Section 8.5 of the Zoning
Ordinance to require a sight preservation triangle of 10' x
70' conforming to NCDOT standards.
Davis moved to recommend approval of the text amendment as
written.
Chavious seconded the motion.
VOTE: Unanimous.
ITEM #7C: Rigsbee reviewed the text amendment to amend Section 4.16.2
of the Zoning Ordinance to allow for reduced notification
requirements on Temporary Mobile Home renewal of CUP -2.
Crowther suggested the Board of Adjustment should review
this change before approval.
Crowther moved to recommend to return this item to
PLANNING BOARD
FEBRUARY 1, 1990
PAGE 4
the Board of Adjustment for their review and not make a
recommendation until that time.
Davis seconded the motion.
VOTE: Unanimous.
ITEM VD: Rigsbee reviewed the text amendment to correct a secretarial
error in Section 6.6 of the Zoning Ordinance. There was no
further discussion.
Moore moved to recommend approval of the text amendment as
corrected.
Murphy seconded the motion.
VOTE: Unanimous.
ITEM #8A: Simpson discussed the deteriorating street conditions in the
McAdams Road area noting there were blocked roads and streets
had been torn up in the Fairview area. He said it was a
situation where the Town is saying one thing and doing
another and the Town should have to follow the same rules
as the developers. Simpson noted this was poor planning and
the Town Manager should be advised.
Rigsbee said Simpson was referring to the Cedar Street area
and Simpson noted a fire hydrant had been dug up and not
replaced properly. Rigsbee stated the issue of dead-end
streets in many old subdivisions are problematic but that new
subdivisions must follow the rules. She noted there were no
rules or regulations in earlier days. Simpson said the Town
should lead the way and set an example.
Rigsbee noted the developer should have corrected this
problem but now the Town would have to take on the
responsibility. She showed the location of Cedar Street,
Oak Street and McAdams Road on the map.
Crowther asked how the Planning Board could approach the
Town Board and Rigsbee suggested informally speaking with the
Mayor and Town Manager. Chavious said this issue should be
presented to the Town Board first for their actions.
Simpson said he was concerned about good planning. Davis
noted the Planning Board had no power to decide, even on the
agenda, and could only make recommendations.
Crowther suggested placing this item in the Transportation
Improvement Plan to complete this subdivisions streets for
the health and safety of citizens. Chavious said if
discrepancies were observed then the Board should note these
problems and forward them to the Town Board for their review
even though the Planning Board could not make a decision on
PLANNING BOARD
FEBRUARY 1, 1990
PAGE 5
the issue. Davis agreed but noted the Town Board could turn
down any request or recommendation.
Simpson said he realized the Board's powers but they still
should address the issues. Rigsbee reviewed Section 12.2.9
from the Ordinance and noted the Planning Board
could make a special study of transportation problems. She
said it would then be appropriate to present the study to the
Town Board. She said if the Board desired she would gather
information for their next meeting and the Board agreed.
Simpson asked about the Water Department digging up lines and
not fixing the damage. Chavious said the Board should
approach the Town Manager as he was in charge of this area.
He said the Board could recommend repaving water line cuts in
the Transportation Improvement Plan for state roads.
ITEM #8: Rigsbee reviewed the progress of the Cooperative Planning
issue and noted the Town Board had accepted the line but
had not yet adopted it. She said the Town Board would be
working with Orange County on adopting the line as
recommended.
ITEM #9 Rigsbee reviewed the Town Board's action concerning the
the dedication of land in lieu of the payment of captial
facilities fees. She noted other areas besides the Eno River
could be considered and thoroughfares, drainage areas,
pathways and other dedications were possible. Crowther asked
if the Planning Board would review the attorney's wording and
Rigsbee said typically no but the Board could recommend a
policy.
ITEM #10: Rigsbee reviewed the progress of the new Hillsborough Parking
Committee noting they met twice a month to analyze the
Town's parking needs. She said there was the possibility of
a new Orange County building downtown which would require
additional parking.
ITEM #11: Rigsbee reviewed the progress of the Occoneechee Mountain
Park Committee and noted their final report with
recommendations had been submitted to the Town Board.
Crowther said the Parks and Recreation Task Force
Subcommittee would also hear the committee's report.
Crowther adjourned the meeting at 8:18 PM.
Joff Coe, Secretary