HomeMy Public PortalAbout19831026 - Minutes - Board of Directors (BOD) Meeting 83-26
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
MINUTES
I . ROLL CALL
President Daniel Wendin called the meeting to order at 7 :37 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, and
Harry Turner. Nonette Hanko and Richard Bishop arrived at 7 : 39 P.M.
Member Absent: Edward Shelley.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean
Fiddes , William Tannenbaum, Del Woods , James Boland, Patricia Starrett,
Mary Gundert, Stanley Norton, and Cecilia Cyrier.
II . APPROVAL OF MINUTES
Motion: H. Turner moved the approval of the minutes of October 12 , 1983.
D. Wendin seconded the motion.
Discussion: J. Fiddes noted that on page six, under adjourn-
ment, the statement should read "The Board reconvened to adjourn
at 12 : 30 A.M. , Thursday, October 13 , 1983 . " The motion passed
6-0 with N. Hanko abstaining from the vote since she had not
attended the meeting.
III . WRITTEN COMMUNICATIONS
C. Cyrier stated the Board had received the following written communica-
tions:
1) A proposal , from the San Mateo County Arts Council, for the Hassler
Art and Nature Complex received from Ruth J. Waters , Consultant and
Director of Twin Pines Art Center and dated September 2 , 1983; and
2) a written communication received from J. E. Judge, 3335 Brittan Ave. ,
#9, San Carlos , CA 94070 , that included a ballot argument he and
four other Brittan Heights residents sent to the President of the
Brittan Heights Condominium Association in support of the San Mateo
County Arts Council proposal for Hassler.
IV. ADOPTION OF AGENDA
Motion: D. Wendin moved the adoption of the agenda. R. Bishop seconded
the motion. The motion passed unanimously.
V. ORAL COMMUNICATIONS
There were no oral communications.
VI. OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Thornewood Open Space Preserve Use and Management
Plan
D. Hansen, referring to memorandum M-83-125 dated October 14 , 1983 ,
noted that the use and management recommendations had been amended to
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 83-26 Page Two
give staff time to investigate possible District patrol and public use
rights on Grandview Drive and Espinosa Road and that he had received
two phone calls encouraging development of trails in the area.
H. Grench stated the last sentence in Section A. 1 of report R-83-11,
"The use and management plan will not call for encouragement of public
access via these roads , " reflected the current feelings of the Board
and staff regarding use of Grandview Drive and Espinosa Road.
Olive Mayer, 245 Josslyn Lane, Woodside spoke favorably of maintaining
existing trails through the Thornewood property and of the value of
Schilling Lake in the area and need for its protection.
Motion: H. Turner moved that the Board adopt the use and management
plan as amended by memorandum M-83-125 . R. Bishop seconded
the motion. The motion passed unanimously.
B. Final Adoption of Windy Hill Open Space Preserve Use and Management
Plan
D. Hansen reviewed memorandum M-83-129 of October 20, noting staff felt
that trails leading to the top of Windy Hill should be kept on an
existing informal basis at this time. He said staff had received no
further comments on the use and management plan.
Motion: R. Bishop moved that the Board adopt the use and management plan
as contained in report R-83-42 for Windy Hill Open Space Pre-
serve and as amended in memorandum M-83-129 dated October 20 ,
1983. D. Wendin seconded the motion. The motion passed unani-
mously. H. Turner was not present for the vote.
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Use and Management for Costanoan Way and El Sereno Open Space
Preserves
D. Hansen reviewed the Costanoan Way and El Sereno Open Space Preserves
use and management plans as contained in report R-83-43 of October 19 ,
1983. D. Woods showed slides to illustrate and explain certain parts
of the report.
Discussion centered on the parking situation at the end of Montevina
Road, the possibility of approaching the Santa Clara County Transporta-
tion Department for assistance in widening and surfacing the road near
the Preserve entrance, and on methods for keeping the El Sereno Open
Space Preserve brochure in circulation and having it note the current
parking problem.
Motion: D. Wendin moved tentative adoption of the use and management
plan with direction to staff to return with a recommendation
on how to keep the brochure in circulation while solving the
parking problem. R. Bishop seconded the motion.
Discussion: K. Duffy stated her concerns about the extended
delays in solving the Montevina Road parking problem, noting
that working with the Santa Clara County Transportation
Department could further delay the resolution of the parking
problem.
Meeting 83-26 Page Three
R. Bishop recommended that staff be given six months to work
with the County on resolving the problem and, if there was no
solution in that period of time, he would recommend the
inclusion of funds in budget for the project.
Artemas Ginzton, 28014 Natoma Road, Los Altos , discussed
working with the Public Works Department on the parking project
and the need for the surface of Montevina Road to be safe for
bicycles.
Sylvia Ferguson, 707 Continental Circle, Mountain View, sug-
gested that representatives of Midpeninsula Trails Council be
invited to participate in helping to resolve the parking
problem.
Motion
To Amend: D. Wendin moved the Board amend its motion to require staff
to return on December 8 with a report on the process involved
to resolve the parking situation at the end of Montevina Road
R. Bishop seconded the motion to amend. The motion to amend
passed unanimously.
The amended motion passes unanimously.
B. Procedure for Advertising Availability of Structures
Director N. Hanko reviewed her memorandum M-83-127 dated October 20 ,
1983 on how other public agencies make known the availability of struc-
tures, noting she felt the third method noted in the memorandum, com-
piling a mailing list of city and county agencies or groups through
the individual city ' s or county' s mailing lists , was the most useful to
the District.
Discussion centered on the District ' s current method of advertising
available structures in local newspapers; methods to be used (phone
calls, letters, etc. ) to acquire lists from cities , counties and city
real estate departments of agencies , groups and individuals seeking
structures; culling of lists through eligibility criteria; conducting
an experiment involving three cities in the immediate area; groups
already being contacted via Openspace; and the need for each structure
to be treated on an individual basis.
K. Duffy recommended staff improve the wording of the Policies Regarding
Improvement on District Lands to make it clear the District would not
have to advertise the availability of a structure that the Board clearly
did not wish to retain.
N. Hanko stated she would be willing to undertake the proposed experi-
ment involving securing appropriate lists from three cities in the
immediate area. D. Wendin stated the Board consensus that N. Hanko
continue to work on the project and return to the Board after completion
of the experiment.
C. Interim Report of Rancho San Antonio Open Space Preserve Upper House
Proposal Evaluation Committee
D. Wendin reviewed the interim report of the Rancho San Antonio Open
Space Preserve Upper House Proposal Evaluation Committee as contained
in memorandum M-83-130 dated October 21 , 1983.
Meeting 83-26 Page Four
Discussion centered on whether proposals to remove the structure off-
site should be considered at this time and whether the District should
readvertise for proposals , in light of the fact that moving the structure
from the site had not been included in the initial advertisement for
proposals.
D. Wendin stated the Committee was recommending the District not read-
vertise for proposals at this time. There was no Board consensus stated
on whether readvertisement would be precluded if none of the proposals
received were acceptable to the Board.
D. Hansen reviewed the findings of staff and the Family Homes for Adult
I
Retarded relative to removal of the structure from the site.
D. Wendin asked that the Committee meeting on November 7 be publicly
noticed.
D. Wendin summarized that the Committee had been charged to review all
current proposals; to make a recommendation of one or none of them;
not to consider any proposals for removal of the structure at this time;
and to return to the Board with the Committee 's recommendation. He
stated that if the Committee was not prepared to make a recommendation
at the November 9 meeting, a status report would be given at that time.
D. Memorandum of Understanding with Evergreen and San Mateo County
Resource Conservation Districts
D. Hansen summarized memorandum M-83-26 dated October 20 , 1983, noting
the benefits available to the District by this joint project.
Sam Jones, a Director of the Evergreen Resource Conservation District,
stated that that District 's Board would be reviewing the agreement at
their next regular meeting to be held the first week in December.
Motion: K. Duffy moved that the Board approve the agreements with the
Evergreen and San Mateo County Resource Conservation Districts
to aid staff in determining the potential for appropriate
grazing leases on select District preserves. T. Henshaw seconded
the motion. The motion passed unanimously.
E. Consent for Assignment of Leases on Skyline Ridge Open Space Preserve
C. Britton summarized memorandum, M-83-126 dated October 20 , 1983 ,
regarding the leases with the Wasserman family.
Motion: N. Hanko moved that the Board approve the assignment of the
"Family Compound" lease, "Grazing" lease and the "Woodward"
lease to affirm that the Wasserman family is to be the sole
Lessee, and authorize the President of the Board to execute
the required consent forms on behalf of the District. K. Duffy
seconded the motion. The motion passed unanimously.
F. Cancellation of Second Regular Meeting in November and Scheduling
of a Special Meeting
H. Grench summarized memorandum M-83-124 dated October 17 , 1983 , noting
the second regular meeting in November fell on the evening before
Thanksgiving.
Meeting 83-26 Page Five
Motion: R. Bishop moved that the Board cancel the second Regular
Meeting in November and schedule a Special Meeting for Tuesday,
November 22 , 1983 . H. Turner seconded the motion. The motion
Passed unanimously.
VIII. INFORMATIONAL REPORTS
D. Wendin reported that the Hassler-San Mateo County Liaison Committee
had met with Supervisors Arlen Gregorio and Anna Eshoo to review the
schedule of events over the next six weeks relative to the San Mateo
County Arts Council proposal and fundraising efforts for the restora-
tion of the Hassler buildings.
D. Wendin expressed concern that information about District Board
meetings was not included in the government calendar of the Peninsula
Times Tribune and requested that staff prepare for Board consideration
a resolution relating to the Board 's desire to have District meeting
information included in the calendar.
T. Henshaw said she had taken a group of eighth graders on a docent
led hike at Los Trancos Open Space Preserve and that it was a very
worthwhile learning experience.
H. Grench announced that the Peninsula/South Bay Environmental Confer-
ence sponsored by the Peninsula Conservation Center would be held
October 27, and said some members of the staff would be attending.
C. Britton discussed the recent Leslie Salt Tour he and other staff
members had attended.
D. Hansen reported on a fire that had occurred on October 15 in the
Christmas tree lease area of the Skyline Ridge Open Space Preserve.
IX. APPROVAL OF CLAIMS
Motion: H. Turner moved the approval of the revised claims 83-20.
R. Bishop seconded the motion. The motion passed unanimously.
X. CLOSED SESSION
The Board recessed to a closed session on land acquisition and litigation
matters at 9: 30 P.M.
XI. ADJOURNMENT
The Board reconvened to adjourn at 11 : 45 P.M.
Cecilia A. Cyrier
Secretary
i
CORRECTIONS TO MINUTES OF
2 , 1933
J. =id es Stazed the minutes being considered for approval were incorrectly
dated and were the minutes for the October 26, 1983 Regular Meetinca.
Motion: _ . Eanko moved the approval of the minutes as corrected. K. Duffy
seconded the motion. The motion passed unanimously,