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HomeMy Public PortalAbout19831026 - Minutes - Board of Directors (BOD) Meeting 83-26 or MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS MINUTES I . ROLL CALL President Daniel Wendin called the meeting to order at 7 :37 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, and Harry Turner. Nonette Hanko and Richard Bishop arrived at 7 : 39 P.M. Member Absent: Edward Shelley. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes , William Tannenbaum, Del Woods , James Boland, Patricia Starrett, Mary Gundert, Stanley Norton, and Cecilia Cyrier. II . APPROVAL OF MINUTES Motion: H. Turner moved the approval of the minutes of October 12 , 1983. D. Wendin seconded the motion. Discussion: J. Fiddes noted that on page six, under adjourn- ment, the statement should read "The Board reconvened to adjourn at 12 : 30 A.M. , Thursday, October 13 , 1983 . " The motion passed 6-0 with N. Hanko abstaining from the vote since she had not attended the meeting. III . WRITTEN COMMUNICATIONS C. Cyrier stated the Board had received the following written communica- tions: 1) A proposal , from the San Mateo County Arts Council, for the Hassler Art and Nature Complex received from Ruth J. Waters , Consultant and Director of Twin Pines Art Center and dated September 2 , 1983; and 2) a written communication received from J. E. Judge, 3335 Brittan Ave. , #9, San Carlos , CA 94070 , that included a ballot argument he and four other Brittan Heights residents sent to the President of the Brittan Heights Condominium Association in support of the San Mateo County Arts Council proposal for Hassler. IV. ADOPTION OF AGENDA Motion: D. Wendin moved the adoption of the agenda. R. Bishop seconded the motion. The motion passed unanimously. V. ORAL COMMUNICATIONS There were no oral communications. VI. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Thornewood Open Space Preserve Use and Management Plan D. Hansen, referring to memorandum M-83-125 dated October 14 , 1983 , noted that the use and management recommendations had been amended to Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 83-26 Page Two give staff time to investigate possible District patrol and public use rights on Grandview Drive and Espinosa Road and that he had received two phone calls encouraging development of trails in the area. H. Grench stated the last sentence in Section A. 1 of report R-83-11, "The use and management plan will not call for encouragement of public access via these roads , " reflected the current feelings of the Board and staff regarding use of Grandview Drive and Espinosa Road. Olive Mayer, 245 Josslyn Lane, Woodside spoke favorably of maintaining existing trails through the Thornewood property and of the value of Schilling Lake in the area and need for its protection. Motion: H. Turner moved that the Board adopt the use and management plan as amended by memorandum M-83-125 . R. Bishop seconded the motion. The motion passed unanimously. B. Final Adoption of Windy Hill Open Space Preserve Use and Management Plan D. Hansen reviewed memorandum M-83-129 of October 20, noting staff felt that trails leading to the top of Windy Hill should be kept on an existing informal basis at this time. He said staff had received no further comments on the use and management plan. Motion: R. Bishop moved that the Board adopt the use and management plan as contained in report R-83-42 for Windy Hill Open Space Pre- serve and as amended in memorandum M-83-129 dated October 20 , 1983. D. Wendin seconded the motion. The motion passed unani- mously. H. Turner was not present for the vote. VII. NEW BUSINESS WITH ACTION REQUESTED A. Use and Management for Costanoan Way and El Sereno Open Space Preserves D. Hansen reviewed the Costanoan Way and El Sereno Open Space Preserves use and management plans as contained in report R-83-43 of October 19 , 1983. D. Woods showed slides to illustrate and explain certain parts of the report. Discussion centered on the parking situation at the end of Montevina Road, the possibility of approaching the Santa Clara County Transporta- tion Department for assistance in widening and surfacing the road near the Preserve entrance, and on methods for keeping the El Sereno Open Space Preserve brochure in circulation and having it note the current parking problem. Motion: D. Wendin moved tentative adoption of the use and management plan with direction to staff to return with a recommendation on how to keep the brochure in circulation while solving the parking problem. R. Bishop seconded the motion. Discussion: K. Duffy stated her concerns about the extended delays in solving the Montevina Road parking problem, noting that working with the Santa Clara County Transportation Department could further delay the resolution of the parking problem. Meeting 83-26 Page Three R. Bishop recommended that staff be given six months to work with the County on resolving the problem and, if there was no solution in that period of time, he would recommend the inclusion of funds in budget for the project. Artemas Ginzton, 28014 Natoma Road, Los Altos , discussed working with the Public Works Department on the parking project and the need for the surface of Montevina Road to be safe for bicycles. Sylvia Ferguson, 707 Continental Circle, Mountain View, sug- gested that representatives of Midpeninsula Trails Council be invited to participate in helping to resolve the parking problem. Motion To Amend: D. Wendin moved the Board amend its motion to require staff to return on December 8 with a report on the process involved to resolve the parking situation at the end of Montevina Road R. Bishop seconded the motion to amend. The motion to amend passed unanimously. The amended motion passes unanimously. B. Procedure for Advertising Availability of Structures Director N. Hanko reviewed her memorandum M-83-127 dated October 20 , 1983 on how other public agencies make known the availability of struc- tures, noting she felt the third method noted in the memorandum, com- piling a mailing list of city and county agencies or groups through the individual city ' s or county' s mailing lists , was the most useful to the District. Discussion centered on the District ' s current method of advertising available structures in local newspapers; methods to be used (phone calls, letters, etc. ) to acquire lists from cities , counties and city real estate departments of agencies , groups and individuals seeking structures; culling of lists through eligibility criteria; conducting an experiment involving three cities in the immediate area; groups already being contacted via Openspace; and the need for each structure to be treated on an individual basis. K. Duffy recommended staff improve the wording of the Policies Regarding Improvement on District Lands to make it clear the District would not have to advertise the availability of a structure that the Board clearly did not wish to retain. N. Hanko stated she would be willing to undertake the proposed experi- ment involving securing appropriate lists from three cities in the immediate area. D. Wendin stated the Board consensus that N. Hanko continue to work on the project and return to the Board after completion of the experiment. C. Interim Report of Rancho San Antonio Open Space Preserve Upper House Proposal Evaluation Committee D. Wendin reviewed the interim report of the Rancho San Antonio Open Space Preserve Upper House Proposal Evaluation Committee as contained in memorandum M-83-130 dated October 21 , 1983. Meeting 83-26 Page Four Discussion centered on whether proposals to remove the structure off- site should be considered at this time and whether the District should readvertise for proposals , in light of the fact that moving the structure from the site had not been included in the initial advertisement for proposals. D. Wendin stated the Committee was recommending the District not read- vertise for proposals at this time. There was no Board consensus stated on whether readvertisement would be precluded if none of the proposals received were acceptable to the Board. D. Hansen reviewed the findings of staff and the Family Homes for Adult I Retarded relative to removal of the structure from the site. D. Wendin asked that the Committee meeting on November 7 be publicly noticed. D. Wendin summarized that the Committee had been charged to review all current proposals; to make a recommendation of one or none of them; not to consider any proposals for removal of the structure at this time; and to return to the Board with the Committee 's recommendation. He stated that if the Committee was not prepared to make a recommendation at the November 9 meeting, a status report would be given at that time. D. Memorandum of Understanding with Evergreen and San Mateo County Resource Conservation Districts D. Hansen summarized memorandum M-83-26 dated October 20 , 1983, noting the benefits available to the District by this joint project. Sam Jones, a Director of the Evergreen Resource Conservation District, stated that that District 's Board would be reviewing the agreement at their next regular meeting to be held the first week in December. Motion: K. Duffy moved that the Board approve the agreements with the Evergreen and San Mateo County Resource Conservation Districts to aid staff in determining the potential for appropriate grazing leases on select District preserves. T. Henshaw seconded the motion. The motion passed unanimously. E. Consent for Assignment of Leases on Skyline Ridge Open Space Preserve C. Britton summarized memorandum, M-83-126 dated October 20 , 1983 , regarding the leases with the Wasserman family. Motion: N. Hanko moved that the Board approve the assignment of the "Family Compound" lease, "Grazing" lease and the "Woodward" lease to affirm that the Wasserman family is to be the sole Lessee, and authorize the President of the Board to execute the required consent forms on behalf of the District. K. Duffy seconded the motion. The motion passed unanimously. F. Cancellation of Second Regular Meeting in November and Scheduling of a Special Meeting H. Grench summarized memorandum M-83-124 dated October 17 , 1983 , noting the second regular meeting in November fell on the evening before Thanksgiving. Meeting 83-26 Page Five Motion: R. Bishop moved that the Board cancel the second Regular Meeting in November and schedule a Special Meeting for Tuesday, November 22 , 1983 . H. Turner seconded the motion. The motion Passed unanimously. VIII. INFORMATIONAL REPORTS D. Wendin reported that the Hassler-San Mateo County Liaison Committee had met with Supervisors Arlen Gregorio and Anna Eshoo to review the schedule of events over the next six weeks relative to the San Mateo County Arts Council proposal and fundraising efforts for the restora- tion of the Hassler buildings. D. Wendin expressed concern that information about District Board meetings was not included in the government calendar of the Peninsula Times Tribune and requested that staff prepare for Board consideration a resolution relating to the Board 's desire to have District meeting information included in the calendar. T. Henshaw said she had taken a group of eighth graders on a docent led hike at Los Trancos Open Space Preserve and that it was a very worthwhile learning experience. H. Grench announced that the Peninsula/South Bay Environmental Confer- ence sponsored by the Peninsula Conservation Center would be held October 27, and said some members of the staff would be attending. C. Britton discussed the recent Leslie Salt Tour he and other staff members had attended. D. Hansen reported on a fire that had occurred on October 15 in the Christmas tree lease area of the Skyline Ridge Open Space Preserve. IX. APPROVAL OF CLAIMS Motion: H. Turner moved the approval of the revised claims 83-20. R. Bishop seconded the motion. The motion passed unanimously. X. CLOSED SESSION The Board recessed to a closed session on land acquisition and litigation matters at 9: 30 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 11 : 45 P.M. Cecilia A. Cyrier Secretary i CORRECTIONS TO MINUTES OF 2 , 1933 J. =id es Stazed the minutes being considered for approval were incorrectly dated and were the minutes for the October 26, 1983 Regular Meetinca. Motion: _ . Eanko moved the approval of the minutes as corrected. K. Duffy seconded the motion. The motion passed unanimously,