HomeMy Public PortalAbout3.1.1990 Agenda & Minutes Planning Board�(� ����4f "� •1 ( 101 E. Orange Street
01 own of .� itlftibor ug4 P.O. Box 429
(919) 732-2104
HILLSBOROLiGH, NORTH CAROLINA
AGENDA
PLANNING BOARD
11ARCH 1, 1990
ORIENTATION SESSION - 5:30PM
REGULAR MEETING - 6:30PM
Town Barn
5:30
ORIENTATION SESSION - all members are invited to review the role of
the Planning Board (attachments)
6:30
REGULAR
MEETING AGENDA
ITEM
#1:
Welcome to new members, Stephen Jones, Leif Deetjen, & Wendy Olson
and congratulate members Margaret Mo -ore and Ida Louise Evans on
their reappointment as full members. (members list attached)
ITEM
#2:
Consideration of additions to the agenda.
ITEM
#3:
Approval of the minutes of the February 1, 1990 meeting. (attch)
ITEM
#4:
Planning Board Chair's comments.
ITEM
#5•
Park & Recreation Chair's comments.
-5R:
oc.c: P4 comm.
ITEM
#6:
Update on the Feb. 12th Town Board decisions regarding the
Jan. 23rd Public Hearing, planning issues, and Triangle J
Resolution(�`__'__.-_-_-t) .
` ITEM
#7:
Report on the Feb. 24th Town Board Retreat.
ITEM
#8:
Discussion of the Turner Heights/McAdams Rd. street problems.
(attachment)
ITE14
#9:
Discussion of possible requests to the NCDOT for the T.I.P.
(Transportation Improvement Plan) request in May. (attachments)
ITEM
#10:
Volunteer to serve on the Orange County Transportation
Advisory Subcommittee. W a,,,B-j
ITEM
#11:
Discussion of the NCDOT street standards and whether to incorporate
into our ordinances.
ITEM
#12:
Discussion of the Planning Dept. budget request for FY 1990-1991.
(attachment)
ITEM
#13:
Certificates of Appreciation for Dr. Robert Murphy and
Tarleton Davis, retiring members.
ITEM
#14:
FOR INFORMATION ONLY:
ITEM
#14a:
Town Board and Orange County Board of Commissioners will hold a
Joint Meeting on March 26th at the O.C. Planning Building, Revere RC'
ITEM
#14b:
In April, the Planning Board will hold annual elections for
Chair and Vice -Chair.
ITEM
#14c:
John Hartwell's Report to the People. (attachments)
PLEASE CONTACT JANET RIGSBEE, 732-2104 (mornings), IF YOU
CANNOT ATTEND THIS MEETING.
l i s4 r -1bof e Te -x+ A w, earn ,+-s
MINUTES
PLANNING BOARD
MARCH 1, 1990
MEMBERS Bill Crowther (Chair), Leif Deetjen, Steve Jones, Margaret
PRESENT: Moore, Sam Jones, Cheshire Cole, Richard Simpson, Wayne
Tilley, Ida Louise Evans, Wendy Olson (Alternate)
MEMBERS Ken Chavious, Jim Culbreth (Alternate)
ABSENT:
OTHERS Julia White, Janet Rigsbee, Joff Coe (Secretary)
PRESENT:
Crowther called the meeting to order at 6:30 PM.
ITEM #1: Rigsbee introduced new members Leif Deetjen, Steve Jones and
Wendy Olson. Crowther welcomed them and commented the Board
had a nice mixture of older and younger members. Rigsbee
said the remaining alternate will be considered by the Town
Board at its April meeting.
ITEM #2: Olson added Item #9A, Transportation Issues, to the agenda.
ITEM #3: Cole moved to approved the minutes of the February 1, 1990
meeting.
Jones seconded the motion.
VOTE: Unanimous.
ITEM #4: Crowther reminded the members new and old that this is an
open discussion group. They are encouraged to raise issues,
make motions and interject thoughts. He said the Board is
open minded.
ITEM #5: Jones reviewed the last meeting of the Parks and Recreation
Task Force. He said work was continuing on the Resource
Inventory and the Needs Assessment Survey and that Charles
Burger had given a presentation reviewing the final report
of the Occoneechee Park Committee. He also noted the last
meeting was one of the best held yet.
ITEM #6: Rigsbee reviewed the Feburary 12, 1990 Town Board decisions,
noting they had adopted and forwarded the Triangle J
Resolution. Crowther asked if there were any changes in the
Resolution and Rigsbee said they had added the term
non -monetary considerations" and several other minor
alterations were made upon the advice of the Town Attorney.
She also noted the Meadowlands rezoning request will require
another Public Hearing which will be held on April 24, 1990
at 7:00 PM.
ITEM #7: Rigsbee reviwed the results of the February 24, 1990 Town
Board Retreat. She said water issues had been discussed and
Commissioner Rose had recommended the Planning Assistant's
position be made full-time. Rigsbee also said the Board had
PLANNING BOARD
MARCH 1, 1990
PAGE 2
agreed to act as a unit upon reaching a final decision and
would look at re -negotiating the Durham Pipe Line. She noted
that swapping allotments with OAWS from the Eno River had
been discussed and the task of setting up options and a time
frame for the reservoir situation had been given to the
Planning Board.
Olson commented this was a very ambitious undertaking to be
ready for the April meeting. Crowther said the Town
Board had assigned this task to the Planning Board in order
for some input to be generated.
ITEM #8: Rigsbee reviewed the Turner Heights/McAdams Road area on the
map and said her site inspection showed a large gulley and
easement problems in the McAdams Road area and several
dilapidated houses on Turner Street. Crowther said the Board
should look at the safety problem due to lack of access.
Rigsbee showed an old subdivision map which indicated Cedar
Grove Road was only 30 feet wide.
Olson commented the grade of Cedar Grove Road was much safer
than McAdams Road. Crowther asked what the official name of
the area was and Rigsbee answered Turner Heights. She said
the area was well within the town limits but Cedar Grove
Street did not appear to be a public road. Crowther asked if
these streets were owned, constructed and/or maintained by
the Town and Rigsbee said yes all but Old Cedar Grove Road
appeared to be public streets. Olson asked if all lots had
access and Rigsbee said no.
Crowther noted discussions at 2 meetings had shown there was
a significant safety hazard in this area. Simpson said the
area had been neglected over the years and the situation
should be corrected. He said the Board should present the
situation to the Town Board for their consideration.
Crowther said the Planning Board could recommend improvements
in Town maintained roads and these should be considered as
well as the state roads.
Tilley said the property owners should be considered and they
should be asked if they were opposed to necessary easements.
Crowther asked if this could be a Public Hearing issue noting
the Mayor lived in this area. Olson asked about the
topography of the area and Rigsbee said it was fairly flat.
Simpson said it was mostly open land.
Olson said the options were more exits on US 70 or a loop
road back onto Corbin Street. Simpson said it was necessary
to access US 70 and Rigsbee noted one could access US 70 from
McAdams Road but it was very difficult. Crowther noted the
Board was now aware of the problem and should look for proper
PLANNING BOARD
MARCH 1, 1990
PAGE 3
avenues to address the issue. Evans commented there was a
need for outlets on US 70 especially for church traffic.
Deetjen asked if there were any drawbacks and Rigsbee said
there were no planning drawbacks but engineering and
construction costs and easements could pose problems.
Simpson said he thought the people in the area would be
willing to allow easements in exchange for better streets.
Rigsbee noted in April the Town Board would be working on the
budget and any recommendation should be presented by then.
ITEM #9: Rigsbee reviewed the requests to NCDOT for the Transportation
Improvement Plan. Crowther said the Planning Board could
come up with a list of TIP needs to be sent to the Town
Board. Rigsbee said the recommendations should be ready by
April. Simpson said the Rencher Street/School Bus Garage
Road area needed attention noting both were dead end roads.
Crowther said each item should be discussed in order. There
was no consensus to include first request for a new bridge
at the Eno Mountain Road. The second request for a traffic
signal at Faucette Mill Road and US 70 was reviewed and Olson
noted the sight distance was short and vehicle speed was too
fast. Simpson agreed saying the intersection was dangerous.
Olson asked about the accident rate at the intersection and
noted NCDOT had standards covering this situation.
Olson said request #3, widening of Mayo Street, should not be
widened but needed to be re -worded to include the
realignment of the intersection with Orange Grove Road.
Crowther commented request #4, widening of US 70 from NC 86
to the Meadowlands did not appear to be a high priority item.
Deetjen agreed saying there was not enought traffic now to
warrant improvements. Crowther said the Board was not in
concensus to include this request. There was a concensus
that request #5, completion of paving of Latimer Street, was
needed.
Rigsbee reviewed the special request for an Eastern Bypass
and Crowther excused himself from this portion of the
discussion and handed the Chair over to Jones. Crowther
noted the NCDOT report had moved this request to the first
priority and as he lived and worked in the area, he excused
himself from acting as Chair.
Rigsbee asked if the Board had a feeling about the design of
the Bypass and Simpson said the people living there should
be considered before any action is taken. Olson said she had
a problem with making a thoroughfare road out of a
residential road. She said both the east and west sides of
PLANNING BOARD
MARCH 1, 1990
PAGE 4
Town needed to be looked at and Durham had problems in this
area when their bypass was constructed. Cole agreed asking
why Eno Mountain Road could not be used instead and Rigsbee
said they were looking for the best route for NC 86 traffic
to get through Town.
Crowther said the Elizabeth Brady Road Extension will be done
but not necessarily now and the Town should follow the
original existing plan. Tilley said the Eastern Bypass was
needed and should stay on the agenda to help solve the
congestion problem. Deetjen noted the Western Bypass seemed
more feasible due to less impact and fewer existing roads.
Simpson said the route from US 70 to the Eno Mountain Road
could be widened to keep eastbound traffic off Churton
Street.
Crowther said the Board should look at the Orange County
Transportation Improvement Plan and Hillsborough and Orange
County should coordinate their efforts. Jones asked if there
was a concensus an Eastern Bypass was needed and the members
agreed. Olson said dump trucks on Churton street were a
problem. Simpson noted dump trucks were necessary for
construction and 18 -wheel trucks were a bigger problem.
Olson said her survey showed there were more dump trucks than
18 -wheelers on Churton Street.
Evans suggested Hillsborough and Orange County make a joint
recommendation and Deetjen said the Board needed more input
before acting. Olson noted Orange County was doing a trip
survey and Simpson suggested waiting until Orange County made
its recommendation before a final review is completed.
Crowther suggested the local issues be sent to the Town Board
for inclusion in the TIP. Rigsbee said there should be two
categories: state road improvements are included in the TIP
and town road improvements go to the Town Board.
Simpson said we should recommend Rencher Street become a loop
road to connect with School Bus Garage Road or make a cul-de-
sac at the end of Rencher Street as it was a dead end with no
turnaround. Evans suggested the recommendation be made for
paving Tuliptree and Locust Streets. Crowther said the
linking of US 70 to Business 70 and the linking Old Cedar
Grove Road and McAdams Road should be considered. The Board
agreed on these recommendations.
Simpson noted the big tree on the northeast corner of Wake
and King Street obstructed vision especially as cars were
speeding on King Street. Crowther said the Board
still had the option to work on this further at the next
meeting and the members agreed.
PLANNING BOARD
MARCH 1, 1990
PAGE 5
ITEM #9A: Olson said other forms of transportation besides cars,
especially pedestrians and bicycles, should be considered in
the TIP. She said other alternatives should be invesitgated
and suggested police reports should be checked for accidents
involving pedestrians. She also commented walkways and
bikeways should be considered for safety reasons.
ITEM #10: Olson said she had already been appointed to the Orange
County Transportation Advisory Subcommittee and agreed to
serve as the Planning Board representative.
ITEM #11: Rigsbee reviewed current NCDOT street standards noting a
recommended ordinance insert was in the back of the
Thoroughfare Plan. She asked if the Board desired to include
the ordinance changes into our regulations. Crowther asked
if it was defficult to do and Rigsbee said comparing our
regulations to the recommended ordinance was complicated.
Olson said the TAC was looking at NCDOT private road
standards and she said NCDOT standards tended to be overkill
and could encourage more traffic on these roads. The Board
decided not to pursue the changes at this time.
ITEM #12: Rigsbee reviewed the current budget and noted increases
would be necessary for additional staff and a consultant
to help prepare a Comprehensive Land Use Plan. She asked
if any extra equipment might be needed and Crowther suggested
computers and a phone in the barn. Simpson said there was no
provision for extra staff in the old budget and the Board
should request more from the Town Board.
ITEM #13: Cole moved to approve Certificates of Appreciation for
retiring members Dr. Robert Murphy and Tarleton Davis.
Tilley seconded the motion.
VOTE: Unanimous.
ITEM #14a:Rigsbee announced the Joint Board of Commissioners Meeting on
March 26, 1990.
ITEM #14b:Rigsbee noted annual elections for Chair and Vice -Chair
would be held at the April meeting. Crowther said the
election would be held at the beginning of the meeting.
ITEM #14c:Rigsbee noted John Hartwell's Report to the People at the end
of his term as County Commissioner was attached.
Cole moved to adjourn the meeting.
Jones seconded the motion.
VOTE: Unanimous.
PLANNING BOARD
MARCH 1, 1990
PAGE 6
Crowther adjourned the meeting at 8:22 PM.
Joffl-Coe, Secretary