HomeMy Public PortalAbout19831214 - Minutes - Board of Directors (BOD) Meeting 83-30
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
REGULAR MEETING
BOARD OF DIRECTORS
DECEMBER 14, 1983
MINUTES
I . ROLL CALL
Vice President Harry Turner called the meeting to order at 7:40 P.M.
Members Present: Harry Turner, Richard Bishop, Teena Henshaw, Nonette Hanko, Katherine
Duffy, and Edward Shelley.
Member Absent: Daniel Wendin
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald,
Stanley Norton, Jean Fiddes, Del Woods, William Tannenbaum, James Boland, John Escobar,
and Emma Johnson.
II. APPROVAL OF MINUTES
A. November 9, 1983
Motion: E. Shelley moved the approval of the minutes of November 9, 1983. T. Henshaw
seconded the motion. The motion passed unanimously.
III. WRITTEN COMMUNICATIONS
E. Johnson stated the following written communications had been received:
1 ) a letter dated December 9, 1983 from Family Homes for the Adult Retarded expressing
an interest in removing the Rancho upper house if an on-site lease is not selected, and
2) a letter dated November 10, 1983 from Dr. Wallace Sampson, 515 South Drive, Mountain
View, expressing support for the Six Rivers Ranch and School .
IV. ADOPTION OF AGENDA
H. Turner stated the agenda was adopted by Board consensus.
V. ORAL COMMUNICATIONS
T. Kavanaugh, 1726 Spring Street, Mountain View asked if a problem exists with an
overpopulation of deer on District preserves and if the District has a wildlife manage-
ment program. D. Hansen responded that, while the District has not done a study on the
matter, staff observes that the deer are healthy and that no problems exist. H. Hauessler,
1094 Highland Circle, Los Altos suggested the District formulate a plan before any
problems arise.
VI . OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Use and Management Plans - Costanoan Way and El Sereno Open Space
Preserves
D. Hansen reviewed memorandum M-83-138 dated December 6, 1983. He reiterated that
the parking situation on Montevina Road had been the major discussion point at the
October 26 Board meeting and added that the District received a letter from Santa
Clara County Transportation Department stating that Department will remove loose
gravel where it is creating a hazard and will smooth out and add base rock to a
six foot shoulder of the road at the location 250 feet east of the gate to accommo-
date two or three cars, but that they could not do any surfacing at this time.
Motion: E. Shelley moved the adoption of the use and management plans as contained
in report R-83-43 and as amended in M-83-138. R. Bishop seconded the
motion. The motion passed unanimously.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 83-30 page two
B. Final Adoption of Manzanita Ridge Open Space Preserve Use and Management Plan
D. Hansen summarized memorandum M-83-140 dated December 6, 1983. He said the Plan
had been amended to reflect the changes made at the Board meeting of November 9
regarding fencing and stile installation. He added that staff will have to examine
the potential problem of conflicting uses of mountain bikers, equestrians, and
hikers, and certain areas may have to be designated and signed for use by mountain
bikers. H. Turner, in summarizing the general discussion that ensued, stated the
District should take the initiative to help the bikers become informed, coopera-
tive users of the Preserves; he requested staff address the Board in an
informational item sometime in the future on ways to manage the potential problem.
K. Duffy stated her concern with timing for the parking area and suggested amending
the plan to have a goal of construction of the parking area in fall of 1984.
Motion: N. Hanko moved that the Plan be amended to include in the first paragraph
that a goal be set for construction of the parking area during the fall
of 1984. R. Bishop seconded the motion. The motion passed unanimously.
Motion: R. Bishop moved the final adoption of the Use and Management Plan as
amended in the report and in the previous motion. N. Hanko seconded the
motion. The motion passed unanimously.
Motion: R. Bishop moved that the 21 acre former P.M. and Associates property be
dedicated and that the Manzanita Ridge Open Space Preserve be renamed the
Sierra Azul Open Space Preserve and the area names within the Preserve be
combined. N. Hanko seconded the motion. The motion passed unanimously.
C. Request for Proposals for Skyline Ridge Open Space Preserve Master Plan
D. Hansen, referring to memorandum M-83-141 dated December 8, 1983, reviewed the
schedule staff intends to follow. He noted that Peninsula Open Space Trust will
be involved in the process and that Robert Augsburger of P.O.S.T. was present.
R. Augsburger stated his belief that the procedure will be efficient.
Discussion centered on who would be involved in the decision of selecting the
firm to undertake the project. The Board concurred that three Board members,
P.O.S.T. representatives, and a staff member will serve as an Evaluation Committee
rather than a selection committee, and it will make recommendations to the full
District Board.
R. Augsburger stated his expectation that District staff would make recommendations
to the Board after having the benefit of evaluations from the Committee, and
essentially, P.O.S.T. 's influence would be a matter of rejection rather than of
appointment.
H. Grench noted that No. 7 under "Final Proposals Review and Selection" should read:
"The District Board of Directors will consider the report of the Evaluation
Committee and the recommendations of staff".
To H. Turner's request for clarification regarding point one under Submittal Require-
ments and Procedure, D. Hansen stated the intent was to get a feeling from each
firm that the firm will be spending substantial time on the project. He added
that the firm selected would have to have a practical background in implementing
its projects including estimates and feasibility.
Motion: R. Bishop moved that, having reviewed the attachment to memorandum M-83-141 ,
the Board approve the proposal material as amended and direct staff to
solicit proposals with the assistance of P.O.S.T. as given in the memoran-
dum for the Master Planning of Skyline Ridge Open Space Preserve. E. Shelley
seconded the motion. The motion passed unanimously.
Motion: R. Bishop moved that the President appoint three Board members to sit on
an Evaluation Committee. N. Hanko seconded the motion. The motion passed
unanimously.
Meeting 83-30 Page three
Discussion: The Board agreed to appoint the Committee members at the
second meeting in January when the rest of the committee vacancies are filled.
VII. NEW BUSINESS WITH ACTION REQUESTED
D. Pro osed Addition to Sierra Azul Open Space Preserve, Mt. Umunhum Area (Mariscal
Property)
W. Tannenbaum reviewed report R-83-51 dated December 8, 1983, noting that the parcel
is located within the District's sphere of influence. He added that the parcel was
offered at a bargain price ($1200 per acre) . D. Hansen stated the addition will
complement the general staging area, offering trail access. He discussed the interim
use and management recommendations and said the property will be maintained in the
same way as the former McCoy property.
T. Kavanaugh protested the District acquiring land outside its boundaries and
'H. Haeussler voiced his agreement with Mr. Kavanaugh.
Motion: E. Shelley moved that the Board adopt Resolution 83-53, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing
Officer to Execute Certificate of Acceptance of Grant to District, and
Authorizing General Manager to Execute Any and All Other Documents Necessary
to Closing of the Transaction (Sierra Azul Open Space Preserve-Mariscal
Property) K. Duffy seconded the motion. The motion passed unanimously.
Motion: E. Shelley moved that the Board tentatively adopt the interim use and manage-
ment plan as contained in report R-83-51 , that the property become an addition
to the Sierra Azul Open Space Preserve Mt. Umunhum Area, and that the Board
state its intention to withhold the property from dedication. R. Bishop
seconded the motion. The motion passed unanimously.
E. Annual Review of Relative Site Emphasis Plan and Use and Management Plan Review
Schedule
D. Hansen reviewed report R-83-52 dated December 7, 1983 noting the changes in
format. N. Hanko suggested that public workshops be held for the Hassler property.
D. Woods responded that staff plans to present a review in January to suggest how
planning would take form and whether planning would include workshops. The Board
decided to review the use and management plan for Hassler in January and to plan
workshops for public input during the first quarter of 1984. D. Hansen said an
asterisk would be added to the Hassler item on the Plan to reflect this decision.
Motion: N. Hanko moved the tentative adoption of the revised Relative Site
Emphasis Plan and the 1984 Use and Management Plan Review Schedule as
contained in report R-83-52 and as amended, with final adoption scheduled
for January 11 , 1984. R. Bishop seconded the motion. The motion passed
unanimously.
F. Bus Tour of District Lands for Public Officials
C. MacDonald summarized memorandum M-83-139 dated December 8, 1983, noting that
the tour would replace informational slide presentations that have been done in
the pasta Discussion centered on whether to conduct two half-day tours and
have alternative days for participants. K. Duffy suggested tailoring the tour(s)
to the participants, picking them up at points convenient to them.
Motion: R. Bishop moved that the Board individually and collectively support
the proposed bus tour. T. Henshaw seconded the motion. The motion
passed unanimously.
Discussion: The Board concurred with H. Grench's suggestion that staff
return to the Board with a final plan before implementation. T. Henshaw
and R. Bishop volunteered to review the final plan before presentation
to the Board.
Meeting 83-30 Page four
G. Added Disability Coverage for Rangers
H. Grench introduced report R-83-45 dated December 6, 1983 regarding additional
disability coverage for District Rangers.
Motion: R. Bishop moved that the Board adopt the personnel policy regarding on-
duty District Rangers sustaining certain on-the-job injuries as set forth
on page two of report R-83-45 and adopt that as part of the personnel
policy of the District. N. Hanko seconded the motion. The motion
passed unanimously.
H. Skyline Ridge Open Space Preserve - Purchase of Leasehold Interest and Interim Lease
Agreement
C. Britton reviewed report R-83-49 dated December 8, 1983, noting that the District
had the opportunity to exercise the "buy-out" option to acquire the remaining
leasehold interest in the A-frame house and said there would be substantial
advantages to acquiring the leasehold interest. He summarized the lease agreement
with the former Ranch Manager and pointed out its benefits.
Motion: E. Shelley moved the Board adopt Resolution 83-54, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District Autho-
rizing Acceptance of the Purchase of Leasehold Interest and Interim Lease
Agreement and Authorizing the President or Appropriate Officers to Execute
the Agreement on Behalf of the District (Skvline Ridge Open Space Preserve) .
N. Hanko seconded the motion. The motion passed unanimously.
I . Santa Clara County Request for Telecommunication Facility Within the Federal Aviation
Administration Black Mountain Site on Monte Bello Open Space Preserve
W. Tannenbaum summarized report R-83-50 dated December 7, 1983, noting that an addi-
tional structure will be built, if approved, but it would be subject to the standard
design, review and approval process. He said there would be no rent charged to
Santa Clara County for the County communications network for public agency safety
units.
Motion: E. Shelley moved the Board adopt Resolution 83-55, a Resolution of the
Board of Directors of the Midpeninsula Regional Open Space District
Approving the Ground Communications Sublease Between the Federal Aviation
Administration and the County of Santa Clara (Monte Bello Open Space
Preserve - Black Mountain) . R. Bishop seconded the motion. The motion
passed unanimously.
VIII . INFORMATIONAL REPORTS
There were none.
IX. CLAIMS
Motion: E. Shelley moved the approval of Revised Claims 83-23 of December 14, 1983.
R. Bishop seconded the motion.
Discussion: T. Kavanaugh questioned Claims 5898, 5907, and 5908. C. Britton
stated the appraisals were for property currently under negotiations.
The motion passed unanimously.
X. CLOSED SESSION
The Board recessed to Closed Session at 9:40 P.M.
XI. ADJOURNMENT
The Board reconvened to adjourn at 11 :15 P.M.
Emma Johnson
Secretary