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HomeMy Public PortalAbout19831214 - Minutes - Board of Directors (BOD) Meeting 83-30 IL AW IMF 11F emm MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS DECEMBER 14, 1983 MINUTES I . ROLL CALL Vice President Harry Turner called the meeting to order at 7:40 P.M. Members Present: Harry Turner, Richard Bishop, Teena Henshaw, Nonette Hanko, Katherine Duffy, and Edward Shelley. Member Absent: Daniel Wendin Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Stanley Norton, Jean Fiddes, Del Woods, William Tannenbaum, James Boland, John Escobar, and Emma Johnson. II. APPROVAL OF MINUTES A. November 9, 1983 Motion: E. Shelley moved the approval of the minutes of November 9, 1983. T. Henshaw seconded the motion. The motion passed unanimously. III. WRITTEN COMMUNICATIONS E. Johnson stated the following written communications had been received: 1 ) a letter dated December 9, 1983 from Family Homes for the Adult Retarded expressing an interest in removing the Rancho upper house if an on-site lease is not selected, and 2) a letter dated November 10, 1983 from Dr. Wallace Sampson, 515 South Drive, Mountain View, expressing support for the Six Rivers Ranch and School . IV. ADOPTION OF AGENDA H. Turner stated the agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS T. Kavanaugh, 1726 Spring Street, Mountain View asked if a problem exists with an overpopulation of deer on District preserves and if the District has a wildlife manage- ment program. D. Hansen responded that, while the District has not done a study on the matter, staff observes that the deer are healthy and that no problems exist. H. Hauessler, 1094 Highland Circle, Los Altos suggested the District formulate a plan before any problems arise. VI . OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Use and Management Plans - Costanoan Way and El Sereno Open Space Preserves D. Hansen reviewed memorandum M-83-138 dated December 6, 1983. He reiterated that the parking situation on Montevina Road had been the major discussion point at the October 26 Board meeting and added that the District received a letter from Santa Clara County Transportation Department stating that Department will remove loose gravel where it is creating a hazard and will smooth out and add base rock to a six foot shoulder of the road at the location 250 feet east of the gate to accommo- date two or three cars, but that they could not do any surfacing at this time. Motion: E. Shelley moved the adoption of the use and management plans as contained in report R-83-43 and as amended in M-83-138. R. Bishop seconded the motion. The motion passed unanimously. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 83-30 page two B. Final Adoption of Manzanita Ridge Open Space Preserve Use and Management Plan D. Hansen summarized memorandum M-83-140 dated December 6, 1983. He said the Plan had been amended to reflect the changes made at the Board meeting of November 9 regarding fencing and stile installation. He added that staff will have to examine the potential problem of conflicting uses of mountain bikers, equestrians, and hikers, and certain areas may have to be designated and signed for use by mountain bikers. H. Turner, in summarizing the general discussion that ensued, stated the District should take the initiative to help the bikers become informed, coopera- tive users of the Preserves; he requested staff address the Board in an informational item sometime in the future on ways to manage the potential problem. K. Duffy stated her concern with timing for the parking area and suggested amending the plan to have a goal of construction of the parking area in fall of 1984. Motion: N. Hanko moved that the Plan be amended to include in the first paragraph that a goal be set for construction of the parking area during the fall of 1984. R. Bishop seconded the motion. The motion passed unanimously. Motion: R. Bishop moved the final adoption of the Use and Management Plan as amended in the report and in the previous motion. N. Hanko seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the 21 acre former P.M. and Associates property be dedicated and that the Manzanita Ridge Open Space Preserve be renamed the Sierra Azul Open Space Preserve and the area names within the Preserve be combined. N. Hanko seconded the motion. The motion passed unanimously. C. Request for Proposals for Skyline Ridge Open Space Preserve Master Plan D. Hansen, referring to memorandum M-83-141 dated December 8, 1983, reviewed the schedule staff intends to follow. He noted that Peninsula Open Space Trust will be involved in the process and that Robert Augsburger of P.O.S.T. was present. R. Augsburger stated his belief that the procedure will be efficient. Discussion centered on who would be involved in the decision of selecting the firm to undertake the project. The Board concurred that three Board members, P.O.S.T. representatives, and a staff member will serve as an Evaluation Committee rather than a selection committee, and it will make recommendations to the full District Board. R. Augsburger stated his expectation that District staff would make recommendations to the Board after having the benefit of evaluations from the Committee, and essentially, P.O.S.T. 's influence would be a matter of rejection rather than of appointment. H. Grench noted that No. 7 under "Final Proposals Review and Selection" should read: "The District Board of Directors will consider the report of the Evaluation Committee and the recommendations of staff". To H. Turner's request for clarification regarding point one under Submittal Require- ments and Procedure, D. Hansen stated the intent was to get a feeling from each firm that the firm will be spending substantial time on the project. He added that the firm selected would have to have a practical background in implementing its projects including estimates and feasibility. Motion: R. Bishop moved that, having reviewed the attachment to memorandum M-83-141 , the Board approve the proposal material as amended and direct staff to solicit proposals with the assistance of P.O.S.T. as given in the memoran- dum for the Master Planning of Skyline Ridge Open Space Preserve. E. Shelley seconded the motion. The motion passed unanimously. Motion: R. Bishop moved that the President appoint three Board members to sit on an Evaluation Committee. N. Hanko seconded the motion. The motion passed unanimously. Meeting 83-30 Page three Discussion: The Board agreed to appoint the Committee members at the second meeting in January when the rest of the committee vacancies are filled. VII. NEW BUSINESS WITH ACTION REQUESTED D. Pro osed Addition to Sierra Azul Open Space Preserve, Mt. Umunhum Area (Mariscal Property) W. Tannenbaum reviewed report R-83-51 dated December 8, 1983, noting that the parcel is located within the District's sphere of influence. He added that the parcel was offered at a bargain price ($1200 per acre) . D. Hansen stated the addition will complement the general staging area, offering trail access. He discussed the interim use and management recommendations and said the property will be maintained in the same way as the former McCoy property. T. Kavanaugh protested the District acquiring land outside its boundaries and 'H. Haeussler voiced his agreement with Mr. Kavanaugh. Motion: E. Shelley moved that the Board adopt Resolution 83-53, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Sierra Azul Open Space Preserve-Mariscal Property) K. Duffy seconded the motion. The motion passed unanimously. Motion: E. Shelley moved that the Board tentatively adopt the interim use and manage- ment plan as contained in report R-83-51 , that the property become an addition to the Sierra Azul Open Space Preserve Mt. Umunhum Area, and that the Board state its intention to withhold the property from dedication. R. Bishop seconded the motion. The motion passed unanimously. E. Annual Review of Relative Site Emphasis Plan and Use and Management Plan Review Schedule D. Hansen reviewed report R-83-52 dated December 7, 1983 noting the changes in format. N. Hanko suggested that public workshops be held for the Hassler property. D. Woods responded that staff plans to present a review in January to suggest how planning would take form and whether planning would include workshops. The Board decided to review the use and management plan for Hassler in January and to plan workshops for public input during the first quarter of 1984. D. Hansen said an asterisk would be added to the Hassler item on the Plan to reflect this decision. Motion: N. Hanko moved the tentative adoption of the revised Relative Site Emphasis Plan and the 1984 Use and Management Plan Review Schedule as contained in report R-83-52 and as amended, with final adoption scheduled for January 11 , 1984. R. Bishop seconded the motion. The motion passed unanimously. F. Bus Tour of District Lands for Public Officials C. MacDonald summarized memorandum M-83-139 dated December 8, 1983, noting that the tour would replace informational slide presentations that have been done in the pasta Discussion centered on whether to conduct two half-day tours and have alternative days for participants. K. Duffy suggested tailoring the tour(s) to the participants, picking them up at points convenient to them. Motion: R. Bishop moved that the Board individually and collectively support the proposed bus tour. T. Henshaw seconded the motion. The motion passed unanimously. Discussion: The Board concurred with H. Grench's suggestion that staff return to the Board with a final plan before implementation. T. Henshaw and R. Bishop volunteered to review the final plan before presentation to the Board. Meeting 83-30 Page four G. Added Disability Coverage for Rangers H. Grench introduced report R-83-45 dated December 6, 1983 regarding additional disability coverage for District Rangers. Motion: R. Bishop moved that the Board adopt the personnel policy regarding on- duty District Rangers sustaining certain on-the-job injuries as set forth on page two of report R-83-45 and adopt that as part of the personnel policy of the District. N. Hanko seconded the motion. The motion passed unanimously. H. Skyline Ridge Open Space Preserve - Purchase of Leasehold Interest and Interim Lease Agreement C. Britton reviewed report R-83-49 dated December 8, 1983, noting that the District had the opportunity to exercise the "buy-out" option to acquire the remaining leasehold interest in the A-frame house and said there would be substantial advantages to acquiring the leasehold interest. He summarized the lease agreement with the former Ranch Manager and pointed out its benefits. Motion: E. Shelley moved the Board adopt Resolution 83-54, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Autho- rizing Acceptance of the Purchase of Leasehold Interest and Interim Lease Agreement and Authorizing the President or Appropriate Officers to Execute the Agreement on Behalf of the District (Skvline Ridge Open Space Preserve) . N. Hanko seconded the motion. The motion passed unanimously. I . Santa Clara County Request for Telecommunication Facility Within the Federal Aviation Administration Black Mountain Site on Monte Bello Open Space Preserve W. Tannenbaum summarized report R-83-50 dated December 7, 1983, noting that an addi- tional structure will be built, if approved, but it would be subject to the standard design, review and approval process. He said there would be no rent charged to Santa Clara County for the County communications network for public agency safety units. Motion: E. Shelley moved the Board adopt Resolution 83-55, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Ground Communications Sublease Between the Federal Aviation Administration and the County of Santa Clara (Monte Bello Open Space Preserve - Black Mountain) . R. Bishop seconded the motion. The motion passed unanimously. VIII . INFORMATIONAL REPORTS There were none. IX. CLAIMS Motion: E. Shelley moved the approval of Revised Claims 83-23 of December 14, 1983. R. Bishop seconded the motion. Discussion: T. Kavanaugh questioned Claims 5898, 5907, and 5908. C. Britton stated the appraisals were for property currently under negotiations. The motion passed unanimously. X. CLOSED SESSION The Board recessed to Closed Session at 9:40 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 11 :15 P.M. Emma Johnson Secretary