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Home My Public Portal About9.6.1990 Agenda & Minutes Planning Board� tttt '�� r r� (. '* 101 E. Orange Street 01 own of .Mill' �i1.Uroug4 P.O. Box 429 (919) 732-2104 HILLSBOROUGH, NORTH CAROLINA You will be called by the planning staff on the day of the meeting to ensure there is a quorum. If:you prefer, you may call Janet and Joff 'at 732-2104. #A-&i:l_`0P-Pet2S'mo1z- CU---be-.s Ac- D(SC-0551 /J Please note: There are several sets of full scale plans of the Southern States project in the planning office is anyone is interested in reviewing them, you may pick them up and return them the night of the meeting, AGENDA PLANNING BOARD Thursday, September 6, 1990 6.30 PM Town Barn ITEM #1: Consideration of additions to the agenda. ITEM #2: Approval of the minutes of the August 2, 1990 meeting. ITEM #3: Chair's comments. ITEM #4: Recommendation tofthe Board of Adjustment regarding the Conditional Use Permit -1 for Southern States Cooperative to install a 30,000`gal. propane storage tank on the west side of Hwy -86 near the existing 18,000 gal. tank. 1. Review of the project pages 1-8 2. Review of the findings of fact. pages 2-3 3. Review of Planning Director's.Review.page 9 4. Discussion and deliberation. 5. Recommendation to the Board of Adjustment. ITEM #5: Discussion regarding the Park and Recreation Task Force. ITEM #6: General discussion on current issues, i.e. establishing new zoning categories work, etc. ITEM #7: Collection of the VISION 2010 questionnaire which is enclosed with this agenda. You will be called by the planning staff on the day of the meeting to ensure there is a quorum. If:you prefer, you may call Janet and Joff 'at 732-2104. #A-&i:l_`0P-Pet2S'mo1z- CU---be-.s Ac- D(SC-0551 /J Please note: There are several sets of full scale plans of the Southern States project in the planning office is anyone is interested in reviewing them, you may pick them up and return them the night of the meeting, MINUTES PLANNING BOARD SEPTEMBER 6, 1990 MEMBERS Bill Crowther (Chair), Sam Jones (Vice -Chair), Wayne Tilley, Ken PRESENT: Chavious, Leif Deetjen, Stephen Jones, Margaret Moore, Richard Simpson, Ida Louise Evans, Wendy Olson (Alternate) MEMBERS Cheshire Cole, Jim Culbreth (Alternate) ABSENT: OTHERS Steve Rice, Wesley Hyatt, Janet Rigsbee, Joff Coe PRESENT: Crowther called the meeting to order at 6:35 PM. ITEM #1: Rigsbee asked to add as Section 6 of Item #4 a discussion of the proposed cul-de-sac road on the Cornerstone Site Plan and the members agreed. ITEM #2: Simpson moved to approve the minutes of the August 2, 1990 meeting as written. Deetjen seconded the motion. VOTE: Unanimous. ITEM #3: Crowther had no comments. ITEM #4: A review of the application by Southern States for a Conditional Use -1 Permit to install a 30,000 gallon propane storage tank on the west side of Hwy 86 adjacent to the existing 18,000 gallon tank was presented by Rigsbee. She pointed out the location was on a proposed lot as the larger tract had not been subdivided yet and reviewed the findings of fact necessary to approve the CUP -1. Olson pointed out industrial zoned uses cannot have impacts beyond the property line, but in this case future property owners would have to meet setback requirements from the tank thus losing the use of a portion of their lot. Crowther said the Town Board had discussed this matter and decided the situation should be written into a covenant and was the responsibility of the owner and not the Town. Rigsbee presented the Planning Director's review (agenda) noting the Fire Chief's recommendation had not been received yet and the existing gravel road would be used for access. Deetjen said the wording in Section 4.30.2.a, "capacity of the site to protect adjacent property" was unclear. Crowther stated the Board was to act as an extra pair of eyes for the Board of Adjustment. Rice said it was the developer's opinion the site plan met all Town requirements and they would extend the water line onto the site. Crowther asked how big the gate was and Rice said it was a pedestrian gate to allow for hose hook-ups. Rigsbee asked what color was proposed and Rice said it would be white to reflect the heat. Olson restated she wanted to make sure approval would not set a PLANNING BOARD SEPTEMBER 6, 1990 PAGE 2 precedent by penalizing future property owners. Rigsbee said the Town Board decision was for approval and the developer would provide the extra 50' setback in the subdivision process. She said there would be no problem recording this on the plat and then it would be a matter of public record. Olson asked if this would relieve the Town of reviewing the situation again and Rigsbee said the Board could make a recommendation to the Board of Adjustment to include this consideration as a condition of approval. Rigsbee asked about lighting and Rice said no lights were planned as the facility would be in operation only during daylight hours. Chavious asked what would be used for lighting in the event of disaster and Deetjen pointed out all emergency vehicles were equipped with lights. Rice added the State Fire Code had regulations concerning electrical outlets. Rice said the Emergency Response Plan was outlined on the Site Plan. He said he had checked with the Raleigh Fire Department and they had no standard response plan for this type of facility. Tilley asked if a circle drive was necessary for trucks to enter and exit and Rice said yes. He pointed out the road actually went off the lot and Olson asked if there was an agreement saying the road could be used. Rice said there was but it may not be a formal agreement. Simpson said he felt the discussion had gone on long enough and the developers had gone out of their way to satisfy the Board. He asked why the members kept nagging the point. Olson moved to recommend approval with the condition the 50' setback consideration be worded so it would be clear this was voluntary on the part of the developer and the zoning Ordinance was not being ignored. Crowther added that the 50' setback also be recorded on the plat. Olson also moved to recommend that when the property was subdivided there should not be only a single access road to the site. Tilley seconded the motion. Discussion of Item # 4, Section 6 continued with Rigsbee reviewing the sketch plan showing the proposed new road. She said the Board should consider safety aspects and noted that with heavy use people would need the option of having two roads. Rice said he was concerned the sketch plan had been taken lightly. He said the sketch plan process was to get input that could be agreed upon in principle, but he was not hearing that. He said a traffic study had been prepared and submitted to NCDOT and Pat Ivey had agreed with the findings. Rice stated he had tried to get NCDOT's recommendations and although he did not have the recommendations in writing, NCDOT essentially concurred with his report. Chavious asked for clarification of the two roads and Rice explained there were 3 options in the traffic study, one of PLANNING BOARD SEPTEMBER 6, 1990 PAGE 3 which was the cul-de-sac road preferred by the developer. Deetjen asked about the buffers along the power line and Rigsbee said they were usually about 20-30 feet. Tilley said nothing could be built in the power line right of way and Rice said a 150' buffer was shown on the plans. Crowther noted the Board would have another chance to make recommendations again and reviewed the previous discussion and motions. Rigsbee read Olson's motion from the minutes to accept the developer's offer to have a 50' setback on adjacent parcels to be written on the subdivision plat. This should be worded in such a way as that this does not become a precedent, that this provision is entirely voluntary on the developer's part and we are not setting a precedent of ignoring our ordinance; and when the entire property is subdivided and developed that the access road to the site have 2 access points. VOTE: 8-1 with Crowther voting no. Deetjen asked if the 75' strip should have a Type II Buffer and Olson said she would like to see plantings on the periphery of the site. She asked if the 75' strip would revert back to the developer after the public road was put in and Rigsbee said it probably would but nothing was in writing at this stage. Deetjen moved to recommend a Type II Buffer not be required around the "L" shaped portion of the lot but to require a Type II Buffer across the 79' to completely enclose the tank site. Olson seconded the motion. VOTE: 8-1 with Jones voting no. Olson moved to recommend approval of the Conditional Use Permit -1 to the Board of Adjustment with the conditions of the 79' Type II Buffer requirement, the wording concerning the 50' setbackand the second access road. Simpson seconded the motion. VOTE: Unanimous. ITEM #5: Crowther reviewed the progress of the Vision 2010 Committee saying the results would indicate the degree of interest in parks and recreation in Hillsborough. Coe suggested keeping the Parks and Recreation Task Force intact but cancelling the meetings until January of 1991 and Jones agreed. Crowther pointed out the Vision 2010 Committee could recommend the Planning Board reinstate the PRTF if enough interest was indicated. Jones moved to notify PRTF members that the Committee would be kept intact but the meetings would be cancelled until January of 1991. Olson seconded the motion. VOTE: Unanimous. ITEM #6: Crowther opened the discussion by saying the Board needed a PLANNING BOARD SEPTEMBER 6, 1990 PAGE 4 checklist of items to be discussed at future meetings and/or referred to the Planning Department for attention. Olson said the outcome of the 2010 Committee would answer many questions. Deetjen said the work on permitted uses in General Commercial Districts should be continued. Rigsbee said it would be a lengthy process and Crowther noted it would almost require the services of a consultant. Simpson said the Vision 2010 project should have come before the Zoning Ordinance and many double standards existed as a result. Rigsbee suggested waiting until after the 2010 questionnaires had been tabulated and added a discussion of this issue could be added to the October Public Hearing. Simpson said everyone was not aware of the various regulations and said there should be better means of contacting and informing property owners concerning planning activity that affects them. He added that many property owners were confused about the regulations. Olson asked if a clearly defined set of goals and objectives were needed. Simpson said the water issue needed further discussion and Crowther agreed. Deetjen said downtown parking, rerouting traffic of Churton Street, and transportation issues in general should be considered. Evans agreed, saying the Tuliptree Drive area needed improvements. Rigsbee pointed out this was on the Transportation Improvement Plan but no action had been taken yet. Simpson said he would like to see procedures simplified because the Zoning Ordinance often contradicted itself. Deetjen suggested the possiblility of rewriting the Ordinance and Rigsbee explained the procedure that would be involved. Chavious said it was fairly clear now but had not been that way in the past. Simpson agreed stating it was too complicated for uneducated people to understand. Chavious said the Cedar Street extension had been started but it looked like the road just stopped in the middle of a lot. Rigsbee explained the Town could not get the easement necessary to complete the project. Simpson said he liked to see progress made when it helped poor people. Tilley said next to the water problem, the bypass issue was the next most pressing issue. Crowther said he would like to hear from the Downtown Parking Committee and Simpson added he felt the County employees were using many of the downtown spaces. Olson said she felt walkways in town should be an issue. Crowther said he would like to see a blending of Hillsborough and West Hillsborough and noted this could be merged with pedestrian issues. Evans said two members of her family had been hit by cars on Nash Street and she said the area needed attention. Chavious agreed saying speed bumps were a possibility and Simpson said extra lighting would help the situation. PLANNING BOARD SEPTEMBER 6, 1990 PAGE 5 lighting would help the situation. ITEM #7: Rigsbee collected the Vision 2010 questionnaires from the Board members. She said the questionnaire had appeared in the News of Orange and invited the Board members to come and speak at the two remaining meetings. Crowther pointed out to the Board they would also have an opportunity for input into the 2010 process at a later date. Simpson said he felt the 2010 Committee was composed of the "chosen few" and there was not equal representation for Blacks on the Committee. He said it was possible that "small minded people" might not want anyone else in town. Deetjen pointed out the Committee was established to receive public input and not to exclude any portion of the Town's population. Simpson also said if there was no input then the 2010 Committee should be dissolved, adding he felt young people had their own ideas about Hillsborough. He noted he had applied for the 2010 Committee but had not been selected. Crowther reminded the members the 2010 project would come back before both the Planning Board and the Town Board in the future. There being no further discussion, Deetjen move to adjourn the meeting. Tilley seconded the motion. VOTE: Unanimous. Crowther adjourned the meeting at 8:40 PM. Joff Coe, Secretary