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HomeMy Public PortalAbout05/16/1989 CCMPAYROLL CHECKS - MAY 16, 1989 10980 Wayne Wallace $ 691.58 10981 Jill McRae 794.91 10982 Richard Rabenort 1,070.20 10983 Michael Rouillard 418.14 10984 Richard Blevins 521.43 10985 James Dillman 898.64 10986 Robert Dressel 972.01 10987 Karen Dhalberg 411.16 10988 Donna Roehl 1,058.28 10989 Laura Skarda 501.45 10990 Sandra Larson 443.45 10991 Shannon Formisano 68.84 10992 Benedict Young 878.29 10993 Law Enforcement Labor Svc. 39.00 10994 Prudential 10.20 10995 Henn. Co. Support 432.00 10996 Great West Life Assurance 310.00 10997 Farmers State Bank (Fed.) 1,666.39 10998 Commissioner of Revenue 683.35 10999 P.E.R.A. 749.64 11000 Farmers State Bank (S.S.) 598.96 $13,217.92 ORDER CHECKS - MAY 16, 1989 7583 City Desk Computer Warehouse 54.40 7584 Marjorie Vigoren 317.76 7585 Government Training Service 450.00 7586 Twin City Appliances 154.00 7587 Holy Name School 150.00 7588 Snyder Drug 9.62 7589 Polka Dot Recycling 1,129.00 7590 Farmers State Bank of Hamel (S.S.) 598.96 7591 P.E.R.A. 996.39 3X,0.13 The Council of the city of Medina met in regular session on Tuesday, May 16, 1989 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Robert Mitchell, Stephen Schmit, Wilfred Scherer; Clerk-Treasurer,Donna Roehl; Public Works Director, Names Dillman; Police Chief, Richard Rabenort; Planning Administrator, Loren Kohnen; Attorney, Ron Batty; Engineer, Glenn Cook Absent: Councilmember, Anne Theis 1. ADDITIONAL AGENDA ITEMS Moved by Scherer, seconded by Schmit to discuss the following additional items: Requests for sewer received from Holaseks, Finazzos and Elwells Committee reports Motion declared carried 4-1 r .o. 2. RECYCLING REPORT Margie Vigoren, West Hennepin Recycling Coordinator, reported that Polka Dot Recycling has two markets for newspaper so they will continue to pick up as usual. Thomas Anderson asked if the city gets credit for business and industry recycling. Margie Vigoren stated that large companies cannot be included in the program but if small business recycling can be incorporated into the residential curbside pick-up program they can be included in the totals. Stephen Schmit asked if a hazardous waste disposal site could be located in the western area for the fall pickup Margie Vigoren explained that the western suburbs are trying to get a site for September. Tad Jude, Hennepin County Commissioner, presented the city with a plaque from the Commiss- ioners acknowledging Medina's efforts toward recycling. Council discussed their wanting a host fee for Medina for accepting ash at Woodlake Landfill and the need to continue testing the area after the landfill is closed, also truck routes through Medina and Loretto. 3. MINUTES OF MAY 2, 1989 Moved by Scherer, seconded by Schmit to approve minutes of May 2, 1989, as presented. Motion declared carried * CONSENT AGENDA 4. PUBLIC WORKS DEPARTMENT * U.S. West Communications Moved by Scherer, seconded by Schmit to adopt Resolution 89-28, allowing U.S. West to bury cable on Arrowhead Dr. Motion declared carried * Minneqasco Moved by Scherer, seconded by Schmit to adopt resolution 89-29, allowing Minnegasco to bury lines on Maple St., Birch and Cedar Ave. Motion declared carried Tamarack Dr. Improvement, Bids Glenn Cook reported that ten bids had been received on May 12th for paving of Tamarack Dr., with Buffalo Bituminous being the low bidder at $156,590. He stated that the bid was 25% lower than the 1988 estimate and that he would recommend awarding the bid to them. Moved by Scherer, seconded by Mitchell to adopt Resolution 89-30, award of bid for paving of Tamarack Dr. to Buffalo Bituminous for a bid amount of $156,590. Motion declared carried Brockton Lane Alignment Terry Forbord, Vice President of Lundgren Bros, and engineer,Rick Sathre, presented their plans for development east of the Medina/Plymouth boundary and alternatives for alignment of Brockton Ln. They explained that there are two DNR regulated wetlands and mature trees near the Barnes property. Glenn Cook suggested that accesses be provided across Co. Rd. 24 at the intersection with southerly Brockton Lane. Council also discussed the availability of sewer in that area. Moved by Anderson, seconded by Scherer to authorize the city engineer to write a letter to Plymouth regarding the Lundgren Bros. subdivision, street plans for the Joseph Leuer property, approving the street alignment provided that the Medina proposed accesses for Borckton Ln. are provided and that Plymouth reserve sewer capacity for problems that may develop in that area of Medina. Motion declared carried Hackamore Rd., Tmprovement Ron Batty explained that there are now two prepared contracts for the improvement to Hackamore Rd.; one for $50,000 for one mile between Co. Rd. 116 and Hwy. 1.01 and for one half mile of road immediately west of Co. Rd. 116. Moved by Scherer, seconded by Schmit to authorize signature of the two Medina/Corcoran road agreements, for Hackamore Rd. improvements. Motion declared carried Summer Youth Employment Donna Roehl reported that the city will be able to employ two youths through the Summer Youth Employment Program; that there is enough work for a second employee and that Council should consider whether or not to supplement the minimum wage, pale. by the program, with an amount from the city. Thomas Anderson stated that the position should be advertized and the wages considered after applications are received. Moved by Scherer,seconded by Mitchell to advertize for the second Summer Youth position. Motion declared carried 5. PLANNING AND ZONING DEPARTMENT Loretto Towing Loren Kohnen reported that a meeting had been held regarding Loretto Towing complying with their Conditional Use Permit. He stated that they had now made application for an amendment to the permit to allow for eight cars to be stored outside the building and fenced storage area. Ron Batty stated that they had inspected trees, the storage of cars and parking on the grass. He suggested angle parking with curb blocks and explained that 16 landscaping units are needed. He stated that Council could go forward with the revocation of their Conditional Use Permit or they could consider amending the existing permit. Dennis Dalen, attorney for Loretto Towing, agreed that cars should be stored inside the fenced area and that a number of junked cars have now been disposed of, plus rock for the fenced area has been ordered. He stated that trees will be replanted according to numbers specified in city ordinances and angle parking will be provided but that they perferred not to use curb blocks. Moved by Mitchell, seconded by Schmit to table the Loretto Towing matter until June 20, 1989 to allow them to work out storage of vehicles, landscaping, curbing and outside storage. Motion declared carried Dan Bar Homes, Independence Estates Second Addition Loren Kohnen explained that an 8 lot subdivision is being proposed in conjunction with Independence Estates. He stated that the Planning Commission had recommended approval with a number of conditions. Glenn Cook stated that a T. grade should be maintained on the curve at Walnut St. Mike Melton representing Dan Bar stated that they did not want to turn over four acres of land in exchange for a $2800 park dedication fee. Ron Batty stated that the cities ordinance allows Council the option of requiring land versus money for a park dedication fee. Thomas Anderson stated that if Outlot A is taken for park, then credit would be given if Outlot B is developed. Moved by Mitchell, seconded by Scherer to authorize preparation of a resolution granting preliminary subdivision approval to Independence Estates Second addition, according to Planning Commission recommendations; receipt of Pioneer Creek watershed approval; Out - lot A to be dedicated for park purposes, with credit given for future lots in Outlot B.; 7/ grade at Walnut and ardmore; and no building permits to be issued until streets are improved with a rock base. Motion declared carried Maple Plain Dairy Queen, Subdivision Loren Kohnen reviewed memo regarding preliminary subdivision and Conditional Use Permit application of Philip Carlberg for the Maple Plain Dairy Queen property. He explained that the fence was not constructed according to Planning Commission recommendations; that three additional landscape units are needed and that a gravel turnaround is suggested to allow large trucks at the drive-thru window. Philip Carlberg stated that maple trees were planted and the fence was constructed. Glenn Cook indicated that a circular gravel area could be provided with remainder of the asphalt in that area to be removed and planted with grass. He indicated that there should be a 30 ft. utility easement on Parcel B with an additional 15 ft. on either side of the 30 ft. Penney Elsenpeter, representing the Planning Commission, stated that the Planning commission had recommended that the fence be continued to the rear lot line as car lights are the problem to the neighboring properties. Moved by Mitchell, seconded by SChmit to authorize preparation of a preliminary subdivision resolution, a Conditional Use Permit and Development Agreement for the Maple Plain Dairy Queen property and business, according to 1987 Planning Commission recommendations and suggestions made by Glenn Cook and Loren Kohnen. Motion declared carried Philip Carlberg stated that he has done all that can be done regarding the exhaust fan; that is it has been extended 12 ft. and according to Dairy Queen International that is the maximum that it can be extended. Hennepin County Compost Update Wilfred Scherer reported that fourteen acres of the Hennepin County site at Co. Rd. 201 and Co. Rd. 19 had been worked and planted. Robert Mitchell stated that Hennepin County is going forward with plans to hire a firm to compost some of the material generated. Thomas Anderson asked the attorney to draft a motion continuing indefinitely the applic- ation for compost on the county site at Co. Rd. 201 and Co. Rd. 19. Motion declared carried Woodlake Landfill Report Loren Kohnen reported that on May 2nd garbage at Woodlake Landfill was not covered as a deep cut had been made; on May 4th severe odor problems were detected. The Thomas family called and when a call was made to the manager regarding the odor the city representatives were told they did not know anything about handling garbage. On May 5th it was very windy and paper was blowing across Tomahawk Tr., plus some of the area was still not covered with dirt. Late in the day Wilfred Scherer and he told them that they were not toreopen until everything was cleaned up. He then inspected the site on Sunday and found everything had been cleaned up and covered up. Thomas Anderson asked for a written report of the incident for the city files. Woodlake Landfill Ash Application Robert Mitchell explained that the Hennepin County Board of Commissioners had adopted a resolution agreeing to no expansion of Woodlake after 1996, plus an indemnification to Medina for inclusion of ash with their existing garbage guarantee. He reported that they had asked that the permit needed to be issued by June 20th and were told by the city that the matter would be considered 60 days after everything associated with the application had been turned into the city. He stated that they had set August 1st as a deadline unless extended by the County Board. He added that discussion had been held with BFI regarding trucks on the property and using the site for truck repairs and that they had agreed to closing the facility 30 months after closure or February 7, 1996. j Regarding the payment of fees for processing the ash application BFI had agreed to to pay all fees and they advised the city to contact the state legislature and the County Board regarding securing host city fees. Moved by Mitchell, seconded by Schmit to accept Hennepin County's resolution regarding ash disposal to authorize the city attorney to prepare a Memo of Understanding regarding trucks on the property; direct Wenck associates to begin work on the application with the understanding that within 60 days a vote will be taken on the application; BFI agrees to pay fees incurred for review of the application and will continue to work out a permanent fee structure for ongoing inspection work; with staff to send BFI a bill for expenses incurred thus far, in connection with the ash application. Motiond declared carried Council then discussed the Type I versus the Type II Application. Norm Wenck stated that the Type I application is not as inclusive as the Type II and that the PCA and Metro Council believe that Medina has no concerns as they have not responded to the application. Thomas Anderson stated that concerns of the consultant should be forwarded to the PCA and Metropolitan Council, as they are discovered. Glenn Sanders of Wenck stated that the PCA has not begun reviewing the Type II applic- ation. Robert Mitchell asked that the PCA be told that Medina is concerned about the Type I application and that the city would prefer to study the Type II facility, that a meeting of all concerned be held very soon, with material being forwarded to the Planning Comm- ission when the application is in good order. Thomas Andersen stated that a public hearing could be scheduled for sometime in July and that he would also contact the State Legislature regarding of host city fees. Spruce Street Vacation Loren Kohnen explained that property owners Greg Bennis, Ron Dahl and Bob Ludwig had requested vacating a portion of Spruce St.; between Blocks 14 and 16, Independence Beach. He stated that Spruce St. would not be needed for a trail system, nor did it access the lake or the city park. He stated that Councilmember Anne Theis had agreed to the vacation and deeding to abutting owners. Moved by Scherer, seconded by Mitchell to schedule a Public Hearing on Tuesday, June 20, 1989 at 8:00 P.M. to consider vacating Spruce St. between Block 14 and 16, Inde- pendence Beach. Motion declared carried Loren Kohnen/Metro West Planning Contract Moved by Mitchell, seconded by Schmit to enter into contract with Loren Kohnen through Metro West Inspection for planning and zoning duties according to the prepared con- tract at a fee of $20.00 per hour. Motion declared carried Planner Thomas Anderson reported that he, Stephen Schmit and Anne Heideman had interviewed three applicants for the job of assisting the city tc update the Comprehensive Plan and that they recommended John Bergly of Wehrman Bergly Associates, for the position. He stated that the estimated cost would be $15,000 and work would include studying sewer districts, roads and parks, with recommendations for revising the cities plan. Moved by Anderson, seconded by Schmit to hire John Bergly of Wehrman Bergly Associates as per recommendation for a suggested fee of $15,000. Motion declared carried Planning Assistance Loan Donna Roehl explained that 75/ of a cities planning project could be borrowed from the Metro Council but that she had been told that they would take all applications, hold until July 3lst and make a determination as to individual loan amounts after that date. Council discussed tho loan amount that should be requested. Moved bySchmit. seconded by Mitchell to estimate cost of updating Comprehensive Plan at $32,000 and to request an interest free loan of $24,000 from the Metro Council for updating the Comprehensive Plant as detailed in Resolution 89-36. Motion declared carried Robert Mitchell stated that Ron Rogers should schedule a meeting with John Bergly and the PLanning Commission to begin work on the Comprehensive Plan. 6. PARK REPORT Stephen Schmit reported that the Park Commission was being reorganized to study park matters. He reported that some new signs were needed at Hunter Farms Park. Moved by Schmit, seconded by Mitchell to authorize purchase of advisory signs for Hunter Farms Park at an approximate cost of $700. to be taken from the Park Fund. Motion declared carried 7. LANDFITT, ABATEMENT GRANT Donna Roehl reported that grants are available to cities and businesses wishing to do landfill abatement projects and that Jim Dillman had suggested having a compost site at city hall to accept leaves and grass from residents and from city owned property. She stated that a vacumn would be needed to pick up the material from city parks and a skid steer loader was need to turn the leaves. The estimated cost of the equipment is $35,000 with a capital assistance grant paying for 50% of the cost. She stated that the cities share could be taken from the Park Fund. She asked if Council had any objection to pro- viding a compost site on city property. Moved by Scherer, seconded by Mitchell to prepare and application for a Capital Assistance Grant of $17,500 to be used toward purchase of equipment necessary for a compost facility. Motion declared carried 8. REZONING AND SEWER REQUESTS Donna Roehl asked how Council wished to proceed with application, received from Laurence Elwell for rezoning of his property into the sewer district. Also the fact that Harriet Holasek and Finazzos were also prepared to make a similar application. Council discussed the need to have the Comprehensive Plan updated and detailed applications presented. Also the possibility fo an applicant asking that their application be put on hold until the study is completed. * 9. ORLO EISINGER, PRELIMINARY SUBDIVISION Moved by Scherer, seconded by Schmit to adopt Resolution 89-31, granting preliminary subdivision approval to 0rlo Eisinger to subdivide property on Morgan Rd. and Medina Rd. Motion declared carried * 10. HAROLD LAURENT, PRELIMINARY SUBDIVISION Moved by Scherer, seconded by Schmit to adopt Resolution 89-32, approving the preliminary subdivision for Harold Laurent to subdivide property on Hamel Rd. Motion declared carried *11. RAYMOND WALD, VARIANCES Moved by Scherer, seconded by Schmit to adopt resolution 89-33, granting setback variances to Raymond Wald to remodel house at 2971 Ardmore Ave. Motion declared carried * 12. ADDISON PIPER, PRELIMINARY SUBDIVISION Moved by Scherer, seconded by Schmit to adopt Resolution 89-34, granting preliminary subdivision approval to Addison Piper to subdivide property east of Willow Dr. Motion declared carried * 13. GERALD TWEED, VARIANCES Moved by Scherer, seconded by Schmit to adopt Resolution 89-35, granting setback variance of 4.3 ft. to Gerald Tweed to construct a three season porch on his home at 1295 Hackamore Rd. Motion declared carried 14. NEIL GARDNER FIRE Loren Kohnen reported on fire that occurred on May 15th at 3431 Elm Creek Dr. in house owned by Neil Gardner. 15. BILLS Moved by Scherer, seconded by Schmit to pay the bills; Order Checks # 7583-7591 in the amount of $4,758.11 and Payroll Checks # 10980-11000 in the amount of $13,217.92. Motion declared carried 16. CITY HALL PROPERTY LANDSCAPING Stephen Schmit reported that Orlo Eisinger was working on a design for a new city sign and plans were being made to disc up the front yard and replant. EXECUTIVE SESSION 10:45 P.M. Tamarack Dr.; Special Assessment Appeals Ron Batty presented Council with information regarding appraisal of the Jubert, Wessin and Coplin properties. Tupco Ron Batty updated Council on Tupco litigation. Moved by Scherer, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 11:05 P.M. Clerk -Treasurer May 16, 1989