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Home My Public Portal About12-15-2020 Zoning Board of Appeals & Plan Commission AgendaZoning Board of Appeals & Plan Commission Tuesday, December 15, 2020 7:00 PM Village Boardroom 24401 W. Lockport Street Plainfield, IL 60544 Agenda ZONING BOARD OF APPEALS A.CALL TO ORDER, PLEDGE TO THE FLAG, ROLL CALL B.APPROVAL OF MINUTES Approval of the Minutes of the Zoning Board of Appeals held on November 3, 2020. 11-17-2020 ZBA Minutes.pdf C.PUBLIC COMMENTS • Please email public comments to publiccomments@goplainfield.com, please note PUBLIC COMMENTS - ZBA in the email subject line. Comments must be received by Tuesday, December 15, 2020 at 3:00 p.m. • Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. • Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. D.DEVELOPMENT REPORT E.OLD BUSINESS F.NEW BUSINESS CASE NUMBER: 1930-111320.COA.VAR REQUEST: Certificate of Appropriateness (COA) LOCATION: 15326 S. Joliet Road APPLICANT: Laura Zaidi Please email public comments to publiccomments@goplainfield.com, please note PUBLIC HEARING COMMENTS - ZBA in the email subject line. Comments must be received by Tuesday, December 15, 2020 at 3:00 p.m. 1 Zoning Board of Appeals & Plan Commission Page - 2 15326 S. Joliet Rd. Staff Report & Exhibits G.DISCUSSION H.ADJOURN PLAN COMMISSION A.CALL TO ORDER, ROLL CALL B.APPROVAL OF MINUTES Approval of the Minutes of the Plan Commission meeting held on December 1, 2020. 12-01-2020 Plan Commission Minutes.pdf C.PUBLIC COMMENTS • Please email public comments to publiccomments@goplainfield.com, please note PUBLIC COMMENTS - PLAN COMMISSION in the email subject line. Comments must be received by Tuesday, December 15, 2020 at 3:00 p.m. • Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. • Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. D.DEVELOPMENT REPORT E.OLD BUSINESS F.NEW BUSINESS CASE NUMBER: 1905-111820.SU REQUEST: Special Use – Event and Banquet Facility (Public Hearing) LOCATION: 13717 S. Route 30 Unit 115A APPLICANT: Anita Cyracus Please email public comments to publiccomments@goplainfield.com, please note PUBLIC HEARING COMMENTS - PLAN COMMISSION in the email subject line. Comments must be received by Tuesday, December 15, 2020 at 3:00 p.m. Omalicha Events Staff Report & Exhibits G.DISCUSSION H.ADJOURN REMINDERS - December 21st - Village Board at 7:00 p.m. January 5th - Plan Commission at 7:00 p.m. 2 Zoning Board of Appeals Record of Minutes Date: November 17, 2020 Location: Village Hall (Zoom Meeting) CALL TO ORDER, PLEDGE & ROLL CALL Chairman Kiefer called the Zoning Board of Appeals meeting to order at 7:00 p.m. and led the Pledge. ROLL CALL: Commissioners Heinen, Renzi, Ruane, Seggebruch, Womack, and Chairman Kiefer were present. Commissioner Minnis was absent. OTHERS PRESENT: Jonathan Proulx, Director of Planning; and Jake Melrose, Economic Development Manager. APPROVAL OF MINUTES The Minutes of the Zoning Board of Appeals meeting held on August 4, 2020 were approved as presented and the November 3, 2020 minutes were approved as amended. PUBLIC COMMENTS Chairman Kiefer stated no public comments were received via email. DEVELOPMENT REPORT Mr. Proulx provided an update on the following: Boundary Agreement with the City of Aurora, Boundary Agreement with the Village of Yorkville, and Greenbriar. OLD BUSINESS Case No. 1899-100820.VAR 16258 S. Howard St. Trista Countryman Mr. Proulx stated the applicant is seeking a variance to allow a fence in the corner side yard of their property. The fence will be a six-foot (6’) vinyl privacy fence. The applicant is requesting an encroachment into the corner side yard of approximately six feet (6’). Mr. Proulx reviewed the staff report dated November 13, 2020. Mr. Proulx concluded prior to public comment and discussion by the Zoning Board of Appeals (ZBA), staff recommends approval. Chairman Kiefer swore in Kyle and Trista Countryman, applicant. Mr. Countryman stated they were aware of the fence regulations but their window wells cannot be covered with covers since the windows are at grade so, they would like the variance for the safety of their children. Commissioner Heinen has no questions and is in support of the variance request. Commissioner Renzi asked the applicant if it is a true representation that the fence will not go to the front of the house. Mr. Countryman confirmed and described the location of the proposed fence. Commissioner Renzi indicated he can also support the variance request. Commissioner Ruane can also supports the variance request because it is within the building setback line. Commissioner Seggebruch asked the applicant for clarification on the window well cover. Mr. Countryman explained the type of cover they were looking to installed but they would not be able to be secure it and the window would not be able to be used as a fire escape. Mr. Countryman further explained the window well is at grade, but the window is at grade. Commissioner Seggebruch asked if that is there escape window in the basement. Mrs. Countryman stated there is an additional escape 3 Zoning Board of Appeals Minutes November 17, 2020 Page 2 of 2 window in the basement. Commissioner Seggebruch asked how the fence will protect their children from the window well. Mrs. Countryman stated that the fence will provide security from intruders entering the house through the basement window. Commissioner Seggebruch asked if 6 feet will be enough space for them to maintain the yard. Mrs. Countryman stated they are not looking to take advantage of the code; they are just looking to keep themselves safe. Commissioner Womack added that the intersection is a four-way stop so it will not affect line of site. Commissioner Womack indicated he is in support of the variance. Commissioner Renzi made a motion to adopt the findings of fact of staff as the findings of fact of the Zoning Board of Appeals and recommend approval of a variance to permit a fence to be placed up to six feet (6’) into the corner side yard for the property located at 16258 Howard Street. Second by Commissioner Ruane. Vote by roll call: Heinen, yes; Seggebruch, yes; Womack, yes; Ruane, yes; Renzi, yes; Kiefer, yes. Motion carried 6-0. NEW BUSINESS No New Business. DISCUSSION No Discussion. ADJOURN Zoning Board of Appeals meeting adjourned at 7:22 p.m. Respectfully submitted by Tracey Erickson Recording Secretary 4 5 6 7 8 9 10 11 12 13 14 15 16 Plan Commission Record of Minutes Date: December 1, 2020 Location: Village Hall (Zoom Meeting) CALL TO ORDER, PLEDGE, & ROLL CALL Chairman Kiefer called the Plan Commission meeting to order at 7:00 p.m. and led the pledge to the flag. ROLL CALL: Commissioners Minnis, Renzi, Ruane, Seggebruch, Womack and Chairman Kiefer were present. Commissioner Heinen was absent. OTHERS PRESENT: Jonathan Proulx, Director of Planning; and Jake Melrose, Economic Development Manager APPROVAL OF MINUTES The Minutes of the Plan Commission meeting held on November 17, 2020 were approved as amended. PUBLIC COMMENTS No Public Comments received via email. DEVELOPMENT REPORT No Report. OLD BUSINESS 1898-100820.SU 23253 W. RENWICK RD. JOHN QUINN Mr. Melrose stated the applicant, John Quinn, is seeking special use approval in order to provide a doggy day care facility with overnight boarding at 23253 Renwick Road. The property was previously a child day care center and the applicant is proposing to convert it to a pet care facility. In accordance with Section 9- 13 of the Zoning Ordinance, pet boarding requires approval of a special use permit in the B-3 zoning district. Mr. Melrose reviewed the staff report dated December 1, 2020. Mr. Melrose concluded staff understands the concerns of adjacent residents as it relates to noise and staff has worked with the applicant to help mitigate those concerns. Again, staff seeks additional input from the Plan Commission as it relates to these measures. Prior to any direction from the Plan Commission and additional input, staff recommends approval of the requested special use permit. Chairman Kiefer remined Mr. Quinn he remains under oath. Mr. Quinn explained the changes that were made to the site plan and materials that will be used. Chairman Kiefer stated that there were several Public Comments received via email. Chairman Kiefer asked what happens in the facility between closing and opening, and if there is staff onsite during those hours. Mr. Quinn stated that the boarded dogs are put into their cabins at 7:00 p.m. then the staff will finish cleaning. Mr. Quinn indicated that there are cameras he can access afterhours and no staff is onsite after hours. Chairman Kiefer asked how many dogs will in the in the outdoor areas at a time. Mr. Quinn stated the dogs will use the outdoor area to go to the bathroom it is very unusual to have 25 dogs in the outdoor area at one time since those areas are smaller than the indoor play areas. Chairman Kiefer asked if the dog training offered will be conducted outside. Mr. Quinn stated at this time he will not be offering dog training because he would need dedicated space in the building. Chairman Kiefer asked if the applicant has explored alternative sites for his business. Mr. Quinn stated he has continued to look for an alternative space, but a space of this size is limited. Mr. Melrose indicated that there is a shortage of buildings this size in the Plainfield area. 17 Plan Commission Minutes November 1, 2020 Page 2 of 5 Commissioner Minnis stated he shares the concerns of the commissioners and residents from the last meeting. Commissioner Minnis asked the applicant if indoor space will be used the most. Mr. Quinn confirmed. Commissioner Minnis asked if the enhanced windows and sound tiles are new since the last meeting. Mr. Quinn confirmed and clarified some of the sound absorption materials. Commissioner Minnis asked what the split between the day care and boarding is. Mr. Quinn explained the different services that are offered and the numbers of dogs that could be there during peak times. Mr. Quinn provided the New Lenox facility numbers since the location has been open for 4 months. Mr. Quinn indicated that the interior cabins will be utilized first. Chairman Kiefer stated that Commissioner Heinen provided the following comments via email in his absence which he is still concerned about noise and proximity to the residential, and he is in favor of an indoor only facility. Commissioner Renzi thanked the applicant for sound analysis and for the changes he made to the site plan. Commissioner Renzi asked if most dogs that there would be 67. Mr. Quinn stated there are a couple of cabins that are family cabins, so the total number of dogs they can accommodate is 71. Commissioner Renzi asked about options for interior wall and ceiling sound proofing. Mr. Quinn explained the changes he made to the walls and ceiling for sound mitigation. Commissioner Renzi indicated that there needs to be some major sound mitigation done to this site. Mr. Quinn stated his intent is all the indoor space will have acoustic ceiling tiles. Commissioner Renzi asked if the ceiling above the dog cabins and indoor play areas will have acoustic ceiling tiles. Mr. Quinn confirmed and stated if he is not able to comply with the sound ordinance then the baffles will be installed. Commissioner Renzi asked if the security cameras footage will be saved. Mr. Quinn stated it is only live. Commissioner Renzi indicated that if the security footage is stored the applicant could reviewed to see if there was an issue. Commissioner Renzi asked what the protocol is for monitoring the parking lot and grassy area in the front for waste pickup. Mr. Quinn stated his intent is to clean those areas and added there are bags available for the owner to pickup after their pet. Commissioner Renzi asked if the landscaping to the eastside of the property is considered dense and if it meets the landscaping minimum. Mr. Melrose indicated that he feels it is dense. Commissioner Renzi asked if the landscaping will remain dense for all seasons. Mr. Quinn stated there are evergreen type plants that is dense and that there are two rows of the dense landscaping. Commissioner Ruane appreciated the applicant’s presentation and materials. Commissioner Ruane is still concerned regarding the noise that could be generated from this site and suggested that applicant move to the Prairie Creek subdivision where PetSuites was supposed to go. Mr. Quinn understands the noise concern and quoted the Guinness World Record of the highest decibels of a dog bark was 124 decibels by 76 dogs. Mr. Quinn stated that he will be rotating the outdoor yard usage. Chairman Kiefer added that the applicant is not requesting a variance from the noise ordinance. Commissioner Ruane stated that this supports his feels about this not being the right location because he should be able to run his business without making changes, such as rotating outdoor yard usage. Commissioner Seggebruch appreciates all the information the applicant provided and the changes he has made since the last meeting. Commissioner Seggebruch concerned that there is no overnight staff because there could be an emergency. Commissioner Seggebruch feels all the improvements he plans on making will improve the acoustics of the building but feels his suggest of adding on to the building to have a fully enclosed outdoor play yard is best. Commissioner Seggebruch is still concerned with the location and the noise. 18 Plan Commission Minutes November 1, 2020 Page 3 of 5 Commissioner Womack also appreciates the effort the applicant has made to provide additional information. Commissioner Womack is also concerned that there is not overnight staff. Commissioner Womack explained why he is still concerned with the noise of barking dogs. Mr. Quinn added that the respects the concerns received from the residents in the area. Mr. Quinn explained that dogs bark when their needs are not met or from anxiety and at Camp Bow Wow goal is to keep the dogs active so they are tired at night and not barking. Commissioner Womack made a motion to adopt the findings of fact of staff as the findings of fact of the Plan Commission and, furthermore, recommend approval of the special use permit for pet boarding at 23253 W Renwick for the proposed Camp Bow Wow facility. Second by Commissioner Renzi. Vote by roll call: Minnis, no; Ruane, no; Seggebruch, yes; Renzi, yes; Womack, no; Kiefer, yes. Motion does not carry 2-4. NEW BUSINESS 1904-111620.SPR NEC RT 59 & JOSEPH AVE (PRAIRIE CREEK DEVELOPMENT) ALDI INC. Mr. Melrose stated the petitioner, Aldi Inc, is proposing to construct a new grocery store on 2.91 acres of the Prairie Creek development located at the northeast corner of Joseph Avenue and IL Route 59 and is seeking site plan approval. The proposed site is zoned B3 Highway Business District and a grocer is considered a permitted use in the subject zoning district. Mr. Melrose reviewed the staff report dated December 1, 2020. Mr. Melrose concluded the site plan proposal to develop a new Aldi located in the Prairie Creek continues to move Plainfield’s strategic planning goals forward to create new development opportunities particularly in the PC development. Prior to any public comment or Plan Commission feedback, staff recommends approval of the proposed site plan. Chairman Kiefer swore in Kyle Wood, Kailen Akers, and Paul Cornejo. Mr. Wood indicated that Aldi is excited about this location and will close their existing Plainfield location once this site is open. Mr. Melrose stated no Public Comments were received via email. Commissioner Womack asked what is driving Aldi to move and build a new store. Mr. Wood stated this would give them a larger footprint so they can offer more products and the location. Commissioner Womack asked if there will be three monument signs on the property. Mr. Wood stated one will be a multi- tenant sign and two signs for Aldi. Commissioner Womack asked staff if the multi-tenant sign will be cohesive with all the signs. Mr. Melrose indicated that he will need to work with the property owners. Commissioner Womack asked if there will be sidewalk or bike path connectivity. Mr. Melrose stated he is working with the developers to find way to integrate sidewalks into this development. Mr. Wood indicated a traffic light at the intersection of Joseph & Rt. 59 is a stipulation for Aldi. Commissioner Womack asked if the plan takes into consideration the traffic signal. Mr. Wood confirmed and stated the sellers engineering is working on this. Commissioner Womack asked the applicant to add a bike rack to the site. Commissioner Womack agrees with staff’s comments regarding the rear elevation and has suggested giving the rear elevation more character. Mr. Wood stated they have on previous buildings they have added an additional signage or a Nichiha panel. Commissioner Womack stated the metal structure used for the sign gives an unfinished appearance on the rear elevation and suggested wrapping it around, so there is a finished face on the north elevation. 19 Plan Commission Minutes November 1, 2020 Page 4 of 5 Commissioner Seggebruch agrees with the comments made by Commissioner Womack regarding the rear elevation and made some suggestions on how to dress up the elevations. Commissioner Seggebruch asked if the lots are already subdivided. Mr. Wood stated they are not subdivided yet. Commissioner Seggebruch asked what the setback is from the new lot line to the north wall. Mr. Wood stated it is building setback of 15 feet. Commissioner Seggebruch asked how large are the trucks that deliver to Aldi. Mr. Wood stated the drive aisle can accommodate a B76 truck which is 67 feet, he also further explained that the lack of a full access drive was a challenge. Commissioner Ruane asked if there are other models of store layout that Aldi has that would have the truck dock facing east. Mr. Wood stated Aldi has different layouts for their prototype but using a different layout would change their parking counts and the challenges with access to the site. Mr. Wood indicated they tried different layouts of the property and the current one does not require Aldi to purchase more acreage. Commissioner Ruane felt that they would have more parking if the truck dock was to the east. Commissioner Ruane wants the site to be pedestrian friendly and should have a sidewalk. Commissioner Ruane asked where the garbage enclosure is on the site. Mr. Wood stated it is in the truck dock. Commissioner Ruane suggested better representation of the rear elevation since it shows bollards which would not be used in a non-strip mall development. Commissioner Ruane asked if the condensers will be ground or rooftop units. Mr. Wood stated they are rooftop and that the units will not be visible. Commissioner Ruane agrees with the comments that have been made regarding the rear elevation. Commissioner Renzi agrees with comments made regarding the site being pedestrian friendly and the rear elevation suggestions. Commissioner Renzi asked if the elevations are renderings or what will be built. Mr. Wood indicated this is what Aldi is proposing to build. Commissioner Renzi suggested they move the building up to help with the curve lineation of the drive aisle. Commissioner Renzi asked staff to clarify the numbers in the table of the staff report. Mr. Melrose stated he did not convert it into square footage. Commissioner Renzi suggest additional lights in the rear of the building. Commissioner Minnis agrees with making the site pedestrian friendly and adding bike racks. Commissioner Minnis asked how many trucks daily and if the delivers happen during nonpeak hours because there could be a bottle neck if the deliveries are happening during peak hours. Mr. Cornejo stated one to two trucks a day. Commissioner Minnis agrees with the comments made regarding the rear elevation. Commissioner Minnis asked if there is a way to wrap the signage around. Mr. Wood stated they will present some options for the rear elevation to staff. Commissioner Minnis asked staff to make sure the signage is not overly redundant. Commissioner Minnis asked if there have been any guardrails proposed for the entrance off of Route 59. Mr. Wood stated no but there will be a deceleration turn lane for traffic traveling north and left turn lane for southbound traffic. Commissioner Minnis suggested bollards to protect the customers. Mr. Wood stated that Shorewood and Bourbonnais stores have just opened, and they have photos of the store they could share with the commission. Chairman Kiefer suggested to include the photos in the Village Board packet. Chairman Kiefer added that Commissioner Heinen sent an email in his absence and is concerned about flooding in the area. Commissioner Minnis made a motion to recommend approval of the proposed site plan review for the Aldi Prairie Creek Site Plan, subject to the following two (2) stipulations: 1. Compliance with the requirements of the Village Engineer; 2. Compliance with the requirements of the Plainfield Fire Protection District; 20 Plan Commission Minutes November 1, 2020 Page 5 of 5 Second by Commissioner Ruane. Vote by roll call: Renzi, yes; Seggebruch, yes; Womack, yes; Ruane, yes; Minnis, yes; Kiefer, yes. Motion carried 6-0. DISCUSSION Chairman Kiefer hopes that staff works with the applicant for Camp Bow Wow to hide a different location. Chairman Kiefer read the reminders. ADJOURN Plan Commission meeting adjourned at 8:58 p.m. Respectfully submitted by Tracey Erickson Tracey Erickson Recording Secretary 21 22 23 24 65RXWH$HULDO0DS6RXUFH (VUL 0D[DU *HR(\H (DUWKVWDU *HRJUDSKLFV &1(6$LUEXV '686'$86*6$HUR*5,',*1DQGWKH*,68VHU&RPPXQLW\6RXUFHV(VUL9LOODJH$GGUHVV3RLQWV3DUFHOV3ODLQILHOG0XQLFLSDO%RXQGDU\30 PL NP3ODLQILHOG6WDII&RXQW\RI:LOO(VUL+(5(*DUPLQ,1&5(0(17386*6(3$86'$_3ODLQILHOG*,6_3ODLQILHOG*,6_:LOO&RXQW\*,6_13061DWLRQDO5HSRVLWRU\_:LOO&RXQW\0D[DU0LFURVRIW_SUBJECT LOCATION 25 Anita Cyracus Omalicha 13717 S. Route 30 Plainfield, Il 60544 Omalicha Event Center provides event planning, event design and decoration, balloon decoration and event rental. We have been in business since 2017 and we are now going to be expanding by add a franchise called Fully Promoted to handle the printing of all promotional items from invitations, gift items, T-shirts and banner or signs, and more that is needed to promote any event. Our new location at 13717 S. Route 30, Plainfield IL, will help to bring all my business in my location. We will use the space during the day as a showroom to display items we have for sale and rent, show off my decoration design and in the evening, when I am booked for an event, convert the space to an event hall to host small events like birthday party, bridal shower, graduation, meetings and more. I hope the space will bring a space in Plainfield where you can easily host an event without costing so much but you still have a feel of being in a Banquet hall. Plainfield is now growing with so many ethnic groups this will provide a space they are more comfortable in the knighthood and they are not leaving to go the Bolingbrook or Joliet to find cost effective space to just celebrate life. I will be delighted if my proposal is approved so that i will be ready for next year when events start back up again or handle small event for 25 to 50 people for the main time. Thank you Anita Cyracus ANITA CYRACUS Owner CONTACT PHONE: 630-886-1577 EMAIL: Ladyoby1@gmail.com 26