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HomeMy Public PortalAbout05/16/2017 Special City Council Minutes" MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF MAY 16, 2017 The City Council of Medina, Minnesota met in special session on May 16, 2017 at 6:30 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Call to Order Members present: Anderson, Cousineau, Martin, Pederson, Mitchell Members absent: Also present: City Administrator Scott Johnson, Public Safety Director Ed Belland, City Planner Dusty Finke, Public Works Director Steve Scherer, and Police Sergeant Jason Nelson. II. Housing Ordinance Changes/Study for Predatory Offenders City Administrator Scott Johnson requested the addition of item - III. Furnace and AC Replacement Quotes for City Hall. The City Council agreed to the addition of the item to the agenda. Chief Belland provided background information on the draft ordinance. The City Council directed Staff to move forward with the 2,000 foot buffer distance, review school, daycare, and park areas in bordering cities, and bring the updated ordinance to a City Council meeting in the near future for review. III. Furnace and AC Replacement Quotes for City Hall Staff provided information regarding quotes for replacing a furnace and AC unit in the lower level of City Hall. The City Council reviewed the quotes and directed Staff to bring forward the quote from Ditter ($7,477 cost with rebates) for approval at the City Council meeting that night under the City Administrator Report. Adjournment Mitchell closed the meeting at 6:50 p.m. Atte . 1 1 ,��f/ . Gallup, City erk Jodi p, y Bob Mitchell, Mayor Medina City Council Special Meeting Minutes 1 May16, 2017 " This Page Intentionally Left Blank Medina City Council Special Meeting Minutes 2 May16,2017 " " " MEDINA CITY COUNCIL MEETING MINUTES OF MAY 16, 2017 The City Council of Medina, Minnesota met in regular session on May 16, 2017 at 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. Members absent: None. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Be!land. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:01 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the May 2, 2017 Regular City Council Meeting Minutes Johnson noted that Martin provided some corrections to the minutes that have been distributed to the Council at the dais and will be incorporated into the minutes. It was noted on page three, line five it should state, "...commercial use." On page three, line seven, it should state, "...have about..." On page four, line 20, it should state, "...perhaps yeu the City..." On page five, line 17, it should state, "...policy regarding senior housing..." On page six, line 25, it should state, "...to have review the sight lines from Baker Park Reserve, as they the City..." On page eight, line 26, it should state, Anderson stated that having an approved new Comprehensive Plan assumes that a lot of things go right;_ but But that is not a guarantee as..." On page nine, line 29, it should state, "...the City communicates clearly with residents on how the new process..." Moved by Anderson, seconded by Pederson, to approve the May 2, 2017 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:05 p.m.) A. Approve Hamel Fire Department Acknowledgement of Financing and Written Agreement B. Approve Agreement for Advanced Subsurface Sewage Treatment Systems Inspections C. Resolution No. 2017-32 Entering into Master Partnership Contract with the Minnesota Department of Transportation D. Resolution No. 2017-33 Accepting Resignation of Laurie Rengel from the Planning Commission E. Resolution No. 2017-34 Accepting Resignation of Chris Barry from the Planning Commission Medina City Council Meeting Minutes 1 May 16, 2017 F. Resolution No. 2017-35 Accepting Donation from the Hamel Lions Club G. Resolution No. 2017-36 Approving Animal Structure Setback Variance for Joseph Molde at 4035 Apache Drive H. Approve Final Pay Application for City Hall Lower Level Project Moved by Anderson, seconded by Martin, to approve the consent agenda. Motion passed unanimously. Johnson thanked the Hamel Lions for their donation of $750 for the bike rodeo this weekend. VI. COMMENTS (7:07 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the Park Commission will meet the following night to review notes from the park tour. He stated that the Commission will also consider park dedication requests from Elim Care and The Reserve of Medina phase two. C. Planning Commission Planning Commissioner Reid provided an update on the May 9th Planning Commission meeting. She stated that the Commission held a public hearing regarding a Conditional Use Permit request from Robin Johnson for an accessory dwelling structure and accessory structures in excess of 5,000 square feet and recommended approval. She stated that the Commission also held a public hearing on potential amendment of the ordinance related to conservation design and also recommended approval. She stated that the Commission also held a public hearing on the potential amendment to the high - density zoning districts and provided a summary of the discussion the Commission had, noting that the Commission also recommended approval of those amendments. Mitchell stated that the Council is aware of the vacant positions on the Commission and hope to find interested residents to fill the positions soon. VII. NEW BUSINESS A. Conservation-Desiqn-PUD Ordinance (7:12 p.m.) Johnson noted that the Council discussed this topic at meetings in January and February and Finke has drafted potential changes to the ordinance based on those discussions. Finke stated that the direction of the Council was to improve, or make clearer, the link to flexibility as an incentive that ties to the quality and quantity of resources preserved. He noted that while the language existed in the ordinance, this language would make it more clear and obvious that the flexibility of the density is at the full discretion of the City. He stated that the major policy confines of the ordinance were left unchanged and the items identified by the Council were simply made clearer. He stated that there is a pretty large swath of the City that could be eligible for the ordinance. He stated the largest base density would be 11 lots while the average would be one or two lots. • • • Medina City Council Meeting Minutes 2 May 16, 2017 " " Martin reviewed the list of potential amendments and the comments she submitted to staff; mostly small grammatical changes. She noted that her thinking is driven by the thought that the protection of resources now in this manner could prevent the degradation of resources during future redevelopments of the property. She noted that the language should reflect additional protection and conservation that would occur outside of the natural protection that would be provided through the City Code. She noted that public access to the protected elements should also be added as a consideration in evaluating the appropriate density bonus. Anderson referenced a proposed change he had regarding bonus density, using language in an attempt to strengthen the bonus density to state, "in rare circumstances". Mitchell stated that the Council is being redundant but it does make it very clear to applicants. Anderson stated that this will help to make it very clear and will help future Councils to have as much leverage as they can in making these decisions. Martin provided a grammatical suggestion for the language change. Finke provided different examples of how the ordinance could be applied to both residential applications through conservation design and commercial applications through PUD. He stated that there is less permanency of the easement through PUD. He stated that the incentive in the rural residential application is the bonus density as that could make the developer actually think about the possibility. Mitchell stated that he is being persuaded that there is a benefit to long-term protection of certain elements because you never know what will come along in the future through redevelopment. He stated that this ordinance is very useful and asked if the ordinance should be redlined again combining the staff draft with the changes proposed by Martin and through discussion tonight. He noted that the redline could be sent out in the next Council packet to provide more clarity. The Council provided consensus on language related to park dedication. Martin offered to redline the staff version to include in the next Council packet to incorporate her proposed changes. Finke stated that he can also incorporate the comments made tonight in another color. 1. Ordinance Regarding Conservation Design; Amending Chapter 8 of the Citv Code Moved by Cousineau, seconded by Anderson, to table the Ordinance regarding conservation design; amending Chapter 8 of the City Code. Motion passed unanimously. Summary B. Liquor Ordinance Amendment Regarding Off -Sale of Intoxicating Liquor on Sundays (7:43 p.m.) Medina City Council Meeting Minutes 3 May 16, 2017 Johnson stated that the State law was recently updated to allow Sunday liquor sales which will take effect July 1st. He stated that Assistant City Administrator Jodi Gallup and legal staff worked to draft the proposed language to update the City's regulations. 1. Ordinance No. 611 Amending City Code Section 625 Regarding Alcoholic Beverage Licenses Moved by Martin, seconded by Cousineau, to adopt Ordinance No. 611 amending City Code Section 625 regarding alcoholic beverage licenses. Motion passed unanimously. 2. Resolution No. 2017-37 Authorizing Publication of Ordinance No. 611 by Title and Summary Moved by Martin, seconded by Anderson, to adopt resolution no. 2017-37 authorizing publication of ordinance no. 611 by title summary. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:45 p.m.) Johnson stated that during the worksession they discussed the replacement of a furnace and air conditioner at City Hall. He noted that the City obtained two quotes on the replacement and received a quote from Diller. He stated that the City has experience with Ditter because they provide ongoing maintenance of the heating and cooling equipment at all the City facilities. Although their quote was $280 higher, the City would receive a more efficient air conditioner and therefore staff recommends selecting Ditter. Moved by Martin, seconded by Pederson, to select Ditter's option two for the replacement of the furnace and air conditioner at City Hall. Motion passed unanimously. IX. MAYOR & CITY COUNCIL REPORTS (7:46 p.m.) Martin commented that the bike rodeo is Saturday from 11 a.m. to 1 p.m. She noted that LICA will have an ice cream social at 1 p.m. on Saturday. She stated that she will be meeting with the Long Lake Fire Department the following day. Cousineau noted that she attended the kick off meeting for the planning of Medina Celebration Day. Mitchell provided an update from the recent mayors meeting that he attended where there was a presentation from Hennepin County where it was made clearer the roles and responsibilities of the County, municipalities, and the Metropolitan Council. X. APPROVAL TO PAY THE BILLS (7:49 p.m.) Moved by Martin, seconded by Anderson, to approve the bills, EFT 04135E-04152E for $51, 951.29, order check numbers 045832-045900 for $133, 323.05, and payroll EFT 507881-507911 for $47,667.23. Motion passed unanimously. XI. ADJOURN Moved by Anderson, seconded by Cousineau, to adjourn the meeting at 7:50 p.m. Motion passed unanimously. Bob Mitchell, Mayor Attest: • • Medina City Council Meeting Minutes 4 May 16, 2017 uK-> "16 • Jodi M. alluP Y , City Cle Medina City Council Meeting Minutes 5 May 16, 2017 " This Page Intentionally Left Blank Medina City Council Meeting Minutes 6 May 16, 2017 " ORDER CHECKS MAY 3.2017 - MAY 16.2017 045832 BHARDWAJ, JYOTSNA $225.00 045833 BRASS DIANA $47.00 045834 GREAT START MONTESSORI SCHOOL $250.00 045835 MEDINA MOBIL, INC $262.15 045836 RODBERG, JILL $500.00 045837 DANINE SUPER $250.00 045838 CAREFREE SERVICES INC $4,455.00 045839 US HOME CORP $49.38 045840 MN VORTEX SOFTBALL CLUB $800.00 045841 ADAM'S PEST CONTROL INC $203.94 045842 BAILEY NURSERIES, INC $5,601.00 045843 BANYON DATA SYSTEMS $195.00 045844 BEAUDRY OIL & PROPANE $1,515.98 045845 BIFFS INC $644.92 045846 BLUE CROSS BLUE SHIELD OF MN $29,129.03 045847 BRYAN ROCK PRODUCTS $581.53 045848 CENTERPOINT ENERGY $734.87 045849 CENTURYLINK $223.00 045850 DINIUS FENCE LLC $12,125.00 045851 DESIGNING NATURE, INC $290.00 045852 DESLAURIERS & SONS INC $1,775.00 045853 DITTER INC $747.00 045854 EARL F ANDERSEN INC $726.00 045855 ECM PUBLISHERS INC $150.40 045856 ESS BROS. & SONS, INC. $595.00 045857 EULL'S MANUFACTURING CO. $128.72 045858 FERGUSON ENTERPRISES INC $99.24 045859 FIRST STUDENT LOC 1399 $145.00 045860 GOPHER STATE ONE CALL $249.75 045861 GRAINGER $44.90 045862 HAKANSON ANDERSON ASSOCIATES I $500.00 045863 HAMEL LUMBER INC $802.86 045864 HAMEL LIONS CLUB $525.00 045865 HENN COUNTY INFO TECH $955.20 045866 HENN COUNTY SHERIFF $125.13 045867 HENN CTY RESIDENT/REAL ESTATE $51.50 045868 HIGHWAY 55 RENTAL $149.00 045869 INTERSTATE ALL BATTERY $329.85 045870 KD & COMPANY RECYCLING INC $1,645.35 045871 LEXISNEXIS RISK DATA MGMT INC $96.50 045872 CITY OF MAPLE PLAIN $1,228.76 045873 METROPOLITAN COUNCIL $9,840.60 045874 METROPOLITAN COUNCIL $25,399.93 045875 METRO WEST INSPECTION $8,289.80 045876 MN DEPT OF COMMERCE $845.39 045877 MN DEPT OF LABOR/INDUSTRY $2,439.66 045878 MN DEPT OF LABOR/INDUSTRY $100.00 045879 MN SAFETY COUNCIL INC $630.00 045880 MOTLEY AUTO SERVICE LLC $434.00 045881 NAPA-GENUINE PARTS CO $31.99 045882 NAPA OF CORCORAN INC $25.57 045883 NELSON ELECTRIC MOTOR REPAIR $250.00 045884 NORTH MEMORIAL $30.00 045885 NORTHWEST ASSOC CONSULTANTS $440.00 045886 OFFICE DEPOT $237.62 045887 CITY OF ORONO $573.72 045888 PITNEY BOWES $196.32 045889 POCKET PRESS INC $98.40 045890 PONTEM SOFTWARE BY RIA $247.50 045891 JAMIE R WIOME $10,083.34 045892 STREICHER'S $268.89 045893 SURPLUS SERVICES $290.00 045894 TALLEN & BAERTSCHI $2,568.78 045895 TIMESAVER OFFSITE $173.00 045896 ULINE $68.16 045897 MN DVS $21.75 045898 MN DVS $11.00 045899 WESTSIDE WHOLESALE TIRE $251.00 Medina City Council Meeting Minutes 7 May 16, 2017 045900 ZIEGLER INC $323.67 Total Checks $133,323.05 ELECTRONIC PAYMENTS MAY 1 2017 — MAY 16, 2017 004135E PR PERA $14,261.40 004136E PR FED/FICA $16,757.10 004137E PR MN DEFERRED COMP $2,470.00 004138E PR STATE OF MINNESOTA $3,358.46 004139E SELECT ACCOUNT $751.45 004140E MEDINA, CITY OF $21.00 004141E CIPHER LABORATORIES INC. $4,753.00 004142E CULLIGAN-METRO $32.75 004143E MEDIACOM OF MN LLC $424.57 004144E PAYMENT SERVICE NETWORK INC $635.32 004145E PREMIUM WATERS INC $27.09 004146E SELECT ACCOUNT $1,760.29 004147E VERIZON WIRELESS $1,241.31 004148E FRONTIER $56.13 004149E CITY OF PLYMOUTH $905.53 004150E ELAN FINANCIAL SERVICE $2,784.31 004151E PITNEY BOWES POSTAGE BY PHONE $1,000.00 004152E XCEL ENERGY $711.58 Total Electronic Checks $51,951.29 PAYROLL DIRECT DEPOSIT MAY 1 2017 507881 ALTENDORF, JENNIFER L $1,332.97 507882 ANDERSON, JOHN G $230.87 507883 BARNHART, ERIN A. $1,997.95 507884 BELLAND, EDGAR J $2,615.17 507885 BOECKER, KEVIN D. $2,162.81 507886 CONVERSE, KEITH A $2,251.05 507887 COUSINEAU, LORIE K. $230.87 507888 DINGMANN, IVAN W $1,554.35 507889 ENDE, JOSEPH $1,715.97 507890 FINKE, DUSTIN D. $2,178.55 507891 GALLUP, JODI M $1,752.05 507892 GLEASON, JOHN M. $1,779.60 507893 GREGORY, THOMAS $1,844.43 507894 HALL, DAVID M. $2,020.74 507895 JESSEN, JEREMIAH S $2,001.80 507896 JOHNSON, SCOTT T. $2,237.15 507897 KLAERS, ANNE M $1,154.57 507898 LANE, LINDA $1,492.96 507899 LEUER, GREGORY J. $2,057.12 507900 MARTIN, KATHLEEN M $230.87 507901 MCGILL, CHRISTOPHER R $1,470.19 507902 MCKINLEY, JOSHUA D $1,959.91 507903 MITCHELL, ROBERT G. $327.07 507904 NELSON, JASON $2,096.22 507905 PEDERSON, JEFF $221.92 507906 PETERSON, DEBRA A $1,684.69 507907 REINKING, DEREK M $1,767.53 507908 SCHARF, ANDREW $594.48 507909 SCHERER, STEVEN T. $2,289.29 507910 SWALCHICK, CRAIG M $1,275.69 507911 VIEAU, CECILIA M. $1,138.39 Total Payroll Direct Deposit $47,667.23 Medina City Council Meeting Minutes 8 May 16, 2017