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HomeMy Public PortalAbout19840208 - Minutes - Board of Directors (BOD) Meeting 84-3 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 REGULAR MEETING BOARD OF DIRECTORS FEBRUARY 8, 1984 MINUTES I . ROLL CALL President Daniel Wendin called the meeting to order at 7:37 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, Nonette Hanko, Harry Turner, Edward Shelley, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Stanley Norton, Jean Fiddes, Del Woods , and Jim Boland. II . WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received the following written communications: 1 ) a study of the impacts of cattle grazing on oak regeneration in the Central Coastal Range by Mike Boyd and Elaine Herman forwarded to the Board from Robert Mark, Chairman, State Park Committee, Sierra Club of California; and 2) a cover note, dated February 3, 1984, from Bob Moss of Palo Alto regarding his donation to the Frances H. Brenner Memorial Fund. N. Hanko stated she would acknowledge Mr. Moss ' donation, and suggested a letter be sent to Mr. Mark thanking him for the study and suggesting he forward copies of the study to 'the City of Palo Alto, Santa Clara and San Mateo Counties , and Stanford University. The cattle grazing study was referred to staff as information. D. Wendin stated he had received a letter, dated February 7, 1984, from William J. Schumacher, Chairman of the San Mateo County Board of Supervisors, asking the District to withhold demolition of the Hassler buildings because the Coalition to Preserve Hassler had submitted "new information of historical significance" to State and Federal Offices of Historic Preservation. D. Wendin distributed copies of the letter to members of the Board and public present at the meeting and stated he had discussed treatment of the letter, which concerned current litigation, with S. Norton. D. Wendin outlined recent court decisions concerning the Hassler site and stated the Board would be discussing the matter and Mr. Schumacher's letter in Closed Session. He said the Board would probably reconvene to Public Session after the Closed Session to put on record what had been done with Mr. Schumacher's letter. D. Wendin requested the minutes reflect that no member of the public addressed the Board on this subject. III . ADOPTION OF AGENDA D. Wendin stated the agenda was adopted as presented by Board consensus . IV. ORAL COMMUNICATIONS There were no oral communications. V. NEW BUSINESS WITH NO ACTION REQUESTED A. Tenth Anniversary Celebration Videotape (Memorandum M-84-15 of February 1 , 1984) C. MacDonald showed the videotape of the District's May 14 "Day On A hilltop" made by Viacom Cablevision and District staff members. She noted that the tape was being shown over Viacom's public access channel in Mountain View. Meeting 84-3 Page two B. Status of South Bay Trail D. Hansen introduced memorandum M-84-16 of February 2, 1984, and D. Woods, via a slide presentation, provided a summary of the status of the South Bay Trail . Discussion centered on trail connections in the Moffett Field area, acquisition needs to complete the trail , Santa Clara County's involvement in the project, and the District's role in facilitating trail development. N. Hanko suggested the District host meetings of all agencies involved on a regular basis to review what has been accomplished. D. Woods stated the Peninsula Conservation Center sponsors the South Bay Wetlands Coalition which included representatives from agencies working on the South Bay Trail , and he said he would present the staff report to the Coalition. N. Hanko requested that staff inform the Board if more coordination efforts than were being provided by the Peninsula Conservation Center were necessary. K. Duffy stated a workshop for public officials might be appropriate, and T. Henshaw suggested that a handout about the South Bay Trail be distributed during the spring bus tour. Motion: R. Bishop moved the Board instruct staff to continue attending meetings of the coalition of people interested in the Bay Front Trail and to offer the Board's assistance in holding meetings or workshops, as might be helpful , in bringing into an action status the work that needs to be done on the trail . H. Turner seconded the motion. The motion passed unanimously. VI. OLD BUSINESS WITH ACTION REQUESTED A. Adoption of Whittemore Gulch Redwoods Open Space Preserve Use and Management Plan D. Hansen reviewed memorandum M-84-17 of February 2, 1984 and explained the reasons staff was reaffirming its recommendations for opening both the ridge road and the connecting road for Ranger and other emergency vehicle passage. He noted staff was requesting the addition of a new use and management recommendation concerning the removal of two abandoned vehicles to the plan. Motion: N. Hanko moved the adoption of the use and management plan for Whittemore Gulch Redwoods Open Space Preserve as contained in report R-84-04 and as amended in the staff report of February 2, 1984. E. Shelley seconded the motion. The motion passed unanimously. VII . NEW BUSINESS WITH ACTION REQUESTED A. Program Evaluation for 1983-1984 and Setting of Priorities for 1984-1985 H. Grench introduced the staff report R-84-6 of February 9, 1984 and provided an overview of the report's relationship to the 1984-1985 Action Plan and the formu- lation of the budget. He noted the Budget Committee meetings and possible recommendations regarding the Open Space Management Budget Guidelines could affect the key projects and activities in the Open Space Management Program, and said the staff studies mentioned in this Program should occur even if there were no change in the budget guidelines. C. Britton reviewed the Open Space Acquisition portions of the report, noting there were no major changes in the objectives or key projects and activities for the Program. K. Duffy discussed the need to keep Baylands acquisition and securing of trail rights in the forefront, and R. Bishop discussed loop trails in the San Mateo County baylands, asking staff to look into the ownership of the levees near Marine World. N. Hanko stated she felt the words "within the District's Sphere of Influence" should be included in the third key project and activity of the Negotiations Sub- program on page four in order to clarify the boundaries of the acquisition project since the Peninsula Open Space Trust was also concerned with lands outside the District's Sphere of Influence. /am MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Herbert A-Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 84-3 Page three Motion: N. Hanko moved the addition of the words "within the District's Sphere of Influence," after the word project in the third proposed key project and activity on page four. R. Bishop seconded the motion. Discussion: H. Hauessler objected to the inclusion of the wording. The motion passed on the following vote: Ayes: K. Duffy, D. Wendin, E. Shelley, N. Hanko, H. Turner and R. Bishop. Noes: T. Henshaw T. Henshaw stated she voted against the motion since she felt it was redundant to include the statement because the Board already functioned with this understanding. D. Hansen reviewed the Planning, Design and Development Subprogram's proposed key projects and activities, and discussion centered on the second key project and activity relating to the Skyline Ridge Open Space Preserve. H. Turner stated a stronger emphasis should be placed on implementing a significant portion of the Skyline Ridge Open Space Preserve master plan and stated he felt the Dis- trict was committed to implementing the master plan. Further discussion centered on the involvement of the Peninsula Open Space Trust (POST) in the development and implementation of the master plan, and H. Grench stated the District had joined with POST in this project since the Preserve's development offered POST a fund- raising project. He added that staff intended to implement the master plan, even if, for some reason, POST's involvement in the project was curtailed. E. Shellev stated the implementation of the master plan was a key liaison effort, and D. Wendin noted the initial implementation of the master plan should also be included in the first proposed key project and activity on page ten. D. Hansen stated staff could return with a fourth proposed key project and activity dealing specifically with the Skyline Ridge Open Space Preserve. D. Wendin, with the Board's concurrence, appointed H. Turner as a one-person committee to work with staff on the wording of the new key project and activity prior to its pre- sentation to the Board for reconsideration. D. Wendin questioned why the Monte Bello Burn Project was no longer a key project and activity in the Planning, Design and Development Subprogram, noting the initial plan approved by the Board had been an extensive multi-year project, and requested staff place the fire management plan on a future agenda for Board consideration. Additional discussion topics included the proposed marina at Cooley Landing, policies for volunteer capital improvement projects, and disposition of the buildings on Mt. Umunhum. H. Turner requested the list of volunteer capital improvement projects be shared with the Budget Committee during the budget formu- lation process, and K. Duffy requested a breakdown of enterprise activities be shared with the Budget Committee. N. Hanko requested she be informed of the planning process and any public meetings the California Coastal Conservancy held regarding the East Palo Alto area. C. MacDonald reviewed the Public Communications and Governmental Liaison Sub- programs, and discussion centered on the reason, current need, and importance of the first 1983-1984 key project and activity on page fourteen concerning the development of a publicity experiment. Motion: K. Duffy moved the Board delete the first 1983-1984 key project and activity on the Public Participation and Governmental Liaison Subprogram. N. Hanko seconded the motion. The motion passed unanimously. N. Hanko noted the Board' s action affected the wording on the second proposed key project and activity on page fifteen. H. Grench reviewed the program material for General Management and Program Support. N le Al MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 84-3 Page four Motion: D. Wendin moved the tentative adoption of the staff report subject to some clarifications at the next Board meeting. N. Hanko seconded the motion. The motion passed unanimously. Due to the lateness of the hour and the anticipated length of the Closed Session, D. Wendin suggested the continuance of agenda items six and seven, unless any member of the audience was specifically present for either item. No member of the audience responded. T. Henshaw requested item seven be considered at the March 14 meeting since she would not be present at the February 22 meeting. Motion: N. Hanko moved the continuation of item six, Committee Meeting Notifica- tion, to the meeting of February 22, 1984, and item seven, Recitation of Pledge to the Flag, to the March 14, 1984 meeting. R. Bishop seconded the motion. The motion passed unanimously. B. District Recommendations for Santa Clara County's Five Year Parks Acquisition and Development Plan C. Britton reviewed report R-84-8 of February 1 , 1984 regarding ten acquisition projects staff was recommending the Board request be included in Santa Clara County' s Five Year Parks Acquisition and Development Plan. N. Hanko questioned why the acquisition of land owned by Stanford University, particularly land that would provide trail connections to the Arastra property and Foothills Park had not been included in the staff's recommendations. Discussion centered on whether the Arastra property, unlike Foothills Park, would be open to the general public, and K. Duffy noted the City of Palo Alto could recommend the acquisition of appropriate Stanford lands to Santa Clara County for inclusion in the Plan. H. Grench noted the staff report also discussed two planning and development projects, Rancho San Antonio County Park and Sunnyvale Baylands Park. Motion: H. Turner moved the adoption of Resolution 84-9, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Recommending Parks Acquisition Projects for Santa Clara County's Proposed Five-Year Capital Improvement Plan for Parks Acquisition and Development. K. Duffy seconded the motion. The motion passed unanimously. D. Wendin, referring to the establishment of a Board committee involved in pre- senting the Board recommendations to the County, stated staff should return to the Board and request formation of the Board committee at an appropriate time in the future. D. Wendin and T. Henshaw expressed an interest in serving on the committee. VIII . INFORMATIONAL REPORTS D. Hansen stated there would be six detailed proposals to do the Skyline Ridge Open Space Preserve Master Plan. In response to two questions from T. Henshaw, C. MacDonald stated the invitations for the February 24 reception at the California History Center Foundation were being mailed, and that the editor of the Loma Prietan would be printing D. Wendin's response, which had appeared in other papers, to the letter written by Thomas and Clarence Kavanaugh. C. MacDonald later distributed copies of the invitation. Following a discussion of Les Nichols ' appointment to the Superior Court, D. Wendin suggested Board members congratulate Mr. Nichols in whatever way they felt appro- priate. C. MacDonald stated the East Bay Regional Park District was considering hosting the Special Districts ' Forum on June 13 through 17. She stated the District was being asked to host Forum attendees on Friday, June 15 and polled the Board members to determine that most would be available on June 15. AL e , a o , .� MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Herbert A.Grench,Genera!Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G Wendin Meeting 84-3 Page five Harry Haeussler stated the equity of not charging entrance fees at all Santa Clara County parks had been discussed by members of the public at a recent Santa Clara County Park and Recreation Commission meeting. Discussion centered on the rela- tionship of Rancho San Antonio Open Space Preserve and County Park, and R. Bishop suggested staff send a letter to the Commission stating the District wanted to be involved in any discussions concerning the possibility of charging fees at Rancho San Antonio County Park. H. Grench stated he had appointed Christy Holloway to replace Robert Girard as the General Manager's appointee to the Board of Trustees of the Peninsula Open Space Trust. D. Wendin reminded the members of the Board that their next Regular Meeting would be on February 22, and the Special Meeting concerning District publications would be on February 29. R. Bishop stated he would not be in attendance at the February 29 meeting. IX. CLAIMS Motion: D. Wendin moved the approval of the revised claims 84-3 of February 8, 1984. E. Shelley seconded the motion. Discussion: In response to questions posed by T. Henshaw and D. Wendin, J. Fiddes stated the telephone payment of $1 ,262.11 was not significantly higher than previous months, and S. Norton stated the $19,821 .70 claim to Keogh, Marer and Flicker represented legal fees for current Hassler litigation. The motion passed unanimously. X. CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 10: 55 P.M. XI. ADJOURNMENT The Board reconvened to adjourn at 12:12 A.M. , Thursday, February 9, 1984. Jean H. Fiddes District Clerk J MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A,Turner,Daniel G.Wendin CORRECTIONS TO THE MINUTES OF B. February 8, 1984 D. Wendin stated the Board did not reconvene as anticipated after the February 8 Closed Session to discuss the letter that had been received from William Schumacher and requested the minutes of February 22 show that he had sent a letter of response to Mr. Schumacher. R. Bishop noted a copy of the letter was included in the packet. Motion: E. Shelley moved the approval of the minutes of February 8, 1984. H. Turner seconded the motion. The motion passed unanimously.