HomeMy Public PortalAbout1985_04_10_R055The Town of Leesburg in Virginia
RESOLUTION NO. 85-55
A RESOLUTION:
PRESENTED April 10, 1985
ADOPTED April 10, 1985
AUTHORIZING A CONTRACT WITH I.N.E. CORPORATION OF NEW BEDFORD,
MASSACHUSETTS TO PROVIDE THE TOWN WITH DATA PROCESSING SOFTWARE
AND AUTHORIZING THE PROCUREMENT OF DATA PROCESSING HARDWARE FROM
IBM CORPORATION
WHEREAS, on January 28, 1985 the town issued a request for proposals to
prospective vendors to provide the town with a data processing system for the
purpose of automating the town's finance department operations; and
WHEREAS, on March 1, 1985 the town received proposals from fourteen vendors
who were interested in providing the town with these services; and
WHEREAS, after that date the proposals were reviewed and two firms were
selected to provide demonstrations of their available software; and
WHEREAS, as a result of these demonstrations the town has decided that I.N.E.
Corporation of New Bedford, Massachusetts is the firm that can best fulfill the
town's present and future data processing needs; and
WHEREAS, I.N.E.'s system is specified to operate on the IBM system 36
computer; and
WHEREAS, the IBM Model 36 computer cannot be supplied by I.N.E. but must be
procured from IBM Corporation and qualifies as a "sole source procurement" as
specified in §8.4 of the town's purchasing policy.
THERFORE, RESOLVED by the Council of the Town of Leesburg in Virginia as
follows:
SECTION I. The manager is authorized to execute a contract between the
town and I.N.E. Corporation to provide the town with data processing services.
The amount of the contract shall be $27,500 which includes the related software
-2-
AUTHORIZING A CONTRACT WITH I.N.E. CORPORATION OF NEW BEDFORD, MASSACHUSETTS
TO PROVIDE THE TOWN WITH DATA PROCESSING SOFTWARE AND AUTHORIZING THE PRO-
CUREMENT OF DATA PROCESSING HARDWARE FROM IBM CORPORATION
and training to be provided by I.N.E. for town staff members. An appropriation
is hereby made in the amount of $27,500 to Finance Department Account No. 1214-302
for the cost of these services.
SECTION II. The manager is authorized to execute a contract with IBM
Corporation for the procurement of data processing hardware. It has been deter-
mined that the most appropriate method for the town to obtain this equipment is
to enter into a lease/purchase agreement with IBM. In this respect a sixty
month lease/purchase contract shall be executed. Since sufficient funds are
available in Finance Department Account No. 1214-302 for the acquisition of the
computer equipment no additional appropriation of town funds will be required.
PASSED this 10th day of April , 1985.
Robert E. Sevfla, Mayor
Town of Leesburg
ATTEST:
Clerk of Co~cil