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HomeMy Public PortalAbout19840425 - Minutes - Board of Directors (BOD) Meeting 84-10 WL MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OFDIRECTORS APRIL 25, 1984 MINUTES I . ROLL CALL In the absence of the President and Vice President of the Board, Secretary Katherine Duffy called the meeting to order at 7:37 P.M. Members Present: Katherine Duffy, Edward Shelley, Teena Henshaw, and Richard Bishop. Nonette Hanko arrived at 10:43 P.M. Members Absent: Daniel Wendin and Harry Turner Personnel Present: Herbert Grench, Craig Britton, David Hansen, William Tannenbaum, Del Woods, Stanley Norton, and Jean Fiddes. Motion: K. Duffy moved that E. Shelley be elected President Pro Tempore for the meeting. R. Bishop seconded the motion. The motion passed 4 to 0. II. WRITTEN COMMUNICATIONS U.- Fiddes stated the Board had received the following written communications: 1 ) an invitation from the Golden Gate Council of American Youth Hostels to the May 6 Friends of Hosteling Annual Spring Tea at the Montara Lighthouse Hostel in celebration of National American Youth Hostels Week; 2) a letter, dated April 14, from Jeffry Harris, Prospect Road, Cupertino, stating his interest in leasing the adobe pool house on the Fremont Older Open Space Preserve; 3) a letter, dated April 12, from Assemblyman Robert Naylor, and a letter, dated April 13, from Senator Alfred E. Alquist, thanking President Wendin for his letter in support of SB 1470 and SB 1471 regarding beverage container deposits; 4) a letter from Donna R. Harris, Prospect Road, Cupertino, regarding problems with dogs on Fremont Older Open Space Preserve and requesting better signing at the 'foot of their drive to identify the trailhead into the field and their drive as private property; 5) a letter, dated April 20, from Betsy Crowder, forwarding the San Mateo County Bike- ways Advisory Committee's report concerning the Arastra Park Plan. Mrs. Crowder noted the Bikeways Advisory Committee's Plan still shows upper Alpine Road as a bike route, and the Committee is anxious to work with the District on the route; 6) a letter, dated April 20, from Marcella Zobel of Monterey, in favor of retaining the High Meadow riding stable; and 7) a letter, dated April 22, from Bill T. and Virginia Closs who reside at 10320 W. Loyola Drive and own property on Ravensbury Avenue, stating their opposition to the construction of a parking facility in the vicinity of High Meadows Ranch. H. Grench stated no action had yet been taken by staff on the leasing of the adobe structure on the Fremont Older Open Space Preserve and said staff would contact Mr. Harris regarding his request. D. Hansen stated he had drafted a response to Mrs. Harris and had already contacted her regarding the signing discussed in her letter. He said some new signs would be installed next week. III. ADOPTION OF AGENDA H. Grench stated it would be necessary to defer action on the third agenda item, Proposed Acquisition of La Honda Creek Open Space Preserve, until Director Hanko was present. He noted the Board might want to recess to Closed Session prior to Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 84-10 Page two considering the proposed acquisition since Director Hanko was expected to arrive between 9:30 and 10:00 P.M. E. Shelley stated the agenda was adopted by Board consensus with the contingency that the proposed acquisition item would be deferred until N. Hanko was present. IV. ORAL COMMUNICATIONS There were no oral communications. V. OLD BUSINESS WITH ACTION REQUESTED A Adoption of Interim Use and Management Plan for Grossmith Addition to Sierra Azul Open Space Preserve D. Hansen reviewed memorandum M-84-41 of April 16, 1984 regarding the interim use and management plans for the former Grossmith property. He noted escrow on the property had closed on April 6, and to date staff had received no additional public comment. Motion: K. Duffy moved that the Board adopt the interim use and management plan and withhold the property from dedication. T. Henshaw seconded the motion. Discussion: George E. Zanardi , 17080 Pine Street, Los Gatos , stated that he ownne- two acres of land adjoining the former Grossmith property, that he had not been notified of the acquisition, and that he was opposed to the District's acquisition of the property. D. Hansen reviewed the proposed interim use and management recommendations for the property, and K. Duffy explained that a public meeting would be held in the Los Gatos area to solicit public input on the Sierra Azul Open Space Preserve, particularly the proposed Kennedy Road parking area and the entry way to the Preserve. Oliver Hitchcock, 15060 Kennedy Road, read a letter, dated April 25, 1984, from Richard A. Ross, 15155 Kennedy Road, Los Gatos, stating Mr. Ross was in full agreement with the District's purchase of the Grossmith property and that he had a deed to one set of springs on the property and the unlimited use of another spring. Mr. Ross requested he be informed of any act or action by the District that would affect his water system. Mr. Hitchcock, an adjacent property owner, questioned the status of the road that passes through the Grossmith property and serves as part of his driveway, whether the driveway would be open to the general public, and what actions the District would take to curb vandalism or late night parties that might occur. E. Shelley stated the District honors legal easements and that the interim use and management plans for the former Grossmith property called for the property to remain basically status quo. C. Britton stated one of the reasons for purchasing the Grossmith property was to create a buffer zone for other property in the Sierra Azul Open Space Preserve and explained the proposed location for the Kennedy Road parking area and how the parking area would channel preserve users to specific areas. Jim Mills, 15290 Kennedy Road, Los Gatos , an adjacent property owner, questioned whether the former Grossmith property would be fenced off or signed. D. Hansen responded the property would not be fenced further and that signs would be installed to indicate the District's property lines. E. Shelley requested staff review its procedures for notifying adjacent property owners of an acquisition to ensure proper notification. The motion passed 4 to 0. B) Award of Contract for Skyline Ridge Open Space Preserve Master Plan D. Hansen reviewed memorandum M-84-42 of April 16, 1984 noting the following changes were required in the proposed agreement: 1 ) Page Two, Section A, Item 4 - change the number of reproductions provided the District from 35 to 25; and 2) Meeting 84-10 Page three Page Ten - the President Pro Tempore would sign the agreement in behalf of the District. He noted, referring to Item 8 of Exhibit D, Amendments to Work Program and Schedule, that all references to the Executive Committee would be deleted in the contract and exhibits. H. Grench, in response to a question from T. Henshaw, stated the Peninsula Open Space Trust (POST) had decided that an Executive Committee composed of District and POST representatives was not a good idea at this time and added POST would have its own advisory committee for the master plan project. K. Duffy requested Item 8 of Exhibit D be amended to state that all reference to the Executive Committee or Liaison Committee shall be deleted in the contract and exhibits. D. Hansen noted the Work Program and Schedule called for four public workshops, as well as reports to the Board on the planning project. In response to two questions from Tom Kavanaugh, 1726 Spring Street, Mountain View, D. Hansen stated the planning process would take into account a possible satellite Ranger yard at the Skyline Ridge Open Space Preserve and that copies of reports provided the District for internal use by the consultant did not preclude public review of the documents. Motion: K. Duffy moved that the Board approve the Agreement for Consultation Services for Planning of Skyline Ridge Open Space Preserve and authorize the President Pro Tempore to execute the document with 2M Associates on behalf of the District. E. Shelley seconded the motion. Discussion: E. Shelley, with K. Duffy's concurrence, clarified the agreement to be voted upon included the two amendments stated by staff and the amendment of Item 8 of Exhibit D to state that all references to the Executive Committee or Liaison Committee shall be deleted in the contract and exhibits. The motion passed 4 to 0. E. Shelley stated the Board would next consider Item Four on the agenda since N. Hanko was not present. VI. NEW BUSINESS WITH ACTION REQUESTED A. Scheduling of Special Meeting for May 12, 1984 H. Grench, referring to memorandum M-84-40 of April 6, 1984, noted the meeting would convene in the parking lot of Rancho San Antonio County Park, and he dis- tributed the latest tour itinerary. He noted the tour was almost filled, and discusion centered on whether and when a second tour for public officials might be held. Possible dates discussed included the weekend after the initial tour or next spring. Motion: K. Duffy moved that the Board schedule a Special Meeting for Saturday, May 12, 1984 from 9:00 A.M. until approximately 2:00 P.M. for the purpose of conducting a tour of District lands for public officials. T. Henshaw seconded the motion. The motion passed 4 to 0. R. Bishop stated he would not be able to attend the Special Meeting. VII. INFORMATIONAL REPORTS D. Hansen said he had two tickets for the Midpeninsula Trails Council gathering at Ridge Winery on Saturday, May 5, if any Board members were interested in attending. H. Grench, in response to a question from T. Henshaw, said Board members should let E. Johnson know by May 16 if they were planning to attend the Special Districts ' Forum. VIII. NEW BUSINESS WITH ACTION REQUESTED (continued) B. Proposed Acquisition of La Honda Creek Open Space Preserve (Collett Property) S. Norton, noting that there were some members of the public present for the agenda item concerning the proposed acquisition of the Collett property, said it would be appropriate for the Board to hold a partial discussion of the item prior to N. Hanko 's arrival . Linda Fischman, 148 La Honda Road, Woodside, an adjacent property owner, Meeting 84-10 Page four stated her concerns regarding how preserve use might affect adjacent properties. E. Shelley stated that the Board would hear the staff report and public comments on the item at this time. W. Tannenbaum, referring to report R-84-22 dated April 6, 1984, used the wall map to indicate the location of the 225 acre parcel located west of La Honda Road (Highway 84) approximately one mile west of the Windy Hill Open Space Preserve. He reviewed the terms of the purchase agreement, noting the total purchase price was $650,000 with $100,000 in cash to be paid at the close of escrow and the balance financed over a ten year period at 7% interest. D. Hansen reviewed the interim use and management recommendations for the property, noting staff would research alternative access points and different types of bridges to the site due to the collapsed state of the bridge across La Honda Creek. He showed slides of the property, stated staff was recommending the property be withheld from dedication at this time, and noted staff was recommending the site be unofficially named La Honda Creek Open Space Preserve. David J. Rude, 1570 The Alameda, No. 101 , San Jose, stated he represented Rancho Del Cielo Associates which had an option to purchase the Dyer Ranch. He stated he was in favor of the District's acquisition of the Collett property and discussed access to the site, noting the Dyers, as stated in the April 17, 1984 letter from Dora F. Dyer to C. Britton, would not allow any access across the lands of Calvin Y. and Dora F. Dyer to the Collett property. Mr. Rude questioned what was meant by withholding a property from dedication and discussed the type of possible development his invest- ment group proposed for the Dyer property. IX. CLOSED SESSION Since there were no additional public comments on the proposed acquisition, the Board adjourned to a Closed Session on land negotiation and litigation matters at 8:56 P.M. The Board reconvened to public session at 10:15 P.M. and recessed for a break until N. Hanko's arrival at 10:34 P.M. The Board reconvened to public session at 10:34 P.M. and returned to the agenda item, Proposed Acquisition of La Honda Creek Open Space Preserve (Collett Property). X. NEW BUSINESS WITH ACTION REQUESTED, continued B. Proposed Acquisition of La Honda Creek Open Space Preserve (continued) W. Tannenbaum and D. Hansen summarized the staff report for N. Hanko, and D. Hansen stated the staff report should be corrected to state that the former mill on the site was Hanson-Ackerson Mill , rather than Harrison-Ackerson Mill . H. Grench stated the resolution should be amended to delete Section Five since the 1982 Negotiable Promissory Notes Acquisition Fund would not be used for this acquisition. Motion: R. Bishop moved that the Board adopt Resolution 84-20, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (La Honda Creek Open Space Preserve - Collett Property), with Section Five deleted from the Resolution in the staff report. T. Henshaw seconded the motion. The motion passed 5 to 0. Motion: R. Bishop moved that the Board tentatively adopt the use and management recommendations for the site, indicate its intention to withhold the Meeting 84-10 Page five property from dedication, and give the property the name of La Honda Creek Open Space Preserve. N. Hanko seconded the motion. The motion passed 5 to 0. XI. CLAIMS Motion: R. Bishop moved the approval of the Revised Claims 84-8. T. Henshaw seconded the motion. The motion passed 5 to 0. XII. ADJOURNMENT The meeting was adjourned at 10:45 P.M. Jean H. Fiddes District Clerk