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HomeMy Public PortalAbout19840509 - Minutes - Board of Directors (BOD) Meeting 24-11 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 BOARD MEETING BOARD OF DIRECTORS MAY 9, 1984 MINUTES I . ROLL CALL In the absence of the President and Vice President, Secretary Katherine Duffy called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Edward Shelley, Nonette Hanko, Teena Henshaw and Richard Bishop. Members Absent: Daniel Wendin and Harry Turner (who arrived for Closed Session at 10 :30 P.M. ) . Personnel Present: Herbert Grench, Craia Britton, Charlotte MacDonald, Del Woods, William Tannenbaum, James Boland, Patricia Starrett, Alice Watt, and Emma Johnson. Motion: K. Duffy moved that Richard Bishop be elected President Pro Tempore for the meeting. N. Hanko seconded the motion. the motion passed 5 to 0 . APPROVAL OF MINUTES A) April 11, 1984 Motion: E. Shelley moved the approval of the minutes of April 11, 1984 . N. Hanko seconded the motion. The motion passed 5 to 0 . B) April 18, 19E4 Motion: E. Shelley moved the approval of the minutes of April 18, 1984 . T. Henshaw seconded the motion. The motion passed 5 to 0 . C) April 19, 1964 Motion: E. Shelley moved the approval of the minutes of April 19, 19E4 . T. Henshaw seconded the motion. The motion passed 5 to 0 . D) April 25, 1984 Motion: E. Shelley moved the approval of the minutes of April 25, 1984 . N. Hanko seconded the motion. The motion passed 5 to 0 . WRITTEN COM!V 1UN ICAT IONS E. Johnson stated the following communications had been received: A letter dated April 9 from J . Barinka of Los Gatos objecting to bikers on trails, especially Kennedy trail, suggesting that horses and bikers do not mix. He said he "feels . . .that the Board and possibly POST are not servina the needs of equestrians" . A letter from Assemblyman Byron Sher, dated April 23 , thankina the District for its support of SB 1470, and adding that while the bottle bill failed passage, its sponsors have indicated they will pursue similar legislation next year. Meeting 84-11 Page two WRITTEN COMMUNICATIONS (cont. ) A letter dated May 2, from W. Gordon Eustice of Los Altos stating he owns about 8 acres on upper Ravensbury which is burdened with an easement to Neary Rock Quarry which is restricted to Neary and private use, not for public use. He protested that the District is providing, easy access to primitive areas; and A letter from the City Clerk of Mountain View stating the letter from the District regarding leasing of Crittenden Marsh had been referred to the Park Superintendent of the City. R. Bishop stated, with the Board's concurrence, that the communications would be referred to staff for appropriate action. IV. ADOPTION OF AGENDA R. Bishop stated the agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications . VI . SPECIAL ORDERS OF THE DAY A. Resolution in Support of Proposition 18, the California Park and Recreational Facilities Act of 1984 H. Grench summarized memorandum M-84-48 dated Mav 3 , 1984 . He said the District had benefitted from $2 .6 million in proceeds of the State Park Bond Acts of 1974, 1976 and 1980, contributinq to the acquisition of Rancho San Antonio and Monte Bello Open Space Preserves. Adopting the resolution of support for Proposition 18 could benefit the District by the publicity it would generate along with the Letter to the Editor supporting the proposition which D. Wendin wrote to a number of newspapers . Motion: E. Shelley moved that the Board adopt Resolution 84-21 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Supporting Proposition 16 Which Places before the Voters of California June 5, 1984 a Bond Measure to Provide Funding for Parks and Recreational Land Acquisition, Development and Other Related Purposes . K. Duffy seconded the motion. The motion passed 5 to 0 . VII . OLD BUSINESS WITH ACTI014 REQUESTED A. Adoption of Interim Use and Management Plan for the Cho Property Addition to Rancho San Antonio ODen Space Preserve D. Woods reviewed memorandum M-84-46 dated Mav2, 1984 and stated the District had received numerous letters regarding the disposition of High Meadow Stables, and tentatively has scheduled a public workshop for June 11, 1984 to address the issue. Staff has proposed that the trail use conflict be brought forward at the Mid-peninsula Trails Council workshop tentatively scheduled for August 6 which will address District trails generally. He noted an error on page two of the memorandum in the first line of the second paragraph, stating the wording should read: "Staff will now proceed to hire a consultant. . . " and continued that the consultant is expected to be engaged prior to the public workshop. He said staff is looking for a consultant with a background in environmental studies and familiar with stable operations. He noted the addition of a sixth use and management recommendation regarding the installation of a pipe gate and stile. To R. Bishop's question regarding when a staff recommendation regarding Meetina 84-11 Page three the stable may be -,,.pected, D. Woods stated t—� it depends upon how long the study will take, but he anticipates it would be approximately two months from the date the consultant is hired, and to R. Bishop' s question regarding when the public will have an opportunity to express opinions on the use or disposition of High Meadow Stables, D. Woods stated it would be at the tentative June 11 meeting at the Mountain View Recreation Center. Lorraine Oleynik, 10225 W. Loyola Drive, Los Altos, asked if the consultant will address the issue of traffic on Ravensbury Avenue and parking. D. Woods responded that all potential impacts will be studied and that staff is not recommending additional parking in the area. C. Britton added that the current capacity of the stable is limited by the new interim rental agreement. Beverly Fike, owner of High Meadow Stables on Ravensbury Avenue, Los Altos Hills, asked how the rental amount was decided. R. Bishop suggested that she discuss the rental agreement with W. Tannenbaum who negotiated the agreement with Mrs . Fike. Christine Bate, 23344 Camino Hermoso, Los Altos Hills, asked if the environmental study would take into account the supply of fresh water and was assured by D. Woods that the study would include all utilities . Joyce Besser-Anderson, 11491 old Rancho Road in Los Altos Hills, stated her opinion that the District is supportive of different groups and is helping to keep horses in the area by making it economically feasible. Bob Stutz , President of the Los Altos Hills Horsemen's Association, stated the Association would like to see the stables retained, and suggested that the consultant hired by the District investigate the East Bay Regional Park District stable operations . K. Duffy asked if the consultant will be doing an economic study and said she would like to see information on what other agencies do with horse concessions, including costs and income, because there is a philosophical question of income versus service by the District. E. Shelley noted that the Board has adopted policies on concessions . C. Britton stated consultants generally do an economic analysis of other operations and added that High Meadow Stables is basically a private operation, not a public stable such as other districts have. B. Fike stated she would like to see the studies the consultant does on the comparison of prices of different stables. Laura Garman, 1600 Peterson Avenue, asked the Board to consider the human element when making its decision. Motion: E. Shelley moved that the Board adopt the interim use and management plan contained in report R-84-15 and amended in memorandum M-84-46, and dedicate the property as public open space. N. Hanko seconded the motion. The motion passed 5 to 0 . B. Final Adoption of Interim Use and Management Plan for the Bachtold Addition to Windy Hill Open Space Preserve D. Woods summarized memorandum M-84-45 dated May 3 , 1984, noting that staff had received no public comments on the recommended use and management of the property. He stated staff is continuing to recommend demolition of the house. H. Nanko stated it was not clear if staff was recommending demolition. H. Grench confirmed that demolition was being recommended and would implement it as soon as possible if the use and management plan was adopted. Meeting 84-11 Page four Motion: E. Shelley moved that the Board adopt the interim use and management plan as contained in report R-64-16 and dedicate the property as open space. K. Duffy seconded the motion. The motion passed 5 to 0 . C. Notice of Completion of Contract and Acceptance of Work for Electrification Project W. Tannenbaum, referring to memorandum DI-84-47 dated May 3, 1984, stated the work on the former Bean house has been completed and inspected. Motion: E. Shelley moved that the Board approve the Notice of Completion and Acceptance of Work and authorize execution by the President and payment in the amount of $30 ,450 to East Bay Electric Company. K. Duffy seconded the motion. The motion passed 5 to 0 . VIII . NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Sierra Azul Open Space Preserve (Carter Property) C. Britton pointed out on the map the location of the 10 acre parcel of land and summarized report R-84-23 dated May 3, 1984 . He said the Santa Clara County Trails and Pathways Plan indicates a proposed trail corridor in the vicinity of the property. Harry Haeussler, 1094 Highland Circle, Los Altos, asked why the District is acquiring the land if it is on the County Trails Plan. H. Grench responded that the County has no implementation program except as it relates to their parks program. Motion: K. Duffy moved that the Board adopt Resolution 84-22, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certificate of Acceptance of Grant to District and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Sierra Azul Open Space Preserve - Carter Property) . E. Shelley seconded the motion. The motion passed 5 to 0 . Motion: K. Duffy moved that the Board tentatively adopt the use and management recommendations contained in report R-84-23 and indicate its intention to withhold the property from dedication. E. Shelley seconded the motion. The motion passed 5 to 0 . B. Amendment to Agreement for Personnel Consultant Services H. Grench reviewed memorandum M-84-44 dated May 2, 1984, stating that the new proposed agreement with Foss and Associates is similar to the old agreement except for the fee and that it now explicitly says that the Board may give assignments directly to Mr. Foss through the President of the Board. N. Hanko expressed her concern about the potential for conflict of interest with the consultant working for the Board and the staff. E. Shelley said that, as a professional person, a consultant would recognize that he is completing a Board assignment, rather than a staff assignment. R. Bishop added that the Agreement merely gives the Board the option to employ the consultant. Motion: E. Shelley moved that the Board approve and authorize the President of the Board of Directors to sign the agreement between MROSD and Foss and Associates . T. Henshaw seconded the motion. The motion passed 5 to 0 . Meeting 84-11 Page five C. Extension of Legislative Consultant 's Contract H. Grench referred to memorandum M-84-43 dated April 30, 1984, and noted that the fee would remain the same as last year. He said that California Advocates, Inc. has done outstanding work for the District in the past and that the Legislative Committee recommends renewing the contract. Motion: E. Shelley moved that the Board authorize the President to sign an amendment to the Contract with California Advocates, Inc. to extend the agreement from June 30, 1984 through June 30, 1985 . K. Duffy seconded the motion. The motion passed 5 to 0 . IX. INFORMATIONAL REPORTS H. Grench reported that the Environmental Quality Coordinating Council of San Mateo County had donated money to install a bench on Purisima Creek Redwoods Open Space Preserve in honor of Jean Fassler and that staff will be looking for a location for the bench. Robert Fisse, Star Route 2, La Honda, suggested that the District employ a local artisan to design and execute the bench and said he would suggest someone. C . MacDonald reviewed the final schedule for the Special Meeting on Saturday, May 12, 1984 . X. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 84-9 . T. Henshaw seconded the motion. The motion passed 5 to 0 with N. Hanko abstaining from Claim No. 6963 . XI. CLOSED SESSION The Board adjourned to Closed Session at 8 :35 P.M. XII. ADJOURNMENT The Board reconvened to adjourn at 10 :36 P.M. Emma Johnson Secretary