HomeMy Public PortalAbout19840509 - Minutes - Board of Directors (BOD) Meeting 24-11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
BOARD MEETING
BOARD OF DIRECTORS
MAY 9, 1984
MINUTES
I . ROLL CALL
In the absence of the President and Vice President, Secretary Katherine
Duffy called the meeting to order at 7 :35 P.M.
Members Present: Katherine Duffy, Edward Shelley, Nonette Hanko,
Teena Henshaw and Richard Bishop.
Members Absent: Daniel Wendin and Harry Turner (who arrived for
Closed Session at 10 :30 P.M. ) .
Personnel Present: Herbert Grench, Craia Britton, Charlotte MacDonald,
Del Woods, William Tannenbaum, James Boland, Patricia Starrett, Alice
Watt, and Emma Johnson.
Motion: K. Duffy moved that Richard Bishop be elected President Pro
Tempore for the meeting. N. Hanko seconded the motion. the
motion passed 5 to 0 .
APPROVAL OF MINUTES
A) April 11, 1984
Motion: E. Shelley moved the approval of the minutes of April 11, 1984 .
N. Hanko seconded the motion. The motion passed 5 to 0 .
B) April 18, 19E4
Motion: E. Shelley moved the approval of the minutes of April 18, 1984 .
T. Henshaw seconded the motion. The motion passed 5 to 0 .
C) April 19, 1964
Motion: E. Shelley moved the approval of the minutes of April 19, 19E4 .
T. Henshaw seconded the motion. The motion passed 5 to 0 .
D) April 25, 1984
Motion: E. Shelley moved the approval of the minutes of April 25, 1984 .
N. Hanko seconded the motion. The motion passed 5 to 0 .
WRITTEN COM!V 1UN ICAT IONS
E. Johnson stated the following communications had been received:
A letter dated April 9 from J . Barinka of Los Gatos objecting to bikers
on trails, especially Kennedy trail, suggesting that horses and bikers
do not mix. He said he "feels . . .that the Board and possibly POST are
not servina the needs of equestrians" .
A letter from Assemblyman Byron Sher, dated April 23 , thankina the
District for its support of SB 1470, and adding that while the bottle
bill failed passage, its sponsors have indicated they will pursue
similar legislation next year.
Meeting 84-11 Page two
WRITTEN COMMUNICATIONS (cont. )
A letter dated May 2, from W. Gordon Eustice of Los Altos stating he
owns about 8 acres on upper Ravensbury which is burdened with an
easement to Neary Rock Quarry which is restricted to Neary and private
use, not for public use. He protested that the District is providing,
easy access to primitive areas; and
A letter from the City Clerk of Mountain View stating the letter from
the District regarding leasing of Crittenden Marsh had been referred
to the Park Superintendent of the City.
R. Bishop stated, with the Board's concurrence, that the communications
would be referred to staff for appropriate action.
IV. ADOPTION OF AGENDA
R. Bishop stated the agenda was adopted by Board consensus.
V. ORAL COMMUNICATIONS
There were no oral communications .
VI . SPECIAL ORDERS OF THE DAY
A. Resolution in Support of Proposition 18, the California Park and
Recreational Facilities Act of 1984
H. Grench summarized memorandum M-84-48 dated Mav 3 , 1984 . He said the
District had benefitted from $2 .6 million in proceeds of the State Park
Bond Acts of 1974, 1976 and 1980, contributinq to the acquisition of
Rancho San Antonio and Monte Bello Open Space Preserves. Adopting
the resolution of support for Proposition 18 could benefit the
District by the publicity it would generate along with the Letter to
the Editor supporting the proposition which D. Wendin wrote to a
number of newspapers .
Motion: E. Shelley moved that the Board adopt Resolution 84-21 , a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Supporting Proposition 16 Which
Places before the Voters of California June 5, 1984 a Bond
Measure to Provide Funding for Parks and Recreational Land
Acquisition, Development and Other Related Purposes . K. Duffy
seconded the motion. The motion passed 5 to 0 .
VII . OLD BUSINESS WITH ACTI014 REQUESTED
A. Adoption of Interim Use and Management Plan for the Cho Property
Addition to Rancho San Antonio ODen Space Preserve
D. Woods reviewed memorandum M-84-46 dated Mav2, 1984 and stated the
District had received numerous letters regarding the disposition of
High Meadow Stables, and tentatively has scheduled a public workshop
for June 11, 1984 to address the issue. Staff has proposed that the
trail use conflict be brought forward at the Mid-peninsula Trails
Council workshop tentatively scheduled for August 6 which will
address District trails generally. He noted an error on page two of
the memorandum in the first line of the second paragraph, stating the
wording should read: "Staff will now proceed to hire a consultant. . . "
and continued that the consultant is expected to be engaged prior
to the public workshop. He said staff is looking for a consultant
with a background in environmental studies and familiar with stable
operations. He noted the addition of a sixth use and management
recommendation regarding the installation of a pipe gate and stile.
To R. Bishop's question regarding when a staff recommendation regarding
Meetina 84-11 Page three
the stable may be -,,.pected, D. Woods stated t—� it depends upon how
long the study will take, but he anticipates it would be approximately
two months from the date the consultant is hired, and to R. Bishop' s
question regarding when the public will have an opportunity to express
opinions on the use or disposition of High Meadow Stables, D. Woods
stated it would be at the tentative June 11 meeting at the Mountain
View Recreation Center.
Lorraine Oleynik, 10225 W. Loyola Drive, Los Altos, asked if the
consultant will address the issue of traffic on Ravensbury Avenue
and parking. D. Woods responded that all potential impacts will be
studied and that staff is not recommending additional parking in the
area. C. Britton added that the current capacity of the stable is
limited by the new interim rental agreement.
Beverly Fike, owner of High Meadow Stables on Ravensbury Avenue, Los
Altos Hills, asked how the rental amount was decided. R. Bishop
suggested that she discuss the rental agreement with W. Tannenbaum
who negotiated the agreement with Mrs . Fike.
Christine Bate, 23344 Camino Hermoso, Los Altos Hills, asked if the
environmental study would take into account the supply of fresh water
and was assured by D. Woods that the study would include all utilities .
Joyce Besser-Anderson, 11491 old Rancho Road in Los Altos Hills,
stated her opinion that the District is supportive of different groups
and is helping to keep horses in the area by making it economically
feasible.
Bob Stutz , President of the Los Altos Hills Horsemen's Association,
stated the Association would like to see the stables retained, and
suggested that the consultant hired by the District investigate the
East Bay Regional Park District stable operations .
K. Duffy asked if the consultant will be doing an economic study and
said she would like to see information on what other agencies do with
horse concessions, including costs and income, because there is a
philosophical question of income versus service by the District.
E. Shelley noted that the Board has adopted policies on concessions .
C. Britton stated consultants generally do an economic analysis of
other operations and added that High Meadow Stables is basically a
private operation, not a public stable such as other districts have.
B. Fike stated she would like to see the studies the consultant does
on the comparison of prices of different stables.
Laura Garman, 1600 Peterson Avenue, asked the Board to consider the
human element when making its decision.
Motion: E. Shelley moved that the Board adopt the interim use and
management plan contained in report R-84-15 and amended in
memorandum M-84-46, and dedicate the property as public open
space. N. Hanko seconded the motion. The motion passed 5 to 0 .
B. Final Adoption of Interim Use and Management Plan for the
Bachtold Addition to Windy Hill Open Space Preserve
D. Woods summarized memorandum M-84-45 dated May 3 , 1984, noting that
staff had received no public comments on the recommended use and
management of the property. He stated staff is continuing to
recommend demolition of the house.
H. Nanko stated it was not clear if staff was recommending demolition.
H. Grench confirmed that demolition was being recommended and would
implement it as soon as possible if the use and management plan was
adopted.
Meeting 84-11 Page four
Motion: E. Shelley moved that the Board adopt the interim use and
management plan as contained in report R-64-16 and dedicate
the property as open space. K. Duffy seconded the motion.
The motion passed 5 to 0 .
C. Notice of Completion of Contract and Acceptance of Work for
Electrification Project
W. Tannenbaum, referring to memorandum DI-84-47 dated May 3, 1984,
stated the work on the former Bean house has been completed and inspected.
Motion: E. Shelley moved that the Board approve the Notice of Completion
and Acceptance of Work and authorize execution by the President
and payment in the amount of $30 ,450 to East Bay Electric
Company. K. Duffy seconded the motion. The motion passed 5 to 0 .
VIII . NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to Sierra Azul Open Space Preserve (Carter Property)
C. Britton pointed out on the map the location of the 10 acre parcel
of land and summarized report R-84-23 dated May 3, 1984 . He said
the Santa Clara County Trails and Pathways Plan indicates a proposed
trail corridor in the vicinity of the property.
Harry Haeussler, 1094 Highland Circle, Los Altos, asked why the
District is acquiring the land if it is on the County Trails Plan.
H. Grench responded that the County has no implementation program
except as it relates to their parks program.
Motion: K. Duffy moved that the Board adopt Resolution 84-22, a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance of
Purchase Agreement, Authorizing Officer to Execute Certificate
of Acceptance of Grant to District and Authorizing General
Manager to Execute Any and All Other Documents Necessary to
Closing of the Transaction (Sierra Azul Open Space Preserve -
Carter Property) . E. Shelley seconded the motion. The
motion passed 5 to 0 .
Motion: K. Duffy moved that the Board tentatively adopt the use and
management recommendations contained in report R-84-23 and
indicate its intention to withhold the property from dedication.
E. Shelley seconded the motion. The motion passed 5 to 0 .
B. Amendment to Agreement for Personnel Consultant Services
H. Grench reviewed memorandum M-84-44 dated May 2, 1984, stating that
the new proposed agreement with Foss and Associates is similar to
the old agreement except for the fee and that it now explicitly says
that the Board may give assignments directly to Mr. Foss through
the President of the Board.
N. Hanko expressed her concern about the potential for conflict of
interest with the consultant working for the Board and the staff.
E. Shelley said that, as a professional person, a consultant would
recognize that he is completing a Board assignment, rather than a
staff assignment. R. Bishop added that the Agreement merely gives
the Board the option to employ the consultant.
Motion: E. Shelley moved that the Board approve and authorize the
President of the Board of Directors to sign the agreement
between MROSD and Foss and Associates . T. Henshaw seconded
the motion. The motion passed 5 to 0 .
Meeting 84-11 Page five
C. Extension of Legislative Consultant 's Contract
H. Grench referred to memorandum M-84-43 dated April 30, 1984, and
noted that the fee would remain the same as last year. He said that
California Advocates, Inc. has done outstanding work for the District
in the past and that the Legislative Committee recommends renewing
the contract.
Motion: E. Shelley moved that the Board authorize the President to
sign an amendment to the Contract with California Advocates,
Inc. to extend the agreement from June 30, 1984 through
June 30, 1985 . K. Duffy seconded the motion. The motion
passed 5 to 0 .
IX. INFORMATIONAL REPORTS
H. Grench reported that the Environmental Quality Coordinating Council
of San Mateo County had donated money to install a bench on Purisima
Creek Redwoods Open Space Preserve in honor of Jean Fassler and that
staff will be looking for a location for the bench.
Robert Fisse, Star Route 2, La Honda, suggested that the District
employ a local artisan to design and execute the bench and said
he would suggest someone.
C . MacDonald reviewed the final schedule for the Special Meeting on
Saturday, May 12, 1984 .
X. CLAIMS
Motion: E. Shelley moved that the Board approve Revised Claims 84-9 .
T. Henshaw seconded the motion. The motion passed 5 to 0
with N. Hanko abstaining from Claim No. 6963 .
XI. CLOSED SESSION
The Board adjourned to Closed Session at 8 :35 P.M.
XII. ADJOURNMENT
The Board reconvened to adjourn at 10 :36 P.M.
Emma Johnson
Secretary