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HomeMy Public PortalAbout20140812 - Select Board - Minutes 1 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 TOWN OF HOPKINTON Board of Selectmen August 12, 2014 A meeting of the Hopkinton Board of Selectmen was held on Tuesday, August 12, 2014 at Town Hall, 18 Main Street, Hopkinton, Massachusetts. Selectmen present: Todd Cestari, John Mosher, Ben Palleiko, John Coutinho. Not Present: Michelle Gates. Officials Present: Town Manager Norman Khumalo, Operations Assistant Jamie Hellen. CALL TO ORDER: Chairman Cestari called the public meeting to order at 5:40 PM in Room 211. To discuss strategies with respect to collective bargaining updates by the Town Manager with respect to the Dispatcher’s Union, because an open meeting may have detrimental effects on the bargaining positions of the Board; to discuss considering the purchase, exchange, lease or value of real property in regards to a property on Lumber Street and Ash Street, because an open meeting may have a detrimental effect on the negotiating position of the Board; to discuss the deployment of security personnel or devices, or strategies with respect to emergency communications and the 2015 Boston Marathon; to discuss strategy with respect to litigation updates by Town Counsel, because an open meeting may have a detrimental effect on the litigation position of the board; to conduct contract negotiations with nonunion personnel; to allow town staff Norman Khumalo, Debbie Hilton-Creek, Ray Miyares, Chris Heep and Jamie Hellen to participate; and to convene in public session at the conclusion. MOVED by Mr. Palleiko and SECONDED by Mr. Coutinho. ROLL CALL: Mr. Mosher- Yes, Mr. Cestari-Yes, Mr. Palleiko, Mr. Coutinho-Yes. VOTE to Approve: Yes-4, No-0. PUBLIC FORUM: Residents were invited to share ideas, opinions, or ask questions regarding town government. Dale Danahy, 25 E. Main Street, discussed the Road Safety Audit performed by Mass DOT and its impact to her property. Michaelyn Holmes, Chair of the Historical Commission, discussed the status of the silo and expressed concern that she was notified about its status through a reporter. Stephen Warren, 23 Parker Point Road, discussed the potential purchase of the property at 203 Pond Street. Chairman Cestari observed a moment of silence in memory of Police Chief William McRobert. Mr. Khumalo introduced the town’s new Finance Director, Chris Howell. 2 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 MOTION by Mr. Mosher to support the Town Manager’s appointment of Chris Howell as Finance Director, SECONDED by Mr. Palleiko. VOTE to Approve: Yes-4, No-0, Abstained-0. CONSENT AGENDA: I. Appointments: The Board considered approving the following appointments: Mark Gates as an at-large member of the Permanent Building Committee to complete a term to expire on June 30, 2017; Tina Berlad as the Historical Society representative on the Woodville Historic District Commission to complete a three year term to expire on June 30, 2016. II. One-Day Liquor License: The Board considered approving a one-day liquor license for the Southborough Rod and Gun Club, Inc. on Sunday, September 21, 2014 from Noon until 6:00 p.m. for their Annual Field Day and Chicken Barbecue. III. Resignations: The Board considered accepting the resignations of Frank D’Urso from the Conservation Commission effective July 16, 2014 and from the Keefe Vocational Technical School effective August 31, 2014. IV. State Primary Warrant Approval: The Board considered setting the warrant for the 2014 state primary. V. Board of Appeals Alternate Member Term Expiration Dates: The Board considered administrative corrective action from a June 24, 2014 vote to stagger terms of expiration for the alternate Board of Appeals members according to town bylaw: James Meyer term expiration June 30, 2015, Michael O’Shea term expiration June 30, 2016, and Mark Hyman term expiration June 30, 2017. VI. Minutes: The Board considered approving the public session minutes of May 6, 2014, May 20, 2014, and June 3, 2014. VII. Gifts: The Board considered accepting two gifts totally $75.00 from the Wood Family and Mary Alves to the Hopkinton Ambulance Fund in memory of Anthony Vento. VIII. Whisper Way Conservation Restriction: The Board considered approving a Conservation Restriction. IX. Dispatcher’s Union Contract: The Board considered ratifying a contract with the Dispatcher’s Union. Mr. Coutinho asked that Item VIII be broken out. 3 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 MOTION by Mr. Palleiko to approve the consent agenda, excluding Item VIII, SECONDED by Mr. Mosher. VOTE to Approve: Yes-4, No-0, Abstained-0. Mr. Coutinho expressed concern that the conservation restriction for Whisper Way may impact hunting. It was explained that hunting is prohibited on this parcel but it may be used to cross through to adjacent parcels which do allow hunting. MOTION by Mr. Mosher to approve consent agenda Item VIII, SECONDED by Mr. Coutinho. VOTE to Approve: Yes-4, No-0, Abstained-0. HISTORIC DISTRICT COMMISSION APPOINTMENT: The Board considered the appointment of Claire Wright or Mike Girardi as the Historical Commission representative on the Historic District Commission to complete a three-year term to expire on June 30, 2016. Claire Wright introduced herself to the Board. Questions and comments were addressed. Mr. Girardi was not present. MOTION by Mr. Mosher to nominate Claire Wright to the Historic District Commission to complete a three-year term to expire on June 30, 2016, SECONDED by Mr. Coutinho. VOTE to Approve: Yes-4, No-0, Abstained-0. 2014 VISIONING STEERING GROUP APPOINTMENT: The Board considered the appointments of Mavis O’Leary and Kristin Dykstra to fill associate seats on the 2014 Visioning Steering Group. Both candidates introduced themselves. Questions and comments were addressed. MOTION by Mr. Palleiko to appoint Mavis O’Leary and Kristin Dykstra to two remaining associate seats on the 2014 Visioning Steering Group, SECONDED by Mr. Coutinho. VOTE to Approve: Yes-4, No-0, Abstained-0. INTERSTATE 495/EXIT 21 GATEWAY BEAUTIFICATION PROJECT: Peter Mezitt of Weston Nurseries provided an overview of the proposed public-private partnership to beautify the intersection of Exit 21 off of Interstate 495 and West Main Street. MOTION by Mr. Palleiko to direct town staff to do whatever work is necessary to implement this partnership, SECONDED by Mr. Mosher. VOTE to Approve: Yes-4, No-0, Abstained-0. 2015 BOSTON MARATHON FIELD SIZE: Thomas Grilk of the BAA came before the Board to seek initial approval for a field size of 30,000 for the 2015 Boston Marathon. MOTION by Mr. Palleiko to provide preliminary approval of 30,000 runners for the 2015 Boston Marathon, SECONDED by Mr. Mosher. VOTE to Approve: Yes-4, No-0, Abstained-0. TOWN WORK ON PRIVATE WAYS, INCLUDING RICE STREET RESIDENT REQUEST: The Board reviewed a staff report regarding the town performing work on private 4 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 ways and Town Counsel’s review of documents provided by Rice Street residents for their request that the town classify Rice Street as a public way. Ray Miyares, Town Counsel, was present to answer the Board’s questions and concerns. MASSWORKS GRANT APPLICATION: The Board considered an application for $8 million in grant funding through the MassWorks Infrastructure Grant Program administered by the Commonwealth’s Executive Office of Housing and Economic Development. This grant would fund the Main Street improvement project and the north side road for the Legacy Farms project. MOTION by Mr. Palleiko that the Board approve grant funding application through the MassWorks Infrastructure Grant Program as presented to the Board, subject to successful negotiation of outstanding points, SECONDED by Mr. Coutinho. VOTE to Approve: Yes-4, No-0, Abstained-0. WATER & SEWER DISCUSSION: John Westerling, DPW Director, provided an update on current water and sewer projects. Comments and questions from the Board were addressed. TOWN MANAGER FY14 EVALUATION: The Board discussed the performance evaluation for the Town Manager for Fiscal Year 2014. It was decided to provide Mr. Khumalo a copy of the draft evaluation and to have a public discussion and vote at the Board’s next meeting. ESTABLISH FY15 GOALS FOR TOWN MANAGER, POLICE CHIEF: The Board asked that the Police Chief and Town Manager submit draft goals for their positions. The Board will then discuss setting goals after the Town Manager’s performance evaluation. METROPOLITAN PLANNING ORGANIZATION (MPO) NOMINATION: The Board discussed nominating a candidate to run for the SouthWest Area Planning (SWAP) Group seat on the regional MPO election. The Board decided it was satisfied with the current representation provided by the Town of Medway representative and did not make a nomination. ORDER OF TAKING, STREET ACCEPTANCES: The Board considered taking streets under the provisions of Chapter 82 of the Massachusetts General Laws for public ways relating thereto: Appaloosa Circle, Equestrian Drive, Hazel Road, and Susan Drive, as described in supporting documentation. MOTION by Mr. Palleiko that the Board enter an order of taking for the private ways listed in the Board’s agenda, SECONDED by Mr. Mosher. VOTE to Approve: Yes-4, No-0, Abstained-0. LIAISON REPORTS: Mr. Palleiko announced that library funding has been approved. Mr. Coutinho stated the Visioning Group met and developed a questionnaire in order to get community feedback. 5 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 TOWN MANAGER’S REPORT: Mr. Khumalo provided the Board with the final revision of the sewer regulation regarding grease traps, as well as the new Pay Classification Plan. Mr. Khumalo requested the Board consider adjusting the Town Hall hours of operation to 8:00 a.m. to 4:30 p.m. Monday, Wednesday, and Thursday, 8:00 a.m. to 7:00 p.m. Tuesday, and 8:00 a.m. to 1:00 p.m. on Friday. He believes these hours will better serve the citizens of Hopkinton with extended hours on Tuesday evening. The Board asked that Mr. Khumalo adjust this schedule so town hall does not close as early as proposed on Friday. Mr. Khumalo asked the Board to consider approving new line striping on Hayden Rowe Street and Main Street, along with a new stop sign. MOTION by Mr. Mosher to approve new stop sign and striping as shown on Interim Paving Marking Concept Plan, Figure 1, SECONDED by Mr. Coutinho. VOTE to Approve: Yes-4, No-0, Abstained-0. Mr. Khumalo provided the Board with a brief update on the Crossroads Development Project, indicating they are in the process of executing an agreement with Crossroads on how they will pay for the peer review. FUTURE BOARD AGENDA ITEMS: Mr. Coutinho requested a discussion be scheduled with the School Superintendent to discuss raising the curb appeal of the schools in town to match other public areas. He also requested an update on the Holliston solar proposal. Mr. Palleiko requested a discussion on sidewalks and trails within the town. Mr. Mosher stated that Mrs. Gates would like to discuss the MAPC membership at a future meeting. She would also like to discuss how to get items on the agenda in a timely manner. Mr. Mosher requested updates on the solar RFP, the hockey rink, and open space. ADJOURN: MOTION by Mr. Palleiko to adjourn, SECONDED by Mr. Coutinho. VOTE to Approve: Unanimous. Meeting adjourned. Correspondence to the Board of Selectmen 1. Ltr. from Tom Alden C. Ellis, Jr. Regarding Hopkinton’s Civil War Service (July 2014) 2. 34-40 Hayden Rowe Street Application of RPI Hopkinton LLC for an Amendment to Special Permit (July 2014) 3. Hayden Rowe Street Application of Dennis J. Gray for a Special Permit and Variances (July 2014) 4. Public Hearing Notice Regarding 2014-2019 Vegetation Management Plan (July 2014) 5. Notice of Decertification of Lonza Hopkinton, Inc. (July 2014) 6. Public Hearing Notice – 203 Pond Street (July 2014) 7. Metrowest Visitors Bureau MetroFest 2014 (July 2014) 8. Board of Appeals Public Hearing 50 Frankland Road (July 2014) 6 Hopkinton Board of Selectmen Meeting Minutes August 12, 2014 9. Board of Appeals Public Hearing Southfield Properties III (July 2014) 10. Building Inspector Correspondence to HHC Chair Re: Silo Demolition (August 2014)