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Home My Public Portal About04-02-2009THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 2, 2009 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, April 2, 2009, in the Community Room at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Mary Jo Flood. Also attending were Assistant City Attorney Kim Vessels, Deputy Controller Valerie Fonzer, Assistant Fire Chief Oscar Abner, Captain Terry Hopkins and Human Resource Director William Harris The following business was conducted: CALL TO ORDER Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present APPROVAL OF MINUTES Robinson made a request to the board to approve the minutes for the March 26, 2009 meeting. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. CLAIMS FOR PAYMENT Robinson made a request to the board to approve the claims for payment in the amount of $43,238.82. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Request A. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval for the use of Fire Station No 1 for the March of Dimes Check Point. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Assistant Fire Chief Oscar Abner for the approval for the use of Fire Station No 1 for Transporting the Easter Bunny. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. Board of Works Minutes April 2, 2009 Page 2 of 4 CONTRACTS A. Robinson brought to the board a request that was presented by Deputy Controller Valerie Fonzer for the approval of Contract No. 37 -2009 an Interlocal Agreement between the City and Sanitary to Establish the position of Stormwater Utility Coordinator. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed B. Robinson brought to the board a request that was presented by William Harris Human Resource Director to approve Contract No. 49 -2009 between the City and Amalgamated Transit Union (Roseview). Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by William Harris Human Resource Director to approve Contract No. 50 -2009 between the City and John Hennigar Lodge No. 63 Fraternal Order of Police (F.O.P.) Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. D. Robinson brought to the board a request that was presented by William Harris Human Resource Director to approve Contract No. 51 -2009 between the City and The American Federation of State, County and Municipal Employees Local 1791 (AFSCME). Flood made a motion to approve with a second by Lawson. The motion was unanimously passed E. Robinson brought to the board a request that was presented by Kim Vessels Assistant City Attorney to approve Contract No. 52 -2009 is consent of City to assignment of contract right between Rose City Construction and Apex Group for demolition of certain properties. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. RENEWAL RESIDENTIAL HANDICAPPED PARKING SIGNS A. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a renewal Residential Handicapped Parking Sign at 204 North 22nd Street for Charles Arnold. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed. B. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Renewal Residential Handicapped Parking Sign at 1214 South E Street for David Barnes. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. C. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Renewal Residential Handicapped Parking Sign at 305 Randolph Street for Robert Day. Lawson made a motion to approve with a second by Flood. The motion was unanimously passed D. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Renewal Residential Handicapped Parking Sign at 35 South 15th Street for Gertrude Powell. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed E. Robinson brought to the board a request that was presented by Captain Terry Hopkins for the approval of a Renewal Residential Handicapped Parking Sign at 407 North Board of Works Minutes April 2, 2009 Page 3 of 4 17t11 Street for Angela Youkon. Flood made a motion to approve with a second by Lawson. The motion was unanimously passed. BID AWARDS A. Robinson brought bid openings for Aggregate & Bituminous Materials for 2009. Those bids are as follows: 1) Milestone 1. Coated Aggregate DCA for Cold Mix - $125.00 a ton 2. $47.95 a ton for No. 5 Base Hot Asphalt 3. $53.45 a ton for No. 11 Surface Asphalt 2) US Aggregate - Gravel Only 1. No. 12 Gravel - $7.20 a ton 2. No. 53 Gravel - $7.30 a ton 3. No. 73 Gravel - $7.30 a ton 4. No. 8 Washed Gravel - $7.80 a ton 5. No. 9 Washed Gravel - $7.80 a ton 6. No. 53 Washed Gravel - $7.30 a ton 7. No. 73 Washed Gravel - $7.30 a ton 8. Pea Fill Gravel No. 12 - $7.20 a to 9. Delivered to Street Department plus $2.55 a ton 10. Delivered to Landfill plus $1.80 a ton 11. No 23 Sand $6.00 12. No. 24 Sand $6.00 13. B Borrow $3.70 14. B Borrow $2.55 15. B Borrow $1.80 3) Barrett Paving Materials - Stone Only 1. No. 1 Stone - $8.90 a ton 2. No. 2 Stone - $ 8.90 a ton 3. No. 8 Stone - $9.85 a ton 4. No. 9 Stone - $9.85 a ton 5. No. 11 Stone - $10.30 a ton 6. No. 12 Stone - $10.30 a ton 7. No. 53 Stone - $8.80 a ton 8. No. 73 Stone - $8.90 a ton 9. Limestone Screening - $5.05 a ton 10. Revetment Rip Rap - $10.50 a ton 11. Flat Rock - $50.00 a ton Deliveries to the Street Department an additional charge of $3.70 a ton. Deliveries to the Landfill are an additional $3.10 a ton. Board of Works Minutes April 2, 2009 Page 4 of 4 4) Ernst Concrete Division of Richmond Concrete 1. Class A Concrete — Delivered - $97.00 per cubic yard 2. Class B Concrete — Delivered - $92.00 per cubic yard Added fuel surcharge based on diesel fuel prices $2.00 a load and additional $2.00 load for each .25 increment of $4.00. 3 Class A Concrete with Fiber Reinforcement — Delivered - $103.75 per cubic yard. 4 Class B Concrete with Fiber Reinforcement — Delivered - $98.75 per cubic yard. 5. Type 1 Flow able Fill — Delivered - $73.00 per cubic yard. Bids will be taken under advisement. B. Robinson brought bid openings for Phase 1 Environmental Study for properties at 2153 & 2175 Williamsburg Pike. Those bids are as follows 1. PSI - $2,750.00 additional $140.00 a hour, $130.00 a hour single. person $95.00 for staff personnel, Misc, copies, courier, etc $100.00, Travel expenses if required $ 0.75 per mile. A environmental rating AUS search $350.00 per each owner parcel, $75.00 each for additional parcel 2. Burgess & Nipple - $7,300.00 3. Symbiont - $2,800.00 not to exceed Bids will be taken under advisement. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk