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HomeMy Public PortalAbout01-11-2021 COW Agenda and PacketCommittee of the Whole Workshop of the President and the Board of Trustees Monday, January 11, 2021 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 In the Boardroom/Virtual Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.APPROVAL OF THE MINUTES B.1.Approval of the Minutes of the Committee of the Whole Workshop held on December 14, 2020. 12-14-2020 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 minutes) - •Please email public comments by Monday, January 11, 2021 at 3:00 p.m. to publiccomments@goplainfield.com, please note Public Comments in the email subject line. •Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. •Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. F.WORKSHOP F.1.GREENBRIAR ANNEXATION AGREEMENT (CASE NO. 1814-081318.AA/SU/PP) Village staff and the applicant are seeking input from the Village Board on the preliminary plat for the Greenbriar Planned Unit Development, a residential development of up to 278 single-family residential lots. Greenbriar Staff Report and Attachments F.2.2021-2022 DRAFT FISCAL YEAR BUDGET Staff will present the draft FY22 budgets for the Street, Planning, and Building Departments. 1 Committee of the Whole Workshop of the President and the Board of Trustees Page - 2 DRAFT FY21-22 Budget Detail for the Street, Building, and Planning Departments Budget Performance Report - Streets, Planning, Building as of 01-07-2021 REMINDERS - •January 13 Coffee with the Mayor - Cancelled •January 14 Historic Preservation Commission – 7:00 p.m. •January 18 Village Offices Closed •January 25 Next Committee of the Whole Workshop – 7:00 p.m. •February 1 Village Board Meeting – 7:00 p.m. 2 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on December 14, 2020 Boardroom/Virtual Mayor Collins called the meeting to order at 7:00 p.m. Board Present: Mayor Collins, Trustee Bonuchi, Trustee Kalkanis, Trustee Larson, Trustee Wojowski. Board Absent: Trustee Benton and Trustee Calkins. Others Present: Brian Murphy, Village Administrator; Michelle Gibas, Village Clerk; Doug Kissel, Wastewater Superintendent (Electronic); Jon Proulx, Planning Director (Electronic); Amy De Boni, Community Relations Director (Electronic); Jessica Gal, Planner (Electronic); Lonnie Spires, Building Official (Electronic); Traci Pleckham, Management Services Director (Electronic), Commander Zach Zigterman (Electronic); Commander Ken Ruggles (Electronic), Commander Anthony Novak (Electronic), Joan Meyers, Attorney (Electronic); and John Konopek Chief of Police. Trustee Larson moved to approve the Minutes of the Committee of the Whole Workshop held on November 9, 2020. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. PRESIDENTIAL COMMENTS Mayor Collins encouraged everyone to be safe. TRUSTEE COMMENTS Trustee Larson commented on the Kiwanis and Chamber of Commerce Cookie Walk Event and encouraged everyone to support local businesses. PUBLIC COMMENTS Clerk Gibas noted that two (2) public comments were submitted: Mike Ringa submitted an email expressing concern regarding semi-trucks driving through the Dayfield Subdivision. Garrick Milkeris submitted an email expressing concern regarding semi-trucks driving through the Dayfield Subdivision. WORKSHOP 1)PAVILLION COMMUNITY CONCEPT REVIEW Mr. Jon Proulx stated the applicant is presenting a concept plan for a proposed mixed-use, age- restricted residential and commercial development at the southwest corner of Route 59 and Renwick Road. The subject site is approximately 65 acres of undeveloped/agricultural land with a future land use designation in the Comprehensive Plan as General Commercial and medium density residential. Mr. Peter Tremulis and Mr. Gene Kripak gave a presentation highlighting the proposed concept plan and elevations. There was some general discussion. Trustee Larson stated that she likes the concept but expressed concern regarding maintenance of trails, private streets, leasing/rentals, and affordability. Trustee Bonuchi stated that she likes the concept but expressed concern regarding leasing/rentals and private streets. Trustee Bonuchi stated that she would like to see feedback from the surrounding subdivisions and would like feedback from the Historic Preservation Commission regarding the farmhouse on the property. Trustee Wojowski stated that he likes the concept but expressed concern regarding leasing/rentals and private streets. Trustee Kalkanis stated that she likes the concept but expressed concern regarding leasing/rentals and affordability and suggested mixing in options to purchase. 3 Village of Plainfield Committee of the Whole Meeting Minutes – December 14, 2020 Page 2 2) RIVERFRONT MASTER PLAN UPDATE Lauren Jennison, Applied Ecological Services, and Mika Schweiger, Houseal Lavigne, gave a presentation updating the Village Board on the process on the Riverfront Master Plan. The representatives reviewed the design process, existing conditions, community outreach, and concept plans for the northern section, central section, and southern section. The representatives and Riverfront Master Plan Committee will continue to work on the Riverfront Master Plan. 3) 2021-2022 DRAFT FISCAL YEAR BUDGET Chief Konopek gave a presentation highlighting the proposed 2021-2022 fiscal year budget for the Police Department. Chief Konopek reviewed the mission statement, department values, Covid-19, First Amendment Protests, other significant events, surrounding community, 5-year crime index, overall calls for service, years of service and retirements, hiring and promotion timeline, hiring process, working and works in progress, future considerations, organizational chart, and PEMA. Traci Pleckham reviewed the proposed budget detail for the Police Division. Mayor Collins thanked staff and read the reminders. Trustee Larson moved to adjourn. Second by Trustee Bonuchi. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 9:10 p.m. Michelle Gibas, Village Clerk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xhibit D from Proposed Annexation Agreement Preliminary example elevations for the homes to be offered in neighborhood C. 10 11 Exhibit D from Proposed Annexation Agreement Preliminary example elevations for the homes to be offered in neighborhood B. 12 13 Exhibit D from Proposed Annexation Agreement Preliminary example elevations for the homes to be offered in neighborhood A. 14 15 16 17 18 19 20 21 22 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 08 - Street Department Division 02 - Administration Program 1005 Salaries-Full Time 390,000.00 .00 390,000.00 .00 .00 267,694.29 122,305.71 69 385,931.51 2000 FICA 24,500.00 .00 24,500.00 .00 .00 15,962.47 8,537.53 65 23,156.55 2001 Medicare 5,700.00 .00 5,700.00 .00 .00 3,851.42 1,848.58 68 5,538.12 2010 IMRF 43,200.00 .00 43,200.00 .00 .00 29,163.06 14,036.94 68 39,004.27 2020 Employee Insurance 85,000.00 .00 85,000.00 .00 .00 63,923.16 21,076.84 75 78,999.57 2025 Deferred Comp. Contribution 10,000.00 .00 10,000.00 .00 .00 .00 10,000.00 0 9,578.36 3000 Travel/Training 10,000.00 .00 10,000.00 .00 .00 1,345.00 8,655.00 13 11,370.13 3015 IL Unemployment Insurance 4,500.00 .00 4,500.00 .00 .00 2,287.01 2,212.99 51 4,553.29 4000 Telephone/Internet 25,000.00 .00 25,000.00 660.70 .00 29,850.04 (4,850.04)119 44,445.86 4005 Cellular Phones/Pagers 8,500.00 .00 8,500.00 .00 .00 4,707.86 3,792.14 55 8,459.09 5005 Office Supplies/Postage 3,000.00 .00 3,000.00 9.93 .00 1,878.66 1,121.34 63 8,064.22 5015 Dues & Subscriptions 3,000.00 .00 3,000.00 .00 .00 936.97 2,063.03 31 3,092.97 5020 Gas/Oil/Mileage/Carwash 300.00 .00 300.00 .00 .00 .00 300.00 0 158.58 5040 Supplies/Hardware 500.00 .00 500.00 .00 .00 .00 500.00 0 90.72 8020 Building Maintenance 20,000.00 .00 20,000.00 403.15 .00 8,001.66 11,998.34 40 8,604.74 8050 Legal Notices 1,000.00 .00 1,000.00 .00 .00 973.72 26.28 97 2,341.99 8060 Vehicle Maintenance .00 .00 .00 .00 .00 50.00 (50.00)+++.00 Division 02 - Administration Program Totals $634,200.00 $0.00 $634,200.00 $1,073.78 $0.00 $430,625.32 $203,574.68 68%$633,389.97 Division 60 - Street Maintenance Program 1005 Salaries-Full Time 860,000.00 .00 860,000.00 .00 .00 589,974.09 270,025.91 69 817,383.10 1015 Salaries-Part Time .00 .00 .00 .00 .00 .00 .00 +++57,793.52 1800 Salaries-Overtime 80,000.00 .00 80,000.00 .00 .00 41,073.25 38,926.75 51 120,530.44 2000 FICA 59,500.00 .00 59,500.00 .00 .00 38,111.89 21,388.11 64 60,282.37 2001 Medicare 14,000.00 .00 14,000.00 .00 .00 8,913.14 5,086.86 64 14,098.28 2010 IMRF 95,000.00 .00 95,000.00 .00 .00 68,141.10 26,858.90 72 91,477.63 2020 Employee Insurance 215,500.00 .00 215,500.00 .00 .00 149,687.84 65,812.16 69 184,470.68 2025 Deferred Comp. Contribution 25,000.00 .00 25,000.00 .00 .00 .00 25,000.00 0 19,318.23 4015 Electricity/Gas 215,000.00 .00 215,000.00 16,798.13 .00 98,614.64 116,385.36 46 196,332.74 5020 Gas/Oil/Mileage/Carwash 65,000.00 .00 65,000.00 69.98 .00 32,256.35 32,743.65 50 60,154.56 5040 Supplies/Hardware 15,000.00 .00 15,000.00 1,737.56 .00 8,555.07 6,444.93 57 16,617.28 5040.003 Supplies/Hardware-Salt Purchase 270,000.00 .00 270,000.00 17,321.70 .00 17,321.70 252,678.30 6 487,861.36 5055 Street Sign Maintenance 40,000.00 .00 40,000.00 3,154.50 .00 35,433.30 4,566.70 89 43,467.66 5060 Aggregate Materials 4,000.00 .00 4,000.00 268.07 .00 559.45 3,440.55 14 4,405.77 5095 Uniforms/Clothing 10,000.00 .00 10,000.00 460.46 .00 7,936.78 2,063.22 79 9,814.91 8003 Radio Maintenance 5,000.00 .00 5,000.00 764.30 .00 3,057.20 1,942.80 61 3,057.20 8060 Vehicle Maintenance 35,000.00 .00 35,000.00 281.36 .00 15,027.74 19,972.26 43 30,102.23 8130 Street Light Maintenance 115,000.00 .00 115,000.00 755.80 .00 69,724.98 45,275.02 61 153,119.83 Run by Traci Pleckham on 01/07/2021 01:42:38 PM Page 1 of 4 Budget Performance Report Fiscal Year to Date 01/07/21 Exclude Rollup Account 23 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 08 - Street Department Division 60 - Street Maintenance Program 8131 Street Maintenance 140,000.00 .00 140,000.00 356.40 .00 152,304.64 (12,304.64)109 168,927.52 8132 Storm Sewer Improvements 20,000.00 .00 20,000.00 .00 .00 10,575.86 9,424.14 53 11,462.94 8135 Contractual Services 190,000.00 .00 190,000.00 2,921.02 .00 132,454.24 57,545.76 70 132,863.14 8135.004 Snow Removal 375,000.00 .00 375,000.00 .00 .00 .00 375,000.00 0 330,320.90 8150 Sidewalk Maintenance 5,000.00 .00 5,000.00 191.50 .00 4,786.21 213.79 96 441.75 8160 Equipment Maintenance 100,000.00 .00 100,000.00 1,763.13 .00 78,165.71 21,834.29 78 167,927.84 Division 60 - Street Maintenance Program Totals $2,953,000.00 $0.00 $2,953,000.00 $46,843.91 $0.00 $1,562,675.18 $1,390,324.82 53%$3,182,231.88 Division 62 - Forestry Program 1005 Salaries-Full Time 83,000.00 .00 83,000.00 .00 .00 58,129.42 24,870.58 70 82,532.74 1800 Salaries-Overtime 8,000.00 .00 8,000.00 .00 .00 5,512.32 2,487.68 69 16,668.56 2000 FICA 6,000.00 .00 6,000.00 .00 .00 3,883.45 2,116.55 65 6,012.47 2001 Medicare 1,400.00 .00 1,400.00 .00 .00 908.24 491.76 65 1,406.11 2010 IMRF 10,000.00 .00 10,000.00 .00 .00 6,879.53 3,120.47 69 9,833.19 2020 Employee Insurance 15,000.00 .00 15,000.00 .00 .00 10,144.48 4,855.52 68 12,230.78 2025 Deferred Comp. Contribution 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 2,267.50 5040 Supplies/Hardware 10,000.00 .00 10,000.00 82.61 .00 2,860.94 7,139.06 29 11,634.31 5095 Uniforms/Clothing 500.00 .00 500.00 .00 .00 .00 500.00 0 .00 8135 Contractual Services 25,000.00 .00 25,000.00 .00 .00 4,345.00 20,655.00 17 24,242.28 8135.002 Tree Removal 20,000.00 .00 20,000.00 .00 .00 25,750.00 (5,750.00)129 33,790.00 Division 62 - Forestry Program Totals $181,900.00 $0.00 $181,900.00 $82.61 $0.00 $118,413.38 $63,486.62 65%$200,617.94 Division 63 - Vehicle Maintenance Program 1005 Salaries-Full Time 195,000.00 .00 195,000.00 .00 .00 130,054.19 64,945.81 67 183,027.77 1800 Salaries-Overtime 8,000.00 .00 8,000.00 .00 .00 4,376.81 3,623.19 55 8,022.09 2000 FICA 12,600.00 .00 12,600.00 .00 .00 8,183.76 4,416.24 65 11,515.66 2001 Medicare 3,000.00 .00 3,000.00 .00 .00 1,913.95 1,086.05 64 2,693.19 2010 IMRF 21,500.00 .00 21,500.00 .00 .00 14,469.76 7,030.24 67 18,827.73 2020 Employee Insurance 35,000.00 .00 35,000.00 .00 .00 25,877.78 9,122.22 74 32,027.50 2025 Deferred Comp. Contribution 7,500.00 .00 7,500.00 .00 .00 .00 7,500.00 0 3,145.00 Division 63 - Vehicle Maintenance Program Totals $282,600.00 $0.00 $282,600.00 $0.00 $0.00 $184,876.25 $97,723.75 65%$259,258.94 Unit 08 - Street Department Totals $4,051,700.00 $0.00 $4,051,700.00 $48,000.30 $0.00 $2,296,590.13 $1,755,109.87 57%$4,275,498.73 Unit 09 - Community Development Division 20 - Planning Program 1005 Salaries-Full Time 375,000.00 .00 375,000.00 .00 .00 222,430.45 152,569.55 59 349,442.59 1045 Salaries-Commissioner 3,500.00 .00 3,500.00 .00 .00 2,865.00 635.00 82 2,730.00 1800 Salaries-Overtime 2,500.00 .00 2,500.00 .00 .00 .00 2,500.00 0 171.85 2000 FICA 23,500.00 .00 23,500.00 .00 .00 13,716.75 9,783.25 58 20,988.09 2001 Medicare 5,500.00 .00 5,500.00 .00 .00 3,207.95 2,292.05 58 4,908.54 Run by Traci Pleckham on 01/07/2021 01:42:38 PM Page 2 of 4 Budget Performance Report Fiscal Year to Date 01/07/21 Exclude Rollup Account 24 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 09 - Community Development Division 20 - Planning Program 2010 IMRF 41,100.00 .00 41,100.00 .00 .00 24,096.83 17,003.17 59 34,288.18 2020 Employee Insurance 84,000.00 .00 84,000.00 .00 .00 56,654.29 27,345.71 67 74,751.54 2025 Deferred Comp. Contribution 8,500.00 .00 8,500.00 .00 .00 .00 8,500.00 0 5,553.85 3000 Travel/Training 8,000.00 .00 8,000.00 .00 .00 763.00 7,237.00 10 3,855.67 3015 IL Unemployment Insurance 1,000.00 .00 1,000.00 .00 .00 425.40 574.60 43 850.17 4000 Telephone/Internet 3,000.00 .00 3,000.00 .00 .00 1,027.81 1,972.19 34 3,165.17 4005 Cellular Phones/Pagers 1,800.00 .00 1,800.00 .00 .00 607.30 1,192.70 34 858.85 5005 Office Supplies/Postage 10,000.00 .00 10,000.00 .00 .00 2,056.97 7,943.03 21 4,866.13 5015 Dues & Subscriptions 5,000.00 .00 5,000.00 .00 .00 1,143.88 3,856.12 23 4,433.85 5020 Gas/Oil/Mileage/Carwash 750.00 .00 750.00 .00 .00 37.29 712.71 5 239.64 8035 Maintenance Contracts/Lease 2,000.00 .00 2,000.00 149.83 .00 1,060.61 939.39 53 1,949.01 8050 Legal Notices 5,000.00 .00 5,000.00 .00 .00 7,032.80 (2,032.80)141 13,382.24 8060 Vehicle Maintenance 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 .00 8065 Legal Fees 4,000.00 .00 4,000.00 .00 .00 1,371.50 2,628.50 34 2,184.00 8097 Special Projects and Programs 15,000.00 .00 15,000.00 10,493.75 .00 36,536.90 (21,536.90)244 12,216.99 8135 Contractual Services 20,000.00 .00 20,000.00 .00 .00 4,386.75 15,613.25 22 4,048.18 8225 Engineering Fees 8,000.00 .00 8,000.00 .00 .00 10,275.00 (2,275.00)128 13,675.10 Division 20 - Planning Program Totals $628,150.00 $0.00 $628,150.00 $10,643.58 $0.00 $389,696.48 $238,453.52 62%$558,559.64 Division 21 - Building Program 1005 Salaries-Full Time 635,000.00 .00 635,000.00 .00 .00 452,236.50 182,763.50 71 664,788.11 1800 Salaries-Overtime 3,000.00 .00 3,000.00 .00 .00 .00 3,000.00 0 640.56 2000 FICA 40,000.00 .00 40,000.00 .00 .00 27,307.80 12,692.20 68 39,806.39 2001 Medicare 9,500.00 .00 9,500.00 .00 .00 6,386.50 3,113.50 67 9,309.57 2010 IMRF 72,000.00 .00 72,000.00 .00 .00 48,713.51 23,286.49 68 65,930.13 2020 Employee Insurance 175,000.00 .00 175,000.00 .00 .00 125,591.49 49,408.51 72 170,384.62 2025 Deferred Comp. Contribution 15,000.00 .00 15,000.00 .00 .00 1,380.88 13,619.12 9 11,930.77 3000 Travel/Training 12,000.00 .00 12,000.00 .00 .00 981.62 11,018.38 8 5,844.97 3015 IL Unemployment Insurance 1,500.00 .00 1,500.00 .00 .00 774.13 725.87 52 1,551.25 4000 Telephone/Internet 1,000.00 .00 1,000.00 .00 .00 345.17 654.83 35 1,030.85 4005 Cellular Phones/Pagers 4,500.00 .00 4,500.00 .00 .00 2,287.30 2,212.70 51 3,763.63 5005 Office Supplies/Postage 10,000.00 .00 10,000.00 8.71 .00 4,877.60 5,122.40 49 8,212.81 5015 Dues & Subscriptions 4,000.00 .00 4,000.00 .00 .00 .00 4,000.00 0 935.00 5020 Gas/Oil/Mileage/Carwash 1,000.00 .00 1,000.00 .00 .00 .00 1,000.00 0 546.83 5095 Uniforms/Clothing 900.00 .00 900.00 .00 .00 251.97 648.03 28 942.95 8045 Recording Fees 3,000.00 .00 3,000.00 861.00 .00 2,366.00 634.00 79 1,847.00 8135 Contractual Services 10,000.00 .00 10,000.00 289.12 .00 1,860.65 8,139.35 19 4,105.74 Division 21 - Building Program Totals $997,400.00 $0.00 $997,400.00 $1,158.83 $0.00 $675,361.12 $322,038.88 68%$991,571.18 Run by Traci Pleckham on 01/07/2021 01:42:38 PM Page 3 of 4 Budget Performance Report Fiscal Year to Date 01/07/21 Exclude Rollup Account 25 Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Prior Year Total Fund 01 - General Fund EXPENSE Unit 09 - Community Development Totals $1,625,550.00 $0.00 $1,625,550.00 $11,802.41 $0.00 $1,065,057.60 $560,492.40 66%$1,550,130.82 EXPENSE TOTALS $5,677,250.00 $0.00 $5,677,250.00 $59,802.71 $0.00 $3,361,647.73 $2,315,602.27 59%$5,825,629.55 Fund 01 - General Fund Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS 5,677,250.00 .00 5,677,250.00 59,802.71 .00 3,361,647.73 2,315,602.27 59%5,825,629.55 Fund 01 - General Fund Totals ($5,677,250.00)$0.00 ($5,677,250.00)($59,802.71)$0.00 ($3,361,647.73)($2,315,602.27)($5,825,629.55) Grand Totals REVENUE TOTALS .00 .00 .00 .00 .00 .00 .00 +++.00 EXPENSE TOTALS 5,677,250.00 .00 5,677,250.00 59,802.71 .00 3,361,647.73 2,315,602.27 59%5,825,629.55 Grand Totals ($5,677,250.00)$0.00 ($5,677,250.00)($59,802.71)$0.00 ($3,361,647.73)($2,315,602.27)($5,825,629.55) Run by Traci Pleckham on 01/07/2021 01:42:38 PM Page 4 of 4 Budget Performance Report Fiscal Year to Date 01/07/21 Exclude Rollup Account 26