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05 May 24, 1999 CommissionRIVERSIDE COUNTY TRANSPORTATION COMMISSION http://www.rctc.org RCTC OFFICES Conference Room "A", 3560 University Avenue, Riverside 2:30 P.M. Monday, May 24, 1999. AGENDA * "Action may be taken on any items listed on the agenda. 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. EMERGENCY AMENDMENT TO THE FY 1998-99 SHORT RANGE TRANSIT PLAN FOR THE SUNLINE TRANSIT AGENCY TO PURCHASE 19 PREVIOUSLY -OWNED CNG EXPANSION BUSES. Overview The SunLine Transit Agency learned that it had the opportunity to purchase 19 buses because a university no longer had appropriate funding to operate them. SunLine is also requesting that $425,000 be made available within 2 weeks to allow for the timely purchase of the equipment. 4.. ADJOURNMENT. The next meeting of the Commission is scheduled to be at 9 a.m., Wednesday, June 2, 1999, at the UCR Chancellor's Conference Room, .1201 University Avenue, Riverside. RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: May 24, 1999 TO: Riverside County Transportation Commission FROM: Jerry Rivera, Program Manager Dean Martin, Chief Financial Officer THROUGH: Eric Haley, Executive Director SUBJECT: Emergency Amendment to the FY 1998-99 Short Range Transit Plan for the SunLine Transit Agency to Purchase 19 Previously -Owned CNG Expansion Buses The SunLine Transit Agency's Short Range Transit Plan for FY 2000-2006 which is scheduled to be on the Commission's agenda for June 2, includes a capital project to purchase seven (7) previously -owned CNG expansion buses, re -paint and retrofit the buses for a total cost of $420,000. SunLine is purchasing the buses from a university in Texas. However, during the negotiations for the buses, SunLine learned that it had the opportunity to purchase 19 buses because the University no longer had the grant funding to operate them. They negotiated a purchase price of $425,000 for all 19 buses, but the price is only good for two weeks. The additional costs to retrofit the buses is about $15,000 per vehicle, but only the original 7 will need to be retrofitted at this time. The total retrofit cost is $105,000, for a total project increase from $420,000 to $530,000. SunLine's intentions are to sell or lease the other buses to other agencies, and ultimately recover all their expenses and, in fact, realize a gain from the project which can be used to fund other transit projects. Some of the buses may be kept in use while awaiting delivery of new buses, which was the original intent of this project. Therefore, SunLine is requesting an emergency amendment to their SRTP to allow the timely purchase of this equipment. The amendment would authorize the purchase of the 19 expansion buses in FY 1998-99 for a total of $530,000. SunLine is also requesting that $425,000 be made available within 2 weeks to allow for the timely purchase of the equipment. There are sufficient funds in LTF and STA reserves to allow the purchase in FY 1998-99. Financial Assessment Project Cost $530,000 Source of Funds STA, LTF :t ° a:".5�...1.i.�r :•}}:•}}:4::: is :.:,. ':,:.< . iiii :::::>:>::::<<:::>:.... < ........................ Included in Fiscal Year Budget N Year Included in Program Budget N Year Programmed Approved Allocation N Year of Allocation Budget Adjustment Required Y Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve an amendment to the FY 1998-99 Short Range Transit Plan for SunLine Transit Agency to authorize the purchase of nineteen (19) previously -owned CNG expansion buses in the amount of $530,000.