HomeMy Public PortalAbout19840808 - Minutes - Board of Directors (BOD) Meeting 84-18
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF DIRECTORS
AUGUST 8 , 1984
MINUTES
I . ROLL CALL
President Daniel Wendin called the meeting to order at 7 : 40 P.M.
blembers Present: Katherine Duffy, Daniel Wendin , Teena Henshaw,
Edward Shelley, Nonette Hanko, and Richard Bishop.
Member Absent: Harry Turner.
Personnel Present: Herbert Grench, Craig Britton, Charlotte MacDonald,
Jean Fiddes , Del Woods , James Boland, William Tannenbaum, Mary Gundert,
Stanley Norton, and Cecilia Cyrier.
II. APPROVAL OF MINUTES
A. July 25 , 1984
Motion: R. Bishop moved the approval of the minutes of July 25 ,
1984. N. Hanko seconded the motion.
Discussion: N. Hanko stated that the word "through" in
the last line in the third Informational Report should
be replaced by the words "on the perimeter of. " The
motion with that change passed 5 to 0 with E. Shelley
saying he was abstaining since he had not been present
at the meeting.
III. WRITTEN COMMUNICATIONS
There were no written communications.
IV. ADOPTION OF AGENDA
H. Grench requested that a personnel matter be added to the Closed
Session. D. Wendin stated that the amended agenda was adopted by
Board consensus.
V. ORAL COMMUNICATIONS
There were no oral communications.
VI. OLD BUSINESS WITH ACTION REQUESTED
A. Final Ado2tion of the Use and Management Plan Review of Monte
Bello Open Space Preserve - Page Mill Road Area
D. Woods began the discussion of memorandum M-84-71 of August 3 ,
1984 by indicating that the two items for clarification were
the Skyline Boulevard trail crossing between Monte Bello and
Skyline Ridge Open Space Preserves and the problems occurring
at the end of Stevens Canyon Road. He used a wall diagram of
the trail crossing to show that by removing the baccharis and
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
84-18 Page Two
buckeye trees on the west side of Skyline Boulevard the line
of sight at the crossing could be increased by 100 feet. He
said staff will be submitting this recommendation to CalTrans
for assurance that it meets their approval.
Harry Haeussler, 1094 Highland Circle, Los Altos , concurred
that the removal of brush would increase the line of sight for
the crossing.
D. Woods stated that the problems at the end of Stevens Canyon
Road may be resolved now that the Santa Clara County Department
of Transportation has informed staff that the proposed gate and
equestrian/hiking stile were approved and will be installed
within six months. He said that after installation of the
gate and stile, staff will monitor activities , noting that
perhaps planned discussions and/or the workshop with neighbors
and appropriate agencies will not be necessary.
Motion: N. Hanko moved the adoption of the use and management
plan for Monte Bello Open Space Preserve - Page Mill
Road Area as contained in report R-84-35 and as amended
by memorandum M-84-71 with the inclusion of the removal
of brush on the west side of Skyline Boulevard.
T. Henshaw seconded the motion.
Discussion: D. Woods reviewed a letter, received before
the meeting, from Lewis C. Reed , 225 Lindenbrook,
Woodside, as a follow-up of the Los Viajeros Riding
Club's group ride in August on the Monte Bello Open
Space Preserve. Mr. Reed stated that loose gravel at
the entrance to the staging area on the former McNiel
property made truck access difficult.
D. Woods said staff will study the problem and ascertain
what form of compaction could be used to provide a more
satisfactory surface in the area.
D. Woods reported that staff will be proceeding with
a District-wide fire action plan which will incorporate
both fire suppression and vegetation management.
K. Duffy asked if perhaps a workshop to foster education
on these issues might be advisable.
Lewis Reed, speaking in behalf of the Los Viajeros
Riding Club, asked that staff reconsider the request
for a refreshment vehicle to meet the group mid-way
on the ride next year and said that it might be
advisable for staff to refer wording of signs on stiles
to District Legal Counsel for review.
R. Bishop suggested that a written plan concerning the trail
crossing, including the diagram of the site as provided at the
meeting, should be carefully formulated by staff and be approved
by the Board or the General Manager.
84-18 Page Three
B. Review of Board Policy Regarding Candidates ' Statements
H. Grench reviewed memorandum M-84-70 of August 1, 1984 per-
taining to the revision of Board policy regarding provision of
Spanish translation of candidates ' statements so that the
District' s policy would conform with current Santa Clara County
and San Mateo County policies relating to Spanish translations
of election material. H. Grench stated that staff was sug-
gesting that the resolution being presented for adoption be
incorporated into the District ' s Rules of Procedure. H. Grench
recommended that this item be continued to later in the agenda
when S. Norton would be present so Mr. Norton could report on
his findings regarding the new legal requirements. D. Wendin
stated the Board's consensus that the item would be continued
until later in the meeting.
VII. NEW BUSINESS WITH ACTION REQUESTED
A. Use and Management Plan Review for the Picchetti Ranch Area of
Monte Bello Open Space Preserve
D. Woods introduced the use and management plan for the Picchetti
Ranch Area of the Monte Bello Open Space Preserve as contained
in report R-84-37 of August 1, 1984 . He said that staff would
undoubtedly be reviewing the site on an annual basis for the
next few years due to increased use of the site with implemen-
tation of the restoration lease. D. Woods reviewed the existing
and the new use and management recommendations in detail, using
slides to illustrate significant points made in the report.
D. Woods stated that an Item 4 on page 4 of the report, under
New Use and Management Recommendations , Access and Circulation,
should be added to read as follows : The patrol road accessing
the southerly portion of the site will be improved for year
round use. Cost is estimated at $250 with funding included in
fiscal year 1984-85 budget preparation.
Ron Stortz, 13100 Monte Bello Road, Cupertino, stated he and
his wife Rolayne, the lessees of the three acre Picchetti winery
and vineyard area, are currently on schedule regarding building
restoration. He stated that they do not believe that the three
acre vineyard discussed in Item E. 2. on page six of the report
is very viable, and they would like to find a way of retaining,
on a no fee basis , the vineyard area. He said they hoped that
the Board and staff would be willing to delay implementation of
a lease proposal for the entire area, including the 40 acre
orchard, since they continue to be very interested in the leasing
of the acreage.
C. Britton provided background information which led the Board
and staff to the discussion of implementing the historical
restoration of the winery area first before negotiating a lease
for development of the orchard area.
H. Grench stated that there is nothing in the current lease
with the Stortzs indicating they are required to lease addi-
tional acreage, and said that if there is some nominal value
84-18 Page Four
in the three acres , the Stortzs should pay the District or
perhaps provide other services in exchange. He said a staff
concern was whether the vineyard had been well tended recently.
Board discussion centered on whether restoration of the winery
and vineyard should be viewed solely from a historical perspec-
tive or whether an incremental monetary value of the vineyard
should also be considered.
Motion: D. Wendin moved that the Board tentatively adopt the
use and management plan for the Picchetti Ranch area
as contained in this report with the modification at
the top of page 7 so that the last sentence in that
paragraph reads : If terms are not reached in the next
few weeks , staff will return to the Board for further
instructions . T. Henshaw seconded the motion. The
motion passed 6 to 0.
VIII. OLD BUSINESS WITH ACTION REQUESTED (continued)
B. Revision of Board Policy Regarding Provision of Spanish Transla-
tion of Candidates ' Statements
S. Norton reported he had received a copy of the report from
March Fong Eu's Office of the Secretary of State to various
election officials throughout the counties of California. He
said the report noted that neither Santa Clara County nor San
Mateo County are now required to provide Spanish translations
of election materials. He noted State law still requires that
in certain cases oral assistance at polling places will be
provided and that Spanish facsimiles of ballots will be posted
in a conspicuous location in each polling place.
He summarized his report by stating the District is no longer
required to provide Spanish translations of candidates ' state-
ments and recommended that the Board adopt the resolution before
them deleting this requirement.
Motion: E. Shelley moved that the Board adopt Resolution 84-34
a Resolution of the Board of Directors of the Mid-
peninsula Regional Open Space District Amending the
Rules of Procedure Regarding Candidates ' Statements.
K. Duffy seconded the motion. The motion passed 6 to 0.
IX. NEW BUSINESS WITH ACTION REQUESTED (continued)
B. Program Evaluation for 1983-1984 Fiscal Year
H. Grench introduced memorandum M-84-69 , dated August 1, 1984.
C. Britton reviewed the Open Space Acquisition Program noting
that the 1983-1984 acquisitions were the largest ever in the
District's history. He discussed minor changes in the Negotia-
tions Subprogram and Enterprise Activities Subprogram in the
1984-1985 Action Plan.
D. Woods discussed the Planning, Design and Development Sub-
program of the Open Space Management Program noting changes in
the 1984-1985 Action Plan include the addition of one new key
84-18 Page Five
project and activity relating to refining policies for use of
District lands and facilities by neighborhood and other non-
profit groups, and one new other typical project and activity
relating to the development of trail use guidelines for the
public and policies for the Board. He added the reference in
the required staff resources section in the 1984-1985 Action
Plan concerning the possible additional staffing position was
being deleted since Open Space Management planning positions
would only be studied during the year. Discussion centered
on types of groups the policy would address.
J. Boland reviewed the Operations , Maintenance and Volunteer
Subprogram of the Open Space Management Program noting the
refinement of wording in three of the key projects and activities
in the 1984-1985 Action Plan, the new wording in the thirteenth
other typical projects and activities and the change of refer-
ences in the required staff resources section.
In response to K. Duffy's question on volunteer projects and
commitments, J. Boland stated that after the Trails Information
and Volunteer Center becomes established, it could assist staff
in the development of core groups of volunteers for trail main-
tenance on the most widely used preserves .
C. MacDonald discussed the Public Communications and Governmental
Liaison Program and indicated that one change in the key
projects and activities concerning the printing and distribution
of the Openspace Newsletter and/or other District publications
was being recommended in the Public Participation and Education
Subprogram. She said another typical project and activity was
being added in the same Subprogram concerning investigating the
feasibility of initiating a fund development program.
In response to K. Duffy's concern about the number of environ-
mental gifts catalogues currently in existence, C. MacDonald
noted staff was basically addressing how to handle gifts cur-
rently being received.
H. Grench discussed General Management and Program Support
saying the most significant 1983-1984 key project and activity
was the work of the Office Space Committee and the Board in
the formulation of policy pertaining to a new office space site
location. He also noted that the Program's third 1984-1985
Key Project and Activity relating to personnel needs had been
expanded for clarification and a seventh project relating to
implementation of a microcomputer system had been added pursuant
to Board direction at the time the budget was adopted.
Members of the Board requested that the revised and updated
1984-1985 Action Plan be mailed to their homes as well as being
included in their Board binders.
Motion: R. Bishop moved that the Board accept the program evalua-
tion for the 1983-1984 fiscal year and adopt the proposed
changes in the 1984-1985 Action Plan. E. Shelley
seconded the motion. The motion passed 6 to 0.
84-18 Page Six
X. INFORMATIONAL REPORTS
J. Fiddes reported that the period for filing nomination papers for
the November 6 election was*-Friday, August 10 at 5 :00 P.M.
D. Woods distributed copies of the Existing Conditions Report on
Skyline Ridge Open Space Preserve Master Plan for Board review.
He reported that if there was no objection, the Rancho San Antonio
Open Space Preserve Use and Management Review would be deferred
until September, and the Stable Feasibility Study would be pre-
sented for review at the August 22 meeting. No objection was
expressed. He also reported on the August 6 trails conflict workshop.
C. Britton reported that a use permit had been granted by the
Planning Commission of Santa Cruz County to Jikoji to operate a
conference and retreat center in existing buildings. He said staff
will return to the Board with conditions involving the District.
C. Britton also announced that Sandy Voorhees has been hired for the
Real Estate Research Analyst position and will be introduced at the
next meeting.
H. Grench stated that Glenn Lyles , the City of Mountain View 's
Parks Director, is ready to recommend favorably to the Mountain View
City Council that the Crittenden Marsh area owned by the District
be managed at a nominal fee by the City on a year-to-year basis.
He added that the U.S. Fish and Wildlife Service had recently shown
an interest in possibly managing the area and noted D. Hansen will
be meeting with representatives from the Service.
N. Hanko reported that Bill Green, son of former Board Director
Barbara Green, broke the U.S. record for hammer throw and came in
at sixth place at the Olympics.
R. Bishop questioned if the Dog Committee members and staff were
ready to set a date for a public meeting to report on the status
of the dog program and to seek public input and suggestions.
R. Bishop requested that staff give consideration as to when the
meeting could be held and report back at the next Board meeting.
XI. CLAIMS
Motion: D. Wendin moved the approval of the revised claims 84-14
of August 8, 1984 . R. Bishop seconded the motion. The
motion passed 6 to 0.
XII . CLOSED SESSION
The Board adjourned to Closed Session on land negotiations , litiga-
tion, and personnel matters at 9:50 P.M.
XIII . ADJOURNMENT
The Board reconvened to adjourn at 11 :15 P.M.
Cecilia A. Cyrier
Secretary
CORRECTIONS TO THE MINUTES OF
II . APPROVAL OF MINUTES
A) August 8, 1984
Motion : E. Shelley moved the approval of the minutes of
August 8, 1984. K. Duffy seconded the motion.
Discussion: R. Bishop requested the word "was" in the
first informational report on page six concerning the
election be changed to "expired" . N. Hanko stated that
the minutes did not indicate the passing of the motion
for the Final Adoption of the Use and Management Plan
Review of Monte Bello Open Space Preserve - Page Mill
Road Area on page two. The Board members who
attended the August 8 meeting concurred that the
motion had passed unanimously. The motion approving
the minutes as modified passed 6 to 0.