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HomeMy Public PortalAbout19840808 - Minutes - Board of Directors (BOD) Meeting 84-18 Ah AA, WL of 1144b! dh Kc MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OF DIRECTORS AUGUST 8 , 1984 MINUTES I . ROLL CALL President Daniel Wendin called the meeting to order at 7 : 40 P.M. blembers Present: Katherine Duffy, Daniel Wendin , Teena Henshaw, Edward Shelley, Nonette Hanko, and Richard Bishop. Member Absent: Harry Turner. Personnel Present: Herbert Grench, Craig Britton, Charlotte MacDonald, Jean Fiddes , Del Woods , James Boland, William Tannenbaum, Mary Gundert, Stanley Norton, and Cecilia Cyrier. II. APPROVAL OF MINUTES A. July 25 , 1984 Motion: R. Bishop moved the approval of the minutes of July 25 , 1984. N. Hanko seconded the motion. Discussion: N. Hanko stated that the word "through" in the last line in the third Informational Report should be replaced by the words "on the perimeter of. " The motion with that change passed 5 to 0 with E. Shelley saying he was abstaining since he had not been present at the meeting. III. WRITTEN COMMUNICATIONS There were no written communications. IV. ADOPTION OF AGENDA H. Grench requested that a personnel matter be added to the Closed Session. D. Wendin stated that the amended agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS There were no oral communications. VI. OLD BUSINESS WITH ACTION REQUESTED A. Final Ado2tion of the Use and Management Plan Review of Monte Bello Open Space Preserve - Page Mill Road Area D. Woods began the discussion of memorandum M-84-71 of August 3 , 1984 by indicating that the two items for clarification were the Skyline Boulevard trail crossing between Monte Bello and Skyline Ridge Open Space Preserves and the problems occurring at the end of Stevens Canyon Road. He used a wall diagram of the trail crossing to show that by removing the baccharis and Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin 84-18 Page Two buckeye trees on the west side of Skyline Boulevard the line of sight at the crossing could be increased by 100 feet. He said staff will be submitting this recommendation to CalTrans for assurance that it meets their approval. Harry Haeussler, 1094 Highland Circle, Los Altos , concurred that the removal of brush would increase the line of sight for the crossing. D. Woods stated that the problems at the end of Stevens Canyon Road may be resolved now that the Santa Clara County Department of Transportation has informed staff that the proposed gate and equestrian/hiking stile were approved and will be installed within six months. He said that after installation of the gate and stile, staff will monitor activities , noting that perhaps planned discussions and/or the workshop with neighbors and appropriate agencies will not be necessary. Motion: N. Hanko moved the adoption of the use and management plan for Monte Bello Open Space Preserve - Page Mill Road Area as contained in report R-84-35 and as amended by memorandum M-84-71 with the inclusion of the removal of brush on the west side of Skyline Boulevard. T. Henshaw seconded the motion. Discussion: D. Woods reviewed a letter, received before the meeting, from Lewis C. Reed , 225 Lindenbrook, Woodside, as a follow-up of the Los Viajeros Riding Club's group ride in August on the Monte Bello Open Space Preserve. Mr. Reed stated that loose gravel at the entrance to the staging area on the former McNiel property made truck access difficult. D. Woods said staff will study the problem and ascertain what form of compaction could be used to provide a more satisfactory surface in the area. D. Woods reported that staff will be proceeding with a District-wide fire action plan which will incorporate both fire suppression and vegetation management. K. Duffy asked if perhaps a workshop to foster education on these issues might be advisable. Lewis Reed, speaking in behalf of the Los Viajeros Riding Club, asked that staff reconsider the request for a refreshment vehicle to meet the group mid-way on the ride next year and said that it might be advisable for staff to refer wording of signs on stiles to District Legal Counsel for review. R. Bishop suggested that a written plan concerning the trail crossing, including the diagram of the site as provided at the meeting, should be carefully formulated by staff and be approved by the Board or the General Manager. 84-18 Page Three B. Review of Board Policy Regarding Candidates ' Statements H. Grench reviewed memorandum M-84-70 of August 1, 1984 per- taining to the revision of Board policy regarding provision of Spanish translation of candidates ' statements so that the District' s policy would conform with current Santa Clara County and San Mateo County policies relating to Spanish translations of election material. H. Grench stated that staff was sug- gesting that the resolution being presented for adoption be incorporated into the District ' s Rules of Procedure. H. Grench recommended that this item be continued to later in the agenda when S. Norton would be present so Mr. Norton could report on his findings regarding the new legal requirements. D. Wendin stated the Board's consensus that the item would be continued until later in the meeting. VII. NEW BUSINESS WITH ACTION REQUESTED A. Use and Management Plan Review for the Picchetti Ranch Area of Monte Bello Open Space Preserve D. Woods introduced the use and management plan for the Picchetti Ranch Area of the Monte Bello Open Space Preserve as contained in report R-84-37 of August 1, 1984 . He said that staff would undoubtedly be reviewing the site on an annual basis for the next few years due to increased use of the site with implemen- tation of the restoration lease. D. Woods reviewed the existing and the new use and management recommendations in detail, using slides to illustrate significant points made in the report. D. Woods stated that an Item 4 on page 4 of the report, under New Use and Management Recommendations , Access and Circulation, should be added to read as follows : The patrol road accessing the southerly portion of the site will be improved for year round use. Cost is estimated at $250 with funding included in fiscal year 1984-85 budget preparation. Ron Stortz, 13100 Monte Bello Road, Cupertino, stated he and his wife Rolayne, the lessees of the three acre Picchetti winery and vineyard area, are currently on schedule regarding building restoration. He stated that they do not believe that the three acre vineyard discussed in Item E. 2. on page six of the report is very viable, and they would like to find a way of retaining, on a no fee basis , the vineyard area. He said they hoped that the Board and staff would be willing to delay implementation of a lease proposal for the entire area, including the 40 acre orchard, since they continue to be very interested in the leasing of the acreage. C. Britton provided background information which led the Board and staff to the discussion of implementing the historical restoration of the winery area first before negotiating a lease for development of the orchard area. H. Grench stated that there is nothing in the current lease with the Stortzs indicating they are required to lease addi- tional acreage, and said that if there is some nominal value 84-18 Page Four in the three acres , the Stortzs should pay the District or perhaps provide other services in exchange. He said a staff concern was whether the vineyard had been well tended recently. Board discussion centered on whether restoration of the winery and vineyard should be viewed solely from a historical perspec- tive or whether an incremental monetary value of the vineyard should also be considered. Motion: D. Wendin moved that the Board tentatively adopt the use and management plan for the Picchetti Ranch area as contained in this report with the modification at the top of page 7 so that the last sentence in that paragraph reads : If terms are not reached in the next few weeks , staff will return to the Board for further instructions . T. Henshaw seconded the motion. The motion passed 6 to 0. VIII. OLD BUSINESS WITH ACTION REQUESTED (continued) B. Revision of Board Policy Regarding Provision of Spanish Transla- tion of Candidates ' Statements S. Norton reported he had received a copy of the report from March Fong Eu's Office of the Secretary of State to various election officials throughout the counties of California. He said the report noted that neither Santa Clara County nor San Mateo County are now required to provide Spanish translations of election materials. He noted State law still requires that in certain cases oral assistance at polling places will be provided and that Spanish facsimiles of ballots will be posted in a conspicuous location in each polling place. He summarized his report by stating the District is no longer required to provide Spanish translations of candidates ' state- ments and recommended that the Board adopt the resolution before them deleting this requirement. Motion: E. Shelley moved that the Board adopt Resolution 84-34 a Resolution of the Board of Directors of the Mid- peninsula Regional Open Space District Amending the Rules of Procedure Regarding Candidates ' Statements. K. Duffy seconded the motion. The motion passed 6 to 0. IX. NEW BUSINESS WITH ACTION REQUESTED (continued) B. Program Evaluation for 1983-1984 Fiscal Year H. Grench introduced memorandum M-84-69 , dated August 1, 1984. C. Britton reviewed the Open Space Acquisition Program noting that the 1983-1984 acquisitions were the largest ever in the District's history. He discussed minor changes in the Negotia- tions Subprogram and Enterprise Activities Subprogram in the 1984-1985 Action Plan. D. Woods discussed the Planning, Design and Development Sub- program of the Open Space Management Program noting changes in the 1984-1985 Action Plan include the addition of one new key 84-18 Page Five project and activity relating to refining policies for use of District lands and facilities by neighborhood and other non- profit groups, and one new other typical project and activity relating to the development of trail use guidelines for the public and policies for the Board. He added the reference in the required staff resources section in the 1984-1985 Action Plan concerning the possible additional staffing position was being deleted since Open Space Management planning positions would only be studied during the year. Discussion centered on types of groups the policy would address. J. Boland reviewed the Operations , Maintenance and Volunteer Subprogram of the Open Space Management Program noting the refinement of wording in three of the key projects and activities in the 1984-1985 Action Plan, the new wording in the thirteenth other typical projects and activities and the change of refer- ences in the required staff resources section. In response to K. Duffy's question on volunteer projects and commitments, J. Boland stated that after the Trails Information and Volunteer Center becomes established, it could assist staff in the development of core groups of volunteers for trail main- tenance on the most widely used preserves . C. MacDonald discussed the Public Communications and Governmental Liaison Program and indicated that one change in the key projects and activities concerning the printing and distribution of the Openspace Newsletter and/or other District publications was being recommended in the Public Participation and Education Subprogram. She said another typical project and activity was being added in the same Subprogram concerning investigating the feasibility of initiating a fund development program. In response to K. Duffy's concern about the number of environ- mental gifts catalogues currently in existence, C. MacDonald noted staff was basically addressing how to handle gifts cur- rently being received. H. Grench discussed General Management and Program Support saying the most significant 1983-1984 key project and activity was the work of the Office Space Committee and the Board in the formulation of policy pertaining to a new office space site location. He also noted that the Program's third 1984-1985 Key Project and Activity relating to personnel needs had been expanded for clarification and a seventh project relating to implementation of a microcomputer system had been added pursuant to Board direction at the time the budget was adopted. Members of the Board requested that the revised and updated 1984-1985 Action Plan be mailed to their homes as well as being included in their Board binders. Motion: R. Bishop moved that the Board accept the program evalua- tion for the 1983-1984 fiscal year and adopt the proposed changes in the 1984-1985 Action Plan. E. Shelley seconded the motion. The motion passed 6 to 0. 84-18 Page Six X. INFORMATIONAL REPORTS J. Fiddes reported that the period for filing nomination papers for the November 6 election was*-Friday, August 10 at 5 :00 P.M. D. Woods distributed copies of the Existing Conditions Report on Skyline Ridge Open Space Preserve Master Plan for Board review. He reported that if there was no objection, the Rancho San Antonio Open Space Preserve Use and Management Review would be deferred until September, and the Stable Feasibility Study would be pre- sented for review at the August 22 meeting. No objection was expressed. He also reported on the August 6 trails conflict workshop. C. Britton reported that a use permit had been granted by the Planning Commission of Santa Cruz County to Jikoji to operate a conference and retreat center in existing buildings. He said staff will return to the Board with conditions involving the District. C. Britton also announced that Sandy Voorhees has been hired for the Real Estate Research Analyst position and will be introduced at the next meeting. H. Grench stated that Glenn Lyles , the City of Mountain View 's Parks Director, is ready to recommend favorably to the Mountain View City Council that the Crittenden Marsh area owned by the District be managed at a nominal fee by the City on a year-to-year basis. He added that the U.S. Fish and Wildlife Service had recently shown an interest in possibly managing the area and noted D. Hansen will be meeting with representatives from the Service. N. Hanko reported that Bill Green, son of former Board Director Barbara Green, broke the U.S. record for hammer throw and came in at sixth place at the Olympics. R. Bishop questioned if the Dog Committee members and staff were ready to set a date for a public meeting to report on the status of the dog program and to seek public input and suggestions. R. Bishop requested that staff give consideration as to when the meeting could be held and report back at the next Board meeting. XI. CLAIMS Motion: D. Wendin moved the approval of the revised claims 84-14 of August 8, 1984 . R. Bishop seconded the motion. The motion passed 6 to 0. XII . CLOSED SESSION The Board adjourned to Closed Session on land negotiations , litiga- tion, and personnel matters at 9:50 P.M. XIII . ADJOURNMENT The Board reconvened to adjourn at 11 :15 P.M. Cecilia A. Cyrier Secretary CORRECTIONS TO THE MINUTES OF II . APPROVAL OF MINUTES A) August 8, 1984 Motion : E. Shelley moved the approval of the minutes of August 8, 1984. K. Duffy seconded the motion. Discussion: R. Bishop requested the word "was" in the first informational report on page six concerning the election be changed to "expired" . N. Hanko stated that the minutes did not indicate the passing of the motion for the Final Adoption of the Use and Management Plan Review of Monte Bello Open Space Preserve - Page Mill Road Area on page two. The Board members who attended the August 8 meeting concurred that the motion had passed unanimously. The motion approving the minutes as modified passed 6 to 0.