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HomeMy Public PortalAbout19840822 - Minutes - Board of Directors (BOD) Meeting 84-19 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965.4717 REGULAR MEETING BOARD OF DIRECTORS AUGUST 22 , 1984 MINUTES I. ROLL CALL President Daniel Wendin called the meeting to order at 7 :40 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, Edward Shelley, Nonette Hanko, and Richard Bishop. Member Absent: Harry Turner Personnel Present: Craig Britton, David Hansen, Jean Fiddes, Del Woods, James Boland, Alice Watt, Sandy Voorhees and Lea Brown. II . APPROVAL OF MINUTES A) August 8, 1984 Motion: E. Shelley moved the approval of the minutes of August 8, 1984. K. Duffy seconded the motion. Discussion: R. Bishop requested the word "was" in the first informational report on page six concerning the election be changed to "expired" . N. Hanko stated that the minutes did not indicate the passing of the motion for the Final Adoption of the Use and Management Plan Review of Monte Bello Open Space Preserve - Page Mill Road Area on page two. The Board members who attended the August 8 meeting concurred that the motion had passed unanimously. The motion approving the minutes as modified passed 6 to 0. III. WRITTEN COMMUNICATIO14S L. Brown stated the Board had received a written communication, dated August 13, 1984 , from Harry H. Haeussler of Los Altos questioning the restriction of horses on the Picchetti Ranch Area trails, the discrepancy on the Picchetti man regarding location of horse trails , and the absence of an entrance to the trail head on Monte Bello Road. D. Wendin stated Mr. Haeussler' s letter would be taken into consideration with the first agenda item. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin l Meeting 84-19 Page Two IV. ADOPTION OF AGENDA D. Wendin said there would be a Special Order of the Day after Oral Communications. D. Wendin stated, with the Board' s consensus, that the agenda was adopted as amended. V. ORAL COMMUNICATIONS I There were no oral communications. i VI. SPECIAL ORDERS OF THE DAY C. Britton introduced Sandy Voorhees, the District' s new Real Estate Research Analyst. VII. OLD BUSINESS WITH ACTION REQUESTED A. A Final Adoption of the Revised Use and Management Plan for the Picchetti Ranch Area of the Monte Bello Open Space Preserve D. Hansen discussed the revised use and management recommenda- tions contained in memorandum M-84-72, dated August 14 , 1984 , which included the patrol road accessing the southern portion of the site being improved for year-round use and the agricultural lease of 43 acres of land for a vineyard. C. Britton discussed the wording changes concerning the vine- yard lease and stated it appeared Mr. and Mrs. Stortz were agreeable to leasing the 3 acre area on a year-to-year basis at market rent. D. Hansen discussed new wording concerning equestrian access that would be added to the report as a result of H. Haeussler' s letter. He stated the wording to be added was "The parking area and by-pass trail through the leasehold area have been closed to equestrians because of limited space and anticipated congestion with vehicles and pedestrians. The remaining trail system is open for equestrian use and can be accessed via a wire gate (proposed stile location ) at the hairpin turn on Monte Bello Road. When the trail system is expanded and connects to trails in the adjacent County park, there will be additional equestrian access from a nearby stable located on the former Consigny property. It is anticipated that the County will provide for trailer parking near the stable area. " D. Hansen said that equestrian access was not available from the parking lot and that the map would be revised. Carolyn Lekberg, a member of the Midpeninsula Trails Council, stated she felt comfortable with the proposed wording re- garding equestrian access and discussed how equestrians Meeting 84-19 Page Three could currently access the site. Motion: R. Bishop moved the final adoption of the revised Use and Management Plan for Pichetti Ranch Area of the Monte Bello Open Space Preserve including the amendments in the staff report of August 14 , 1984 and the amendment stated orally by D. Hansen during the meeting. D. Wendin seconded the motion. The motion passed 6 to 0. B. Amendment of Board Policy Regarding Spanish Language Candidate Statements J. Fiddes reviewed memorandum M-84-73 of August 16, 1984 and discussed the letter from George A. Mann, Registrar of Voters and Recorder for Santa Clara County, concerning a recommendation that would be made to the Board of Super- visor on September 4, 1984 regarding the availability of Spanish language materials for elections held in Santa Clara County. She said that Robert Kaspar, Assistant County Clerk and Recorder for San Mateo County, is not aware of any proposed change in San Mateo County' s decision not to provide Spanish language election materials. It was recommended that Resolution 84-35 be adopted amending the Rules of Procedure to allow the District ' s policy regarding Spanish language candidate statements to conform with the election practices of each county. Motion: E. Shelley moved that the Board adopt Resolution 84-35, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure. K. Duffy seconded the motion. The motion passed 6 to 0. VIII. New Business with No Action Requested A. Stable Impact Study for Rancho San Antonio Open Space Preserve D. Hansen reviewed report R-84-39 dated August 16, 1984 regarding the study prepared by Dr. Samuel McGinnis concerning the stable operation on Rancho San Antonio Open Space Preserve. He said the study was available at the District office for public review and noted the September 26 agenda would include the first reading of the Use and Management Plan for Rancho San Antonio Open Space Preserve. D. Hansen stated the following phrase "vehicles between. 8 a.m. and 4 p.m. was 3 per hour with the 12 to " should be added at the bottom of page sixteen of the report. D. Wendinin answer to a question by Beverly Fike, the current stable operator, requested that she forward her Meeting 84-19 Page Four written comments about the report to staff as soon as possible. Discussion centered on the type of information the members of the Board needed in order to make a decision concerning the stable and what action would be taken in September. D. Wendin stated the need for a financial analysis of the stable operation, noting the Board needed to know about the overall financial viability of a stable in that area. He noted that the stable operator should be in agreement with the order of magnitude of cost figures presented by staff. D. THendin said the Board also needed to know the standards for a stable operation as set by the District and what standards are set by the County. E. Shelley stated the Board should decide in September whether a stable operation was viable at Rancho San Antonio Open Space Preserve and under what conditions, noting the question of a lease could be addressed later if it was decided whether or not to retain the stable. The members of the Board agreed with E. Shelley' s statement regarding action to be taken. D. Hansen stated a consultant would be hired to conduct a cost analysis of up-grading utilities to the site and said Dr. McGinnis would be looking into permit requirements for a stable operation. N. Hanko noted a minor concern in the stable impact study summary which concerned traffic which should be amended to read "restrict vehicular traffic to stable patrons and District staff only "'. She stated she would like infor- mation concerning the major concerns listed in the summary, specifically which costs would borne by the District and which would be borne by the lessee. D. Wendin stated that Mrs. Fike should be provided all financial information concerning the stable operation as soon as it was available in order to allow her adequate review time. The Board discussed an alternate location for the September 26 meeting in light of the extensive notification that would be required for the meeting and the magnitude of the public interest in Rancho San Antonio Open Space Preserve, including the High Meadow stable operation. Staff was directed to look for an alternate location for the September 26 meeting and to place the matter on the September 12 agenda. Meeting 84-1^. Page Five IX, NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Windy Hill Open Space Preserve (Bowers Property) C. Britton reviewed report R-84-38 dated August 14, 1984 , describing the Bowers property as a 1. 3 acre parcel located within the town limits of Portola Valley and bounded on three sides by Windy Hill Open Space Preserve. He said the terms of the purchase agreement called for a $20, 000 cash payment at the close of escrow. D. Hansen pointed out the site on the map and noted the property would be managed as a natural area. He recommended the property be named as an addition to the Windy Hill Open Space Preserve and requested the Board indicate their intention to dedicate the property as public open space. Motion: N. Hanko moved that the Board adopt Resolution 84-36 , a Resolution of the Board of Directors of the Midpeninsula Regional Onen Space District Authorizing Acceptance of Purchase Agreement, Authorizing Office to Execute Certificate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary to Closing of the Transaction (Windy Hill Open Space Preserve - Land of Bowers) . K. Duffy seconded the motion. The motion was passed 6 to 0. Motion: D. Wendin moved that the Board tentatively adopt the use and management recommendations contained in the staff report including naming the property as an addition to the indv Hill Oven Space Preserve and indicating its intention to dedicate the property as public open space. E. Shelley seconded the motion. The motion was passed 6 to 0. B. A2proval of Field Staff Redeployment Plan, Including the Hiring of Two Additional Rangers, and Implementation of an Interim Skyline Satellite Ranger Yard D. Hansen reviewed memorandum M-84-74 dated August 16 , 1984 and described the changes involved in the revised field staff deployment plan including the hiring of two additional rangers and the implementation of an interim satellite Ranger yard at the Skyline Ridge Open Space Preserve. He said the two proposed additional Ranger positions will be filled on or about October 1, 1984 and April 1, 1985 and are integral components of the new deployment plan. He explained Meeting 84-19 Page Seven D. Hansen said a Dog Committee meeting would be held on Tuesday, October 30. A discussion centered on where the meeting would be held and it was subsequently decided the meeting would be held at the District office. D. Wendin asked staff to review the Santa Clara County Citizen' s Task Force report on Herbicides and Pesticides. In response to a question from R. Fisse, C. Britton stated the District had not received any communication from the San Mateo County Board of Supervisors regarding the moratorium request from the San Mateo County Development Association. Beez Jones, 16891 Stevens Canyon Road, Cupertino, reported the Cupertino Chamber of Commerce had held a recognition dinner for the Cupertino Arts and Wine Festival volunteers at Picchetti . XI. CLAIMS Motion: D. Wendin moved the approval of revised claims 84-15 dated August 22 , 1984 . N. Hanko seconded the motion. The motion passed 6 to 0. XII. CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 8 :50 P.M. XIII. ADJOURNMENT The Board reconvened to adjourn the meeting at 9 : 30 P.M. Lea Brown Secretary