HomeMy Public PortalAbout1509th Board Agenda 11-21-2011
A G E N D A
1509th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
November 21, 2011 – 4:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
THE BOARD OF TRUSTEES WILL BE IN CLOSED SESSION BETWEEN 4:00 P.M. AND 5:00 P.M.
1 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL OR PRIVILEGED MATTERS
UNDER §610.021(1), RSMO 1988 SUPP.
2 APPROVAL OF JOURNAL OF PRECEDING MEETINGS October 13, 2011 (1507th)
October 27, 2011 (1508th)
3 COMMENTS BY THE CHAIR
4 REPORT OF BOARD COMMITTEES
5 REPORT OF EXECUTIVE DIRECTOR
6 COMMENTS FROM THE PUBLIC
7 SUBMISSION OF PUBLIC HEARING REPORTS – None
8 COMMUNICATIONS
9 CONSENT AGENDA – Item Nos. 10 through 27
2 of 11/21/11
Ordinances
10 Adoption of proposed Ord. No. 13315 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District (“MSD”) to enter into an Agreement with
Trailnet whereby MSD and Trailnet will evaluate property rights related to Grant's Trail as part of
the Gravois Trunk (Whitecliff to RDP) Sanitary Relief Project (10496). (Intro. 10/13/11)
11 Adoption of proposed Ord. No. 13317 appropriating $275,000.00 from the Operation,
Maintenance and Construction Improvement Fund of Gravois Creek to be used for project costs
for sanitary sewer construction and channel stabilization in Fillmore - Elliot Bank Stabilization
(GCKC-130) (10002), in the City of Kirkwood, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a
contract with Landesign, LLC for the aforesaid construction. (Intro. 10/13/11)
12 Adoption of proposed Ord. No. 13318 appropriating $850,000.00 from the Operation,
Maintenance and Construction Improvement Fund of Maline Creek to be used for project costs
for channel stabilization and sewer construction in Hardwick Court Channel Improvements and
Sanitary Sewer Protection (MCMB-510) (10305), in Unincorporated St. Louis County, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into a contract with XL Contracting, Inc. for the aforesaid
construction. (Intro. 10/13/11)
13 Adoption of proposed Ord. No. 13319 appropriating $2,400,000.00 from the Sanitary
Replacement Fund to be used for pump station improvements in Infrastructure Repair #087P
Caulks Creek "A" (P-750) Phase V (10655); in the City of Chesterfield, Missouri; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into a contract with Plocher Construction Company, Inc., for the aforesaid
construction. (Intro. 10/13/11)
14 Adoption of proposed Ord. No. 13320 repealing Ordinance No. 13256 adopted June 9, 2011, and
enacting a new Ordinance appropriating $340,000.00 from the Operation, Maintenance and
Construction Improvement Fund of Coldwater Creek to be used for project costs for the
construction of storm sewers in Lindscott Storm Sewer (10307), in the City of St. John, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into a contract with Fred M. Luth & Sons, Inc. for the aforesaid storm
sewer construction. (Intro. 10/13/11)
15 Adoption of proposed Ord. No. 13321 appropriating $1,900,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of sanitary sewers in
Baumgartner & Black Forest Sanitary Replacement Phase I (10066), in Unincorporated St. Louis
County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into a contract with Fred M. Luth & Sons, Inc.
for the aforesaid sanitary sewer construction. (Intro. 10/13/2011)
16 Adoption of proposed Ord. No. 13322 appropriating $100,000.00 from the Sanitary Replacement
Fund to be used for sanitary sewer construction at Chai House Pump Station (P-747) Elimination
(10550), in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a
contract with J. H. Berra Construction Co., Inc. for the construction of the aforesaid sewers.
(Intro. 10/13/2011)
3 of 11/21/11
17 Adoption of proposed Ord. No. 13323 appropriating $195,000.00 from the Sanitary Replacement
Fund to be used for project costs for the construction of sanitary sewers in Forest Valley Odor
Control Phase II (10606) in Unincorporated St. Louis County, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into a contract with Gershenson Const. Co., Inc. for the aforesaid construction.
(Intro. 10/13/2011)
18 Adoption of proposed Ord. No. 13324 making a supplemental appropriation of $80,000.00 from
the Sanitary Replacement Fund to be used for project costs for the construction of sanitary
sewers in Northland Lateral Sanitary Relief (SKME-310) (2003110) in the Cities of Jennings and
Ferguson and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend the
existing contract with XL Contracting, Inc., Inc. for the construction of the aforesaid sanitary
sewers. (Intro. 10/13/2011)
19 Adoption of proposed Ord. No. 13325 declaring the necessity for the acquisition of an easement
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as
Riverside & Yarnell Sanitary Relief (SKME-400) 2006050 - 10146 to serve the needs of residents
of the area, and authorizing the acquisition of said easement and temporary construction
easements by purchase or by the institution of condemnation proceedings. (Intro. 10/13/2011)
20 Adoption of proposed Ord. No. 13326 declaring the necessity for the acquisition of an easement
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as
Brookton Way to Meramec Bottom Road Sanitary Relief Phase II (2000083 - 10401) to serve the
needs of residents of the area, and authorizing the acquisition of said easement and temporary
easements by purchase or by the institution of condemnation proceedings. (Intro. 10/13/2011)
21 Adoption of proposed Ord. No. 13327 authorizing the issuance of not to exceed $39,769,300
principal amount of subordinate wastewater system revenue bonds (State of Missouri – Direct
Loan Program) Series 2011A of the Metropolitan St. Louis Sewer District, for the purpose of
improving, renovating, repairing, replacing and equipping the District’s wastewater system;
prescribing the form and details of the bonds and the agreements made by the District to facilitate
and protect their payment; and prescribing other related matters. (Intro. 10/13/2011)
Plan Approval
22 Dellwood Sanitary Trunk Sewer Rehabilitation (11055)
This project, located north of Chambers Road and west of Halls Ferry Road in
unincorporated St. Louis County, is to alleviate building backups and overcharged sanitary
sewers, and remove a constructed SSO. This project is in the Fiscal Year 2012 Budget
and the estimated construction cost is $567,000.
23 Grand Glaize Lagoon Wet Weather Storage Improvements (11113)
This project, located north of Marshall Road and east of Highway 141 in the City of Valley
Park, is to replace an inadequate existing 6-inch disharge line and to improve storage
capacity and operations of the lagoon to meet future permit requirements. This project is
in the Fiscal Year 2012 Budget and the estimated construction cost is $201,000.
4 of 11/21/11
24 White Birch Way - Queen Ann Drive Storm Sewer (10797)
This project, located north of Interstate 270 and west of Lindbergh Boulevard in the City of
Hazelwood, is to alleviate yard flooding. This project is in the Fiscal Year 2012 Budget
and the estimated construction cost is $90,000.
25 Lemay WWTP Maintenance Building Structural Repair (10682)
This project, located in unincorporated St. Louis County, is to repair a damaged concrete
floor and replace the deaerator in the Lemay WWTP Maintenance Building. This project
is in Fiscal Year 2012 Budget and the estimated construction cost is $390,000.
26 Coldwater Creek at Lynn Town Bank Stabilizaton (10284)
This project, located north of St. Charles Rock Road and west of Interstate 170 in the City
of Breckenridge Hills, is to alleviate bank erosion threatening Lynn Town Drive, a parking
lot and fence, and moderate risk of erosion at residential property. This project is in the
Fiscal Year 2012 Budget and the estimated construction cost is $604,000.
27 Mable Ave. and Carson Road Storm Sewer (10698)
This project, located south of Airport Road and east of Interstate 170 in the City of Kinloch,
is to relieve street flooding and erosion. This project is in the Fiscal Year 2012 Budget and
the estimated construction cost is $78,000.
UNFINISHED BUSINESS
Ordinances
28 Adoption of proposed Ord. No. 13330 calling a bond election to be held on February 7, 2012 in
the Metropolitan St. Louis Sewer District on the proposition whether to issue $945,000,000.00
principal amount of sewer revenue bonds. (Intro. 10/27/2011)
Resolutions
None
5 of 11/21/11
New Business
Agenda Item Number Name Page Number
Ordinances
29 – Proposed Ord. No. 13331 Edgewood Sanitary Relief (BP-592) 11
(BP-301) (11112)
Introduction of proposed Ord. No. 13331 appropriating $490,000.00 from the
Sanitary Replacement Fund to be used for project costs for the construction of
sanitary sewers in Edgewood Sanitary Relief (BP-592) (BP-301) (11112), in the
City of Berkeley, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a
contract with Gershenson Const. Co., Inc. for the aforesaid sanitary sewer
construction.
30 – Proposed Ord. No. 13332 Lemay WWTP Disinfection Facilities (10681) 12
Introduction of proposed Ord. No. 13332 appropriating $15,000,000.00 from the
Sanitary Replacement Fund to be used for project costs for the construction of the
Lemay WWTP Disinfection Facilities (10681), in Unincorporated St. Louis County,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into a contract with KCI Construction
Company for the construction of the aforesaid wastewater treatment plant.
31 – Proposed Ord. No. 13333 Nectar I/I Reduction (BP-290) (11111) 13
Introduction of proposed Ord. No. 13333 appropriating $420,000.00 from the Sanitary
Replacement Fund to be used for project costs for storm sewer rehabilitation in Nectar
I/I Reduction (BP-290) (11111), in the City of Bellefontaine Neighbors, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into a contract with SAK Construction, LLC for the
aforesaid sanitary sewer construction.
32 – Proposed Ord. No. 13334 Lemay WWTP Disinfection Facilities 14
(E-1265 & 10681)
Introduction of proposed Ord. No. 13334 making a supplemental appropriation of
$300,000.00 from the Sanitary Replacement Fund for additional engineering services
for Lemay WWTP Disinfection Facilities (E-1265) (10681); and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District
to enter into Amendment No. 7 to Contract E-1265 with HDR Engineering, Inc. for the
aforesaid engineering services.
6 of 11/21/11
Agenda Item Number Name Page Number
33 – Proposed Ord. No. 13335 Conway Lane #48 Sanitary Sewer (IR) (10848) 15
Introduction of proposed Ord. No. 13335 declaring the necessity for the acquisition
of easements and temporary easements in certain real property within The
Metropolitan St. Louis Sewer District for the purpose of construction of sewers and
related appurtenances in the project known as Conway Lane #48 Sanitary Sewer
(IR) (10848) to serve the needs of residents of the area, and authorizing the
acquisition of said easements and temporary construction easements by purchase
or by the institution of condemnation proceedings.
34 – Proposed Ord. No. 13336 Baumgartner & Black Forest Sanitary 16
Replacement Phase II (10407)
Introduction of proposed Ord. No. 13336 declaring the necessity for the acquisition
of easements and temporary easements in certain real property within The
Metropolitan St. Louis Sewer District for the purpose of construction of sewers and
related appurtenances in the project known as Baumgartner & Black Forest Sanitary
Replacement Phase II (10407) to serve the needs of residents of the area, and
authorizing the acquisition of said easements and temporary construction easements
by purchase or by the institution of condemnation proceedings.
35 – Proposed Ord. No. 13337 Amend Ordinance 8658 Due to GASB 54 17
Requirements and for Budget Transfers
Introduction of proposed Ord. No. 13337 amending Ordinance No. 8658, as adopted
May 13, 1992, by repealing Section Two, Section Three and Section Four and enacting
a new Section Two, Section Three and Section Four in lieu thereof, and authorizing the
Director of Finance to make transfers between the Sanitary Replacement Fund, and
any other appropriate fund, to accommodate the accounting of costs and proper
capture of capital-related expenses for any project whenever it is deemed necessary.
These transfers shall be made such that the total encumbrance between the two funds
never exceeds the total appropriation value for any project.
36 – Proposed Ord. No. 13338 Amend Ordinance 9034 Due to GASB 54 18
Requirements and for Budget Transfers
Introduction of proposed Ord. No. 13338 amending Ordinance No. 9034, as adopted
June 16, 1993, by repealing Section One and Section Two and enacting a new Section
One and Section Two in lieu thereof, and authorizing the Director of Finance to make
transfers between the Stormwater Replacement Fund, and any other appropriate fund,
to accommodate the accounting of costs and proper capture of capital-related expenses
for any project whenever it is deemed necessary. These transfers shall be made such
that the total encumbrance between the two funds never exceeds the total appropriation
value for any project.
7 of 11/21/11
Agenda Item Number Name Page Number
37 – Proposed Ord. No. 13339 Excess (Umbrella) Liability Program (Starr) 19
Introduction of proposed Ord. No. 13339 awarding a contract to Starr Indemnity
& Liability Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the
District’s Excess Umbrella Liability Insurance coverage from January 1, 2012 to
December 31, 2012.
38 – Proposed Ord. No. 13340 Combined Liability Insurance Program 20
Introduction of proposed Ord. No. 13340 awarding a contract to Missouri Public
Entity Risk Management Fund (MOPERM) (McGriff, Seibels & Williams of Missouri,
Inc., agent) for the District’s Combined Liability Insurance coverage from January 1,
2012 to December 31, 2012.
39 – Proposed Ord. No. 13341 Metropolitan St. Louis Sewer District Annual 21
Benefit Renewal – Medical Plan
Introduction of proposed Ord. No. 13341 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with CIGNA for medical plan benefits for the District's employees and
family members.
40 – Proposed Ord. No. 13342 Metropolitan St. Louis Sewer District Annual 22
Benefit Renewal – Dental Plan
Introduction of proposed Ord. No. 13342 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with CIGNA for dental plan benefits for the District's employees and
family members.
41 – Proposed Ord. No. 13343 Metropolitan St. Louis Sewer District Annual 23
Benefit Renewal – Long term Disability Plan
Introduction of proposed Ord. No. 13343 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with Liberty Mutual for long-term disability insurance for the District's
employees.
42 – Proposed Ord. No. 13344 Wastewater Revenue Bonds Series 2011B 24
Introduction of proposed Ord. No. 13344 authorizing and directing the issuance, sale
and delivery of Wastewater System Revenue Bonds, Series 2011B, of the Metropolitan
St. Louis Sewer District; prescribing the form and details of said bonds; and authorizing
certain actions and documents and prescribing other matters relating thereto.
8 of 11/21/11
Agenda Item Number Name Page Number
43 – Proposed Ord. No. 13345 General Legal Services 25
Armstrong Teasdale LLP
Introduction of proposed Ord. No. 13345 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with the law firm of Armstrong Teasdale L.L.P. whereby Armstrong
Teasdale L.L.P., will provide General Legal Services to the District.
44 – Proposed Ord. No. 13346 General Legal Services 26
Thompson Coburn LLP
Introduction of proposed Ord. No. 13346 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with the law firm of Thompson Coburn L.L.P. whereby Thompson
Coburn L.L.P., will provide General Legal Services to the District.
45 – Proposed Ord. No. 13347 General Legal Services 27
The Hale Law Firm
Introduction of proposed Ord. No. 13347 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with The Hale Law Firm whereby The Hale Law Firm, will provide
General Legal Services to the District.
46 – Proposed Ord. No. 13348 General Legal Services - Rynearson, 28
Suess, Schnurbusch & Champion LLC
Introduction of proposed Ord. No. 13348 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with the law firm of Rynearson, Suess, Schnurbusch & Champion
L.L.C. whereby Ryenearson, Suess, Schnurbusch & Champion L.L.C., will provide
General Legal Services to the District.
47 – Proposed Ord. No. 13349 CSO – Greenbriar Combined 29
Sewer Separation (10101)
Introduction and adoption of proposed Ord. No. 13349 appropriating $310,000.00
from the Sanitary Replacement Fund to be used for project costs for the combined
sewer construction - CSO-Greenbriar Combined Sewer Separation (10101), in the
City of Ladue, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a
contract with Southern Ditching & Excavating Company for the aforesaid sanitary
sewer construction.
9 of 11/21/11
Agenda Item Number Name Page Number
Resolutions
48 Adoption of Resolution No. 2992 whereas Ordinance No. 12936 adopted August 13, 30
2009, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with McGriff, Seibels,
& Williams of Missouri, Inc. to serve as the District’s broker of record and provide
other services for the District’s insurance program.
49 Adoption of Resolution No. 2997 whereas Ordinance No. 12556, adopted 31
December 13, 2007, authorized the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with
Tri-Star Benefit Systems, Inc. to administer the District’s Flexible Benefit Plan and
Prescriptive Eyewear Plan.
50 Adoption of Resolution No. 2998 whereas Ordinance No. 13178, adopted December 32
9, 2010, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with MetLife Life Insurance
Corp. for the Group Life and Accidental Death & Dismemberment Insurance for the
District’s employees.
51 Adoption of Resolution No. 2999 whereas Ordinance No. 13023, adopted 33
January 14, 2010, authorized the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with
BJC Employee Assistance Program whereby BJC Employee Assistance Program
would provide Employee Assistance Program (EAP) services for District employees.
52 Adoption of Resolution No. 3000 whereas Ordinance No. 12983, adopted November 34
12, 2009, authorized the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into a contract with ETC Institute,
whereby ETC Institute would perform Customer Service Surveying for the District.
53 Adoption of Resolution No. 3002 whereas the Board of Trustees of the Metropolitan 36
St. Louis Sewer District authorizing the offering for sale of Wastewater System
Revenue Bonds of the District.
54 Adoption of Resolution No. 3003 whereas Ordinance No. 13176, adopted December 37
9, 2010, authorized the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into a contract with Securitas
Security Services USA whereby Securitas Security Services USA will provide
security for the District’s headquarters building, District employees and throughout
the District as needed.
55 Adoption of Resolution No. 2994 expressing the Board of Trustees’ appreciation to
Christopher J. Nackley for his 25 years of exemplary service to The Metropolitan St.
Louis Sewer District from June 23, 1986, to his retirement effective November 1, 2011.
56 Adoption of Resolution No. 2995 expressing the Board of Trustees’ appreciation to
Calvin L. Paschal for his 30 years of exemplary service to The Metropolitan St. Louis
Sewer District from May 4, 1981, to his retirement effective November 1, 2011.
10 of 11/21/11
Agenda Item Number Name Page Number
57 Adoption of Resolution No. 2996 expressing the Board of Trustees’ appreciation to
Dan L. Rellergert for his 21 years of exemplary service to The Metropolitan St. Louis
Sewer District from January 17, 1990, to his retirement effective November 1, 2011.
58 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
59 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
60 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed
session at this meeting if such action is approved by a majority vote of the Board
members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); discussions
regarding negotiations with employee groups under §610.021(9); personnel
records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged
communications with the District’s auditor, including auditor work products under
§610.021(17).
61 ADJOURNMENT
11 of 11/21/11
AGENDA ITEM NUMBER: 29 – Proposed Ord. No. 13331
NAME OF PROJECT: Edgewood Sanitary Relief (BP-592) (BP-301) (11112)
LOCATION: West of Interstate 170 and south of Natural Bridge Road in the City of Berkeley, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Gershenson Const. Co., Inc. Previous District Contract: Yes
#2 Truitt Drive
Eureka, MO 63025
Consultant: N/A
Agency: N/A
Number of bidders: 5 Low Bid: $399,999.97 High Bid: $639,468.00
Appropriation Amount: $490,000.00 Designer’s Estimate: $356,000.00
MBE/WBE Participation: 16.63%
Luther’s Supply – 2.60% - MBE
Westfall Hauling – 2.86% - MBE
J & J Boring – 11.17% - WBE
Plan Approval Date: October 13, 2011 Type of Contract: Unit Cost
Properties Affected: 7 Properties Benefiting: 9
Designed by: District staff
The work to be done under Contract #10705 consists of the construction of approximately 1,212 lineal feet of pipe sewers
varying in size from 8-inches to 36-inches in diameter, 129 lineal feet of pipe-in-tunnel varying in size from 8-inches to 10-
inches in diameter, and appurtenances. The purpose of this project is to alleviate sanitary sewer overflows due to
overcharged mains and the removal of two (2) SSOs. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 51 Amount: $870,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $50,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/08/10 – Res. No. 2904 – GSA – Geotechnical Services – Reitz & Jens Inc. – Contract No. E-1240 – Amend. No. 1
08/12/10 – Ord. No. 13123 – GSA – Survey Services – The Sterling Company – Contract No. 10413
12 of 11/21/11
AGENDA ITEM NUMBER: 30 – Proposed Ord. No. 13332
NAME OF PROJECT: Lemay WWTP Disinfection Facilities (10681)
LOCATION: South Broadway at Hoffmeister Avenue in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Wastewater Treatment Plant Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: KCI Construction Company Previous District Contract: Yes
10315 Lake Bluff Drive
St. Louis, MO 63123
Consultant: N/A
Agency: N/A
Number of bidders: 6 Low Bid: $21,229,000.00 High Bid: $24,948,637.00
Appropriation Amount: $15,000,000.00 Designer’s Estimate: $25,043,000.00
MBE/WBE Participation: 8.53%
Rainbow Connection – 5.06% - MBE Zumwalt Corp. – .15% - WBE
TD4 – 2.22% - MBE Roden’s Landscaping – .04% - WBE
Marvin Peebles Masonry – .82% - MBE J.D. Kutter – .03% - WBE
Harlem Anderson Trucking – .21% - MBE
Plan Approval Date: October 13, 2011 Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: Entire Lemay WWTP
Service Area
Designed by: HDR Engineering, Inc.
The work to be done under Contract #10707 consists of the construction of chlorination, dechlorination, ultraviolet (UV)
disinfection facilities, and associated civil, structural, mechanical, electrical and instrumentation installations. The purpose of
this project is to meet EPA and MDNR regulatory mandates requiring disinfection of effluent. This project is scheduled to be
completed in 545 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 60 Amount: $20,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $220,000 for utility relocation and $50,000 for Permits are included in
the appropriation. Partial funding is provided in FY2012. Additional funding will be provided in FY2013 as necessary.
Design for the Bissell WWTP Disinfection project was also included in the design contract for this project.
Contracted planning resources utilized: Watershed Facility Planning
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/09 – Ord. No. 12994 – Amount: $6,000,000 – HDR Engineering, Inc. – Design Contract No. E-1265
13 of 11/21/11
AGENDA ITEM NUMBER: 31 – Proposed Ord. No. 13333
NAME OF PROJECT: Nectar I/I Reduction (BP-290) (11111)
LOCATION: South of Interstate 270 and west of Bellefontaine Road in the City of Bellefontaine Neighbors, Missouri
TYPE OF PROJECT: Storm Sewer Rehabilitation (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: SAK Construction, LLC Previous District Contract: Yes
103 North Cool Springs Road
O’Fallon, MO 63366
Consultant: N/A
Agency: N/A
Number of bidders: 2 Low Bid: $373,126.00 High Bid: $397,854.00
Appropriation Amount: $420,000.00 Designer’s Estimate: $489,000.00
MBE/WBE Participation: 10.95% - Luther’s Supply – MBE
Plan Approval Date: October 13, 2011 Type of Contract: Unit Cost
Properties Affected: 63 Properties Benefiting: 138
Designed by: District staff
The work to be done under Contract #10711 consists of the rehabilitation of approximately 43 structures and 3,309 lineal feet
of sewers varying in size from 12-inches to 42-inches in diameter, utilizing CIPP methods and the removal of a sanitary
sewer overflow pipe. The purpose of this project is to alleviate building backups and overcharged sanitary sewers and
remove one (1) constructed SSO. This project is scheduled to be completed in 150 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 65 Amount: $435,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $10,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
14 of 11/21/11
AGENDA ITEM NUMBER: 32 – Proposed Ord. No. 13334
NAME OF PROJECT: Lemay WWTP Disinfection Facilities (E-1265 & 10681)
LOCATION: The Bissell Point and Lemay Wastewater Treatment Plants
TYPE OF PROJECT: Design of Wastewater Treatment Plant Facilities (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to amend a design contract
What does action accomplish?: Provides additional funds for the design of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: HDR Engineering, Inc.
326 So. 21st Street, Suite 400
St. Louis, MO 63103
Corporate Headquarters: Omaha, Nebraska
Agency: N/A
Number of proposers: N/A
Appropriation Amount: $300,000.00 Designer’s Estimate: N/A
MBE/WBE Participation: 16.10% (21.0% for total project)
Engineering Design Source, Inc. – 1.56% - MBE (This amendment only)
David Mason & Associates, Inc. – 9.20% - MBE (This amendment only)
Intelligent Design & Construction Solutions, LLC – 5.10% - WBE (This amendment only)
Tech Service, Inc. – 0.24% - MBE (This amendment only)
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: 1 Wastewater Treatment Plant Properties Benefiting: Lemay WWTP Service Area
Designed by: N/A
The work to be done under Contract E-1265 authorizes the District to enter into Amendment No. 9 with HDR Engineering,
Inc. This amendment provides for the engineering construction phase services for the Lemay WWTP Disinfection Facilities
(10681) project. The low bid for this project is $21,229,000. The amended design appropriation is $6,300,000.00.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 32 Amount: $1,200,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: The cost of this additional work is approximately $1,250,000. Contracted planning resources
utilized: Watershed Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 4/20/11 – Res. No. 2969 – Approving a list of proposed
expenditures that included this project for the Capital Improvement and Replacement Program as a result of the Program
Planning efforts.
12/10/09 – Ord. No. 12994 – Amount: $6,000,000 – HDR Engineering, Inc. – Design Contract No. E-1265
15 of 11/21/11
AGENDA ITEM NUMBER: 33 – Proposed Ord. No. 13335
NAME OF PROJECT: Conway Lane #48 Sanitary Sewer (IR) (10848)
LOCATION: North of Highway 40/61/64 and east of N Lindbergh Boulevard in the City of Ladue, Missouri
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into condemnation proceedings
What does action accomplish?: Acquires permanent easement and temporary construction easements to construct a
sanitary sewer project with appurtenances
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: 1 Property Properties Benefiting: 4 Properties
Designed by: N/A
This ordinance authorizes the staff to enter into condemnation proceedings for a permanent sewer easement and temporary
construction easement on one (1) parcel of ground located in Ladue, Missouri. These easements are needed to construct
this project, which consists of approximately 80 lineal feet of new 8-inch sanitary sewer and appurtenances. This project is
for the replacement of an existing 6-inch sanitary sewer main that has deteriorated and is causing sanitary sewer spills.
These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners.
This project is now tentatively scheduled to begin construction in Fiscal Year 2012.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY 2012 Amount: $1,000,000*
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
* Required funds will be encumbered from appropriations under Ordinance No. 13296 and No. 13309 for the Infrastructure
Repairs (Sanitary/Combined) (FY2012) project.
16 of 11/21/11
AGENDA ITEM NUMBER: 34 – Proposed Ord. No. 13336
NAME OF PROJECT: Baumgartner & Black Forest Sanitary Replacement Phase II (10407)
LOCATION: 500 Feet south of Black Forest to Chalet Forest Drive
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into condemnation proceedings
What does action accomplish?: Acquires permanent easement and temporary construction easements to construct a
sanitary sewer project with appurtenances
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: 1 Property Properties Benefiting: 10 Properties
Designed by: N/A
This ordinance authorizes the staff to enter into condemnation proceedings for a permanent sewer easement and temporary
construction easement on one (1) parcel of ground located in St. Louis County, Missouri. These easements are needed to
construct this project, which consists of construction of approximately 3950 feet of 8-inch to 21-inch pipe and appurtenances
to eliminate sanitary backups, overflowing manholes, and overcharged sanitary sewers during wet weather events. These
easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. This
project is now tentatively scheduled to begin construction in Fiscal Year 2013.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY 2013 Amount: $2,245,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: Phase I will be built by MSD in FY2012. Phase II will be constructed by St. Louis County and
reimbursed by MSD.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
17 of 11/21/11
AGENDA ITEM NUMBER: 35 – Proposed Ord. No. 13337
NAME OF PROJECT: Amend Ordinance 8658 Due to GASB 54 Requirements and for Budget Transfers
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary? To re-align the use of the Sanitary Replacement Fund (6660) with the
Governmental Accounting Standards Board’s (GASB) new accounting
requirements. To facilitate the production of new and on-going projects within the
Sanitary Replacement Fund (6660) by streamlining the transfer process.
What does action accomplish? Brings the District in compliance with GASB Statement #54. Allows the Director of
Finance to initiate transfers, within appropriated levels, without the need to
continually seek Board of Trustee approval.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultants: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2011-2012 Amount: N/A
Fund Name: Sanitary Replacement Fund (6660)
Additional Comments: GASB Statement #54 states that all capital project funds are restricted to capital outlays only. This
will ensure any expenditure not strictly capital-oriented, (e.g., O&M expenses, G&A expenses, etc.) will be recorded in
another fund. In keeping with the GASB 54 regulations, the Sanitary Replacement Fund (6660) will use monies only for those
projects resulting in capital outlays. This shall include all projects relating to the rehabilitation and/or replacement of the
District’s Wastewater System. The Director of Finance will be allowed to authorize and make transfers between the Sanitary
Replacement Fund (6660) and any appropriate fund to accommodate the proper accounting of costs and accurate capture of
capital-related expenses for any project whenever it is deemed necessary. These transfers shall be made such that the total
encumbrance between the two funds never exceeds the total appropriation value for any specific project.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
5/13/92 – Adoption of Ordinance 8658
18 of 11/21/11
AGENDA ITEM NUMBER: 36 – Proposed Ord. No. 13338
NAME OF PROJECT: Amend Ordinance 9034 Due to GASB 54 Requirements and for Budget Transfers
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary? To re-align the use of the Stormwater Replacement Fund (6700) with the
Governmental Accounting Standards Board’s (GASB) new accounting
requirements. To facilitate the production of new and on-going projects within the
Stormwater Replacement Fund (6700) by streamlining the transfer process.
What does action accomplish? Brings the District in compliance with GASB Statement #54. Allows the Director of
Finance to initiate transfers, within appropriated levels, without the need to
continually seek Board of Trustee approval.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultants: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2011-2012 Amount: N/A
Fund Name: Stormwater Replacement Fund (6700)
Additional Comments: GASB Statement #54 states that all capital project funds are restricted to capital outlays only. This
will ensure any expenditure not strictly capital-oriented, (e.g., O&M expenses, G&A expenses, etc.) will be recorded in
another fund. In keeping with the GASB 54 regulations, the Stormwater Replacement Fund (6700) will use monies only for
those projects resulting in capital outlays. This shall include all projects relating to the rehabilitation, replacement and/or new
construction of the District’s Stormwater System. The Director of Finance will be allowed to authorize and make transfers
between the Stormwater Replacement Fund (6700) and any appropriate fund to accommodate the proper accounting of
costs and accurate capture of capital-related expenses for any project whenever it is deemed necessary. These transfers
shall be made such that the total encumbrance between the two funds never exceeds the total appropriation value for any
specific project.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/16/93 – Adoption of Ordinance 9034
19 of 11/21/11
AGENDA ITEM NUMBER: 37 – Proposed Ord. No. 13339
NAME OF PROJECT: Excess (Umbrella) Liability Program
LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: This line of insurance provides additional liability limits coverage included in the
combined liability program.
What does action accomplish?: This action authorizes an insurance contract for an additional $15,000,000 of
liability coverage above the $2,000,000 limit under our Combined Liability
Program and Auto Liability Program.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: Everest National Insurance Company, McGriff, Seibels & Williams of Missouri, Inc., agent.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
This insurance provides coverage for liability claims and defense costs. This ordinance will authorize the District to enter into
a contract with Starr Indemnity & Liability Company from January 1, 2012 to January 1, 2013.
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2012 Amount: $112,000.00
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/10/10 -- Ord. No. 13104 – Amount: $126,000 – Everest National Insurance Company ($10,000,000 policy)
6/10/10 -- Ord. No. 13105 – Amount: $22,500 – Starr Indemnity & Liability Company ($5,000,000 policy)
20 of 11/21/11
AGENDA ITEM NUMBER: 38 – Proposed Ord. No. 13340
NAME OF PROJECT: Combined Liability Insurance Program
LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide general liability, public officials errors & omissions, and employment
practices liability coverage for the District and Trustees/District staff.
What does action accomplish?: This action provides coverage for liability type claims including defense costs up
to a policy limit of $2,000,000 above a $100,000 deductible.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: Missouri Public Entity Risk Management Fund (MOPERM), McGriff, Seibels & Williams of Missouri, Inc., agent.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This insurance provides coverage for liability claims, errors & omissions, employment claims and defense costs. This
ordinance will authorize the District to enter into a contract with MOPERM from January 1, 2012 to December 31, 2012. The
policy provides $2,000,000 of coverage above a $100,000 deductible. MOPERM is issued on a calendar year basis and will
be renewed for one year on 1/1/2012 at an estimated annual premium of $220,638.82. MOPERM will not have a final
premium until December 1.
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2012 Amount: $220,638.82
Not to exceed $230,000.00
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/9/10 – Ord. No. 13177 – Amount: $180,342 – MOPERM
21 of 11/21/11
AGENDA ITEM NUMBER: 39 – Proposed Ord. No. 13341
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Medical Plan
LOCATION: District Wide
TYPE OF PROJECT: Group Medical Plan and Stop Loss Coverage
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: To obtain Board authorization for contract extension per Resolution No. 2608.
What does action accomplish?: The current plan year agreement with United Healthcare is due to expire January
31, 2012. This authorizes MSD to enter into a contract with CIGNA to provide
medical coverage to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2012/13 Amount: $9,315,348
Fund Name: N/A
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2012, Gallagher Benefits Services, Inc. solicited
bids from four (4) medical plan carriers including the incumbent. The Executive Committee reviewed information received by
Gallagher Benefits Services, Inc. from the four (4) medical carriers. Based on comparison of the plan cost, networks,
additional information that was received, and the recommendation of Gallagher Benefits Services, Inc., the Committee
elected to enter into a contract with CIGNA effective to provide medical coverage for the district’s employees.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2883 - Adopt. 12/01/09 - Exercised option to renew additional one year
Res. No. 2819 - Adopt. 11/13/08 - Exercised option to renew additional one year
22 of 11/21/11
AGENDA ITEM NUMBER: 40 – Proposed Ord. No. 13342
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Dental Plan
LOCATION: District Wide
TYPE OF PROJECT: Group Dental Plan
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: The agreement with the current dental plan carrier, Ameritas Life Insurance Corp,
expires January 31, 2012.
What does action accomplish?: This action authorizes MSD to enter into a contract with CIGNA to provide dental
coverage to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: Type of Contract: N/A
Properties Affected: N/A Properties Benefiting:
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2012/13 Amount: $101,760
Fund Name: N/A
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2012, Gallagher Benefits Services, Inc. solicited
bids from seven (7) dental plan carriers including the incumbent. The Executive Committee reviewed information received
by Gallagher Benefits Services, Inc. from (4) dental plan carriers. Based on a comparison of the plan costs, networks,
additional information that was received, and the recommendations of Gallagher Benefits Services, Inc. Committee elected
to enter into a contract with CIGNA effective 2/1/12 to provide dental coverage for the district’s employees.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2944 - Adopted 11/10/2010 - Exercise option to renew additional year
Ord. No. 13009 - Adopted 12/10/2009 - Employee Group Dental Insurance
23 of 11/21/11
AGENDA ITEM NUMBER: 41 – Proposed Ord. No. 13343
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Long term Disability Plan
LOCATION: N/A
TYPE OF PROJECT: Group Long-Term Disability Coverage
DEPARTMENT REQUESTING ACTION: Human Resources
REQUESTED ACTION:
Why is this action necessary?: The current plan year agreement with Liberty Mutual is due to expire January 31,
2012.
What does action accomplish?: This action authorizes MSD to enter into a contract with Liberty Mutual to provide
long-term disability coverage to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept. Budget Year: 2012/13 Amount: $175,000
Fund Name: N/A
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2012, Gallagher Benefits Services Inc. solicited
bids from five (5) carriers including the incumbent. The Executive Committee reviewed information received by Gallaher
Benefits Services. Based on a comparison of the plan cost, additional information received, and the recommendation of
Gallagher Benefits Services, Inc., the Executive Committee recommended entering in to a new contract with Liberty
Mutual.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2942 – Adopted 11/10/2010 – Exercise option to renew for one additional year
Ord. No. 12807 – Adopted 01/8/2009 – Long-term disability coverage through Liberty Mutual
24 of 11/21/11
AGENDA ITEM NUMBER: 42 – Proposed Ord. No. 13344
NAME OF PROJECT: $52,250,000 Wastewater System Revenue Bonds Series 2011B (the “Series 2011B Bonds”)
LOCATION: District-wide
TYPE OF PROJECT: Capital Project Financing
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: Board authorization is required for the District to issue the Series 2011B Bonds
What does action accomplish?: Ordinance authorizes the District to issue the Series 2011B Bonds and
authorizes District officials to execute necessary documents
SUMMARY EXPLANATION/BACKGROUND: Series 2011B Bonds represent the remaining voted authorization of
$275,000,000 sewer revenue bonds approved by voters on August 5, 2008.
Contractor: N/A Previous District Contract: Yes
Consultant: Public Financial Management Gilmore & Bell, P.C.
801 Grand Avenue, Suite 3300 211 N. Broadway, Suite 2350
Des Moines, IA 50309 St. Louis, MO 63102
(Financial Advisor) (Bond Counsel)
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: 47%
ButcherMark Financial Advisors LLC (Co-Financial Advisor) – 16% - MBE
Hardwick Law Firm, LLC – (Disclosure Counsel) – 16% - MBE
White Coleman & Associates, LLC – (Co-Bond Counsel) – 15% - MWBE
Plan Approval Date: N/A Type of Contract: Bond Contract
Properties Affected: District-wide Properties Benefitting: District-wide
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Bond Issue Budget Year: 2011-2012 Amount: $320,000 (costs of issuance)
Fund Name: Series 2011B Cost of Issuance Account
Additional Comments: Costs of Issuance of Series 2011B Bonds are estimated at $318,438 and will be paid from the
proceeds of the Series 2011B Bonds
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
4/22/2004 Ordinance 11713 established Master Bond Ordinance
25 of 11/21/11
AGENDA ITEM NUMBER: 43 – Proposed Ord. No. 13345
NAME OF PROJECT: General Legal Services – Armstrong Teasdale L.L.P.
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: To secure legal consulting services to assist the Office of General Counsel in
areas concerning general civil litigation, human resources, employment, civil
service, civil rights, real estate, environmental, administrative, and public entity
matters.
What does action accomplish?: Authorizes a contract with Armstrong Teasdale L.L.P. to provide said legal
services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Armstrong Teasdale L.L.P. Previous District Contract: N/A
7700 Forsyth, Suite 1800
St. Louis, MO 63105
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance will provide the District with general legal services, including, but not limited to, matters in the areas of
general civil litigation and research, human resources (such as employment, civil service, civil rights, employee benefits and
labor issues), real estate, environmental, administrative, and public entity matters. In addition, the law firm may be called
upon to assist the District with administrative hearings associated with legal interactions with such administrative bodies as
the Rate Commission and Civil Service Commission.
FUNDING/COST SUMMARY:
Budgeted: Office of General Counsel Budget Year: FY2012 Amount: N/A
Fund Name: N/A
Additional Comments:
RFP’s for said services were sent to law firms and advertised in the newspaper. Seventeen responses were received. Eight
responding law firms received oral interviews. After careful consideration, Armstrong Teasdale L.L.P. was deemed to be the
most responsive to the needs of the District.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
26 of 11/21/11
AGENDA ITEM NUMBER: 44 – Proposed Ord. No. 13346
NAME OF PROJECT: General Legal Services – Thompson Coburn L.L.P.
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: To secure legal consulting services to assist the Office of General Counsel in
areas concerning general civil litigation, human resources, employment, civil
service, civil rights, real estate, environmental, administrative, and public entity
matters.
What does action accomplish?: Authorizes a contract with Thompson Coburn L.L.P. to provide said legal
services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Thompson Coburn L.L.P. Previous District Contract: N/A
One U.S. Bank Plaza
St. Louis, MO 63101
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance will provide the District with general legal services, including, but not limited to, matters in the areas of
general civil litigation and research, human resources, (such as employment, civil service, civil rights, employee benefits and
labor issues), real estate, environmental, administrative, and public entity matters. In addition, the law firm may be called
upon to assist the District with administrative hearings associated with legal interactions with such administrative bodies as
the Rate Commission and Civil Service Commission.
FUNDING/COST SUMMARY:
Budgeted: Office of General Counsel Budget Year: FY2012 Amount: N/A
Fund Name: N/A
Additional Comments:
RFP’s for said services were sent to law firms and advertised in the newspaper. Seventeen responses were received. Eight
responding law firms received oral interviews. After careful consideration, Thompson Coburn L.L.P. was deemed to be the
most responsive to the needs of the District.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
27 of 11/21/11
AGENDA ITEM NUMBER: 45 – Proposed Ord. No. 13347
NAME OF PROJECT: General Legal Services – The Hale Law Firm
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: To secure legal consulting services to assist the Office of General Counsel in
areas concerning general civil litigation, research, human resource issues,
employment, civil services and civil rights matters.
What does action accomplish?: Authorizes a contract with The Hale Law Firm to provide said legal services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: The Hale Law Firm Previous District Contract: N/A
1221 Locust Street, Suite 310
St. Louis, MO 63103
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: 100% MBE As of November 10, 2011 meets all requirements of a minority owned enterprise.
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance will provide the District with general legal services, including, but not limited to, matters in the areas of
general civil litigation, research, human resource issues, employment, civil services and civil rights matters. In addition, the
law firm may be called upon to assist the District with administrative hearings associated with legal interactions with such
administrative bodies as the Rate Commission and Civil Service Commission.
FUNDING/COST SUMMARY:
Budgeted: Office of General Counsel Budget Year: FY2012 Amount: N/A
Fund Name: N/A
Additional Comments:
RFP’s for said services were sent to law firms and advertised in the newspaper. Seventeen responses were received. Eight
responding law firms received oral interviews. After careful consideration, The Hale Law Firm was deemed to be the most
responsive to the needs of the District.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
28 of 11/21/11
AGENDA ITEM NUMBER: 46 – Proposed Ord. No. 13348
NAME OF PROJECT: General Legal Services – Rynearson, Suess, Schnurbusch & Champion L.L.C.
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: To secure legal consulting services to assist the Office of General Counsel in
areas concerning general civil litigation, research, human resources,
employment, civil services and civil rights, and environmental matters.
What does action accomplish?: Authorizes a contract with Rynearson, Suess, Schnurbusch & Champion
L.L.C. to provide said legal services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ryearson, Suess, Schnurbusch & Champion L.L.C. Previous District Contract: N/A
One South Memorial Drive, 18th Floor
St. Louis, MO 63102
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance will provide the District with general legal services, including, but not limited to, matters in the areas general
civil litigation, research, human resources, employment, civil services, civil rights and environmental matters. In addition, the
law firm may be called upon to assist the District with administrative hearings associated with legal interactions with such
administrative bodies as the Rate Commission and Civil Service Commission.
FUNDING/COST SUMMARY:
Budgeted: Office of General Counsel Budget Year: FY2012 Amount: N/A
Fund Name: N/A
Additional Comments:
RFP’s for said services were sent to law firms and advertised in the newspaper. Seventeen responses were received. Eight
responding law firms received oral interviews. After careful consideration, Rynearson, Suess, Schnurbusch & Champion
L.L.C. was deemed to be the most responsive to the needs of the District.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
29 of 11/21/11
AGENDA ITEM NUMBER: 47 – Proposed Ord. No. 13349
NAME OF PROJECT: CSO – Greenbriar Combined Sewer Separation (10101)
LOCATION: North of Clayton Road and west of McKnight Road in the City of Ladue, Missouri
TYPE OF PROJECT: Combined Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Southern Ditching & Excavating Company Previous District Contract: Yes
320 Jungerman Road
St. Peters, MO 63376
Consultant: N/A
Agency: N/A
Number of bidders: 3 Low Bid: $216,203.00 High Bid: $230,000.00
Appropriation Amount: $310,000.00 Designer’s Estimate: $274,000.00
MBE/WBE Participation: 100.00%
Rainbow Trucking – 5.18% - MBE
Southern Ditching & Excavating – 94.82% - WBE
Plan Approval Date: September 8, 2011 Type of Contract: Unit Cost
Properties Affected: 8 Properties Benefiting: 6
Designed by: District staff
The work to be done under Contract #10695 consists of the construction of approximately 1,154 lineal feet of pipe sewers
varying in size from 8-inches to 21-inches in diameter and appurtenances. The purpose of this project is to separate a
combined sewer system and remove one (1) CSO. This project will eliminate one (1) CSO. This project is scheduled to be
completed in 150 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2006, Pg. 82 Amount: $360,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $80,000 for utility relocation is included in the appropriation. Staff is
requesting introduction and adoption of this ordinance to meet commitments made to property owners when easements were
obtained. This project had to be re-bid due to irregularities in the original public bid opening.
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: None
30 of 11/21/11
AGENDA ITEM NUMBER: 48 – Resolution No. 2992
NAME OF PROJECT: Insurance Brokerage & Consultant Services RFP
LOCATION: N/A
TYPE OF PROJECT: Provide insurance brokerage and insurance consultant services to the District.
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: Provides the District with insurance broker services, allows the firm to act as the
District’s broker of record to facilitate the purchasing of the District insurance
program.
What does action accomplish?: This action establishes a broker of record for an additional year.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc
Agency:
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A
MBE/WBE Participation: 20% - R. T. Thomas & Co
Plan Approval Date: N/A Type of Contract: Contractual services
Properties Affected: N/A Properties Benefiting: N/A
Designed by:
This contract provides insurance consulting and broker services for the District. This resolution will authorize the District to
exercise the second one-year (1) option for the third year of a three-year bid and enter into a contract with McGriff, Seibels &
Williams of Missouri, Inc from October 1, 2011 to September 30, 2012.
FUNDING/COST SUMMARY:
Budgeted: Risk Management Budget Budget Year: FY2011 & 2012 Amount: $84,000
Fund Name: N/A
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/16/2010 - Res. No. 2928 – Amount: $84,000 – McGriff, Seibels & Williams of Missouri, Inc.
09/10/2010 - Ord. No. 12959 – Amending Ordinance No. 12936 to Correct Contract Terms
08/13/2009 - Ord. No. 12936 – Amount: $84,000 – McGriff, Seibels & Williams of Missouri, Inc.
31 of 11/21/11
AGENDA ITEM NUMBER: 49 – Resolution No. 2997
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Flex Plan Adm.
LOCATION: District-wide
TYPE OF PROJECT: Third party administration of the District’s Flexible Benefit Plan and vision program.
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: To obtain Board authorization for contract extension per Resolution No. 2608.
What does action accomplish?: This action authorizes MSD to exercise its option to renew the current agreement
for an additional year to continue to provide flexible benefit plan administration for
the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept Budget Year: 2012/13 Amount: $19,850
Fund Name: N/A
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2012, the Executive Committee considered the
option of exercising year three of a four year agreement with Tri-Star at the same rate.
The District offers a Flexible Benefit Plan as prescribed under Section 125 of the Internal Revenue Code which allows
employees to make pre-tax contributions to reimbursement accounts to pay for qualifying expenses such as childcare or
non-reimbursed health care expenses. In addition, the District has a program that reimburses District employees for
prescription eyewear up to $100 per fiscal year.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2945 – Adopted 11/10/2010 – Exercise option to renew for an additional year
Res. No. 2885 – Adopted 12/10/2009 – Exercise option to renew for an additional year
32 of 11/21/11
AGENDA ITEM NUMBER: 50 – Resolution No. 2998
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal
LOCATION: District Wide
TYPE OF PROJECT: Group Life and Accidental Death & Dismemberment Insurance
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: The annual agreement with the current life insurance plan MetLife Insurance
Company will, expire January 31, 2012.
What does action accomplish?: This action authorizes MSD to enter into a contract with MetLife Insurance
Company, to continue to provide life and accidental death & dismemberment
coverage to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District's Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept. Budget Year: 2012/13 Amount: $131,494
Fund Name: N/A
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2012, the Executive Committee considered the
option of exercising to renew agreement with MetLife Life Insurance at the same rate. This resolution will authorize the
second year of a three-year rate guarantee.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Ord. No. 13178 Adopt: 12/9/2010 - Exercise option to renew additional year
Res. No. 2884 Adopt: 12/10/2009 - Exercise option to renew additional year
33 of 11/21/11
AGENDA ITEM NUMBER: 51 – Resolution No. 2999
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal - EAP
LOCATION: Corporate Office, Market Street
TYPE OF PROJECT: Administrator for the District’s Employee Assistance Program
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: The agreement with the current Employee Assistance Plan provider, BJC ,expires
January 31, 2012.
What does action accomplish?: This action authorizes MSD to exercise the option to renew for an additional year
with BJC to continue to provide Employee Assistance to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept. Budget Year: 2012/13 Amount: $14,900
Fund Name: Hospital & Medical Services
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2946 – Adopted 11/10/2010 – Exercise option to renew for an additional year
Ord. No. 13023 – Adopted 01/14/2010 – Authorization to enter into a contract with BJC Employee Assistance Program to
provide EAP.
34 of 11/21/11
AGENDA ITEM NUMBER: 52 – Resolution No. 3000
NAME OF PROJECT: MSD Customer Surveying
LOCATION: District-wide
TYPE OF PROJECT: 2012 Customer Satisfaction Surveying (2012 Annual Customer Satisfaction Survey, 2012 Post-
Contact Customer Surveying, 2012 Construction Project Survey, 2012 Backup Insurance Program
Survey, 2012 Permit & Design Review Survey, 2012 Cashier Window Survey, and 2012 Consultant
Survey)
DEPARTMENT REQUESTING ACTION: Office of the Executive Director – Division of Public Information
REQUESTED ACTION:
Why is this action necessary?: MSD wishes to gain a more thorough understanding of the public’s and other
stakeholders opinions toward the role that the District serves within our
community and the quality of the services that the District provides.
What does action accomplish?: Authorizes the District to exercise the first option year of an existing contract
with the ETC Institute for Customer Satisfaction Surveying.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
(see Additional Comments)
Consultant: ETC Institute
725 West Frontier Circle
Olathe, Kansas 66061
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $86,700
MBE/WBE Participation: 100%
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Office of the Executive Director – Division of Public Information
Department of Engineering – Division of Environmental Compliance
Budget Year: FY2012 & FY2013 Amount: $86,700.00 (not to exceed)
Fund Name: N/A
Additional Comments:
Customer Satisfaction Surveying was first conducted by the District in 1996 and is conducted annually. Today, surveying
measures almost all areas of customer service. Results are used to measure customer awareness of MSD’s role in the
community and rate the quality of the services that the District provides.
This resolution authorizes the second/last of two option years for surveying services, as entailed in a contract entered into by
MSD and the ETC Institute in November 2009. For calendar year 2012, the following surveying will be conducted:
35 of 11/21/11
Annual Customer Satisfaction Survey – Conducted annually, this surveying is used to measure customer awareness
of MSD’s role in the community and the services that it provides. The surveying extends to measuring the value that
customers/the community place on MSD services.
Post-Contact Customer Survey – This surveying targets MSD customers that have contacted the District through
either its customer service number or its billing number. The surveying gathers input on the customer’s experience
immediately after their contact with MSD or a requested MSD service is completed. The surveying extends to a
customers experience with any MSD field personnel dispatched to handle the customer’s call.
Construction Project Surveying – This surveying allows the District to gauge the experience that customers living in
close proximity to MSD construction projects have with a project’s execution.
Backup Insurance Program Survey – This surveying has not been previously conducted by MSD. The surveying will
gauge the experience of a customer impacted by a basement backup and covered by MSD’s basement backup
insurance programs.
Cashier Window Survey – This surveying allows the District to gauge the experience of customers that pay their bills
at the Cash Window at the District’s administrative offices located at 2350 Market Street, St. Louis, MO, 63103.
Permit & Design Review Survey – This surveying allows the District to measure the quality and effectiveness of the
services that MSD provides for those individuals and contractors seeking to develop property and/or tap into MSD’s
sanitary system.
Consultant Survey – This surveying has not been previously conducted by MSD. The surveying will allow the District
to measure the quality, effectiveness, and productivity of the relationship between MSD and the design and
engineering firms that provide services to the District.
Stormwater Quality Survey – This survey has been conducted previously, and is used by MSD to assess the level of
public awareness of stormwater non-point source pollution to measure the Phase II public education program
effectiveness. This survey is a regulatory requirement of MSD’s Phase II Stormwater Permit.
Results of all surveying have been/will be used to improve customer service and the performance of MSD staff and
contractors.
The terms for these services call for a dollar amount not to exceed $86,700.00. The timeframe covered by this contract is
calendar year 2012 (January 1, 2012, to December 31, 2012).
If fiscal conditions in calendar year 2012 require, all or part of the surveying programs listed above will again be cancelled or
modified.
The ETC Institute previously provided surveying services for MSD from 2002 through 2011.
All 2012 surveying activities will be reported to the Board of Trustees in the spring of 2013.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
11/12/2009 – Ordinance Number 12983 - MSD Customer Satisfaction Surveying
10/14/2010 – Resolution Number 2953 - MSD Customer Satisfaction Surveying
36 of 11/21/11
AGENDA ITEM NUMBER: 53 – Resolution No. 3002
NAME OF PROJECT: $52,250,000 Wastewater System Revenue Bonds, Series 2011B (the “Series 2011B Bonds”)
LOCATION: District-wide
TYPE OF PROJECT: Capital Project Financing
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: Previous senior lien sewer revenue bonds of MSD have been sold through
a “negotiated sale” process. The Series 2011B Bonds, however, are being sold
through a “competitive sale” process.
What does action accomplish?: Resolution authorizes competitive sale of Series 2011B Bonds by setting
the sale date (December 8, 2011) and approving the sale documents (Notice of
Bond Sale and Preliminary Official Statement).
SUMMARY EXPLANATION/BACKGROUND: Series 2011B Bonds represent the remaining voted authorization of
$275,000,000 sewer revenue bonds approved by voters on August 5, 2008.
Contractor: N/A Previous District Contract: Yes
Consultant: Public Financial Management Gilmore & Bell, P.C.
801 Grand Avenue, Suite 3300 211 N. Broadway, Suite 2350
Des Moines, IA 50309 St. Louis, MO 63102
(Financial Advisor) (Bond Counsel)
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: 47%
ButcherMark Financial Advisors LLC (Co-Financial Advisor) – 16% -MBE
Hardwick Law Firm, LLC – (Disclosure Counsel) – 16% - MBE
White Coleman & Associates, LLC – (Co-Bond Counsel) – 15% - MWBE
Plan Approval Date: N/A Type of Contract: Bond Contract
Properties Affected: District-wide Properties Benefitting: District-wide
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
4/22/2004 Ordinance 11713 established Master Bond Ordinance
37 of 11/21/11
AGENDA ITEM NUMBER: 54 – Resolution No. 3003
NAME OF PROJECT: Security Guard Services
LOCATION: 2350 Market
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide armed security for the MSD headquarters building, employees and
emergency situations as needed.
What does action accomplish?: Authorizes contract to procure armed security services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Securitas Security Services USA Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $250,000.00
MBE/WBE Participation: 20% - Secure VIP, Inc.-MBE
Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Market Street Building Budget Budget Year: FY2012 Amount: $280,000.00
(not to exceed $400,000.00)
Fund Name: N/A
Additional Comments: This resolution will authorize the District to enter into a contract with Securitas Security Services
USA, Inc from January 1, 2012 to December 31, 2012. This resolution will authorize the District to exercise the first one year
option for the second year of a three year bid.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/9/10 – Ord. No. 13176 – Amount: $400,000—Securitas Security Services USA.