HomeMy Public PortalAbout1510th Board Agenda 12-8-2011 revREVISED PAGES 5 & 20
12/6/11
A G E N D A
1510th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
December 8, 2011 – 4:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
THE BOARD OF TRUSTEES WILL BE IN CLOSED SESSION BETWEEN 4:00 P.M. AND 5:00 P.M.
1 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL OR PRIVILEGED MATTERS
UNDER §610.021(1), RSMO 1988 SUPP.
2 APPROVAL OF JOURNAL OF PRECEDING MEETINGS November 21, 2011 (1509th)
3 COMMENTS BY THE CHAIR
4 REPORT OF BOARD COMMITTEES
5 REPORT OF EXECUTIVE DIRECTOR
6 COMMENTS FROM THE PUBLIC
7 SUBMISSION OF PUBLIC HEARING REPORTS – None
8 COMMUNICATIONS – Appointment of R. Gary Durney to the Civil Service Commission
9 CONSENT AGENDA – Item Nos. 10 through 30
2 of 12/08/11
Ordinances
10 Adoption of proposed Ord. No. 13331 appropriating $490,000.00 from the Sanitary Replacement
Fund to be used for project costs for the construction of sanitary sewers in Edgewood Sanitary
Relief (BP-592) (BP-301) (11112), in the City of Berkeley, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with Gershenson Const. Co., Inc. for the aforesaid sanitary sewer construction.
(Intro. 11/21/11)
11 Adoption of proposed Ord. No. 13332 appropriating $15,000,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of the Lemay WWTP
Disinfection Facilities (10681), in Unincorporated St. Louis County, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into a contract with KCI Construction Company for the construction of the
aforesaid wastewater treatment plant. (Intro. 11/21/11)
12 Adoption of proposed Ord. No. 13333 appropriating $420,000.00 from the Sanitary Replacement
Fund to be used for project costs for storm sewer rehabilitation in Nectar I/I Reduction (BP-290)
(11111), in the City of Bellefontaine Neighbors, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a
contract with SAK Construction, LLC for the aforesaid sanitary sewer construction. (Intro.
11/21/11)
13 Adoption of proposed Ord. No. 13334 making a supplemental appropriation of $300,000.00 from
the Sanitary Replacement Fund for additional engineering services for Lemay WWTP
Disinfection Facilities (E-1265) (10681); and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 7
to Contract E-1265 with HDR Engineering, Inc. for the aforesaid engineering services. (Intro.
11/21/11)
14 Adoption of proposed Ord. No. 13335 declaring the necessity for the acquisition of easements
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as
Conway Lane #48 Sanitary Sewer (IR) (10848) to serve the needs of residents of the area, and
authorizing the acquisition of said easements and temporary construction easements by
purchase or by the institution of condemnation proceedings. (Intro. 11/21/11)
15 Adoption of proposed Ord. No. 13336 declaring the necessity for the acquisition of easements
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as
Baumgartner & Black Forest Sanitary Replacement Phase II (10407) to serve the needs of
residents of the area, and authorizing the acquisition of said easements and temporary
construction easements by purchase or by the institution of condemnation proceedings. (Intro.
11/21/11)
3 of 12/08/11
16 Adoption of proposed Ord. No. 13337 amending Ordinance No. 8658, as adopted May 13, 1992,
by repealing Section Two, Section Three and Section Four and enacting a new Section Two,
Section Three and Section Four in lieu thereof, and authorizing the Director of Finance to make
transfers between the Sanitary Replacement Fund, and any other appropriate fund, to
accommodate the accounting of costs and proper capture of capital-related expenses for any
project whenever it is deemed necessary. These transfers shall be made such that the total
encumbrance between the two funds never exceeds the total appropriation value for any project.
(Intro. 11/21/11)
17 Adoption of proposed Ord. No. 13338 amending Ordinance No. 9034, as adopted June 16, 1993,
by repealing Section One and Section Two and enacting a new Section One and Section Two in
lieu thereof, and authorizing the Director of Finance to make transfers between the Stormwater
Replacement Fund, and any other appropriate fund, to accommodate the accounting of costs
and proper capture of capital-related expenses for any project whenever it is deemed necessary.
These transfers shall be made such that the total encumbrance between the two funds never
exceeds the total appropriation value for any project. (Intro. 11/21/11)
18 Adoption of proposed Ord. No. 13339 awarding a contract to Starr Indemnity & Liability Company
(McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Umbrella Liability
Insurance coverage from January 1, 2012 to December 31, 2012. (Intro. 11/21/11)
19 Adoption of proposed Ord. No. 13340 awarding a contract to Missouri Public Entity Risk
Management Fund (MOPERM) (McGriff, Seibels & Williams of Missouri, Inc., agent) for the
District’s Combined Liability Insurance coverage from January 1, 2012 to December 31, 2012.
(Intro. 11/21/11)
20 Adoption of proposed Ord. No. 13341 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA for
medical plan benefits for the District's employees and family members. (Intro. 11/21/11)
21 Adoption of proposed Ord. No. 13342 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA for
dental plan benefits for the District's employees and family members. (Intro. 11/21/11)
22 Adoption of proposed Ord. No. 13343 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Liberty Mutual
for long-term disability insurance for the District's employees. (Intro. 11/21/11)
23 Adoption of proposed Ord. No. 13344 authorizing and directing the issuance, sale and delivery of
Wastewater System Revenue Bonds, Series 2011B, of the Metropolitan St. Louis Sewer District;
prescribing the form and details of said bonds; and authorizing certain actions and documents
and prescribing other matters relating thereto. (Intro. 11/21/11)
24 Adoption of proposed Ord. No. 13345 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of
Armstrong Teasdale L.L.P. whereby Armstrong Teasdale L.L.P., will provide General Legal
Services to the District. (Intro. 11/21/11)
4 of 12/08/11
25 Adoption of proposed Ord. No. 13346 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of
Thompson Coburn L.L.P. whereby Thompson Coburn L.L.P., will provide General Legal Services
to the District. (Intro. 11/21/11)
26 Adoption of proposed Ord. No. 13347 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with The Hale Law
Firm whereby The Hale Law Firm, will provide General Legal Services to the District. (Intro.
11/21/11)
27 Adoption of proposed Ord. No. 13348 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with the law firm of
Rynearson, Suess, Schnurbusch & Champion L.L.C. whereby Rynearson, Suess, Schnurbusch
& Champion L.L.C., will provide General Legal Services to the District. (Intro. 11/21/11)
Plan Approval
28 Bissell WWTP Disinfection Facilities (10325)
This project, located at East Grand Avenue and Hall Street in the City of St. Louis, is to
meet EPA and MDNR regulatory mandates requiring disinfection of effluent. This project
is in the Fiscal Year 2012 Budget and the estimated construction cost is $20,386,000.
29 Magnet Drive Storm Sewer (10699)
This project, located west of Interstate 170 and north of Olive Boulevard in the City of
Olivette, is to alleviate yard flooding and erosion. This project is in the Fiscal Year 2012
Budget and the estimated construction cost is $38,000.
30 Infrastructure Repairs (Rehabilitation) (FY 2012 Contract A) (10665)
This project, located in service areas 4 & 5 in the northern and western portions of St.
Louis County, MO is to rehabilitate older, damaged and deteriorated sewers to reduce
pipe collapses, blocked mains and inflow/infiltration. This project is in the Fiscal Year 2012
Budget and the estimated construction cost is $7,431,000.
UNFINISHED BUSINESS
Ordinances
31 Adoption of proposed Ord. No. 13330 calling a bond election to be held on February 7, 2012 in
the Metropolitan St. Louis Sewer District on the proposition whether to issue $945,000,000.00
principal amount of sewer revenue bonds. (Intro. 10/27/2011)
Resolutions
None
5 of 12/08/11
REVISED 12/6/11
New Business
Agenda Item Number Name Page Number
Ordinances
32 – Proposed Ord. No. 13350 Mable Ave. and Carson Road 8
Storm Sewer (10698)
Introduction of proposed Ord. No. 13350 appropriating $171,000.00 from the Operation,
Maintenance and Construction Improvement Fund of North Kinloch to be used for project
costs for the construction of storm sewers in Mable Ave. and Carson Road Storm Sewer
(10698), in the City of Kinloch, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
a contract with J.H. Berra Const. Co., Inc. for the construction of the aforesaid storm
sewers.
33 – Proposed Ord. No. 13351 White Birch Way – Queen Ann Drive 9
Storm Sewer (10797)
Introduction of proposed Ord. No. 13351 appropriating $125,000.00 from the
Operation, Maintenance and Construction Improvement Fund of Coldwater Creek
to be used for project costs for the construction of storm sewers in White Birch Way –
Queen Ann Drive Storm Sewer (10797), in the City of Hazelwood, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with J.H. Berra Const.
Co., Inc. for the aforesaid storm sewer construction.
34 – Proposed Ord. No. 13352 Radar Rainfall Data (FY2012) (10743) 10
Introduction of proposed Ord. No. 13352 transferring $110,000.00 from the Sanitary
Replacement Fund to the General Fund and appropriating $110,000.00 from the
General Fund for engineering services for the final design of Radar Rainfall Data
(FY2012) (10743) and authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter in Contract 10603
with Vieux and Associates, Inc. for the aforesaid engineering services.
35 – Proposed Ord. No. 13353 Dellwood Sanitary Trunk Sewer 12
Rehabilitation (11055)
Introduction of proposed Ord. No. 13353 appropriating $700,000.00 from the Sanitary
Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers
in Dellwood Sanitary Trunk Sewer Rehabilitation (11055) in St. Louis County, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with Insituform
Technologies USA, Inc. for the rehabilitation of the aforesaid sanitary sewers.
6 of 12/08/11
Agenda Item Number Name Page Number
36 – Proposed Ord. No. 13354 Grand Glaize Lagoon Wet Weather 13
Storage Improvements (11113)
Introduction of proposed Ord. No. 13354 appropriating $210,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of sanitary sewers
in Grand Glaize Lagoon Wet Weather Storage Improvements (11113), in the City of
Valley Park, Missouri; and authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with
Essex Contracting, Inc. for the aforesaid sanitary sewer construction.
37 – Proposed Ord. No. 13355 Lemay WWTP Maintenance Building 14
Structural Repair (10682)
Introduction of proposed Ord. No. 13355 appropriating $400,000.00 from the Sanitary
Replacement Fund to be used for project costs for the Lemay WWTP Maintenance
Building Structural Repair (10682), in Unincorporated St. Louis County, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into a contract with Tarlton Corporation for the aforesaid
sanitary sewer construction.
38 – Proposed Ord. No. 13356 Coldwater Creek at Lynn Town Bank 15
Stabilization (10284)
Introduction of proposed Ord. No. 13356 appropriating $600,000.00 from the Operation,
Maintenance and Construction Improvement Fund of Coldwater Creek to be used for
project costs for bank stabilization in Coldwater Creek at Lynn Town Bank Stabilization
(10284), in the City of Breckenridge Hills, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with Ideal Landscape Group for the aforesaid bank stabilization.
39 – Proposed Ord. No. 13357 Acquisition of LiDAR Data 16
Introduction of proposed Ord. No. 13357 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into an agreement with the United States Army Corps of Engineers to provide the
District with Aerial LiDAR data acquisition and processing services for an area of
St. Louis County and City, Missouri.
Resolutions
40 Adoption of Resolution No. 3001 the Metropolitan St. Louis Sewer District is 17
fully committed to the utilization of Minority and Women Business Enterprises
and minority and female workforces in all aspects of its contracting activities
to the maximum extent.
7 of 12/08/11
Agenda Item Number Name Page Number
41 Adoption of Resolution No. 3004 whereas in order to preserve the District’s right 18
to be reimbursed for project costs from a tax exempt bond issue, the United States
Treasury Department requires that the projects to be reimbursed for, be approved
by Board resolution.
42 Adoption of Resolution No. 3005 whereas Ordinance No. 12745, adopted September 19
11, 2008, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with New England Pension
Consultants (“NEPC”) who would serve as the pension and deferred compensation
investment consultant to the District’s Employees Pension and Deferred Compensation
Plans.
43 Adoption of Resolution No. 3006 whereas Section 7.040 of the Charter of The 20
Metropolitan St. Louis Sewer District established the Rate Commission to review
and make recommendations to the Board of Trustees regarding all proposed
changes in the District’s wastewater rates and stormwater rates.
44 Adoption of Resolution No. 2993 expressing the Board of Trustees’ appreciation to
Michael L. Mileszko for his 18 years of exemplary service to The Metropolitan St. Louis
Sewer District from October 25, 1993, to his retirement effective December 1, 2011.
45 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
46 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
47 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed
session at this meeting if such action is approved by a majority vote of the Board
members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); discussions
regarding negotiations with employee groups under §610.021(9); personnel
records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged
communications with the District’s auditor, including auditor work products under
§610.021(17).
48 ADJOURNMENT
8 of 12/08/11
AGENDA ITEM NUMBER: 32 – Proposed Ord. No. 13350
NAME OF PROJECT: Mable Ave. and Carson Road Storm Sewer (10698)
LOCATION: South of Airport Road and east of Interstate 170 in the City of Kinloch, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: J.H. Berra Const. Co., Inc. Previous District Contract: Yes
5091 New Baumgartner Road
St. Louis, MO 63129
Consultant: N/A
Agency: N/A
Number of bidders: 7 Low Bid: $62,328.00 High Bid: $91,414.00
Appropriation Amount: $171,000.00 Designer’s Estimate: $78,000.00
MBE/WBE Participation: 14.44%
Windstar Transportation – 4.81% - MBE
Supplied Industrial Solutions – 9.63% - MBE
Plan Approval Date: November 21, 2011 Type of Contract: Unit Cost
Properties Affected: 4 Properties Benefiting: 3
Designed by: District staff
The work to be done under Contract #10721 consists of the construction of approximately 418 lineal feet of pipe sewers
varying in size from 15-inches to 30-inches in diameter and appurtenances. The purpose of this project is to relieve street
flooding and erosion. This project is scheduled to be completed in 90 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2011, Pg. 154 Amount: $164,000
(FY2012, Pg. 116) ($172,000)
Fund Name: #5580 – North Kinloch OMCI
Additional Comments: An additional contingency of $80,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Stormwater Facility Planning
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
11/08/07 – Ord. No. 12534 – GSA – Survey Services – Sabur, Inc. – Contract No. E-1220
9 of 12/08/11
AGENDA ITEM NUMBER: 33 – Proposed Ord. No. 13351
NAME OF PROJECT: White Birch Way – Queen Ann Drive Storm Sewer (10797)
LOCATION: North of Interstate 270 and west of Lindbergh Boulevard in the City of Hazelwood, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: J.H. Berra Const. Co., Inc. Previous District Contract: Yes
5091 New Baumgartner Road
St. Louis, MO 63129
Consultant: N/A
Agency: N/A
Number of bidders: 8 Low Bid: $57,221.00 High Bid: $97,880.00
Appropriation Amount: $125,000.00 Designer’s Estimate: $90,000.00
MBE/WBE Participation: 10.14%
Windstar – 5.07% - MBE
Roden’s Landscaping – 5.07% - WBE
Plan Approval Date: November 21, 2011 Type of Contract: Unit Cost
Properties Affected: 10 Properties Benefiting: 10
Designed by: District staff
The work to be done under Contract #10717 consists of the construction of approximately 486 lineal feet of pipe sewers
varying in size from 12-inches to 21-inches in diameter and appurtenances. The purpose of this project is to alleviate yard
flooding. This project is scheduled to be completed in 90 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2011, Pg. 170 Amount: $120,000
Fund Name: #5564 – Coldwater Creek OMCI
Additional Comments: An additional contingency of $60,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Stormwater Facility Planning
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/10/09 – Res. No. 2872 – GSA – Survey Services – Sabur, Inc. – Contract No. E-1233 – Amendment No. 1
10 of 12/08/11
AGENDA ITEM NUMBER: 34 – Proposed Ord. No. 13352
NAME OF PROJECT: Radar Rainfall Data (FY2012) (10743)
LOCATION: District-wide
TYPE OF PROJECT: Radar rainfall data collection and analysis (016.2 Vendor Services)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Transfers and appropriates additional funds and authorizes staff to amend an
existing contract
What does action accomplish?: Implements a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Vieux and Associates, Inc. Previous District Contract: Yes
350 David L. Boren, Suite 2500
Norman, OK 73072
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $110,000.00 Designer’s Estimate: N/A
MBE/WBE Participation: 100% - WBE
Plan Approval Date: N/A Type of Contract: Lump Sum Fee
Properties Affected: Entire District Properties Benefiting: Entire District
Designed by: N/A
The work to be done under Contract #10603 will allow the District to continue maintaining the integration between the
existing rain gauge network and NEXRAD radar data in an effort that produces Gauge Adjusted Radar Rainfall (GARR) data
for use by District engineers, various planning and design consultants, and Operations divisions. This contract will continue
to allow web-accessible rainfall data to District personnel, monthly archive quality rainfall data, review and analysis of District
rain gauges, major rainfall event support, enhancing web-based tools, hydrologic stream response support, support for the
District’s hydraulic models and training. Radar rainfall data is a technology used to enhance hydraulic modeling and
calibration, confirming sewer flow metering responses to rain events, and inflow/infiltration assessments, CSO & SSO control
planning, watershed and stormwater programs, preliminary and final designs. This technology allows the District to estimate
more accurately the amount of rain that falls within District boundaries that is not detected at rain gauge sites. This
amendment is the exercise of the first of the two additional year options.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012 Amount: $130,000
Fund Name: Transfer made from #6660 - Sanitary Replacement Fund to #1101 - General Fund to support this appropriation
Additional Comments: The appropriation for Radar Rainfall data services is $20,000 less than the proposed funding
presented in the CIP Budget Supplement. Additional funds for this project are identified through FY2013.
11 of 12/08/11
Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combine Sewer Area I/I
Assessment, Separate Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Separate Sewer Area
Flow Metering & Monitoring, and Modeling.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
12 of 12/08/11
AGENDA ITEM NUMBER: 35 – Proposed Ord. No. 13353
NAME OF PROJECT: Dellwood Sanitary Trunk Sewer Rehabilitation (11055)
LOCATION: North of Chambers Road and west of Halls Ferry Road in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Insituform Technologies USA, Inc. Previous District Contract: Yes
17988 Edison Avenue
Chesterfield, MO 63005
Consultant: N/A
Agency: N/A
Number of bidders: 2 Low Bid: $641,511.00 High Bid: $897,494.00
Appropriation Amount: $700,000.00 Designer’s Estimate: $567,000.00
MBE/WBE Participation: 10.12%
ALL Construction – 8.77% - MBE
Drain Surgeons, LLC – 1.35% - WBE
Plan Approval Date: November 21, 2011 Type of Contract: Unit Cost
Properties Affected: 43 Properties Benefiting: 280
Designed by: District staff
The work to be done under Contract #10708 consists of the rehabilitation of approximately 36 manholes and 4,948 lineal feet
of sewers varying in size from 8-inches to 24-inches in diameter, utilizing CIPP methods, and the removal of a sanitary sewer
overflow pipe. The purpose of this project is to alleviate building backups and overcharged sanitary sewers, and remove one
(1) constructed SSO. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 49 Amount: $750,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $10,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
13 of 12/08/11
AGENDA ITEM NUMBER: 36 – Proposed Ord. No. 13354
NAME OF PROJECT: Grand Glaize Lagoon Wet Weather Storage Improvements (11113)
LOCATION: North of Marshall Road and east of Highway 141 in the City of Valley Park, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Essex Contracting, Inc. Previous District Contract: Yes
1519 McNutt Road
Herculaneum, MO 63048
Consultant: N/A
Agency: N/A
Number of bidders: 7 Low Bid: $189,810.00 High Bid: $399,750.00
Appropriation Amount: $210,000.00 Designer’s Estimate: $201,000.00
MBE/WBE Participation: 12.12% - Supplied Industrial Solutions – MBE
Plan Approval Date: November 21, 2011 Type of Contract: Unit Cost
Properties Affected: 2 Properties Benefiting: Grand Glaize WWTP Service
Area
Designed by: District staff
The work to be done under Contract #10718 consists of the construction of 125 lineal feet of pipe sewers 18-inches in
diameter, a return structure, emergency spillway, and modifications to an existing overflow structure. The purpose of this
project is to replace an inadequate existing 6-inch discharge line and to improve storage capacity and operations of the
lagoon to meet future permit requirements. This project is scheduled to be completed in 90 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 55 Amount: $200,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $10,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/10/09 – Res. No. 2872 – GSA – Survey Services – Sabur, Inc. – Contract No. E-1233 – Amend. No. 1
04/08/10 – Res. No. 2903 – GSA – Geotechnical Services – Geotechnology, Inc. – Contract No. E-1231 – Amend. No. 2
10/13/11– Ord. No. 13313 – GSA – Sewer and Channel Design – EDM Incorporated – Contract No. E-10406 –
Amendment No. 1
14 of 12/08/11
AGENDA ITEM NUMBER: 37 – Proposed Ord. No. 13355
NAME OF PROJECT: Lemay WWTP Maintenance Building Structural Repair (10682)
LOCATION: North of Hoffmeister Road and east of S. Broadway in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Building Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Tarlton Corporation Previous District Contract: Yes
5500 West Park Avenue
St. Louis, MO 63110
Consultant: N/A
Agency: N/A
Number of bidders: 5 Low Bid: $372,000.00 High Bid: $486,000.00
Appropriation Amount: $400,000.00 Designer’s Estimate: $392,500.00
MBE/WBE Participation: 100.0%
Riley Ready Mix – 0.40% - MBE
Raise & Raze Inc. – 4.61% - WBE
Sidney Insulation – 2.41% - WBE
Tarlton Corporation – 92.58% - WBE
Plan Approval Date: November 21, 2011 Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: Entire Lemay Service Area
Designed by: Horner & Shifrin, Inc.
The work to be done under Contract #10723 consists of the construction to remove and replace reinforced concrete floor.
The purpose of this project is to repair a damaged concrete floor and replace the deaerator in the Lemay WWTP
Maintenance Building. This project is scheduled to be completed in 90 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 61 Amount: $300,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: The cost of this project increased due to the need to replace equipment located on the damaged
floor.
Contracted planning resources utilized: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/12/10 – Ord. No. 13119 – GSA – Sewer and Process Design – Horner & Shifrin, Inc. – Contract No. 10408
15 of 12/08/11
AGENDA ITEM NUMBER: 38 – Proposed Ord. No. 13356
NAME OF PROJECT: Coldwater Creek at Lynn Town Bank Stabilization (10284)
LOCATION: North of St. Charles Rock Road and west of Interstate 170 in the City of Breckenridge Hills, Missouri
TYPE OF PROJECT: Bank Stabilization (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ideal Landscape Group Previous District Contract: Yes
6264 Lemay Ferry Road
St. Louis, MO 63129
Consultant: N/A
Agency: N/A
Number of bidders: 6 Low Bid: $468,888.00 High Bid: $657,070.00
Appropriation Amount: $600,000.00 Designer’s Estimate: $604,000.00
MBE/WBE Participation: 10.00% - McKay’s Hauling – MBE
Plan Approval Date: November 21, 2011 Type of Contract: Unit Cost
Properties Affected: 4 Properties Benefiting: 4
Designed by: Engineering Design Source, Inc.
The work to be done under Contract #10722 consists of the construction of approximately 850 lineal feet of bank stabilization
using modular block walls and biostabilization methods, 85 lineal feet of 24-inch diameter storm sewers, and appurtenances.
The purpose of this project is to alleviate bank erosion threatening Lynn Towne Drive, a parking lot and fence, and moderate
risk of erosion at residential property. This project is scheduled to be completed in 354 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 104 Amount: $400,000
FY2012, Pg. 109 $435,000
Fund Name: #5564 – Coldwater Creek OMCI
Additional Comments: An additional contingency of $80,000 for utility relocation is included in the appropriation. The
Lynn Town Apartments Channel Improvements (CLD-19) (10220) project has been combined with this project due to the
close proximity of the projects. The design appropriation provided for the design of these two projects and the Argyle #8800
Storm Sewer (10283) project.
Contracted planning resources utilized: Stormwater Facility Planning
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/09 – Ord. No. 12999 – Amount: $335,000 – Engineering Design Source, Inc. – Design Contract No. E-1271
16 of 12/08/11
AGENDA ITEM NUMBER: 39 – Proposed Ord. No. 13357
NAME OF PROJECT: Acquisition of LiDAR Data
LOCATION: District Wide
TYPE OF PROJECT: Acquisition of LiDAR Data from an Aircraft Platform
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement with the United States Army Corps of
Engineers to partner in acquisition of LiDAR data covering St. Louis County and
City.
What does action accomplish?: LiDAR data is used to develop a Digital Terrain Model and Topographic Elevation
Contours for an area. The acquisition of this data set will update the District’s
existing elevation contours which are based on data that is now over 5 years
old. Elevation data is used by many Engineering applications including
watershed planning, project design, and flow modeling.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: United States Army Corps of Engineers
Number of proposers : N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
The District previously utilized management and technical expertise from the United States Army Corps of Engineers in 2005
to purchase Aerial LiDAR data acquisition and processing services from external vendors. The current request is to partner
with various government agencies to acquire LiDAR data over large parts in Missouri including the areas served by MSD.
Flying over a large area has resulted in economies of scale allowing the vendor to offer a very low cost per square mile rate.
The District will pay only for its area of interest and the USGS, which is also interested in this area, will share in this cost:
$ 201.76 Negotiated cost per square mile for flight data acquisition
$118,837.00 Cost to fly 589 square miles covering St. Louis City and County
$ 59,421.00 Existing funds from USGS contribution
$ 62,390.00 $59,419 + $2,971 – MSD contribution
FUNDING/COST SUMMARY:
Budgeted: Engineering Department Operating Budget Budget Year: FY2012 Amount: $62,390
Fund Name: N/A
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
17 of 12/08/11
AGENDA ITEM NUMBER: 40 – Resolution No. 3001
NAME OF PROJECT: MWBE Program Amendments
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Human Resources
REQUESTED ACTION: Amendment of the Minority and Women-Owned Business program for Building, Non-Building and
Professional Services
Why is this action necessary?: To amend the District’s MWBE Utilization policy
What does action accomplish?: Promotes improved participation in the District’s MWBE Utilization initiative
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Staff plans to bring a contract to the Board for consideration in January for a disparity study.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
18 of 12/08/11
AGENDA ITEM NUMBER: 41 - Resolution No. 3004
NAME OF PROJECT: Bond Issue Reimbursement
LOCATION: District wide
TYPE OF PROJECT: Bond Capital Financing
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: Tax law requires that when a municipal, tax exempt, entity seeks to reimburse
itself for monies spent on capital projects, the capital projects need to be identified
in advance of the expenditures.
What does action accomplish?: This resolution identifies the capital projects that will be designed and constructed
from bond proceeds associated with the August 5, 2008 bond authorization
election.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
It is the District’s intent to use bond proceeds to finance the $275,000,000 of Capital Improvement and Replacement Projects
identified in this ordinance. Should the District initially finance these projects on a cash basis, then it is the District’s intent to
subsequently reimburse itself from future bond proceeds.
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/2009 – Resolution No. 2889 – Bond Issue Reimbursement
09/11/2008 – Resolution No. 2808 – Bond Issue Reimbursement
09/11/2003 – Resolution No. 2533 – Reimbursement – $500,000,000 Bond Issue
19 of 12/08/11
AGENDA ITEM NUMBER: 42 – Resolution No. 3005
NAME OF PROJECT: Pension Plan Investment Monitoring
LOCATION: District wide
TYPE OF PROJECT: Pension Investment Monitoring
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: This resolution is needed to authorize the exercise of a one-year renewal option
for the NEPC contract that expired on September 30, 2011
What does action accomplish?: This resolution allows NEPC to continue to provide their consulting services .
through the quarter ending September 30, 2012.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $120,000
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: % of assets managed plus expenses
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Pension Plan & Budget Year: 2011-2012 Amount: $120,000
Secretary Treasurer Budget
Fund Name:
Additional Comments: Services were evaluated based on a 2008 RFP that requested a five year proposal
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
9/11/2008 Ord. 12745 Contract authorization with New England Pension Consultants (NEPC)
20 of 12/08/11
REVISED 12/6/11
AGENDA ITEM NUMBER: 43 – Resolution No. 3006
NAME OF PROJECT: Acceptance of Rate Commission Report dated October 17, 2011
LOCATION: District-wide
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Board of Trustees
REQUESTED ACTION:
Why is this action necessary?: Pursuant to section 7.300 of the District’s Charter, the Board is asked to accept or
reject the Rate Commission Report.
What does action accomplish?: This resolution formally acknowledges the Board of Trustees acceptance of the
Rate Commission Report dated October 17, 2011.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A
MBE/WBE Participation:
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget: N/A Amount: N/A
Fund Name:
Additional Comments: Staff’s recommendation to accept the Rate Recommendation Report dated October 17, 2011 was
presented at the December 6, 2011 Finance Committee Meeting.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/2009 - Res. No. 2888 – Board amends its acceptance of the Rate Commission Report previously accepted by
Resolution No. 2785
05/23/2008 - Res. No. 2785 – Board accepts Rate Commission Report dated April 1, 2008
10/11/2007 - Res. No. 2742 – Board accepts Rate Commission Report dated August 13, 2007
06/12/2003 - Res. No. 2507 – Board accepts amended Rate Commission Report dated May 19, 2003
12/13/2002 - Res. No. 2479 – Board accepts Rate Commission Report dated October 25, 2002