HomeMy Public PortalAbout1513th Board Agenda 2-9-2012 rev
REVISED 2/9/12
REVISED
A G E N D A
1513th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
February 9, 2012 – 5:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
1 APPROVAL OF JOURNAL OF PRECEDING MEETINGS January 12, 2012 (1511th)
January 25, 2012 (1512th)
2 COMMENTS BY THE CHAIR
3 REPORT OF BOARD COMMITTEES
4 REPORT OF EXECUTIVE DIRECTOR
5 COMMENTS FROM THE PUBLIC
6 SUBMISSION OF PUBLIC HEARING REPORTS – Bond Place Sanitary Sewers
7 COMMUNICATIONS – None
8 CONSENT AGENDA – Item Nos. 9 through 22
2 of 2/09/12
Ordinances
9 Adoption of proposed Ord. No. 13358 transferring $1,500,000.00 from the Sanitary Replacement
Fund to the General Fund, and appropriating $1,500,000.00 from the General Fund to be used
for CCTV Inspection and Physical Inspection of Sewers – North (FY2012) (10376), authorizing
the Director of Finance to make transfers between the Sanitary Replacement Fund and the
General Fund to accommodate the appropriate accounting, and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Amendment No. 7 to Contract No. 10615 with ADS Environmental Services, LLC for CCTV
Inspection and Physical Inspection of Sewers - North (FY2012) (10376). (Intro. 1/12/12)
10 Adoption of proposed Ord. No. 13359 transferring $1,500,000.00 from the Sanitary Replacement
Fund to the General Fund, and appropriating $1,500,000.00 from the General Fund to be used
for CCTV Inspection and Physical Inspection of Sewers – South (FY2012) (10377), authorizing
the Director of Finance to make transfers between the Sanitary Replacement Fund and the
General Fund to accommodate the appropriate accounting, and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Amendment No. 4 to Contract No. 10616 with Ace Pipe Cleaning, Inc. for CCTV Inspection
and Physical Inspection of Sewers - South (FY2012) (10377). (Intro. 1/12/12)
11 Adoption of proposed Ord. No. 13360 appropriating $17,000,000.00 from the Sanitary
Replacement Fund to be used for wastewater treatment plant construction at Bissell WWTP
Disinfection Facilities (10325), in the City of St. Louis, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with Goodwin Bros. Const. Co. for the aforesaid sanitary sewer construction.
(Intro. 1/12/12)
12 Adoption of proposed Ord. No. 13361 appropriating $7,900,000.00 from the Sanitary
Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in
Infrastructure Repairs (Rehabilitation) (FY2012 Contract A) (10665) in the County of St. Louis,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with SAK Construction, LLC for the
aforesaid rehabilitation. (Intro. 1/12/12)
13 Adoption of proposed Ord. No. 13362 appropriating $39,769,300.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of the Missouri River WWTP
Secondary Treatment Expansion and Disinfection Facilities (10710), in the City of Maryland
Heights, Missouri under Contract No. 10597 as approved by Ordinance No. 13220, adopted
March 10, 2011. (Intro. 1/12/12)
14 Adoption of proposed Ord. No. 13363 appropriating $50,000.00 from the Operations,
Maintenance and Construction Improvement Fund of Maline Creek to provide matching funds for
Bon Oak #10074 - 10078 Flood Mitigation (11104) and authorizing the Executive Director and
Secretary-Treasurer on behalf of the Metropolitan St. Louis Sewer District to enter into an Inter-
governmental Agreement with St. Louis County, Missouri. (Intro. 1/12/12)
3 of 2/09/12
15 Adoption of proposed Ord. No. 13364 appropriating $50,000.00 from the University City OMCI
Fund to be used for project costs for the construction of storm sewers in Magnet Drive Storm
Sewer (10699), in the City of Olivette, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract
with Heartland Construction & Excavating for the aforesaid storm sewer construction. (Intro.
1/12/12)
16 Adoption of proposed Ord. No. 13365 appropriating an additional $100,000.00 from the Sanitary
Replacement Fund to be used for project costs for sewer separation in the CSO - Macklind
Outfall L-062 Separation (10159), in the City of St. Louis, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into an amendment to Contract No. 10637 with MB Mitchell, LLC for the aforesaid sewer
separation. (Intro. 1/12/12)
17 Adoption of proposed Ord. No. 13366 transferring $556,733.15 from the Sanitary Replacement
Fund to the General Fund, appropriating $556,733.15 from the General Fund, and appropriating
$43,266.85 from the Sanitary Replacement Fund of the District for Deer Creek Sanitary System
Improvements (11110), and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 10733 with the Parsons
Water & Infrastructure, Inc. for the aforesaid services. (Intro. 1/12/12)
18 Adoption of proposed Ord. No. 13367 appropriating $400,000.00 from the Sanitary Replacement
Fund for engineering services for the design of DC-06 Deer Creek Sanitary Relief Phase III and
I/I Reduction (10576). (Intro. 1/12/12)
19 Adoption of proposed Ord. No. 13368 transferring $384,161.39 from the Sanitary Replacement
Fund to the General Fund, appropriating $384,161.39 from the General Fund, and appropriating
$1,615,838.61 from the Sanitary Replacement Fund of the District for Lower & Middle RDP CSO
Controls System Improvements (11109); and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 10734
with the Jacobs Engineering Group, Inc. for the aforesaid services. (Intro. 1/12/12)
20 Adoption of proposed Ord. No. 13369 appropriating $554,000.00 from the Sanitary Replacement
Fund for engineering services for the design of Bissell WWTP Disinfection Facilities (E-1265 &
10325) and authorizing the Executive Director and Secretary Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Amendment No. 10 to Contract E-1265 with
HDR Engineering, Inc. for the aforesaid engineering services. (Intro. 1/12/12)
21 Adoption of proposed Ord. No. 13370 declaring the necessity for the acquisition of easements
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as
McKelvey Project “A” & “B” Sanitary Relief (SKME-005) 10163 – 2006122 to serve the needs of
residents of the area, and authorizing the acquisition of said easements and temporary
construction easements by purchase or by the institution of condemnation proceedings. (Intro.
1/12/12)
22 Adoption of proposed Ord. No. 13373 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Mason Tillman
Associates, Ltd. whereby Mason Tillman Associates, Ltd., will provide Consultant Services in the
area of performing a Disparity Study for the District. (Intro. 1/25/12)
4 of 2/09/12
Plan Approval
None
UNFINISHED BUSINESS
Ordinances
None
Resolutions
None
5 of 2/09/12
New Business
Agenda Item Number Name Page Number
Ordinances
23 – Proposed Ord. No. 13374 Clayridge – Brandy Sanitary Relief (11099) 7
Introduction of proposed Ord. No. 13374 appropriating $260,000.00 from the
Sanitary Replacement Fund to be used for project costs for the construction of
sanitary sewers in Clayridge - Brandy Sanitary Relief (11099), in the City of St.
Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract
with Heartland Construction & Excavating for the aforesaid sanitary sewer
construction.
24 – Proposed Ord. No. 13377 Repealing Ordinance No. 13092, and 8
Enacting New Section Two
Introduction of proposed Ord. No. 13377 repealing Section Two of Ordinance No.
13092, adopted June 10, 2010, and enacting a new Section Two in lieu thereof
to provide Professional Services from Black & Veatch Corporation ("B&V") not
to exceed $172,000.00.
25 – Proposed Ord. No. 13378 Update Feasibility Study to 9
Support Debt Financing
Introduction and adoption of proposed Ord. No. 13378 repealing Section Two of
Ordinance No. 13235, adopted April 20, 2011, and enacting a new Section Two
in lieu thereof to provide Professional Services from Black & Veatch Corporation
("B&V") not to exceed $59,000.00.
Resolutions
26 Adoption of Resolution No. 3013 Subdistrict No. 2010094, Bond Place Sanitary 10
Sewers (#2010094) (11067) in the City of Sunset Hills, Missouri was established
on petition by Ordinance No. 13237, adopted May 12, 2011 declared the necessity
of an improvement to be made in said Subdistrict to be paid for by special tax bills
or other evidence of special benefit assessments to be levied ratably by area on
land benefited.
27 Adoption of Resolution No. 3010 expressing the Board of Trustees’ appreciation to
Stephan P. Biermann for his 18 years of exemplary service to The Metropolitan St.
Louis Sewer District from October 11, 1993, to his retirement effective February 1, 2012.
6 of 2/09/12
REVISED 2/9/12
Agenda Item Number Name Page Number
28 Adoption of Resolution No. 3011 expressing the Board of Trustees’ appreciation to
Stephen R. Ellis for his 34 years of exemplary service to The Metropolitan St. Louis
Sewer District from January 8, 1978, to his retirement effective February 1, 2012.
29 Adoption of Resolution No. 3012 expressing the Board of Trustees’ appreciation to
John E. Keightley for his 36 years of exemplary service to The Metropolitan St. Louis
Sewer District from August 18, 1975, to her retirement effective February 1, 2012.
30 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
30a - Authorization for Charter Change Ballot Initiative 12
31 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
32 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed
session at this meeting if such action is approved by a majority vote of the Board
members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); discussions
regarding negotiations with employee groups under §610.021(9); personnel
records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged
communications with the District’s auditor, including auditor work products under
§610.021(17).
33 ADJOURNMENT
7 of 2/09/12
AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 13374
NAME OF PROJECT: Clayridge – Brandy Sanitary Relief (11099)
LOCATION: East of Interstate 55 and north of Butler Hill Road in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract
What does action accomplish?: Implements the construction of a CIP project
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Heartland Construction & Excavating Previous District Contract: Yes
1920 Cherokee Trail
Florissant, MO 63031
Consultant: N/A
Agency: N/A
Number of bidders: 14 Low Bid: $181,000.00 High Bid: $275,656.40
Appropriation Amount: $260,000.00 Designer’s Estimate: $228,000.00
MBE/WBE Participation: 10.05%
Armstrong Supply – 6.35% - MBE
Midwest Turf – 3.70% - WBE
Plan Approval Date: January 12, 2012 Type of Contract: Unit Cost
Properties Affected: 2 Properties Benefiting: 4
Designed by: District staff
The work to be done under Contract #10731 consists of the construction of approximately 571 lineal feet of 12-inch diameter
pipe sewers and appurtenances. The purpose of this project is to alleviate sanitary sewer backups due to insufficient sewer
capacity. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 46 Amount: $300,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $60,000 for utility relocation is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, Radar Rainfall Data, and General Services Surveying.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/10/09 – Res. No. 2872 – GSA – Survey Services – Sabur, Inc. – Contract No. E-1233 – Amendment No. 1
8 of 2/09/12
AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 13377
NAME OF PROJECT: Repealing Ordinance No. 13092, and enacting new Section Two
LOCATION: Finance
TYPE OF PROJECT: Professional Services
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: To executed an amended contract agreement for professional services with Black &
Veatch Corporation.
What does action accomplish?: This action provides the District rate design development and expert testimony required
during the District’s FY11 Rate Commission deliberations.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: None – Sole Source Specialized Service District Rate Model
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Finance Division Budget Budget Year: FY12 Amount: $22,000
Fund Name: N/A
Additional Comments: This repeals section two of original ordinance 13092 and enacts a new section two, to provide for
professional services not to exceed $172,000 from Black and Veatch Corporation.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/10/10 – Ord. No. 13092 – Amount $150,000 Rate Proposal Development for Rate Commission Hearings
9 of 2/09/12
AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 13378
NAME OF PROJECT: Update Feasibility Study to Support Debt Financing
LOCATION: District wide
TYPE OF PROJECT: Financial/Engineering
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: This ordinance will allow the District to compensate Black & Veatch for additional
work related to the Feasibility Study prepared for the 2011B bond issue.
What does action accomplish?: This ordinance authorizes a an increase in the contract maximum amount by
$9,000 with Black & Veatch to update the 2008 feasibility studies to support a
debt issuance by the District that closed in December 2011.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Black & Veatch
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $9,000 District’s Estimate: $9,000
MBE/WBE Participation:
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: General Fund Secretary –Treasurer Prof services Budget Year: 2011-12 Amount: $9,000
(Not to exceed)
Additional Comments: A requirement for larger underwritings of a municipal debt is the completion of a feasibility study
that would assure either the bond or note holders that the District has the appropriate resources and ability to handle the
project and ultimately repay the debt. In December 2011 the District issued $52,250,000 of revenue bonds. The transaction
originally started in October 2010 and was finalized in December 2011. The extended timeframe coupled with the proposed
settlement of the consent decree and the issuance of the Rate Commission Rate Recommendation Report resulted in more
edits and changes to the Feasibility Study than first anticipated. This ordinance will increase the contract maximum by
$9,000 to reflect the additional services needed.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/20/11-Ord No. 13235-Amount $50,000 –Black & Veatch Feasibility Study to Support 2011B Revenue Bond Issue
10 of 2/09/12
AGENDA ITEM NUMBER: 26 – Resolution No. 3013
NAME OF PROJECT: Bond Place Sanitary Sewers (S.D. #2010094) (11067)
LOCATION: West of I-270 and south of I-44 in the City of Sunset Hills, Missouri
TYPE OF PROJECT: Subdistrict (118.6 Public Interest Resolution)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: This resolution declares that the subdistrict is in the public interest whereby a
majority of the property owners are in favor of proceeding with the
improvements.
What does action accomplish?: This allows for the completion of construction plans and specifications so that the
improvements can be constructed at the expense of the subdistrict.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum Fee
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
This special tax bill subdistrict was established by Ordinance No. 13237 on May 12, 2011 and consists of 12 properties, ten
whose septic tanks have overflow pipes to private sanitary sewers that discharge to a public sewer, and two parcels using
individual septic tanks. The second of two required public hearings was held on January 9, 2012 at 7:00 p.m. at the Sunset
Hills Community Center, 3915 S. Lindbergh Blvd., Sunset Hills, Missouri, 63127, where half of the property owners were in
favor of proceeding with the project, and a majority being in favor at the ballot submittal deadline. The total estimated
probable cost is approximately $110,000.00 and the average assessment for each of the residential lots is estimated to be
$9,000.00. Funding will come from the #4102 Improvement Program Fund and the annual interest rate is 2.5% per annum if
tax bills are paid by annual installments not exceeding ten (10).
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2012, Pg. 44 Amount: $94,000
Fund Name: #4102 – Improvement Fund
Additional Comments: The project to address the issues within this proposed subdistrict consists of the construction of
approximately 50 feet of 8-inch diameter sanitary sewers, the rehabilitation of approximately 700 feet of existing private
sewers, including the construction of six structures on the private sewer, and appurtenances at a project cost of
approximately $110,000. The cost of this project would be borne by the property owners of the 12 parcels in the subdistrict.
The total cost will be repaid through the issuance of Special Tax Bills levied against the 12 properties benefitted by the
project and can be paid in one to 10 annual installments with interest. The construction of sanitary sewers, structures, and
the rehabilitation of the private sewers in this subdistrict will eliminate a private common lateral which is currently owned and
11 of 2/09/12
operated by those who are currently connected to it. Once this project is completed, the sewers that are currently private will
be operated and maintained by the District.
The budgeted amount for the project is $94,000. During the design of the project, it was discovered that utility conflicts and
shallow sewers led to extra design and construction costs for special structures.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/20/11 – Res. No. 2969 – Approving a list of proposed expenditures that included this project for the Capital Improvement
and Replacement Program as a result of the Program Planning efforts.
05/12/11 – Ord. No. 13237 – This ordinance established the tax bill boundary for the 12 properties included in the subdistrict.
Eight of the parcels included in the boundary petitioned to the Board of Trustees to pay for sewer improvements by the use
of special benefit assessments.
12 of 2/09/12
AGENDA ITEM NUMBER: 30A – INTRO & ADOPT AT THE NEXT MEETING
NAME OF PROJECT: Authorization for Charter Change Ballot Initiative
LOCATION: N/A
TYPE OF PROJECT: Governance
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why this action is necessary: The District’s governing Charter (Plan) states that the Charter will be
reviewed every ten years. This review has been undertaken by a committee and
their suggestions need to be placed before the voters. A formal action of the Board
is necessary to place the suggested changes before the voters.
What does action accomplish?: This ordinance will authorize a series of amendments to be placed
before the voters at an election to be held on June 5, 2012 to modernize and
streamline the District’s governing Charter (Plan).
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Time deposit
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
7/20/00 – Ord. No. 10799 – Authorizes four ballot propositions related to amending the District’s
governing Charter (Plan).