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HomeMy Public PortalAbout05/18/04 CCM131 MEDINA CITY COUNCIL MEETING MINUTES OF MAY 18, 2004 The City Council of Medina, Minnesota met in regular session on May 18, 2004 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members present: Workman, Lane (arrived at 9:36 p.m.), Zietlow, Brinkman and Smith. Members absent: Also present: City Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Tom Kellogg, City Administrator Chad Adams, City Planner Josh Doty, and Recording Secretary Liza Weniger. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Moved by Workman, seconded by Brinkman, to approve the agenda as presented. Motion passed unanimously. (Lane Absent) IV. APPROVAL A. Approval of the May 4, 2004 Regular Council Meeting Minutes It was noted on page 2, the final line of the first paragraph under Item G. Resolution Recognizing Volunteers for Medina's Annual clean -Up Day, should state, "...children from Plymouth helped clean the City of Medina." It was noted on page 3, the third line of the second paragraph should state, "...to perform the services, than then the services could..." It was noted on page 10, the final eleven words of the first paragraph should be struck from the record. It was noted on page 11, the check numbers should be added to the motion under item X. APPROVAL TO PAY THE BILLS. Moved by Workman, seconded by Smith, to approve the May 4, 2004 regular City Council Meeting minutes as amended. Motion passed unanimously. (Lane Absent) V. PRESENTATIONS A. Recognition Plague to Charlie and Judy Crosby for Granting Permanent Conservation Easement Zietlow stated that Mr. and Mrs. Charlie Crosby have been invited to the meeting to receive a plaque in recognition of the permanent conservation easement they located on their land. Zietlow presented the plaque of appreciation stating that this was the first time a resident of Medina has granted land for the purpose of a conservation easement. Medina City Council Meeting Minutes May 18, 2004 132 He stated that the Crosby's are leading the future; proclaiming that Medina is a great place to preserve open space. Ann Thies, Minnesota Land Trust, stated that Crosby's had the vision to permanently protect their land and to prevent it from being subdivided in the future. She stated that those who drive along Hunter Drive and County Road 6 will always be able to appreciate the open space. Mrs. Crosby stated that she and her husband grew up in Wayzata and always appreciated the trees and green of the open spaces. She stated she and her husband will continue to spread the word on importance of preserving green and open space. VI. CONSENT AGENDA A. Resolution Approving Variance for Martha and Dick Wilkes, 3055 Lakeshore Avenue B. Resolution Approving Conditional Use Permit for William Kroll, 3839 County Road 116 D. Approval of Gambling (raffle) permit for TwinWest Chamber of Commerce event at Rolling Green Country Club on Monday, June 14, 2004 Zietlow asked to remove Item C from the consent agenda. Moved by Smith, seconded by Workman, to approve the consent agenda. Motion passed unanimously. (Lane Absent) C. Approve Job Description for Part -Time Office Assistant and Authorize City Administrator to Appoint the Position Zietlow stated that the City originally had hired Pat Velch as a temporary part-time Office Assistant position to provide staff support in vacancy of City Clerk/Administrator position two years ago. Zietlow stated that reason this item was pulled from consent agenda was to clarify if position was to become a permanent part-time Office Assistant. Moved by Smith, seconded by Workman, to approve the job description for Part -Time Office Assistant and Authorize City Administrator to Appoint the Position. Workman asked for clarification on whether the position would require an increase in the number of hours worked on a weekly basis. Adams stated that the hours will not increase at this time; the intent of the job description is to broaden the scope of the position at the same number of hours worked. Adams stated that in the long term, there may be a need to expand the job description and hours worked, however, for the upcoming year, the position will focus on aid in customer service/office support, word processing, data entry and filing. This position has eliminated need for interns. Workman asked for clarification on how the health insurance, vacation and salary benefits would be allocated. Adams stated that the hourly wage range would remain the same, and the insurance and vacation is not applicable for a part-time position. Brinkman explained that he was nervous about hiring additional staff at City Hall and incurring additional expenditures. Adams explained this is a replacement position. Medina City Council Meeting Minutes May 18, 2004 133 Smith stated that Council has done a good job of curbing the expenses of hiring staff, explaining that the City needed somebody to tend to the residents. Brinkman asked Adams about the possibility, or likelihood, of cross training, in order to cover vacationing or absent staff. Adams clarified that staff already cross trains and covers for each other during an absence. Smith asked Adams if hiring the part-time Office Assistant would increase the City budget. Adams stated that the position is within the budget. Brinkman stated that his concern wasn't based strictly on the current expense, but about possibly creating an overstaffed situation in the future. Brinkman proposed the idea of outsourcing. Zietlow stated that the advantage of having a part-time person is that the hours can be flexible. The hours can be increased or decreased at will. Motion passed unanimously. (Lane Absent) VII. COMMENTS A. From Citizens on Items Not on the Agenda There were none. B. Park Commission Doty reminded Council that Annual Park Tour would take place on Wednesday, May 19, 2004. The bus is scheduled to leave City Hall at 5:30 p.m. He noted that scheduled departure times for each park are in Council's informational packets. C. Planning Commission Doty stated the Keller Subdivision discussion may return to next Planning Commission agenda. Commissioners will review, or adopt, a resolution approving design guidelines for Uptown Hamel, as separate from the ordinance. Doty requested that proposed changes to the definition of the City-wide building height be brought to the next Commission meeting. Doty clarified that the discussion will be on the definition of how to arrive/determine the acceptable building height, not the actual height number itself. VIII. PUBLIC HEARING A. Resolution Adopting a Modification to the Development Program for Development District No. 1; and Establishing Tax Increment Financing District No. 1-9 therein and Adopting a Tax Increment Financing Plan_ Therefore Adams introduced Shelly Eldridge of Ehlers & Associates, Inc., Leon Grothe of Short Elliott Hendrickson, Inc. (SEH), and Dan Cornejo, Director of Community Planning Services for SEH, as the presenters for the public hearing and discussion for the resolution to adopt a modification to the Development Program for Development District No. 1 and establishing Tax Increment Financing (TIF) and adopting a Tax Increment Financing Plan. Medina City Council Meeting Minutes May 18, 2004 134 Shelly Eldridge, of Ehlers and Associates, summarized her report on Tax Increment Financing District Overview; City of Medina — TIF District No. 1-9. She discussed the basic elements of the TIF Plan. She stated that the reason for funding the district is in anticipation of development along Highway 55. The TIF Plan would authorize the payment of the development on a pay-as-you-go infrastructure process. Tax increment would be allowed to repay developers if they qualify. Zietlow asked for clarification on whether the financing for developers would be based on 50% through TIF and 50% through assessment. Eldridge stated financing will depend on the cost, infrastructure, and on a project -to -project basis. Smith asked for clarification on whether a developer who remains under the $100,000 TIF threshold would be required to go though the assessment public hearing process. Batty stated there is a business subsidy standard in Minnesota Statutes defining that a public hearing is not required if under the $100,000 threshold. Discussion was held on the term length of the district. Zietlow stated that he preferred ten years as the maximum payback term. Eldridge stated that the duration of the district is dependent on the amount of expenditures and how long it would cost to pay off the obligations. Zietlow asked Eldridge where terms would be illustrated in regard to obligation payback. Eldridge stated that terms would be detailed in the development agreements. Batty stated that what Council is doing tonight is creating macro pieces; meaning that how the City will control the specifics will occur in the development agreements; each agreement may be written differently. There are ways to structure a deal on ways of reimbursing the developer with increment. The Council's control will be in the individual development agreements. Smith asked for clarification on whether a developer or a business owner would be required to pay off the obligation if they were to sell off their development. Batty stated that it all depends on structure of increments as this is a negotiable security program. Smith stated that the City would want/expect the bond to be paid back. Batty confirmed, stating that the financing would be a pay -as you go (the risk falls on the recipient of the assistance). The bond would be sold up front; the developer would receive the money and would plan that the increment will cover enough so that the bond could get paid back. Batty stated that risk of non-payment has shifted from City to recipient of assistance. Eldridge reviewed proposed uses for TIF plan and its budget. Eldridge noted that she has read Hennepin County's letter to the City dated May 7, 2004, stating that the letter is one of the very few times that Hennepin County has Medina City Council Meeting Minutes May 18, 2004 135 supported this type of project. The letter seems to indicate that the proposed Medina Redevelopment TIF District No. 1-9 is a good project. Batty confirmed that Hennepin County rarely supports tax increment structures. Batty stated City is trying to protect its ability to pay itself back with tax increment. Eldridge reviewed her four findings of fact: the parcels in the district qualify under the redevelopment Minnesota statutes; the "but/for" finding, meaning that without the tax increment, the area would not develop; the Planning Commission reviewed and found that the Tax Increment Financing District matches the City's comp plan; and lastly, TIF is consistent with the infrastructure. Leon Grothe, project manager for the Medina TIF qualification tests, summarized his report dated May 12, 2004 indicating his support of the project based on findings and conclusions that were drawn via survey and evaluations. He summarized the purpose, scope of work, evaluations and findings for the tax increment eligibility. Zietlow sought clarification on the condition of Medina's redevelopment district in comparison to other cities, asking if Medina would be considered moderately blighted. Grothe stated that Medina is fairly standard in its "substandard" condition. Batty stated that Zietlow has a good point. Batty explained that SEH's focus of the report focuses on the details of whether the conditions exist for a tax increment district to be formed. This is determined based on two tests: Coverage Test and Condition of Building Test. Once the threshold has been met, a structurally substandard analysis would be made. Batty explained that SEH's report details a page long evaluation and conclusion. In summary, only 50% of the buildings need to be found "structurally substandard"; and in the case of Medina, 74% of the buildings have met that condition. Grothe explained that some of the parcels are right of ways, which not all of the parcels are part of the redevelopment base in the shape of the district. Eldridge stated that not all right of ways have parcel identification numbers. Zietlow asked Eldridge if her report included only tax paying parcels. She stated yes. Dan Cornejo, Director of Community Planning Services for SEH, made a presentation of his planning considerations stating that he has worked with Ron Batty in the City of Robbinsdale, and was brought into the project to look at the projects as they collectively enhance the small town character. The TIF would look at the intent to renew and reinvest the commercial areas in regard to the uptown area and the Highway 55 area. Adams stated that a resolution is being prepared to approve this agenda item. Adams stated that he also reviewed the resolution the Planning Commission approved on May 11, 2004 that addresses the TIF Plan's conformance with the City's general development plans and the 2000-2020 Comprehensive Plan. Adams noted that the Planning Commission was not asked to review or approve the TIF Plan from a policy perspective or from a financial analysis perspective. Medina City Council Meeting Minutes May 18, 2004 136 Zietlow opened the public hearing at 8:38 p.m. Adams read in full, a letter from the Farmers State Bank of Hamel dated May 18, 2004 indicating their support for a TIF district only if Council would decide that the TIF would be established without assessments of any kind to property owners for infrastructure that is required to accommodate development. Adams read page two of a memo from Richard P. Johnson, Deputy County Administrator of Hennepin County, dated May 7, 2004, in regard to the "Comments and Recommendations by Gary Erickson, Assistant County Administrator, Public Works," indicating support of the project as well as a recommendation to dedicate a necessary right-of-way for the future upgrading of TH 55 as part of the condition of the approval of the TIF District by the City of Medina. Tom Supel, 2782 Tamarack Drive, summarized his letter dated May 18, 2004 indicating his objection of the Medina TIF Financing Plan as he sees the TIF program as a shift of "the tax burden from the benefiting property within the TIF district to the taxpayers outside the district". He questioned "whether public benefits of a development justify the public costs." Supel commended the City for producing a document on the Medina TIF Financing plan that appears to be consistent with the law. Zietlow stated that his own assessment of the project indicates that if the City doesn't follow through with the TIF plan, then the residents won't have anything new, different or improved twenty-five years from now. Smith stated her confusion and understanding of the TIF district, that it is basically a loan that is paid back. The City puts in the roads, the storm water infrastructure and is paid back by the new taxes .from new development. Brinkman stated that City has a mechanism for the betterment of the community. Collectively, the members and residents of the City need to be proactive and determine if this type of program is right for the City of Medina. He stated that as part of the TIF process, Council would require a signed development agreement which will be reviewed by City attorney to make sure all details are in the agreement. Supel stated that he believes TIF is a subsidy, not a loan; further clarifying that the way the City residents pay for TIF is through the tax that isn't paid by the developer. Brinkman stated that Supel's statement isn't accurate. The County, State and City will all receive existing taxes. Brinkman asked Supel to clarify how he thought he would personally lose money in the TIF process. Supel stated he believed that since the developer will receive the TIF as a gift, it would be the residents of Medina who will pay for the gift. Workman clarified that the entire County is going to absorb the tax, not just the City of Medina; further stating that Supel's argument is erroneous in that the taxpayers are Medina City Council Meeting Minutes May 18, 2004 137 going to pay because the program is set up as a pay-as-you-go mechanism and the potential increase of taxes will happen on its own. Supel stated that when Council adopts the budget, the budget is adopted on a levy basis. A tax rate isn't adopted; therefore, the TIF district doesn't pay their share. Richard Cavanaugh, 205 Perry Road, Wayzata, clarified that as Minnesota residents, anybody is allowed to drive though developed cities, and receive the benefits that come along with development and yet do not have to pay for them. He clarified his point by stating that the benefits of TIF are for everyone, not just for the City of Medina. Zietlow and Workman asked Cavanaugh if his statement was for or against TIF Financing. Cavanaugh stated he was in the position of "for". Dick Picard, 2765 County Road 19, stated that he has spent forty years in retail grocery stores, and understands the site selection process. He stated it was his opinion that if the City of Medina doesn't need to create jobs or housing, then it should reconsider the need to subsidize. The residents of Medina are concerned and feel that the City should be careful with what it does with its land. Supel asked Brinkman how the property values would justify the TIF, clarifying his point being that under TIF, these properties are granted tax relief. Brinkman disagreed, stating that it wouldn't happen if the City was doing its job. Discussion ensued on the benefits and misinformation of the TIF process. Batty stated that he wouldn't argue the economics of the TIF and informed Council that they deal with the dilemma of funding every time a public improvement project is to be performed.. Medina has had relatively few road projects; and almost every road project has had to have dealt with the dilemma of not being able to justify fully assessing the properties. What the Council has had to decide is if there is a general benefit for everyone in order to effectively shift the funding of the general fund. Council has had to presume to do this because there is a general benefit that will benefit the overall. Batty stated that nothing that resembles the proposed TIF plan has ever happened in the City of Medina. Lane arrived at 9:36 p.m. Workman stated that he agrees and understands Batty's point. Zietlow closed the public hearing at 9:36p.m. Moved by Brinkman, seconded by Workman, to approve the resolution adopting a Modification to the Development Program for Development District No. 1; and Establishing Tax Increment Financing District No. 1-9 therein and Adopting a Tax Increment Financing Plan Therefore. Adams clarified that the number of parcels is fifty-four, not fifty-two as noted on Page one, of Exhibit 1, Item 1. Medina City Council Meeting Minutes May 18, 2004 138 Motion passed unanimously. Zietlow stated that the City has now established a working tool. IX. OLD BUSINESS C. Charles Cudd, LLC, Property Located North of State Highway 55, North of Chippewa Road, and East of Arrowhead/Hackamore Road Workman excused himself from discussion, as he owns a small amount of land along the proposed development. He stated that he wishes to represent himself as a citizen. Doty stated that this item is a continuation of the April 6, 2004 regular Council meeting. Since the April 6, 2004 meeting, the City Engineer has completed a Water Demand Analysis for the City of Medina, and the Council held a work session on May 6th.. Staff also sent the applicant a letter requesting confirmation of all items that the applicant agrees to pay for and the land they agree to dedicate as part of their request. Doty stated that in addition, staff has compiled information regarding the growth rates for the City of Medina for the last five to six years. Doty reviewed a chart and data pertaining to City permits and the number of units constructed over the past six years. The growth rate information is based on the issuance of building permits for the City. Doty stated that the developer had a meeting with City staff on March 29, 2004, after the public hearing at the Planning Commission. At this meeting the applicant submitted a new plan that would include 98 total single-family lots for the development. The change was an attempt by the applicant to address a number of the issues raised at the public hearing. However, this revised plan has not received a public hearing at the Planning Commission. Therefore, staff recommends that the City Council have no discussion on the revised plans. In addition; staff recommends that the Council move to approve or deny only the request for the Comprehensive Plan Amendment. Staff also recommends that the Council tables the rezoning and preliminary plat requests until the applicant has another public hearing at the Planning Commission. Rick Denman of Charles Cudd Co., stated that total development is anticipated to be twenty to twenty-four houses a year. Zietlow stated that he was concerned that the current demand on utilities could not support an additional development. He stated that he felt uncomfortable straying from the comprehensive plan. Brinkman stated that the City does need to be concerned, and careful, with the demands made on the water and the sewer. Dillman provided a synopsis of Medina's water requirements to Council Members, stating that the City of Medina is short of supply regardless of the development of the Charles Cudd subdivision. The City of Medina currently has three wells in the Hamel area and two wells in the Independence beach area. The Minnesota Department of Natural Resources is encouraging the City to use Franconia -Ironton -Galesville (FIG) wells, which is unrealistic as the City would need to drill an additional twenty to forty Medina City Council Meeting Minutes May 18, 2004 139 e o wells to meet the maximum water demands. Charles Cudd has proposed to install a new well and proposed the idea of creating water looping and assisting the water quality and "hammering" problems for the residents in the Foxberry Farms neighborhood. Cudd proposes to work with the City to utilize the storm water ponds as a water source for irrigation to greatly reduce the water needs. Zietlow stated these approaches sound more encouraging. Smith proposed that the City start requiring residents to water lawns using the same engineered plan that Cudd is proposing. Brinkman stated that he would like to see how the water treatment system would function before voting to amend the comp plan. Bob Leistikow of Charles Cudd Co. proposed that Cudd would create engineered ponds that would be used for lawn irrigation systems, and in turn would help solve the City of its water problems. Doty asked for clarification on whether Cudd would propose to add a private well. Charles Cudd stated that Cudd is going to have to put in a backup well to replenish the ponds, which hasn't been engineered yet. Cudd will need to verify with an engineer on whether this type of system would work first. An estimated cost of $150,000 to $200,000 to install the system is predicted. Brinkman asked Dillman if the City currently has enough well resources. Dillman stated that well number four will be installed in August of 2004, and well number six will be placed in 2005. Charles Cudd stated that Cudd has agreed to put in another well for the City, which means that Cudd would be paying for the installation of two wells. Brinkman asked Kellogg if his firm would be approving and signing off on Cudd's proposed water system and whether the water the City currently has available will be able to handle the upcoming proposed development. Kellogg stated that staff will review all plans in respect to the water and sewer installation as well as make the determination on whether it would be able to provide the amount of water the City would need. Zietlow asked Council Members if the City of Medina needs another hundred homes. Smith stated that the City has utility and development opportunities, and Council needs to decide whether to turn Cudd away, or use their proposed development opportunities to the best advantage for Medina. Smith clarified that although adding a development such as Cudd's wasn't in the comp plan, City has an opportunity to allow a developer build quality homes, with a well, and in an area that is acceptable for new homes. Medina City Council Meeting Minutes May 18, 2004 140 Leistikow stated that as a developer, Cudd knew that its proposed development would be making a change to the City's comprehensive plan. There is a high demand in Medina for single family homes additionally noting that Cudd works well with City staff and can help Medina to make sure that roads are left in good shape. Charles Cudd's proposal goes above and beyond the expected because Cudd knows that is what it takes to get it to work. Cudd wants to make a right fit into the City of Medina. Leistikow stated that Cudd has invested a lot of money, and have worked with the neighbors to hopefully aid in keeping the density of Medina down. Cudd has worked hard with the community and not overburdening City staff with frivolous plans. Cudd seeks to be invited back, to set a standard, and to be used as an example for all other future developers that the City works with. Brinkman stated that Council would like to see what the down side of this type of proposed development would bring to the City. Rick Denman stated that there isn't a downside. Charles Cudd doesn't like the idea of uncontrolled growth, and would never build something that litters the landscape. Charles Cudd didn't come before Council and the community members thinking that Medina needs another one hundred homes. Charles Cudd's goal is to provide a benefit that would be above and beyond what the City would expect. Brinkman stated that Charles Cudd has brought forward a great proposal; however, amending the comp plan is a scary proposition. The Council wants to make sure that this is a smart decision for the City. Highway 55 is planned to expand as the western suburbs continues to grow. Smith stated that the traffic along Highway 55 is already worse. Chris Sundin, resident of Medina, stated that she has sent a couple of emails in concern to the increase in the amount of traffic in the City of Medina. Sundin asked if an independent traffic study had been performed and whether Council members thought that the traffic situation would worsen over the next ten years. She stated that she uses the intersection of Hackamore Road and County Road 116 everyday as is concerned about the lack of traffic control as it is a very busy intersection. Smith stated that the traffic will worsen anyway and neither Council, nor the City has influence over traffic control. Lane asked Sundin if she has talked to Hennepin County with regard to her concerns. Sundin stated no. Smith stated that all issues raised tonight are issues that Council can discuss going forward. She reassured Sundin that City engineers will make the determination on whether a traffic study should be performed. If extra staff would be needed to perform the study, than the developers will pay for the added expense. 1. Comprehensive Plan Amendment to Re -Guide Site from Rural Residential — Urban Reserve (RR-UR) to Residential Planned Unit Development (PUD) on the City's Land Use Guide Plan Map Medina City Council Meeting Minutes May 18, 2004 141 0 Motion by Smith, seconded by Brinkman, to approve Comprehensive Plan Amendment to Re -Guide Site from Rural Residential — Urban Reserve (RR-UR) to Residential Planned Unit Development (PUD) on the City's Land Use Guide Plan Map. Motion passed. Ayes — 3, Abstain —1 (Workman), Nays —1 (Zietlow). 2. Rezoning from Rural Residential — Urban Reserve (RR-UR) to Residential Planned Unit Development (PUD) Doty stated that staff recommends tabling this item until the Planning Commission has had a chance to review the revised plans, as the plans had changed since the April 6, 2004 Council Meeting. Motion by Lane, seconded by Smith, to table discussion of Rezoning from Rural Residential — Urban Reserve (RR-UR) to Residential Planned Unit Development (PUD) to the June 1, 2004 regular Council Meeting, in order to be reviewed and recommended by Planning Commission. Motion passed unanimously. 3. Preliminary Plat to Allow a 142-unit Subdivision, including 76 Single -Family Homes and 66 Twin Homes Doty stated that staff recommends tabling this item until the Planning Commission has had a chance to review the revised plans, as the plans had changed since the April 6, 2004 Council Meeting. Motion by Lane, seconded by Smith, to table discussion of Preliminary Plat to Allow a 142-unit Subdivision, including 76 Single -Family Homes and 66 Twin Homes to the June 1, 2004 regular Council Meeting, in order to be reviewed and recommended by Planning Commission. Motion passed unanimously. B. Water Main Construction on Hamel Road Adams stated Council tabled this item at the May 4, 2004 meeting in order to receive an additional quote for the construction of a 12" raw water main under Hamel Road, while the Elm Creek Interceptor work is being conducted. Staff has received the second quote. As Jim Dillman advised at the May 4, 2004 meeting, the construction will serve water supply needs from the Hamel Legion Park wells to a new water treatment facility near the water tower on Pinto Dr. This raw water line would be needed in coming years to serve either the water treatment plant option or the WRT system Council has discussed. Adams stated that staff has also met with Bonestroo within the past week to discuss both the water demand analysis and water treatment facility. Based on those discussions, staff is confident of the need for a water treatment plant to be located in the Pinto Drive area due to the water supply, wells and pump in that area. Staff is seeking funds to expend on the water mains from the water capital improvement fund. Adams presented an area water plan via overhead. Adams stated that quotes for water main work on Hamel Road as part of the Elm Creek Inceptor project to install a new 12" raw water line came from Lametti & Sons for $39,798.00 and G.L. Contracting for $51,824.60. Adams stated that Lametti and Sons is the contractor for Metrpolitan Council Environmental Services (MCES), who is the owner of the inceptor line. During construction, Lametti controls the site. Medina City Council Meeting Minutes May 18, 2004 142 Workman asked Dillman if he thought that the installation of a new 12" raw water line was best for the City. Dillman stated yes. Moved by Workman, seconded by Smith, to approve twelve inch raw Water Main Construction on Hamel Road using Lametti & Sons quote. Motion passed unanimously. Adams stated that the installation will be paid through the existing water capital funds, of which there is an ample amount to fund the project. A. Annual Cabin Social Adams stated that staff has not received any donations for the fireworks, and the band that had been tentatively scheduled has canceled. Staff is recommending that the Cabin Social be canceled for 2004. Brinkman stated that he hated to see the event canceled and proposed that the event be held without the fireworks. Smith proposed that the Cabin Social, as well as the fireworks, be replaced and planned as an open house for the Hamel Community Building. Zietlow clarified that the Cabin Social is still a desired event, but a shift in the date would be necessary. Workman concurred that replacing Cabin Social would be a good way to introduce the Hamel Community Building. Moved by Smith, seconded by Brinkman, to postpone the 2004 Cabin Social to replace the grand opening of the Hamel Community Building. Motion passed unanimously. X. REPORTS A. City Administrator Report • Ground Breaking Ceremony — The date of Thursday, May 27 at 1:00 p.m. with Ebert Construction and Bonestroo for a ceremony. Staff has invited the Hamel Lions to participate and will ask South Crow River News and members of the Uptown Hamel Association to attend. Staff will promote the event through the newspaper, website, invitations, etc. Smith stated she would not be able to attend the Ceremony. Adams stated that he did not need approval of the item, as there would not be any expenditures allotted for the event. • A Special Meeting Work Session is scheduled prior to regular Council meeting on Tuesday, June 1 at 6:30 p.m. to hear a presentation from Hennepin County regarding Highway 55 Corridor mapping. Medina City Council Meeting Minutes May 18, 2004 143 XL APPROVAL TO PAY THE BILLS Moved by Workman, seconded by Lane, to approve the bills, order check numbers 26523-26597 for $162,572.75 and payroll check numbers 18660-18678 for $23,872.23 to include addition of the Hallman Oil Diesel bill in the amount of $3,400.00 Motion passed unanimously. XII. ADJOURN Moved by Workman, seconded by Brinkman, to adjourn the meeting at 10:30 p.m. Motion passed unanimously. Philip K. Zietlow, Mayor Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes May 18, 2004 144 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes May 18, 2004 145 ORDER CHECKS - MAY 18, 2004 026523 A.T.& T $76.05 026524 AMERIPRIDE LINEN & APPAREL SVC $63.50 026525 BATI ERIES PLUS $95.83 026526 BONESTROO, ROSENE, ANDERLIK $50,015.68 026527 BRYAN ROCK PRODUCTS $1,580.11 026528 BUDGET PRINTING $1,535.74 026529 CANADIAN PACIFIC $4,007.54 026530 CARLSON TRACTOR & EQUIPMENT $129.90 026531 CASE CREDIT CORPORATION $723.38 026532 CIPHER LABORATORIES $1,177.39 026533 COLLISION CORNER $988.82 026534 COMMUNITIES IN COLLABORATION $364.00 026535 CONVERSE, KEITH $19.17 026536 CORRPRO WATERWORKS $525.00 026537 CSC CREDIT SERVICES $60.00 026538 CULLIGAN $50.69 026539 DOBO'S, THE $161.75 026540 E-Z-RECYCLING $3,152.28 026541 ELAN FINANCIAL SERVICE $1,025.90 026542 ELITE CLEANERS & LAUNDERERS $6.60 026543 EMERY'S TREE SERVICE $275.00 026544 FORTIN HARDWARE $94.14 026545 FRONTIER $58.56 026546 GALLS, INC. $127.66 026547 GENUINE PARTS CO. - MPLS $76.67 026548 GLENWOOD INGLEWOOD $34.50 026549 GOPHER STATE ONE CALL $315.10 026550 GOVERNMENT TRAINING SERVICE $100.00 026551 GRAINGER $20.05 026552 H & L MESABI $192.17 026553 HALLMAN OIL CO. FUEL DIV. $12,354.61 026554 HAMEL BUILDING CENTER $35.66 026555 HASLER MAILING SYSTEMS $79.88 026556 HAWKINS INC $2,550.38 026557 HECKSEL MACHINE INC. $106.27 026558 HENNEPIN COOPERATIVE SEED EXCH $99.49 026559 HENNEPIN COUNTY INFO.TECH.DEPT $368.13 026560 INTEREUM, INC. $630.05 026561 J.R.'S APPLIANCE DISPOSAL $910.00 026562 KUSTOM SIGNALS, INC. $6,404.91 026563 LAKE BUSINESS SUPPLY $114.24 026564 LUNDELL, STEVE $70.00 026565 MARTIN-MCALLISTER $350.00 026566 MATRIX LASER CARE $93.72 146 ORDER CHECKS - MAY 18, 2004 (CONT'D) 026567 MCFOA $70.00 026568 MEDICA $380.20 026569 METRO WEST INSPECTION $6,672.05 026570 METRO.COUNCIL ENVIRO. SERVICES $9,339.80 026571 METROPOLITAN COUNCIL WASTEWTR $10,692.00 026572 MIKE'S FIX -IT $2,273.86 026573 MINNEAPOLIS DEPT.HEALTH&FAMILY $115.00 026574 PERFORMANCE POOLS $225.50 026575 PLYMOUTH, CITY OF $5,994.99 026576 QWEST $110.76 026577 REYNOLDS WELDING $128.84 026578 ROLLING GREEN COUNTRY CLUB $130.94 026579 STREICHER'S $889.41 026580 SUNBURST LAWN & SNOW $1,810.50 026581 SUPERIOR FORD $20,365.00 026582 TALLEN & BAERTSCHI $3,382.32 026583 TIME SAVER OFF SUE, SEC. $207.83 026584 TRAFFIC TECHNOLOGIES $228.98 026585 TRI STATE PUMP $152.30 026586 TWIN CITY WATER CLINIC $60.00 026587 U.S. POSTAL SERVICE $500.00 026588 UNTIED RENTALS $202.55 026589 VALVOLINE FLEET SERVICES $97.78 026590 VERDICON, INC. $1,140.00 026591 VIKING INDUSTRIAL CENTER $55.38 026592 WAYZATA, CITY OF $1,352.23 026593 WESTSIDE EQUIPMENT $13.70 026594 WESTSIDE WHOLESALE TIRE $385.50 026595 WRIGHT COUNTY SHERIFF $200.00 026596 WRIGHT-HENNEPIN ELECTRIC $140.27 026597 XCEL ENERGY $4,034.54 $162,572.75 147 PAYROLL CHECKS - MAY 17, 2004 018660 CHAFFINS, GARY S $789.68 018661 ADAMS, CHAD M. $1,781.80 018662 SCHERER, STEVEN T $1,214.84 018663 MCGILL, CHRISTOPHER R. $1,476.76 018664 HALL, DAVID M. $1,047.19 018665 DILLMAN, JAMES D $1,789.16 018666 DRESSEL, ROBERT P. $1,074.81 018667 BELLAND, EDGAR J $2,184.57 018668 CONVERSE, KEITH A $1,020.38 018669 VIEAU, CECILIA M $1,033.41 018670 DINGMANN, IVAN W $1,097.23 018671 SULANDER, LAURA L. $1,150.18 018672 LARSON, SANDRA L $941.98 018673 BOECKER, KEVIN D $1,134.77 018674 DOTY, JOSHUA F. $1,521.53 018675 GREGORY, THOMAS $1,335.28 018676 VELCH, PATRICIA A. $79.17 018677 NELSON, JASON $2,008.64 018678 THUL, JEFFREY P. $1,190.85 $23,872.23 148 (THLS PAGE LEFT BLANK INTENTIONALLY)