HomeMy Public PortalAbout4.7.1992 Agenda & Minuets Planning BoardOf own of MillshorouvA
HILLSBOROUGH, NORTH CAROLINA
27278
AGENDA
Planning Board
Tuesday, April 7, 1992
6:30 p.m.
Town Barn
ITEM #1: Consideration of additions to the agenda
ITEM #2: Election of officers
ITEM #3: Comments from the Chair
Welcome new members
101 E. Orange Street
P.O. Box 429
(919) 732-2104
ITEM #4: Approval of the minutes of the January 7 and February 4
1992 meetings,.(attachments).
ITEM X65: Consideration of REZONING request by Irvin Walters -to
rezone
rezone 1.35 acres at the intersection of Highland Loop
Road and St. Mary's Road from R-20 (Residential) to
GC (General Commercial). Send to PUBLIC HEARING on
April 28, 1992 -(attachment)
ITEM #6: Consideration of TEXT AMENDMENT to Section 12.6.9 to
reflect the NC General Statute change in the delay
of demolition of historic buildings and sites from
180 to 365 days (attachment). (send to PUBLIC HEARING)
ITEM #7: Discussion of TIP request submitted to NCDOT and
initial response (attachment).
ITEM #8: Staff request to amend Planning Board Rules of Procedure
to reflect change in meeting date.
ITEM #9: Staff request to prioritize current projects to facilitate
orderly progression and completion.
ITEM #10: For information, the following TEXT AMENDMENTS will be
heard at the April 28, 1992 PUBLIC HEARING:
Section 3.10.C, describing minimum lot sizes for
pumping stations (BOA 3/11/92)
* Section 5.22.1, regarding development on Eno Mountain
(PB 2/4/92)
* Section 15, Definition of setbacks (PB 2/4/92)
(attachments)
ITEM #11: Additional PUBLIC HEARING item will be renaming of Stephen
Forrest Street back to Forrest Avenue (attachment).
ITEM 412: Calendar and monthly report distirbution (attachment).
PLEASE CALL THE PLANNING DEPARTMENT IF YOU CANNOT ATTEND
MINUTES
PLANNING BOARD
April 7, 1992
MEMBERS Sam Jones (Chair), Wayne Tilley (Vice -Chair), Cheshire Cole, Bill Crowther,
PRESENT: Wendy Olson, Quanda Turner, Kendall Abernathy (Alternate), Robert Murphy
(Alternate)
MEMBERS Ken Chavious, Leif Deetjen, Ida Louise Evans, Margaret Moore
ABSENT:
OTHERS Margaret Hauth
PRESENT:
Jones called the meeting to order at 6:32 pm
ITEM #1: Crowther asked to add Item 7A, discussion of revision of thoroughfare planning area.
Olson asked to add Item 7B, discussion of I-85 widening and the Efland interchange.
Hauth asked to add Item 13, discussion of letter received from Dennis Williams.
Crowther asked Item 3 be addressed before Item 2 and that Item 2A, appointment of
Planning Board representative to the Board of Adjustment. The members agreed to all
of these additions.
ITEM #3: Jones noted that he has enjoyed his time on the Board and his time as Chair. He asked
Hauth to introduce the new members. Hauth announced that Dr. Robert Murphy had been
appointed the new out-of-town alternate member (he had not arrived at this time). Hauth
introduced Quanda Turner who was appointed as a new in -town member. She also noted
than members Jones, Tilley, and Chavious had been re -appointed to second terms.
Jones turned control of the meeting to Hauth at this point to conduct elections.
ITEM #2: Hauth opened the floor for nominations for both the Chair and Vice -Chair positions..
Crowther suggested Abernathy for Chair. Abernathy declined the nomination but noted
willingness to serve as Vice -Chair. Cole nominated Jones and Tilley to retain their
current positions. Abernathy nominated Crowther to serve as Chair. Olson nominated
Jones for Vice -Chair. Murphy arrived at this time and was quickly briefed on the
proceedings.
MOTION: Murphy moved to close the nominations and vote. Crowther seconded.
VOTE: Unanimous.
Hauth passed around and collected paper ballots. She reported that Crowther had been
elected Chair and Tilley Vice Chair. (As an aside, Abernathy's name was not included
in the options for Vice -Chair through oversight and the lack of a specific nomination.)
The vote was 5 to 3 for each.
Crowther briefly explained his operating procedure of keeping the meeting moving and
to the point.
ITEM #4: No amendments were made to the minutes of the January 7 or February 4, 1992 minutes.
Planning Board
April 7, 1992
page 2
MOTION: Cole moved to approve the minutes as presented. Murphy seconded.
VOTE: Unanimous.
ITEM #5: Hauth briefly presented Irvin Walters's rezoning request. She indicated the location on
the map and noted that no specific use had been indicated in the application. Abernathy
asked if the property had a house on it and Hauth confirmed this. She asked if the house
is occupied and Crowther confirmed it is. Murphy asked for clarification of location,
which Hauth provided. Crowther noted that a vote was not necessary, as the applicant
had paid the necessary fees to send the item to public hearing.
Crowther mentioned the abandoned road bed for the Old Oxford Highway and asked its
relationship to the property. The members discussed the location, history,a nd possible
importance of the road bed. Hauth said the location was not indicated on the boundary
survey. The only rights-of-way indicated are that of St. Mary's and Highland Loop
Roads. Crowther said he would ask at the public hearing.
Hauth said the Vision 2010 Plan had no specific relationship to the application. She
added that the application meets the criteria for the GC zoning required in the Ordinance.
Olson said that 2010 did recommend overlay zoning at the Town's entranceways to
control development. Crowther said it also called for an entranceway committee to be
appointed.
Abernathy asked to zoning of lots 3 and 6 on the boundary survey. Hauth said they are
both R-20 and confirmed that lot 6 is Mr. Walters's residence.
Crowther announced that the Public Hearing would be April 26 at 7:00 pm in the Town
Barn and that a quorum of the Planning Board is required.
ITEM #6: Hauth presented a text amendment, requested by the Historic District Commission to
extend the delay on demolition within the district to 365 days and to include relocation
in the activities that can be delayed. She said the amendment is to keep Hillsborough's
ordinance in line with North Carolina General Statutes.
Olson asked if the change wouldn't be automatic (to keep up with the General Statutes).
Hauth said no. Abernathy asked if the Historic District Commission wanted this
additional power. Hauth said yes.
MOTION: Abernathy moved to sent the text amendment to Public Hearing. Turner seconded.
Jones asked Hauth to clarify the effect of the amendment. Hauth said the Commission
cannot deny applications for demolition, only place (currently) a 180 waiting period on
the approval. Hauth said that the purpose of the amendment is to allow additional time
to preserve significant structures within the district. She added that any or all of the
waiting period can be waived, especially if the structure involved is of little or no
significance. Jones was concerned about the added cost to residents caused by the time
delay.
VOTE: Unanimous.
Planning Board
April 7, 1992
page 3
ITEM #7: Hauth brought the members up-to-date on the Transportation Improvements Program
submitted the State DOT. She referenced a memo indicated that work would begin on
studying the safety of Nash Street. Crowther discussed the current situation of other
items on the program. He said that the truck route and traffic studies for Churton Street
were nearing completion and that improvements to Eno Mountain Road and bridge were
already programmed with construction to follow.
Olson added a word of caution relating to the Nash Street study. Since safety of
pedestrians is a primary concern with the proximity of two schools, she urged caution in
requesting widening as that only encourages faster travel and increases the danger. She
also thought the handling of storm water should be looked at carefully.
ITEM #7a: Crowther briefly described the possible new boundary for thoroughfare planning for
Hillsborough. He said the new boundary included much less area and is currently
agreeable to both the Town and County. Abernathy asked who would have to agree to
the boundary for it to be adopted. Crowther said the Town,. County, and State DOT
would have to agree.
ITEM #7b: Olson said that a meeting has been requested with DOT regarding the I-85 widening and
the Efland interchange and that a date was forthcoming. Crowther asked if this would
be a public hearing and Olson said no. Abernathy asked that efforts be made to ensure
this meeting happened.
ITEM #8: Hauth asked permission to update the Rules of Procedure to reflect the change in meeting
dates from Thursday to Tuesday. Crowther asked if this had not already been done when
the change was made. Hauth said she was unaware of action to amend the Rules.-
Abernathy
ules:Abernathy suggested the December minutes. Hauth said she would make the change.
ITEM #9: Hauth asked the members to update her on current or future projects she may not be.
aware of. She indicated her knowledge of the work on commercial zones. Crowther
added the Transportation subcommittee's work with the Thoroughfare plan. Olson said
she felt the time was right to request action on the entranceways, especially with the
rezoning request.
MOTION: Abernathy moved to ask Town Board to appoint an Entranceway Committee, as called
for in the Vision 2010 Plan. Murphy seconded.
VOTE: Unanimous.
Murphy mentioned an existing violation relating to the transmission lines int the Miller
Road and Orange High School Road area and the need for these lines to be underground.
There was consensus that enforcement of the Ordinance should be a priority for the
Town. Crowther mentioned the possibility for a new staff person specifically to address
enforcement in the upcoming budget.
Planning Board
April 7, 1992
page 4
Olson asked that a study of setbacks and setback violations be made as it is her belief that
many lots do not meet the Ordinance. She noted the intention should be to modify the
Ordinance to limit non -conformity. Jones mentioned the on-going project of the
Cooperative Planning Agreement between the Town and County.
ITEM #10: Hauth briefly described the other text amendments that would be heard at the Public
Hearing. Olson asked if there would be any damage to neighboring properties with the
reduced setbacks for pump stations and if noise should be a consideration. Hauth said
she did not know but would find out from the Town Engineer and ask him to be present
at the public hearing.
ITEM #2a: Crowther asked the members to back up briefly and consider who should be appointed
as the Planning Board representative to the Board of Adjustment. He noted that Chavious
has served the past three years and is willing to continue serving. Crowther briefly
explained the responsibilities of the Board of Adjustment. Hauth noted that Chavious has
served as a good member of the Board of Adjustment.
MOTION: Murphy moved to recommend the re -appointment of Chavious. Tilley seconded.
VOTE: Unanimous.
ITEM #11: Hauth announced that the renaming of Stephen Forrest Street would be on the Public
Hearing agenda and gave a brief background. Crowther asked if the Planning Board
would be voting on this. Hauth said she did not know and that there would be further
information about the impacts to emergency service if the name was changed, causing a
duplication within the County.
ITEM #12: Hauth reminded the members that the monthly calendar was in their packet and
apologized for the monthly report not being available.
ITEM #13: Hauth read a letter received from Dennis Williams, an elementary student and Durham
County resident. Williams had written regarding a burning junkyard, specifically noting
burning tires and danger to animals. Hauth said she was not sure where Williams lives
or attends school. The members could not think of a junkyard which burns tires in the
area. Abernathy agreed to bring this matter up in the Durham office. Hauth said she
would write to Williams asking for more specific information.
Crowther adjourned the meeting at 7:35 pm
Respectfully submitted,
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Marga ' t A. Hauth, Secretary