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HomeMy Public PortalAbout4.7.1992 Agenda & Minuets Planning BoardOf own of MillshorouvA HILLSBOROUGH, NORTH CAROLINA 27278 AGENDA Planning Board Tuesday, April 7, 1992 6:30 p.m. Town Barn ITEM #1: Consideration of additions to the agenda ITEM #2: Election of officers ITEM #3: Comments from the Chair Welcome new members 101 E. Orange Street P.O. Box 429 (919) 732-2104 ITEM #4: Approval of the minutes of the January 7 and February 4 1992 meetings,.(attachments). ITEM X65: Consideration of REZONING request by Irvin Walters -to rezone rezone 1.35 acres at the intersection of Highland Loop Road and St. Mary's Road from R-20 (Residential) to GC (General Commercial). Send to PUBLIC HEARING on April 28, 1992 -(attachment) ITEM #6: Consideration of TEXT AMENDMENT to Section 12.6.9 to reflect the NC General Statute change in the delay of demolition of historic buildings and sites from 180 to 365 days (attachment). (send to PUBLIC HEARING) ITEM #7: Discussion of TIP request submitted to NCDOT and initial response (attachment). ITEM #8: Staff request to amend Planning Board Rules of Procedure to reflect change in meeting date. ITEM #9: Staff request to prioritize current projects to facilitate orderly progression and completion. ITEM #10: For information, the following TEXT AMENDMENTS will be heard at the April 28, 1992 PUBLIC HEARING: Section 3.10.C, describing minimum lot sizes for pumping stations (BOA 3/11/92) * Section 5.22.1, regarding development on Eno Mountain (PB 2/4/92) * Section 15, Definition of setbacks (PB 2/4/92) (attachments) ITEM #11: Additional PUBLIC HEARING item will be renaming of Stephen Forrest Street back to Forrest Avenue (attachment). ITEM 412: Calendar and monthly report distirbution (attachment). PLEASE CALL THE PLANNING DEPARTMENT IF YOU CANNOT ATTEND MINUTES PLANNING BOARD April 7, 1992 MEMBERS Sam Jones (Chair), Wayne Tilley (Vice -Chair), Cheshire Cole, Bill Crowther, PRESENT: Wendy Olson, Quanda Turner, Kendall Abernathy (Alternate), Robert Murphy (Alternate) MEMBERS Ken Chavious, Leif Deetjen, Ida Louise Evans, Margaret Moore ABSENT: OTHERS Margaret Hauth PRESENT: Jones called the meeting to order at 6:32 pm ITEM #1: Crowther asked to add Item 7A, discussion of revision of thoroughfare planning area. Olson asked to add Item 7B, discussion of I-85 widening and the Efland interchange. Hauth asked to add Item 13, discussion of letter received from Dennis Williams. Crowther asked Item 3 be addressed before Item 2 and that Item 2A, appointment of Planning Board representative to the Board of Adjustment. The members agreed to all of these additions. ITEM #3: Jones noted that he has enjoyed his time on the Board and his time as Chair. He asked Hauth to introduce the new members. Hauth announced that Dr. Robert Murphy had been appointed the new out-of-town alternate member (he had not arrived at this time). Hauth introduced Quanda Turner who was appointed as a new in -town member. She also noted than members Jones, Tilley, and Chavious had been re -appointed to second terms. Jones turned control of the meeting to Hauth at this point to conduct elections. ITEM #2: Hauth opened the floor for nominations for both the Chair and Vice -Chair positions.. Crowther suggested Abernathy for Chair. Abernathy declined the nomination but noted willingness to serve as Vice -Chair. Cole nominated Jones and Tilley to retain their current positions. Abernathy nominated Crowther to serve as Chair. Olson nominated Jones for Vice -Chair. Murphy arrived at this time and was quickly briefed on the proceedings. MOTION: Murphy moved to close the nominations and vote. Crowther seconded. VOTE: Unanimous. Hauth passed around and collected paper ballots. She reported that Crowther had been elected Chair and Tilley Vice Chair. (As an aside, Abernathy's name was not included in the options for Vice -Chair through oversight and the lack of a specific nomination.) The vote was 5 to 3 for each. Crowther briefly explained his operating procedure of keeping the meeting moving and to the point. ITEM #4: No amendments were made to the minutes of the January 7 or February 4, 1992 minutes. Planning Board April 7, 1992 page 2 MOTION: Cole moved to approve the minutes as presented. Murphy seconded. VOTE: Unanimous. ITEM #5: Hauth briefly presented Irvin Walters's rezoning request. She indicated the location on the map and noted that no specific use had been indicated in the application. Abernathy asked if the property had a house on it and Hauth confirmed this. She asked if the house is occupied and Crowther confirmed it is. Murphy asked for clarification of location, which Hauth provided. Crowther noted that a vote was not necessary, as the applicant had paid the necessary fees to send the item to public hearing. Crowther mentioned the abandoned road bed for the Old Oxford Highway and asked its relationship to the property. The members discussed the location, history,a nd possible importance of the road bed. Hauth said the location was not indicated on the boundary survey. The only rights-of-way indicated are that of St. Mary's and Highland Loop Roads. Crowther said he would ask at the public hearing. Hauth said the Vision 2010 Plan had no specific relationship to the application. She added that the application meets the criteria for the GC zoning required in the Ordinance. Olson said that 2010 did recommend overlay zoning at the Town's entranceways to control development. Crowther said it also called for an entranceway committee to be appointed. Abernathy asked to zoning of lots 3 and 6 on the boundary survey. Hauth said they are both R-20 and confirmed that lot 6 is Mr. Walters's residence. Crowther announced that the Public Hearing would be April 26 at 7:00 pm in the Town Barn and that a quorum of the Planning Board is required. ITEM #6: Hauth presented a text amendment, requested by the Historic District Commission to extend the delay on demolition within the district to 365 days and to include relocation in the activities that can be delayed. She said the amendment is to keep Hillsborough's ordinance in line with North Carolina General Statutes. Olson asked if the change wouldn't be automatic (to keep up with the General Statutes). Hauth said no. Abernathy asked if the Historic District Commission wanted this additional power. Hauth said yes. MOTION: Abernathy moved to sent the text amendment to Public Hearing. Turner seconded. Jones asked Hauth to clarify the effect of the amendment. Hauth said the Commission cannot deny applications for demolition, only place (currently) a 180 waiting period on the approval. Hauth said that the purpose of the amendment is to allow additional time to preserve significant structures within the district. She added that any or all of the waiting period can be waived, especially if the structure involved is of little or no significance. Jones was concerned about the added cost to residents caused by the time delay. VOTE: Unanimous. Planning Board April 7, 1992 page 3 ITEM #7: Hauth brought the members up-to-date on the Transportation Improvements Program submitted the State DOT. She referenced a memo indicated that work would begin on studying the safety of Nash Street. Crowther discussed the current situation of other items on the program. He said that the truck route and traffic studies for Churton Street were nearing completion and that improvements to Eno Mountain Road and bridge were already programmed with construction to follow. Olson added a word of caution relating to the Nash Street study. Since safety of pedestrians is a primary concern with the proximity of two schools, she urged caution in requesting widening as that only encourages faster travel and increases the danger. She also thought the handling of storm water should be looked at carefully. ITEM #7a: Crowther briefly described the possible new boundary for thoroughfare planning for Hillsborough. He said the new boundary included much less area and is currently agreeable to both the Town and County. Abernathy asked who would have to agree to the boundary for it to be adopted. Crowther said the Town,. County, and State DOT would have to agree. ITEM #7b: Olson said that a meeting has been requested with DOT regarding the I-85 widening and the Efland interchange and that a date was forthcoming. Crowther asked if this would be a public hearing and Olson said no. Abernathy asked that efforts be made to ensure this meeting happened. ITEM #8: Hauth asked permission to update the Rules of Procedure to reflect the change in meeting dates from Thursday to Tuesday. Crowther asked if this had not already been done when the change was made. Hauth said she was unaware of action to amend the Rules.- Abernathy ules:Abernathy suggested the December minutes. Hauth said she would make the change. ITEM #9: Hauth asked the members to update her on current or future projects she may not be. aware of. She indicated her knowledge of the work on commercial zones. Crowther added the Transportation subcommittee's work with the Thoroughfare plan. Olson said she felt the time was right to request action on the entranceways, especially with the rezoning request. MOTION: Abernathy moved to ask Town Board to appoint an Entranceway Committee, as called for in the Vision 2010 Plan. Murphy seconded. VOTE: Unanimous. Murphy mentioned an existing violation relating to the transmission lines int the Miller Road and Orange High School Road area and the need for these lines to be underground. There was consensus that enforcement of the Ordinance should be a priority for the Town. Crowther mentioned the possibility for a new staff person specifically to address enforcement in the upcoming budget. Planning Board April 7, 1992 page 4 Olson asked that a study of setbacks and setback violations be made as it is her belief that many lots do not meet the Ordinance. She noted the intention should be to modify the Ordinance to limit non -conformity. Jones mentioned the on-going project of the Cooperative Planning Agreement between the Town and County. ITEM #10: Hauth briefly described the other text amendments that would be heard at the Public Hearing. Olson asked if there would be any damage to neighboring properties with the reduced setbacks for pump stations and if noise should be a consideration. Hauth said she did not know but would find out from the Town Engineer and ask him to be present at the public hearing. ITEM #2a: Crowther asked the members to back up briefly and consider who should be appointed as the Planning Board representative to the Board of Adjustment. He noted that Chavious has served the past three years and is willing to continue serving. Crowther briefly explained the responsibilities of the Board of Adjustment. Hauth noted that Chavious has served as a good member of the Board of Adjustment. MOTION: Murphy moved to recommend the re -appointment of Chavious. Tilley seconded. VOTE: Unanimous. ITEM #11: Hauth announced that the renaming of Stephen Forrest Street would be on the Public Hearing agenda and gave a brief background. Crowther asked if the Planning Board would be voting on this. Hauth said she did not know and that there would be further information about the impacts to emergency service if the name was changed, causing a duplication within the County. ITEM #12: Hauth reminded the members that the monthly calendar was in their packet and apologized for the monthly report not being available. ITEM #13: Hauth read a letter received from Dennis Williams, an elementary student and Durham County resident. Williams had written regarding a burning junkyard, specifically noting burning tires and danger to animals. Hauth said she was not sure where Williams lives or attends school. The members could not think of a junkyard which burns tires in the area. Abernathy agreed to bring this matter up in the Durham office. Hauth said she would write to Williams asking for more specific information. Crowther adjourned the meeting at 7:35 pm Respectfully submitted, )�A,AA,jlj ,�, " Marga ' t A. Hauth, Secretary