HomeMy Public PortalAbout1524th Board Agenda 11-8-2012 revREVISED PAGES 7 & 28 11/5/12
A G E N D A
1524th MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT
November 8, 2012 – 5:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
1 APPROVAL OF JOURNAL OF PRECEDING MEETINGS October 11, 2012 (1522nd)
October 24, 2021 (1523rd)
2 COMMENTS BY THE CHAIR
3 REPORT OF BOARD COMMITTEES
4 REPORT OF EXECUTIVE DIRECTOR
5 COMMENTS FROM THE PUBLIC
6 SUBMISSION OF PUBLIC HEARING REPORTS – None
7 COMMUNICATIONS – None
8 CONSENT AGENDA – Item Nos. 9 through 16
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Ordinances
9 Adoption of proposed Ord. No. 13525 appropriating $45,000.00 from the Operation, Maintenance and Construction Improvement Fund of Deer Creek to be used for project costs for the construction of storm sewers in Plant Ave. & E. Swon Storm Sewer (10736), in the City of
Webster Groves, Missouri; and authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Tap Utilities, LLC
for the construction of the aforesaid storm sewers. (Intro. 10/11/12) 10 Adoption of proposed Ord. No. 13526 appropriating $1,800,000.00 from the Sanitary
Replacement Fund for Construction Management Services - Lower and Middle RDP Tunnel
Facilities (11152), and authorizing the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into Contract No. 11024 with the Shannon & Wilson, Inc. for the aforesaid services. (Intro. 10/11/12)
11 Adoption of proposed Ord. No. 13527 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 11029 with O.R.
Colan Associates for General Services Agreement – Easement Consulting Services, whereby O.R. Colan Associates, Inc. will provide property acquisition services associated with the acquisition of easements and property rights by negotiation or condemnation. (Intro. 10/11/12)
12 Adoption of proposed Ord. No. 13528 appropriating $75,000.00 from the General Fund to be
used for the General Services Agreement - Property Appraisal (FY2013) Contract A (11782) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 11025 with Przada
Appraisal Services, LLC for General Services Agreement - Property Appraisal (FY2013) Contract
A (11782) for property appraisal services associated with the acquisition of easements and
property rights by negotiation or condemnation. (Intro. 10/11/12) 13 Adoption of proposed Ord. No. 13529 appropriating $75,000.00 from the General Fund to be
used for the General Services Agreement - Property Appraisal (FY2013) Contract B (11783)
throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 11026 with Sutton Realty Company, LLC for General Services Agreement - Property Appraisal (FY2013) Contract B (11783) for property appraisal services associated with the acquisition of easements and property
rights by negotiation or condemnation. (Intro. 10/11/12)
14 Adoption of proposed Ord. No. 13530 appropriating $45,000.00 from the General Fund to be used for the General Services Agreement - Property Appraisal (FY2013) Contract C (11784) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 11027 with Mueller & Neff
Real Estate Appraisers & Consultants, Inc. for General Services Agreement - Property Appraisal
(FY2013) Contract C (11784) for property appraisal services associated with the acquisition of easements and property rights by negotiation or condemnation. (Intro. 10/11/12)
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15 Adoption of proposed Ord. No. 13531 appropriating $45,000.00 from the General Fund to be
used for the General Services Agreement - Property Appraisal (FY2013) Contract D (11785)
throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 11028 with Real Estate Analysts Limited for General Services Agreement – Property Appraisal (FY2013) Contract D
(11785) for property appraisal services associated with the acquisition of easements and property
rights by negotiation or condemnation. (Intro. 10/11/12)
16 Adoption of proposed Ord. No. 13532 making an appropriation of $350,000.00 from the Sanitary Replacement Fund for engineering services for the design of Kingston I/I Reduction and Pump
Station Elimination (11054); and authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 11003 with Burns &
McDonnell Engineering Co., Inc., for the aforesaid engineering services. (Intro. 10/11/12)
UNFINISHED BUSINESS
Ordinances None
Resolutions
None
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New Business
Agenda Item Number Name Page Number
Ordinances
17 – Proposed Ord. No. 13533 High School Dr. & Madge Ave. Sewer 8 Separation (10646)
Introduction of proposed Ord. No. 13533 appropriating $240,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of storm sewers
in High School Dr. & Madge Ave. Sewer Separation (10646) in The City of Brentwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Metro Utilities,
LLC for the aforesaid construction.
18 – Proposed Ord. No. 13534 RDP Foulwater Interceptor Rehabilitation 9 (Phase I) Abandon 7’ Brick Sewer (10198)
Introduction of proposed Ord. No. 13534 appropriating $950,000.00 from the Sanitary
Replacement Fund to be used for sanitary sewer construction at RDP Foulwater
Interceptor Rehabilitation (Phase I) Abandon 7' Brick Sewer (10198), in The City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with
XL Contracting, Inc. for the construction of the aforesaid sewers.
19 – Proposed Ord. No. 13535 Caulks Creek Force Main 11 (River Valley Rd. to L-52) (11790)
Introduction of proposed Ord. No. 13535 making an appropriation of $940,000.00
from the Sanitary Replacement Fund for engineering services for the design of
Caulks Creek Force Main (River Valley Rd. to L-52) (11790) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 11041 with CDM Smith, Inc., for
the aforesaid engineering services.
20 – Proposed Ord. No. 13536 Stream Flow Water Quality Sampling 13 (FY2011) (10768)
Introduction of proposed Ord. No. 13536 making a supplemental appropriation of
$427,500.00 from the General Fund of the District for continuing the operation and
maintenance of water quality sampling in Stream Flow Water Quality Sampling (FY2013) (10768); and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 10534
with the Geosyntec Consultants, Inc. for the aforesaid services.
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Agenda Item Number Name Page Number
21 – Proposed Ord. No. 13537 Revisions to Purchasing Ordinances 15 Introduction of proposed Ord. No. 13537 repealing Ordinance No. 9845 relating
to the methods for purchase of supplies, materials and certain services other
than contracts for personal services, contracts for insurance, and contracts for
construction, repealing Ordinance 8879 relating to procurement of improvements, repealing Ordinance 9011 relating to procurement for improvements, repealing Resolution 2608 relating to contract renewals, and enacting in lieu thereof a new
ordinance relating to the purchase of all supplies, materials and services except
as otherwise specified.
22 – Proposed Ord. No. 13538 Metropolitan St. Louis Sewer District Annual 16 Benefit Renewal - EAP
Introduction of proposed Ord. No. 13538 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with BJC Employee Assistance Program whereby BJC Employee Assistance Program will provide Employee Assistance Program
(E.A.P.) services for the District employees for the period of February 1, 2013,
to January 31, 2014.
23 – Proposed Ord. No. 13539 Excess (Umbrella) Liability Program 17
Introduction of proposed Ord. No. 13539 awarding a contract to Starr Indemnity
& Liability Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the
District’s Excess Umbrella Liability Insurance coverage from January 1, 2013 to December 31, 2013.
24 – Proposed Ord. No. 13540 Combined Liability Insurance Program 18
Introduction of proposed Ord. No. 134540 awarding a contract to Missouri Public Entity Risk Management Fund (MOPERM) (McGriff, Seibels & Williams of Missouri, Inc., agent) for the District’s Combined Liability Insurance coverage from January 1,
2013 to December 31, 2013.
25 – Proposed Ord. No. 13541 Salary and Appointment of Secretary-Treasurer 19 Introduction and adoption of proposed Ord. No. 13541 repealing Ordinance No.
13293, adopted July 14, 2011, and enacting a new ordinance in lieu thereof,
prescribing the salary of the Secretary-Treasurer of The Metropolitan St. Louis
Sewer District; and authorizing the Chairman of the Board of Trustees of The Metropolitan St. Louis Sewer District to appoint Brenda A. Schaefer, whereby Brenda A. Schaefer will be employed as Secretary-Treasurer of The Metropolitan
St. Louis Sewer District, with an emergency clause.
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Agenda Item Number Name Page Number
Resolutions 26 Adoption of Resolution No. 3055 whereas Ordinance No. 13292, adopted August 20
11, 2011, authorized the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into an agreement with O.R.
Colan Associates, Inc. whereby O.R. Colan Associates, Inc. would provide professional acquisition and relocation services for certain parcels of property negatively impacted by flooding, erosion or related sewer or stormwater issues
and conveyance of certain properties declared to be surplus.
27 Adoption of Resolution No. 3056 repealing and superseding Resolution No. 2813, 22 adopted October 7, 2008, and enacting a new Resolution in lieu thereof which establishes compliance with R.S.Mo. 610.010 - 610.030, The Sunshine Law, by
updating the cost of photocopies.
28 Adoption of Resolution No. 3057 whereas Ordinance No. 13176, adopted December 23 9, 2010, authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Securitas Security
Services USA whereby Securitas Security Services USA will provide security for the
District’s headquarters building, District employees and throughout the District as
needed . 29 Adoption of Resolution No. 3058 whereas Ordinance No. 13341, adopted December 24
1, 2011, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with CIGNA whereby
CIGNA would provide administrative services and stop loss coverage for the District’s self-insured health plan for District employees and family members.
30 Adoption of Resolution No. 3059 whereas Ordinance No. 13342, adopted December 25
1, 2011, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with CIGNA whereby CIGNA would provide dental benefits for the District’s employees and family members.
31 Adoption of Resolution No. 3060 whereas Ordinance No. 13178 adopted December 26
9, 2010, authorized the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into a contract with MetLife Life Insurance Company, for the District’s Employee Group Life and Accidental Death & Dismemberment Insurance.
32 Adoption of Resolution No. 3061 whereas Ordinance No. 13343, adopted December 27
8, 2011, authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Liberty Mutual for the long-term disability insurance for the District’s employees.
33 Adoption of Resolution No. 3054 expressing the Board of Trustees’ appreciation to
Karl J. Tyminski for his 24 years of exemplary service to The Metropolitan St. Louis Sewer District from September 6, 1988, to his retirement effective November 1, 2012.
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Agenda Item Number Name Page Number
34 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
34A – Metropolitan St. Louis Sewer District Annual Benefit Renewal –Flex Plan Adm. 28
35 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD 36 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed session at this meeting if such action is approved by a majority vote of the Board
members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); discussions
regarding negotiations with employee groups under §610.021(9); personnel records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged
communications with the District’s auditor, including auditor work products under
§610.021(17).
37 ADJOURNMENT
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AGENDA ITEM NUMBER: 17 – Proposed Ord. No. 13533
NAME OF PROJECT: High School Dr. & Madge Ave. Sewer Separation (10646) LOCATION: North of Manchester Road and west of S. Brentwood Boulevard in the City of Brentwood, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Metro Utilities LLC Previous District Contract: Yes
4884 Mette Road
Moscow Mills, MO 63362 Consultant: N/A
Agency: N/A Number of bidders: 10 Low Bid: $158,832.00 High Bid: $227,437.89
Appropriation Amount: $240,000.00 Designer’s Estimate: $193,000.00
MBE/WBE Participation: 16.24% (MWBE Goal is 15%) Taylor Trucking – 8.81% - MBE
K & P Precast – 7.43% - WBE Type of Contract: Unit Cost Properties Affected: 4 Properties Benefiting: 75 Designed by: District staff
The work to be done under Contract #11000 consists of the construction of approximately 974 lineal feet of pipe sewers varying in size from 12-inches to 24-inches in diameter and appurtenances. The purpose of this project is to alleviate water
backups and separate the sanitary and storm sewers. This project is scheduled to be completed in 150 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2013, Pg. 108 Amount: $260,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $66,000 for utility relocation (Gas - $30,000, Water - $30,000 & Electric - $6,000) is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combine Sewer Area I/I
Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/11/08 – Ord. No. 12733 – GSA – Survey Services – Sabur, Inc. – Contract No. E-1233
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AGENDA ITEM NUMBER: 18 – Proposed Ord. No. 13534
NAME OF PROJECT: RDP Foulwater Interceptor Rehabilitation (Phase I): Abandon 7’ Brick Sewer (10198) LOCATION: Northeast of Weber Road and southwest of Carondelet Blvd. in the City of St. Louis, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: XL Contracting, Inc. Previous District Contract: Yes
20 Mid Rivers Trade Court
St. Peters, MO 63376 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $818,780.40 High Bid: $1,176,811.00
Appropriation Amount: $950,000.00 Designer’s Estimate: $1,503,000.00
MBE/WBE Participation: 100.00% (MWBE Goal is 15%) TGB – 7.81% - WBE
Kendall’s Hauling – 2.65% - MBE XL Contracting – 89.54% - MBE
Type of Contract: Unit Cost
Properties Affected: 20 Properties Benefiting: 300,000
Designed by: Horner & Shifrin, Inc.
The work to be done under Contract #10743 consists of the construction of the abandonment of 3,500 feet of 7-foot diameter
brick Foulwater Interceptor, connect exiting 8-inch sewer to Lemay Consolidation Sewer, rehabilitation of approximately 300 lineal feet of 8-inch diameter sewers using cured-in-place pipe (CIPP)methods, and the rehabilitation of three manholes.
This construction is the first phase of a multiphase improvement program. The purpose of this project is to reduce inflow/infiltration during wet weather and high river stages to alleviate extraneous load on the Lemay Pump Station and
Lemay Wastewater Treatment Plant. This project is scheduled to be completed in 360 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2013, Pg. 126 Amount: $5,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $20,000 for utility relocation (Water - $10,000 & Gas - $10,000) and $25,000 for Dewatering Allowance is included in the appropriation. This project is partially funded by EPA State and Tribal
Assistance Grant (STAG) (XP-977046-01). The design of this project was included with the design of the RDP Foulwater Interceptor Rehabilitation (Phase I) and Venting projects, which have estimated construction costs of $2,400,000 and
$1,000,000 respectively. These projects are scheduled to be appropriated this fiscal year within the same $5,000,000 project budget.
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Contracted planning resources utilized: Watershed Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/11/08 – Ord. No. 12787 – Amount: $1,000,000 – Horner & Shifrin, Inc. – Design Contract No. E-1247
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AGENDA ITEM NUMBER: 19 – Proposed Ord. No. 13535
NAME OF PROJECT: Caulks Creek Force Main (River Valley Rd. to L-52) (11790) LOCATION: North of Olive Boulevard and west of Creve Coeur Road in the City of Maryland Heights, Missouri
TYPE OF PROJECT: Design of Sanitary Sewer Force Main (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a design contract. What does action accomplish?: Implements the design of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: CDM Smith Inc.
100 N. Broadway, Suite 1120
St. Louis, MO 63102
Corporate Headquarters – Cambridge, Massachusetts Number of proposers: (3) CDM Smith Inc., Donohue & Associates, Inc., and Howard R. Green Company
Appropriation Amount: $940,000.00 Designer’s Estimate: N/A
MBE/WBE Participation: 33.37% (MWBE Goal is 30%) Engineering Design Source, Inc. – 9.99% - MBE
Kowelman Engineering, Inc. – 13.11% - WBE Lion CSG, LLC – 1.43% - WBE
Tech Service, Inc. – 8.84% - MBE Type of Contract: Lump Sum Properties Affected: Approximately 15 Properties Benefiting: Approximately 18,850
Designed by: N/A
This ordinance authorizes the District to enter into Contract #11041 with CDM Smith Inc. for the design of Caulks Creek Force Main (River Valley Rd., to L-52) (11790) project. This project consists of the design and preparation of construction
documents for approximately 11,500 feet of 30-inch diameter force main and appurtenances. This project will provide a redundant force main for operation flexibility and to allow maintenance on the existing force main that has had several breaks
over the past few years. The preliminary construction cost estimate is $5,600,000.00. Construction is anticipated to begin in FY2015. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2013, Pg. 8 Amount: $950,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: There were two other proposals considered on this project. The appropriation for design services
is $10,000 below the proposed funding presented in the CIP Budget Supplement. The appropriation includes $105,600 for construction phase services. These services include construction field surveys, review of shop drawings and submittals,
responding to design questions and changes during construction, as-built surveys, and preparation of as-built record drawings.
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The appropriation also includes $132,000 for design services and $23,900 for construction phase services for the Caulks
Creek Force Main (Pump Station B) (11788) as identified in the CIP Budget Supplement. This project consists of the design and preparation of construction documents for approximately 925 feet of 12-inch diameter force main and appurtenances. The preliminary construction cost estimate is $1,200,000.00. Construction is anticipated to begin in FY2015.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: 20 – Proposed Ord. No. 13536
NAME OF PROJECT: Stream Flow Water Quality Sampling (FY2011) (10768) LOCATION: District-wide
TYPE OF PROJECT: Water quality sampling and analysis (0.16.2 Vendor Services)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to amend a contract. What does action accomplish?: The purpose of this contract is to perform water quality sampling and analysis to comply with the Post Construction Monitoring Program, as required by Consent
Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Geosyntec Consultants, Inc.
1123 Wilkes Blvd., Suite 400
Columbia, MO 65201 Agency: N/A
Number of proposes: (2) Geosyntec Consultants, Inc. and Geotechnology, Inc.
Appropriation Amount: $427,500.00 Designer’s Estimate: N/A MBE/WBE Participation: 20% (MWBE Goal is 20%)
Gonzalez Companies, LLC – 15.00% - MBE
Applied Environmental Solutions – 5.00% - MBE Type of Contract: Lump Sum Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to amend Contract #10534 with Geosyntec Consultants, Inc. The purpose of this contract is to perform water quality sampling and analysis to comply with the Post Construction Monitoring Program as
required in the Federal Consent Decree. Samples will be collected from six sites in the Mississippi River on a bi-weekly basis after EPA approves the Post Construction Monitoring Plan. Samples will also be collected from three sites on the
Missouri River to help establish upstream background concentrations and water quality impacts from the St. Louis area. Field water quality analysis and stream observations will be performed as required by the Federal Consent Decree. The
contract will consist of the following components:
Task A: Mississippi River Sampling – Sample at six locations every two weeks after EPA approves the Post Construction Monitoring Plan. Sampling will be performed every four weeks only during the recreational season until 90 days after the
Plan is approved. Lump Sum Cost = $138,700.
Task B: Missouri River Sampling – Sample at three locations every four weeks only during the recreational season. Lump Sum Cost = $21,600.
Task C: Project and Data Management – Includes monthly progress reports, meetings with MSD, data validation which is
provided to MSD within 10 weeks of sampling collection, annual data report summary within two months of final sampling event. Geosyntec will also maintain a comprehensive database of hydrologic and water quality data collected by both
Geosyntec (large rivers) and MSD (small streams). Lump Sum Cost = $51,000.
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Task D: Finalize Mississippi River and Small Stream Quality Assurance Project Plan (QAPP) – If needed, address all
EPA/MDNR comments within 45 days of receipt, attend meetings and prepare final QAPP. Task Estimated Cost = $13,200. Task E: Mississippi River and Small Stream Water Quality Monitoring Plan (WQMP) – Prepare a WQMP for EPA/MDNR review and approval, respond to comments and submit final WQMP. Lump Sum Cost = $18,500.
Task F: Missouri River Quality Assurance Project Plan (QAPP) – Prepare a QAPP for the Missouri River water quality
sampling program. Lump Sum Cost = $7,900.
Task G: Mississippi River and Small Stream Water Quality Monitoring Report – Prepare a water quality monitoring report for the Mississippi River and 5 small streams for submission to MDNR/EPA including all the monitoring methods, hydrologic
data, comparisons to water quality criteria and assessment of hydrologic conditions. Lump Sum Cost = $39,400.
Task H: Missouri River and Small Stream Water Quality Monitoring Report – Prepare a water quality monitoring report for the sampling of the Missouri River and 29 small streams (sampling and analysis performed by MSD). Lump Sum Cost =
$33,300.
Task I: Water Quality Support Services – If needed, water quality support services including additional water quality studies and regulatory support to be defined under a separate scope. Task Estimated Cost = $65,000.
Total Contract Cost = $388,600 + $38,900 (10% contingency) = $427,500
Water quality monitoring is required by the EPA/MDNR to demonstrate compliance with water quality standards as part of
the District’s CSO Long Term Control Plan and Federal Consent Decree. This water quality monitoring proposal was for the duration of three years with this vendor. The original contract was for one year with an option to renew each year based on
performance and Board approval. This will be the third year of the three year optional contract. A new RFP will be prepared in 2013 to competitively bid this work for another three years. Small stream sampling was removed from the original scope
of service to reduce cost but the sampling frequency on the Mississippi River will be increased from 10 to 26 samples per year as required in the Federal Consent Decree. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2013, Pg. 70 Amount: $660,000.00
Fund Name: #1101 – General Fund
Additional Comments: There was one other proposal considered on this project. The appropriation for these services is
$232,500 below the proposed funding presented in the CIP Budget Supplement.
Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Modeling, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/08/11 – Ord. No. 13300 – Amount: $455,000 – Stream Flow Water Quality Sampling – Contract No. 10534 –
Amendment No. 1
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AGENDA ITEM NUMBER: 21 – Proposed Ord. No. 13537
NAME OF PROJECT: Revisions to Purchasing Ordinances LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary? Repeal current Purchasing Ordinance Nos. 8879, 9845, 9011, repeal Resolution 2608 and enact one new Ordinance. What does action accomplish? Consolidates three current purchasing ordinances and repeals one resolution into one ordinance and makes revisions to update certain sections of the Purchasing Ordinance based on current best business practices.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A Additional Comments:
This new ordinance combines three ordinances and one resolution into one new ordinance. Many of the changes under the new ordinance are formatting and combining of documents. An overview of the most significant changes are:
• Section 2 – Requires notification to all contractors or consultants retained to perform work under the Consent Decree
to read the Consent Decree.
• Section 3 – Clarifies that professional service contracts greater than $25,000 must be approved by the Board of Trustees.
• Section 3 – Changes the dollar threshold to obtain three competitive quotes from $1,000 to $2,500.
• Section 4 - Allows design build contracts.
• Section 7 – Authorizes multi-year contracts.
• Section 7 – Authorizes use of cooperative procurement with other government agencies. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
2/10/93 – Ord. No. 8879 – Procurement of Improvements 6/09/93 – Ord. No. 9011 – Procurement of Improvements (Bonds)
4/18/96 – Ord. No. 9845 – Procurement Ordinance 4/13/06 – Res. No. 2608 – Renewal of Contract Options
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AGENDA ITEM NUMBER: 22 – Proposed Ord. No. 13538
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal - EAP
LOCATION: Corporate Office, Market Street
TYPE OF PROJECT: Administrator for the District’s Employee Assistance Program
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: This provides employees assistance for employees and their dependents. What does action accomplish?: This action authorizes MSD to enter into a new contract with BJC to continue to provide Employee Assistance to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept. Budget Year: 2013/14 Amount: $14,930
Fund Name: Hospital & Medical Services
Additional Comments:
During the renewal process for the new plan year commencing February 1, 2013, the District reviewed bids received from
two employee assistance plan providers including the incumbent. Based on a comparison of the plan costs, the services provided, and additional information the District elected to enter into a new contract with BJC Employee Assistance Program
effective 2/1/13 to provide EAP services for the District’s employees. The District can elect to renew from year to year until such time as the District terminates the contract.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Res. No. 2999 Adopted 11/21/2011 - Exercise option to renew for an additional year Res. No. 2946 Adopted 11/10/2010 – Exercise option to renew for an additional year
Ord. No. 13023 Adopted 01/4/2010 – Authorization to enter into a contract with BJC Employee Assistance Program
17 of 11/08/12
AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 13539
NAME OF PROJECT: Excess (Umbrella) Liability Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: This line of insurance provides additional liability limits coverage included in the combined liability program. What does action accomplish?: This action authorizes an insurance contract for an additional $15,000,000 of
liability coverage above the $2,000,000 limit under our Combined Liability Program and Auto Liability Program.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: Starr Indemnity & Liability Company, McGriff, Seibels & Williams of Missouri, Inc., Agent.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
This insurance provides coverage for liability claims and defense costs. This ordinance will authorize the District to enter into
a contract with Starr Indemnity & Liability Company from January 1, 2013 to January 1, 2014. FUNDING/COST SUMMARY: Budgeted: Risk Management Department’s Budget Budget Year: FY2013 Amount: $142,865.00 Fund Name: N/A Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/8/11 -- Ord. No. 13339 – Amount: $112,000 – Starr Indemnity & Liability Company
18 of 11/08/12
AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 13540
NAME OF PROJECT: Combined Liability Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide general liability, public officials errors & omissions, and employment
practices liability coverage for the District and Trustees/District staff. What does action accomplish?: This action provides coverage for liability type claims including defense costs up to a policy limit of $2,000,000 above a $100,000 deductible.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: Missouri Public Entity Risk Management Fund (MOPERM), McGriff, Seibels & Williams of Missouri, Inc., agent. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
This insurance provides coverage for liability claims, errors & omissions, employment claims and defense costs. This ordinance will authorize the District to enter into a contract with MOPERM from January 1, 2013 to December 31, 2013. The
policy provides $2,000,000 of coverage above a $100,000 deductible. MOPERM is issued on a calendar year basis and will be renewed for one year on 1/1/2013 at an estimated annual premium of $237,792. MOPERM will not have a final premium
until December 1. FUNDING/COST SUMMARY: Budgeted: Risk Management Department’s Budget Budget Year: FY2013 Amount: $237,792.00 Not to exceed $250,000.00 Fund Name: N/A Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 12/8/11 – Ord. No. 13340 – Amount: $220,639 – MOPERM
19 of 11/08/12
AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 13541
NAME OF PROJECT: Salary and Authorization to Appoint a Secretary-Treasurer LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: N/A
REQUESTED ACTION:
Why is this action necessary?: District Charter requires that the Secretary-Treasurer's salary and authorization to appointment a new Secretary-Treasurer be set by Ordinance. What does action accomplish?: Enacts an Ordinance to set the Secretary-Treasurer’s salary and authorizes the Chairman of the Board to appoint a new Secretary-Treasurer SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A Additional Comments: Section 8.070 of the District Charter requires that the salary of the Secretary-Treasurer be set by
Ordinance. Section 7.020 of the District Charter requires that the Secretary-Treasurer be appointed by the Board of
Trustees. The appointment is being made at a salary of $150,000 per year. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 07/14/2011 – Ordinance No. 13293 – Salary of Secretary-Treasurer
20 of 11/08/12
AGENDA ITEM NUMBER: 26 – Resolution No. 3055
NAME OF PROJECT: Real Property Acquisitions, Relocations and Conveyances (General Services Agreement) LOCATION: Approximately 220 properties throughout the District
TYPE OF PROJECT: Real Property Acquisition, Relocation and Conveyance
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: Authorizes the first option year of the agreement with O.R. Colan to perform
services associated with the acquisition and relocation of certain properties and property owners to address various sewer and stormwater issues. The contract
will also allow for the conveyance of certain surplus properties. What does action accomplish?: Provides for the first option year of the agreement with O.R. Colan Associates
who possess specific expertise and experience in real property acquisition, relocation and conveyance under the provisions of federal law which the District
is using as a guide. The initial agreement was for a period of one (1) year from the notice to proceed with two (2), possible one year options and may be
extended further with prior written approval of the District. SUMMARY EXPLANATION/BACKGROUND: Contractor: O.R. Colan Associates, Inc Previous District Contract: Yes
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: 80% O.R. Colan – 67% - WBE
Executive Real Estate Consulting Services (ERECS) – 10% - MBE Pangea Engineering & Surveying, LLC – 3% - MBE
Plan Approval Date: N/A Type of Contract: General Services Agreement
Properties Affected: Approximately 220 properties throughout the District Properties Benefiting: Approximately 220 properties throughout the District Designed by: N/A
Ordinance 13292, adopted August 11, 2011 authorized the initial General Services Agreement with O.R. Colan Associates,
Inc. to acquire real properties as described above which are negatively impacted by flooding, erosion, or related sewer or stormwater issues and to handle the conveyance of certain properties declared surplus by the District. The District mailed
Request for Proposals (RFPs) to twenty firms and advertised in local newspapers. Responses were received from four firms which were reviewed by a committee. The committee selected O.R. Colan Associates, Inc. based on the completeness of
their proposal, demonstrated experience in property acquisition and relocation, knowledge of federal acquisition requirements, experience of key personnel, the District’s positive experience working with the firm and their acquisition
management plan. No appropriations are necessary under this proposed ordinance in that the acquisition, relocation and conveyance services will be included as a part of the proposed ordinance for funding each specific acquisition or conveyance
project. FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: Not to Exceed $1,900,000.00
21 of 11/08/12
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/11/2011 – Ord. No. 13292 – General Services Agreement
22 of 11/08/12
AGENDA ITEM NUMBER: 27 – Resolution No. 3056
NAME OF PROJECT: Sunshine Law – Copying Charges and Custodian of Records LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Secretary Treasurer
REQUESTED ACTION:
Why is this action necessary?: To comply with Section 610.026 R.S.Mo. regarding copying charges for public
records and appointing a custodian or records to succeed the current custodian of records, Karl Tyminski, who is specifically designated as the custodian of records
per Resolution. What does action accomplish?: Brings the District in compliance with the Sunshine Law regarding rates for
copying public documents and replaces Karl Tyminski, who is retiring, as custodian of records
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This resolutions amends Ordinance 2813 and brings the District in compliance with Section 610.026 R.S.Mo.by changing
the rate of copying a public records from fifteen cents per page to ten cents per page for a paper copy not exceeding nine by fourteen inches and changing the custodian of records from Karl Tyminski, Secretary/Treasurer to Secretary/Treasurer
of the Metropolitan St. Louis Sewer District. FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: N/A Amount: N/A Fund Name: N/A Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
23 of 11/08/12
AGENDA ITEM NUMBER: 28 – Resolution No. 3057
NAME OF PROJECT: Security Guard Services LOCATION: 2350 Market
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide armed security for the MSD headquarters building, employees and
emergency situations as needed. What does action accomplish?: Authorizes contract to procure armed security services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Securitas Security Services USA Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $280,000.00
MBE/WBE Participation: Secure VIP, Inc. – 20% – MBE Plan Approval Date: N/A Type of Contract: Professional Services
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Market Street Building Budget Budget Year: FY2013 Amount: $280,000.00
(not to exceed $400,000.00) Fund Name: N/A Additional Comments: This resolution will authorize the District to renew a contract with Securitas Security Services USA, Inc. from January 1, 2013 to December 31, 2013. This resolution will authorize the District to exercise the second year
option of a three year bid. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 11/21/11 – Res. No. 3003 – Amount: $400,000—Securitas Security Services USA.
12/9/10 – Ord. No. 13176 – Amount: $400,000—Securitas Security Services USA.
24 of 11/08/12
AGENDA ITEM NUMBER: 29 – Resolution No. 3058
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Medical Plan
LOCATION: District Wide
TYPE OF PROJECT: Group Medical Plan and Stop Loss Coverage
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: This provides medical coverage for employees, dependents, and retired
employees under age 65. To obtain Board authorization for contract extension per Resolution No. 2608. What does action accomplish?: The current plan year agreement with CIGNA is due to expire January 31, 2013.
This action authorizes MSD to exercise its option to renew the current agreement
for an additional year. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: 2013/14 Amount: $10,466,613 Fund Name: N/A Additional Comments:
During the renewal process for the new plan year commencing February 1, 2013, the Executive Committee reviewed information requested by Gallagher Benefits Services, Inc. from the incumbent, CIGNA Insurance Company. Based on the
information received, the recommendation of Gallagher Benefits Services, Inc. and the advantages of various options, the Committee elected to exercise its option to renew the current agreement for an additional year. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Ord. No. 13341 Adopt 12/01/2011 - Employee Group Medical Insurance Res. No. 2883 Adopt 12/09/2009 - Exercised option to renew additional one year
Res. No. 2819 Adopt 11/13/2008 - Exercised option to renew additional one year
25 of 11/08/12
AGENDA ITEM NUMBER: 30 – Resolution No. 3059
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Dental Plan
LOCATION: District Wide
TYPE OF PROJECT: Group Dental Plan
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: To provide dental coverage to employees and dependents. To obtain Board
authorization for contract extension per Resolution No. 2608. What does action accomplish?: This action authorizes MSD to enter into a contract with Cigna to provide dental
coverage to the District’s employees. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2013/14 Amount: $104,160 Fund Name: N/A Additional Comments:
During the renewal process for the new plan year commencing February 1, 2013, the Executive Committee considered the option of exercising the second year of an agreement with CIGNA dental. The Committee elected to exercise the agreement
with CIGNA. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Ord. No. 13342 – Adopted 12/01/2011 – Employee Group Dental Insurance Res. No. 2994 – Adopted 11/10/2010 – Exercised option to renew an additional year
Ord. No. 13009 – Adopted 12/10/2009 – Authorization to enter into a new contract
26 of 11/08/12
AGENDA ITEM NUMBER: 31 – Resolution No. 3060
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal
LOCATION: District Wide
TYPE OF PROJECT: Group Life and Accidental Death & Dismemberment Insurance
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary?: This service provides Life and AD&D insurance for employees and their
dependents. To obtain Board Authorization for contract extension per Resolution No. 2608. What does action accomplish?: This action authorizes MSD to exercise the first option to renew for an additional
year with MetLife Insurance Company, to continue to provide life and accidental
death & dismemberment coverage to the District’s employees. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Districts Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: Human Resources Dept. Budget Year: 2013/14 Amount $140,198 Fund Name: N/A Additional Comments:
During the renewal process for the new plan year commencing February 1, 2013, the Executive Committee considered the option of exercising to renew agreement with MetLife Life Insurance at the same rate. This resolution will authorize the third
year of a three year rate guarantee. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: Res. No. 2998 Adopt: 11/21/2011 - Exercise option to renew additional year
Ord. No. 13178 Adopt: 12/09/2010 – Exercise option to renew additional year Res. No. 2884 Adopt: 12/10/2009 – Exercise option to renew additional year
27 of 11/08/12
AGENDA ITEM NUMBER: 32 – Resolution No. 3061
NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal – Long term Disability Plan LOCATION: N/A
TYPE OF PROJECT: Group Long-Term Disability Coverage
DEPARTMENT REQUESTING ACTION: Human Resources
REQUESTED ACTION:
Why is this action necessary?: This service provide Long –Term Disability insurance for the employee. To obtain
Board authorization for contract extension per Resolution No. 2608. What does action accomplish? This action authorizes MSD to exercise its option to renew the current agreement with Liberty Mutual for long term disability insurance for an additional year. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation:
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Human Resources Dept. Budget Year: 2013/14 Amount: $180,400
Fund Name: N/A Additional Comments:
During the renewal process for the new plan year commencing February 1, 2013, the Executive Committee considered the option of exercising the second year of a three year agreement with Liberty Mutual. The Committee elected to exercise the
agreement with Liberty Mutual. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
Ord. No. 13343 – Adopted 12/08/2011 - Long-term disability coverage through Liberty Mutual Res. No. 2942 - Adopted 11/10/2010 - Exercise option to renew for one additional year
Ord. No. 12807 – Adopted 01/8/2009 - Long-term disability coverage through Liberty Mutual
28 of 11/08/12 REVISED 11/5/12
AGENDA ITEM NUMBER: 34A – INTRODUCTION & ADOPTION AT THE NEXT MEETING NAME OF PROJECT: Metropolitan St. Louis Sewer District Annual Benefit Renewal –Flex Plan Adm. LOCATION: District-wide TYPE OF PROJECT: Third party administration of the District’s Flexible Benefit Plan and vision program. DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary?: The current agreement with Tri-Star expires January 31, 2013. What does action accomplish?: This action authorizes the District to enter into a new contract with selected vendor
effective 2/1/13 to provide flexible benefit plan administration to the District’s employees.
SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract:
Consultant:
Agency: N/A Number of bidders: Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate:
MBE/WBE Participation: N/A
Plan Approval Date: Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Office Of Human Resources Budget Year: 2013 /14 Amount: $20,000
Fund Name: N/A
Additional Comments:
The District offers a Flexible Benefit Plan as prescribed under Section 125 of the Internal Revenue Code, which allows employees to make pre-tax contributions to reimbursement accounts to pay for qualifying expenses such as childcare or
non-reimbursed health care expenses. In addition, the District has a program that reimburses District employees for prescription eyewear up to $100 per fiscal year.
The District solicited bids from eight vendors to administer these plans and received responses from four vendors including
the incumbent.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: Res. No. 2997 – Adopted 11/21/2011 - Exercise option to renew for an additional year
Res. No. 2945 – Adopted 11/10/2010 - Exercise option to renew for an additional year Res. No. 2885 – Adopted 12/10/2009 - Exercise option to renew for an additional year