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HomeMy Public PortalAbout19841114 - Minutes - Board of Directors (BOD) IV Meeting 84-25 41 6 rk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REGULAR MEETING BOARD OF DIRECTORS NOVEMBER 14 , 1984 MINUTES I . ROLL CALL President Daniel Wendin called the meeting to order at 7 : 37 P.M. Members Present: Katherine Duffy, Daniel Wendin, Teena Henshaw, Nonette Hanko, and Harry Turner. Richard Bishop arrived at 7 : 42 P.M. and Edward Shelley arrived at 9 : 28 P .M. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Jean Fiddes , Del Woods , Mary Gundert, and Doris Smith. II . APPROVAL OF MINUTES October 24 , 1984 Motion: H. Turner moved the approval of the minutes of October 24 , 1984 . T. Henshaw seconded the motion. The motion passed 4 to 0 with D. Wendin abstaining from the vote since he had not been present at the October 24 meeting. III . WRITTEN COMMUNICATIONS There were no written communications . IV. ADOPTION OF AGENDA D. Wendin stated the agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS Bob Fisse, Star Rt. 2, Box 402 , La Honda, congratulated the Board members who were elected in the recent general election. VI. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of Los Gatos Creek Park Initial Use and Management Plan and Los Gatos Creek Park Fencing Project Bids D. Hansen, referring to memorandum M-84-92 of November 7 , 1984 , stated that the tentative adoption of the initial use and manage- ment plan for Los Gatos Creek Park occurred at the September 12 , 1984 Board meeting . He noted the third agenda item directly related to the initial use and management plan, and the Board agreed by consensus to consider Agenda Item 1 , Final Adoption of the Los Gatos Creek Park Initial Use and Management Plan (memoran- dum 84-92 of November 7 , 1984) and Item 3 , Los Gatos Creek Park Fence Bid (memorandum M-84-95 of November 13 , 1984) together as they were related items. D. Hansen stated that since the tentative adoption of the use and management plan at the September 12 meeting, no public comments have been received, except for a phone call from a woman asking 84-25 Page Two that she be permitted to continue running her dog on the site. D. Hansen said that notice had been received from the Town of Los Gatos Planning Department that the San Jose Water Works , which owns a strip of land approximately 20 feet wide bounded on both sides by District property, is planning the demolition of an old water flume. He stated it ha's not yet been determined how the Water Works plans to enter the property nor how they plan to remove the debris, and added that the Water Works is required to save a portion of the structure for the historical society and to make mitigation for any impact of renovating the site. He said staff will follow through with the San Jose Water Works to protect District lands . D. Hansen presented the single fence bid which was received from Central Fence Company of San Jose for $116 , 250 and said staff would like to discuss the matter with Central Fence Company and other fencing companies during the next 30 days to determine if costs can be reduced. H. Grench noted that the bid from Central Fence is good for 60 days and that the waiting period could potentially mean a delay in granting public access to the Preserve. He said that it could prove beneficial to conduct the research to determine if the bid was competitive. D. Hansen stated that among the problems cited by the fencing com- panies are too short a time period, especially with the probability of poor weather conditions , the abundance of poison oak, and the brushing, which is a substantial part of the cost. He also said that the brushing requirement probably kept some potential vendors from bidding. Motion: K. Duffy moved that the Board adopt the initial use and management plan for the Los Gatos Creek Park as contained in report R-84-40. H. Turner seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board dedicate the District' s fee and lesser interests in the property as open space. N. Hanko seconded the motion. The motion passed 6 to 0 . Motion: K. Duffy moved that the Board postpone any decision on bid acceptance for the Los Gatos Creek Park Fence Project for 30 days to allow staff and the District' s consulting engi- neer to meet with Central Fence Company and other fencing companies to discuss the project. H. Turner seconded the motion. The motion passed 6 to 0 . Tom Kavanaugh, 1726 Spring Street, Mountain View, expressed his con- cern about the District' s bid process , and discussion centered on the process the District had followed for the fence and the nature of District projects that need to go out to bid. R. Bishop ques- tioned whether the District was legally required to require a bond for work performance. B. Final Adoption of the Revised Use and Management Plan for Long Ridge Open Space Preserve D. Hansen reviewed memorandum M-84-91 of November 7, 1984 regarding the final adoption of revised use and management plan for the Long 84-25 Page Three Ridge Open Space Preserve. He stated that two items have been added to the Use and Management Plan for Long Ridge Open Space Preserve which concerned the use of the name Hickory Oak Ridge Area and the notification of Caltrans for the installation of an equestrian crossing sign on Skyline Boulevard. He said no other public comments , save the request from Semper- virens Fund, have been received. Sylvia Ferguson, 707 Continental Circle, Mountain View, reported on a 5-hour period she spent at Long Ridge and expressed appre- ciation for the large amount of work which had been done on the Preserve. She expressed concerns about illegally parked cars and garbage in the Devils Canyon area. She added her support to H. Haeussler ' s earlier suggestion that additional parking be pro- vided at possibly Grizzly Flat. Motion: R. Bishop moved that the Board adopt the Use and Manage- ment Plan for Long Ridge Open Space Preserve as contained in report R-84-43 and amended in memorandum M-84-91 . The motion was seconded by H. Turner and passed 6 to 0 . VII . New Business with Action Requested A. Proposed Gift of an Addition to Windy Hill Open Space Preserve (Lands of Peninsula Open Space Trust [POST] ) C. Britton, referring to report R-84-48 dated November 7 , 1984 , showed the location of the 1. 27 acre parcel , fronting on Skyline Boulevard, on a wall map. He noted the Peninsula Open Space Trust (POST) had contacted PG&E regarding this surplus parcel and had persuaded them to offer the property as a gift to POST. He said POST subsequently offered the gift parcel to the District to be used in matching the District 's proposed Land and Water Conser- vation Fund grant project in East Palo Alto and the Bellhaven Section of Menlo Park . D. Hansen stated that the proposed Windy Hill addition would be managed as a natural area open to the public and that staff was recommending the property be dedicated as open space. H. Grench presented memorandum M-84-94 , dated November 13 , 1984 , which contained an amended resolution expressing appreciation to POST and PG&E for the gift parcel . Motion : K. Duffy moved that the Board adopt amended Resolution 84-44 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Expressing Its Appreciation to Peninsula Open Space Trust. The motion was seconded by H. Turner. C. Britton stated that the Board should first accept the gift parcel . The above motion was tabled by consensus. Motion: N. Hanko moved that the Board adopt Resolution R-84-45 , a Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Accepting Gift of Real Property and Authorizing Execution of Certificate of Acceptance with Respect Thereto (Windy Hill Open Space Preserve - Lands of Peninsula Open Space Trust) . H. Turner seconded the motion. The motion passed 6 to 0 . 84-25 Page Four Motion: R. Bishop moved that the motion by K. Duffy to express appreciation for the gift of property be removed from the table. N. Hanko seconded the motion. The motion passed 6 to 0 . The motion to approve the Resolution of Appreciation passed 6 to 0 . Motion: D. Wendin moved that the Board tentatively adopt the interim use and management recommendations contained in the staff report, including naming the property an addi- tion to the Windy Hill Open Space Preserve, and indicate its intention to dedicate the property as public open space. The motion was seconded by H. Turner and passed 6 to 0 . B. Proposed Addition to San Mateo County Baylands Reserve (Lands of Westbay Community Associates) C. Britton noted that the two parcels proposed for acquisition discussed in report R-84-47 of November 7 , 1984 total 82 .1 acres, located in Menlo Park and East Palo Alto baylands south of the western approach to Dumbarton Bridge, and that a Land and Water Conservation Fund grant in the amount of $100 , 000 would be used to acquire the proposed addition to the San Mateo County Baylands Reserve. He noted that the grant funds would be matched by part of the value of the 1 . 27 gift parcel from POST and that the acqui- sition project would be possible without a net cost to the District. He noted the terms of the purchase agreement with Westbay Community Associates called for a full purchase price of $51 ,730 for both parcels. D. Hansen reviewed the use and management recommendations for the parcels , noting that staff was recommending the property be dedi- cated as public open space. Tom Kavanaugh requested that staff use the words Menlo Park or the Bellhaven Section of Menlo Park rather than East Menlo Park in the report since there is no East Menlo Park. Motion: H. Turner moved that the Board adopt Resolution 84-46 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certif- icate , of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (San Mateo County Bayfront Park - Lands of Westbay Commu- nity Associates) . The motion was seconded by N. Hanko. The motion passed 6 to 0 . C. Use and Management Plan Review for San Mateo County Baylands Re- serve and Stevens Creek Shoreline Nature Study Area D. Hansen introduced report R-84-49 of November 7 , 1984 . D. Woods gave an overview of the District properties, using wall maps and showing slides to illustrate various parts of the report. D. Hanko questioned staff about litter on the Reserve, the possi- bility of the Environmental Volunteers using a portion of the 84-25 Page Five Reserve, and parking and marina possibilities at Cooley Landing. H. Grench , in response to N. Hanko's questions , noted that at this time there is still not a good plan for the entire San Mateo County Baylands Reserve, and that the District was looking for funding that would allow for a master plan to be done for the entire area. He said he felt it was premature to encourage more use. Betsy Crowder, 133 Mapache Drive, Portola Valley, addressed the Board in behalf of the San Mateo Bikeways Advisory Committee and requested that the District take the lead in applying for Coastal Conservancy funds to complete the Bayfront Trail at the south end of San Mateo County between Runnymede Street and the University Avenue extension of the Dumbarton Bridge. H. Grench stated that the District and County staffs have a good understanding of the roles of the two agencies with respect to the Bayfront Trail in that area. He noted that since staff will return in two weeks for a second reading of the use and management plan, an attempt will be made to clarify the situation and, if there is any change in the recommendation, it can be made at that time. After discussion of B. Crowder' s request, D. Wendin asked that a table be drafted that would indicate who is responsible for the various aspects of the Bayfront Trail development and the history of the area and that it be included in the material for the second reading. E. Shelley arrived at the meeting at 9 : 42 P.M. Tom Kavanaugh stated he would like to see a paragraph included in the report on the status of the yacht harbor and marina at Cooley Landing. D. Wendin stated such a paragraph should be included in the staff 's follow-up report. T. Kavanaugh stated he felt the sentence "These are to be trans- ferred to the District. . . " in paragraph 3 of section two on page three should be stricken from the report or clarified since he felt the statement was not true. Discussion centered on the word- ing of the sentence, and H. Grench noted it would be more techni- cally correct to state that lands in this area are to be transferred to the District in accordance with the agreement with Caltrans discussed in memorandum M-79-95 . D. Wendin requested that staff clarify the wording of the sentence in the follow-up report. Motion: N. Hanko moved that the Board tentatively adopt the use and management recommendations for the San Mateo County Baylands Reserve and the Stevens Creek Shoreline Nature Study Area with staff to return with a short status report on the marina, a summary of responsibility for the trail acquisition, and a clarification of the sen- tence concerning the Ravenswood Triangle parcels. H. Turner seconded the motion. The motion passed 7 to 0 . C. Britton reported that the Port of Oakland had entered into an agreement to acquire the Moseley property, a 53-acre property located north of Dumbarton Bridge next to the Wildlife Refuge Center, for mitigation for work they are doing on the Oakland Airport. 84-25 Page Six D. Proposed Addition to the Mt. Umunhum Area of the Sierra Azul Open Space Preserve (Clifford Property) C. Britton presented report R-84-46 of November 6 , 1984 and pointed out the 41 .78 acre parcel on the map. He noted the purchase price would be $20 ,000, or $478/acre, cash payment at the close of escrow. D. Hansen stated that the proposed use and management plans call for the site to be open to hikers and equestrians who can gain access from adjacent private property with consent of the owners . Motion: K. Duffy moved that the Board adopt Resolution 84-47 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Purchase Agreement, Authorizing Officer to Execute Certif- icate of Acceptance of Grant to District, and Author- izing General Manager to Execute Any and All Other Docu- ments Necessary or Appropriate To Closing of the Trans- action (Sierra Azul Open Space Preserve - Lands of Clifford) . H. Turner seconded the motion. The motion passed 7 to 0 . Motion: K. Duffy moved that the Board tentatively adopt the interim use and management recommendations contained in report R-84-46 , including naming the property an addition to the Sierra Azul Open Space Preserve - Mt. Umunhum Area, and indicate their intention to withhold dedication of the property as open space at this time. H. Turner seconded the motion. The motion passed 7 to 0 . VIII . INFORMATIONAL REPORTS H. Grench reported that the Accounting Specialist position was vacant and that he would be filling the position, on a full-time basis at least initially, if there was no objection from the Board. No Board member objected to the filling of the position. H. Grench said the Budget Committee would be meeting on Tuesday, November 20 at 4 :30 P.M. He reported S. Norton, District Legal Coun- sel , had had bypass surgery and would be able to assume some District activities in about three weeks . H. Grench shared a copy of South Bay Trails , the new trails book written by Frances Spangle and Jean Rusmore and presented by them to the District. H. Grench stated he attended the Green Belt Congress sponsored by People for Open Space. He said it is his desire to have them make a presentation to the Board sometime in the future. N. Hanko gave a brief report on the recent meeting of the Dog Commit- tee and stated the Committee will be coming to the Board with a full report and recommendation. D. Hansen stated the next Dog Committee meeting would be December 5. N. Hanko stated the Governmental Research Council should be invited to present its report to the Board. H. Grench reported he had been in contact with Mr. Marks who would be presenting the report to the Board in the near future. 84-25 Page Seven IX. CLAIMS Motion: R. Bishop moved approval of the revised claims 84-20 . E. Shelley seconded the motion. The motion passed 7 to 0. X. CLOSED SESSION The Board recessed to Closed Session on land negotiation and liti- gation matters at 10 :14 P.M. XI . ADJOURNMENT The Board reconvened to adjourn at 11 :30 P.M. Doris Smith Secretary