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HomeMy Public PortalAbout1527th Board Journal 1-10-2013 JOURNAL OF THE (1527th) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT January 10, 2013 – 4:00 P.M. The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at meeting: Board of Trustees Staff Members R. T. Berry, Chair J. L. Theerman, Executive Director J. H. Buford, V. Chair S. M. Myers, General Counsel J. H. Goffstein B. A. Schaefer, Secretary-Treasurer E. G. Ross J. M. Zimmerman, Director of Finance M. E. Yates B. L. Hoelscher, Director of Engineering A. K. Mandel (excused) J. C. Sprague, Director of Operations Also present were Tom Sullivan, 35 N. Central; Ed Sweet, Parsons; Rob Kuenzel, Losli Engineering; Mike Borgard, TREKK; Mark Eshelman, M3 Engineering; David Rosenberg, Insituform; Matt Auld, GBA; Dave Cavender, Horner & Shifrin; Ryan Poertner, Ace Pipe Cleaning; Luther Boykins, Jr., Luther Supply LLC; Chad Ross, TWM; Jennifer Bouquet, J & J Boring; Nicole Young, Lion CSG; Robert Bella, HDR; Jerry Shaw, SAK; Mike Zambrana, Pangea; Luther Boykins, Luther Supply LLC; Gary Toribio, URS; Lisa Douglas, RJN; Bob Januska, RJN; Tod O’Donoghue, Insituform; Steve Gouy, Insituform; John Choinka, HR Green; Tom Ratzki, Black & Veatch; Leonard Hammert, RJ; Gary Penrod, Insituform; Walle Amusa, ADE Consulting; Don Willey, Laborers; Ronny Griffin, Laborers Local 110; Rebecca Losli, Losli Engineering; Jim Coll, Jacobs; Terry Briggs, SITE; Todd Aschbacher, MSD; Todd Loretta, MSD; Ramona Dickens, MSD; Mike Grace, MSD; Todd Bolte, MSD; Betsy Schubert, MSD; Theresa Bellville, MSD; Dennis Simon, MSD; Gene Stinnett, Asst. Director of Operations; Bret Berthold, Asst. Director of Operations; Marie Collins, Asst. Director of Engineering; Rich Unverferth, Asst. Director of Engineering; Vicki Taylor-Edwards, Director of Human Resources; Barb Mohn, Director of Information Systems; Lance LeComb, Manager of Public Information; Debbie Johnson, Public Information Representative; Lance LeComb, Manager of Public Information; and Pam Bell, Secretary to the Executive Director. - - - - Mr. Berry opened the meeting pursuant to notice and call. - - - - Motion made by Mr. Yates, seconded by Mr. Ross, that the Board go into closed session to discuss legal, confidential or privileged matters under §610.021(1), RSMO 1988 SUPP.; personnel actions under §610.021(3). Motion passed – 5 ayes, no nays Poll taken: J. Goffstein aye R. Berry aye J. Yates aye J. Buford aye E. Ross aye During closed session staff updated the Board on the legal strategy related to the confidential or privileged matters pursuant to §610.021(1), RSMO 1988 SUPP. - - - - Upon motion made by Mr. Buford, seconded by Mr. Yates, the Journal of the December 13, 2012 meeting was approved by unanimous voice vote. - - - - The Chair had no comments. - - - - Mr. Yates reported that the Audit Committee met at 7:00 a.m. on January 8, 2013. In attendance were Trustees Buford and Yates. The Committee approved the minutes from the prior meeting. Mr. Loretta presented the Review of Data Warehouse and OBIEE Report. He explained that OBIEE is a reporting system that is used with the District’s enterprise system. Mr. Loretta explained that the reporting processing flow of the data consisted of four layers and that one of the key objectives of the engagement was to ensure that the data maintained its integrity through the various layers of the process. He stated that the overall engagement results were favorable and that the engagement received a satisfactory rating with no issues identified. Messrs. Winter and White of Rubin Brown provided the committee with copies of various audit and financial reports. Mr. Winter explained that the Comprehensive Annual Financial Report contains the previously issued enterprise statements and supplementary information, is submitted to the GFOA for review and recognition for reporting excellence. Mr. Winter then addressed the Single Audit Report, explaining that it contains two reports. One report addresses internal controls over financial reporting and compliance, and the other report addresses compliance with the requirements of each major federal program of the District. Each report received an unqualified opinion. Mr. Winter addressed the Schedule of Project Expenditures and explained that expenditures were reviewed for compliance with resolutions 2533, 2808, 2889, and 3004, which restrict the reimbursement from bond proceeds to certain construction, improvement, or repair projects. The report received an unqualified opinion. Mr. Winter addressed the Fund Financial Statements indicating that the statements are prepared on the modified accrual basis. The statements reflect budgetary amounts such as encumbrances and appropriations, and are classified into governmental funds. The statements received an unqualified opinion. Mr. White addressed the financial statements for the Wastewater and Stormwater segments. He explained that the statements represent a classification of amounts from the Enterprise Statements based on operational segments. He explained that the purpose of the segmented statements is to provide additional detailed information to facilitate future financings for operating and capital activities. Mr. White addressed the Agreed-Upon Procedures Report for MDNR Permit Number 718905 and explained that the permit pertains to a solid waste disposal area that is operated by the District. The report revealed no findings as a result of the agreed-upon procedures performed regarding the information contained in a letter prepared by the District and issued to the Missouri Department of Natural Resources. The meeting adjourned at 7:45 am. - - - - Mr. Ross reported that the Program Management Committee met on January 3, 2013 at 7:35 a.m. The meeting was attended by Trustees Ross, Berry, Mandel, Yates, and Buford. The minutes of the December 4, 2012 meeting were approved. The Executive Director discussed the status of the bid protests regarding the following projects: Fee Fee Creek Public I/I Reduction, Creve Coeur Creek Public I/I Reduction, and Infrastructure Repairs (Rehabilitation) (FY2012 Contract C). Jeff Theerman reported that the original bid protests had been denied and that these denials have been appealed to the Executive Director. As this appeal is reviewed, staff will determine whether or not to request adoption of these three projects at the January 10, 2013 Board of Trustees meeting. Staff responded to questions by the Committee regarding the impact of any delays to these projects. Brian Hoelscher indicated that a one month delay would not affect MSD’s compliance with the Consent Decree. Members of the public in attendance commented throughout the meeting on the information submitted to the District as part of the appeals process. The agenda items to be introduced tonight were presented and discussed, including a detailed discussion regarding the following items: Item 26 – Missouri River Treatment Plant – This is the third and final planned phased appropriation for this project. The project is on budget. The project needs to go online by December 31, 2013 to meet regulatory requirements outside of the Consent Decree. The project is currently scheduled to be completed at about the regulatory deadline. Staff is working with the contractor to meet this deadline. Staff responded to questions from the Committee regarding Liquidated Damage provisions in Consent Decree and non-Consent Decree projects. Item 27 – RDP Foulwater Vent Pipes – This project, along with the previously approved Brick Sewer Abandonment project, will result in full expenditure of the $955,600 Federal grant for these projects. Items 29 & 30 – CCTV Inspections (North and South) – This is the third and final option year for these contracts. These contracts will provide approximately 190 miles of CCTV work to support the capital program. These two contractors have met all required production metrics. Jon Sprague also relayed to the Committee that MSD has increased its internal CCTV capacity and is projected to complete 300 miles of CCTV this year to meet operational and CD requirements. Staff will present to the Board as part of next year’s budget request its plan to address an early short-term requirement in the Consent Decree to CCTV 400 miles of sewer per year. Items 34 & 35 – High Meadow Storm Sewer and Carole Lane Storm Improvements – These ordinances will provide the funding and allow MSD to enter into an agreement with the City of Frontenac to allow Frontenac to construct planned MSD stormwater improvements as part of larger Frontenac stormwater projects. As part of this process, the City of Frontenac assumed the design costs for the MSD portion of the project. Staff then presented the status of select portions of the Capital Program needed to meet Consent Decree requirements. First, Marie Collins discussed the planning and efforts needed to successfully complete the removal of the last two early action constructed SSOs which were required by the Consent Decree to be completed by December 31, 2012. One of the projects, the Coldwater Storage Tank, resulted in a savings of at least $50 million when compared to the tunnel and sewer construction options. Next, Brad Nevois presented an example in the Deer Creek watershed where initial analysis by the internal and contracted watershed teams may result in savings in time and cost by using tunnel construction in lieu of above ground storage construction. Additional analysis is needed to verify the findings. Finally, Brian Hoelscher discussed that revisions may be made to the Watershed Consultant selection schedule to take full advantage of these options. The meeting was adjourned at 8:35 a.m. - - - - Mr. Buford reported that the Finance Committee met on January 8, 2013. In attendance were Trustees Buford and Yates. The Committee approved minutes from the December 11, 2012 meeting. Ms. Myers stated the EPA and MDNR require an individual be designated as the District’s representative for all grant and loan projects. A resolution designating Jonathon Sprague, Interim Executive Director, or in his absence, Susan M. Myers, General Counsel, to be the District’s representative. This is Item #36 on tonight’s agenda. Ms. Schaefer recommended the District change its current of large cap growth equity pension managers from the firms of Buford, Dickson, Harper & Sparrow Inc. and Waddell & Reed to Holland Capital Management LLC and T. Rowe Price Group Inc. Ms. Schaefer indicated this change is recommended by the District’s pension advisor, New England Pension Consultants (NEPC), and is designed to improve the investment return on the large cap allocation of the District’s pension investment portfolio. Each will initially be allocated $10 million dollars to manage. The Buford, Dickson, Harper & Sparrow Inc. and Waddell & Reed portfolios will be liquidated to fund these new managers. This is Item #37 on tonight’s agenda. Ms. Zimmerman provided status on St. Louis County’s failure to collect stormwater taxes generated by the District’s 2¢ tax levy. She reported this represents a $2 million dollar reduction in stormwater funding for work needed within the District’s original boundaries. Ms. Zimmerman indicated the staff is currently discussing several strategies to address this revenue issue. These include the use of an interfund loan or short term borrowing until a method of recoupment can be determined. Both of these methods have previously been used by the District to provide interim funding when needed. Ms. Zimmerman presented the November 2012 Adjustment Review Committee report as required by ordinance. The Committee entered the report into the record. She also reported on the current financial condition of the District indicating it continues in a solid position. The meeting closed with Ms. Kristen Finney-Cooke from NEPC reporting on the performance of the District's pension investments through November 2012 with a preliminary look at the December 2012 performance. The meeting adjourned at 8:42 a.m. - - - - Mr. Theerman reported that the District has three construction contracts that are currently the subject of a bid protest. The MSD procurement staff has rendered a decision that the protests are not substantiated and has recommended that the contracts move forward as introduced at the December board meeting. That decision has subsequently been appealed to the District’s Executive Director for a final determination. Although MSD is anxious to perform the pipe rehabilitation work included in these three projects, we have elected to remove the three contracts from this month’s agenda to allow time to consider the appeal. As I am leaving the District tomorrow, we have internally decided that this decision will be handled by the interim Executive Director, Jon Sprague. Jon will be reviewing the information on these matters and issuing his determination in due course. It has been my pleasure to work for this organization for over 28 years. These last nine years as executive director have been some of the most challenging and interesting of my career. The success of MSD is dependent upon two things. The first is an exceptional staff that is competent, professional, and operates with the highest standards. I am proud to have worked with such a team. They exemplify the best in public utilities and provide our customers with value every day. All too often people are left with the perception that public employees are ineffective and unmotivated. That could not be further from the truth here at MSD. The second success factor is a Board of Trustees that is engaged and works together to assure that MSD operates at the highest level and maintains the public trust. I have been fortunate to work for many trustees. They tirelessly worked to assure that the District is efficient and effective. They have and continue to conduct the governance of MSD in a transparent and ethical manner. They have challenged us to be our best. I have enjoyed the support of our current trustees through some challenging times. That support was not blindly granted but was the result of working hard to meet their high expectations. In spite of an individual’s steady stream of false and malicious statements made publically and in letters to local newspapers, they continue to do the public good here at MSD. It has been a pleasure working with the staff and the Board of Trustees these many years. I look forward to following your continued success in the future. - - - - Ms. Tom Sullivan addressed the Board and suggested that the District should go back to listing all the bids on projects on the agenda. He mentioned concern with items #20, #29 & #30 on the agenda as he stated that for over ten years, the District was starting to do this work in-house. He stated that with the resignation of the Executive Director, there is an opportunity for the Board and hopes a nationwide search will be done. He indicated that the Professional Engineer requirement for Executive Director would certainly hamper the search. He felt the District needs an Executive Director who is an experienced and proven manager that can do things efficiently, and has concern for the many waste and storm water issues that have an impact on the people of this area. - - - - Mr. Walle Amusa addressed the Board and thanked the Board for the opportunity to speak at the committee meeting last week where he discussed he felt a minority company may be harmed. He reported the progress and stated a meeting had been scheduled where he hopes the issues will be resolved. He distributed an informational packet from the minority company for the Board members. The intention is not to malign the agency. He stated, “I know you have a very hard working agency, staff, and Board Members not being paid. We are trying to save the District money.” Mr. Berry clarified that the Board members are paid $25 per Board Meeting. - - - - Mr. Terry Briggs addressed the Board and regarding Jeff Theerman’s last day and thanked him for the years they worked together and stated that he has been very ethical, and treated us with respect. We wish him well in his new endeavors and said “thank you and good luck.” - - - - CONSENT AGENDA ADOPTION OF PROPOSED ORD. NO. 13542 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH XL CONTRACTING, INC. FOR THE CONSTRUCTION OF GREEN INFRASTRUCTURE BIORETENTION AT GERALDINE #5099 & BEACON #5479 BIORETENTION (CB5087 & 5528) CSO VR GIPLT (11802) IN THE CITY OF ST. LOUIS, MISSOURI. ADOPTION OF PROPOSED ORD. NO. 13543 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH IDEAL LANDSCAPE GROUP FOR THE CONSTRUCTION OF GREEN INFRASTRUCTURE BIORETENTION AT N. VANDEVENTER #2812 & N. SARAH #1801 BIORETENTION (CB3628 & 3622) CSO VR GIPLT (11778) IN THE CITY OF ST. LOUIS, MISSOURI. ADOPTION OF PROPOSED ORD. NO. 13546 APPROPRIATING $3,300,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN MCKELVEY PROJECT “A” AND “B” SANITARY RELIEF (SKME-005) (10163), IN THE CITY OF MARYLAND HEIGHTS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 11035 WITH BATES UTILITY COMPANY, INC. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13547 APPROPRIATING $410,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR SANITARY SEWER CONSTRUCTION AT TIEMANN & NONIE AVE. SANITARY SEWER REPLACEMENT (10775), IN UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH DIZDAR BROTHERS SEWER & CONSTRUCTION CO., INC. FOR THE CONSTRUCTION OF THE AFORESAID SEWERS. ADOPTION OF PROPOSED ORD. NO. 13548 APPROPRIATING $1,870,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN TOWER GROVE - MANCHESTER COMBINED SEWER SYSTEM PHASE II (TOWER GROVE PLACE STORM RELIEF SEWERS) (10777) IN THE CITY OF ST. LOUIS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH GERSHENSON CONSTRUCTION CO., INC. FOR THE AFORESAID CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13549 APPROPRIATING $355,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF FOUNTAIN CREEK TO BE USED FOR STORM SEWER CONSTRUCTION AT HARRISON - ST. MARIE STORM SEWER (10331), IN THE CITY OF FLORISSANT, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH TAP UTILITIES, LLC FOR THE CONSTRUCTION OF THE AFORESAID SEWERS. ADOPTION OF PROPOSED ORD. NO. 13550 APPROPRIATING $98,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF GRAVOIS CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN PARKWOODS - DICKSON STORM SEWER (11130), IN THE CITY OF KIRKWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH TAP UTILITIES, LLC FOR THE AFORESAID STORM SEWER CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13552 APPROPRIATING $110,000.00 FROM THE GENERAL FUND FOR ENGINEERING SERVICES FOR THE FINAL DESIGN OF RADAR RAINFALL DATA (FY2011) (10743) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 OF CONTRACT NO. 10603 WITH VIEUX AND ASSOCIATES, INC. FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13553 APPROPRIATING $581,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT A) (11129) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20004 WITH REITZ & JENS, INC. FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13554 APPROPRIATING $449,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT B) (11147) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20005 WITH OATES ASSOCIATES, INC. FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13555 APPROPRIATING $594,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT C) (11148) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20006 WITH COLE & ASSOCIATES, INC. FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13556 APPROPRIATING $546,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT D) (11149) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20007 WITH HEIDEMAN & ASSOCIATES, INC. FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13557 APPROPRIATING $60,000.00 FROM THE GENERAL FUND FOR GEOGRAPHIC INFORMATION SYSTEM; WEB-BASED APPLICATION TO ENABLE FIELD PERSONNEL ACCESS TO DISTRICT ASSET INFORMATION, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH THE SMARTGEOTECH FOR THE AFORESAID SERVICES. ADOPTION OF PROPOSED ORD. NO. 13558 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH ETC INSTITUTE, WHEREBY ETC INSTITUTE WILL PERFORM 2013 CUSTOMER SATISFACTION SURVEYING SERVICES FOR THE DISTRICT. Motion made by Mr. Yates, seconded by Mr. Ross, that the Consent Agenda be adopted. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye M. Yates aye J. Goffstein aye J. Buford aye R. Berry aye The Chair declared the Consent Agenda adopted. - - - - UNFINISHED BUSINESS Ordinances None Resolutions None - - - - NEW BUSINESS Ordinances INTRODUCTION OF PROPOSED ORD. NO. 13560 APPROPRIATING $3,500,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN DEER CREEK/MALINE CREEK PUBLIC I/I REDUCTION (11829), IN THE CITIES OF FRONTENAC AND LADUE, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH SAK CONSTRUCTION, LLC FOR THE AFORESAID SEWER REHABILITATION. Proposed Ord. No. 13560 was presented and read. The work to be done under Contract #11010 consists of the rehabilitation of approximately 70,746 lineal feet of sewers varying in size from 8-inches to 21-inches in diameter, using cured-in-place pipe (CIPP) methods, 769 manholes, 578 service connections, and 18 point repairs. The purpose of this project is to reduce inflow/infiltration in the Deer Creek and Maline Creek Watersheds. This project will provide for the elimination of two (2) constructed SSOs (BP-166 and BP-315) after the Stonington Sanitary Relief and Upper Jeske Lateral Sanitary Relief projects are constructed. This project is scheduled to be completed in 550 days. Motion made by Mr. Yates, seconded by Mr. Ross that proposed Ord. No. 13560 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13561 APPROPRIATING $800,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN GALAXY (BP-491) SANITARY SEWER REHABILITATION AND I/I REDUCTION (10610), IN UNINCORPORATED ST. LOUIS COUNTY AND THE CITIES OF BRIDGETON, MARYLAND HEIGHTS, AND ST. ANN, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH SAK CONSTRUCTION, LLC FOR THE AFORESAID SEWER REHABILITATION. Proposed Ord. No. 13561 was presented and read. The work to be done under Contract #11039 consists of the rehabilitation of approximately 8,447 lineal feet of sewers varying in size from 8-inches to 18-inches in diameter utilizing cured-in-place pipe (CIPP) methods, the rehabilitation of approximately 79 manholes, and repair of approximately 191 service connections. The purpose of this project is to rehabilitate sewer, manholes, and connections to enable the future removal of BP-491. This project is scheduled to be completed in 180 days. Motion by Mr. Berry, seconded by Mr. Buford that proposed Ord. No. 13561 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13562 APPROPRIATING $17,380,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF THE MISSOURI RIVER WWTP SECONDARY TREATMENT EXPANSION AND DISINFECTION FACILITIES (10710), IN THE CITY OF MARYLAND HEIGHTS, MISSOURI UNDER CONTRACT NO. 10597 AS APPROVED BY ORDINANCE NO. 13220, ADOPTED MARCH 10, 2011. Proposed Ord. No. 13562 was presented and read. The work to be done under Contract #10597 consists of the construction of a low lift pump station, aeration basins, a blower building, six final clarifiers, a sludge pumping station, a solids handling building, an ultraviolet radiation disinfection facility, a new primary digester, demolition of existing buildings, trickling filters and final clarifiers, and other miscellaneous items including yard piping and structures associated with this work. This construction is the second phase of a two-phase improvement program. The purpose of this project is to increase wet weather peak flow capacity and to meet more stringent MDNR discharge requirements for secondary treatment and disinfection of effluent. This project is scheduled to be completed in 1,214 days. Motion by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13562 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13563 APPROPRIATING $1,450,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN RDP FOULWATER INTERCEPTOR REHABILITATION (PHASE I): VENT PIPES (10198), IN THE CITY OF ST. LOUIS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH XL CONTRACTING, INC. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION. Proposed Ord. No. 13563 was presented and read. The work to be done under Contract #11022 consists of the construction of approximately 1,200 lineal feet of 14-inch diameter sanitary vent piping and appurtenances. This construction is the second phase of a multiphase improvement program. The purpose of this project is to alleviate trapped air which can blow off manhole lids thereby removing sources of I/I during wet weather and high river stages. This will also reduce flows to the Lemay Treatment Plant. This project is scheduled to be completed in 400 days. Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13563 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13564 APPROPRIATING $240,000.00 FROM THE OPERATIONS, MAINTENANCE, CONSTRUCTION AND IMPROVEMENT FUND OF CLAYTON CENTRAL TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN CLAYTON CENTRAL STORM IMPROVEMENTS (11103) IN THE CITY OF CLAYTON, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH PANGEA ENGINEERING AND SURVEYING LLC FOR THE AFORESAID CONSTRUCTION. Proposed Ord. No. 13564 was presented and read. The work to be done under Contract #11040 consists of the construction of approximately 596 lineal feet of 12-inch and 15- inch diameter pipe sewers and appurtenances. The purpose of this project is to relieve street and structure flooding. This project is scheduled to be completed in 120 days. Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13564 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. yates aye INTRODUCTION OF PROPOSED NO. 13565 APPROPRIATING $1,500,000.00 FROM THE GENERAL FUND TO BE USED FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF SEWERS - NORTH (10376),AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 9 TO CONTRACT NO. 10615 WITH ADS ENVIRONMENTAL SERVICES, LLC FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF SEWERS - NORTH (10376). Proposed Ord. No. 13565 was presented and read. The work to be done under Contract #10615 authorizes the District to enter into contract Amendment No. 9 for the third and final option year with ADS Environmental Services, LLC. The purpose of this contract is to provide District staff with information regarding sewer conditions by the use of Closed Circuit Television (CCTV) and physical inspection. These inspections will determine sewer conditions and system defects and will form the basis for preventative maintenance activities, inflow/infiltration investigations, and sewer system models. This contract amendment for CCTV Inspection and Physical Inspection of Sewers – North is for $1,500,000. Approximately 80% of the CCTV investigations will provide support data for the Watershed Planning efforts and the remaining 20% will support specific design projects and miscellaneous requests. It is anticipated that the existing contract balance will be expended by April 2013. Currently, there is a backlog of unassigned work tasks totaling 710,000 feet to be addressed by this and future actions. Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13565 be introduced. Motion passed – 4 ayes, no nays, 1 abstain Poll taken: E. Ross aye R. Berry aye J. Goffstein abstain J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13566 APPROPRIATING $1,500,000.00 FROM THE GENERAL FUND TO BE USED FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF SEWERS - SOUTH (10377), AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 7 TO CONTRACT NO. 10616 WITH ACE PIPE CLEANING, INC. FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF SEWERS - SOUTH (10377). Proposed Ord. No. 13566 was presented and read. The work to be done under Contract #10616 authorizes the District to enter into contract Amendment No. 7 for the third and final option year with Ace Pipe Cleaning, Inc. The purpose of this contract is to provide District staff with information regarding sewer conditions by the use of Closed Circuit Television (CCTV) and physical inspection. These inspections will determine sewer conditions and system defects and will form the basis for preventive maintenance activities, inflow/infiltration investigations, and sewer system models. This contract amendment for CCTV Inspection and Physical Inspection of Sewers – South is for $1,500,000. Approximately 80% of the CCTV investigations will provide support data for the Watershed Planning efforts and the remaining 20% will support specific design projects and miscellaneous requests. The remaining existing contract balance has been assigned to work tasks. It is anticipated that the balance will be expended by May 2013. Currently, there is a backlog of unassigned work totaling 720,000 feet that will be addressed by this and future actions. Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13566 be introduced. Motion passed – 4 ayes, no nays, 1 abstain Poll taken: E. Ross aye R. Berry aye J. Goffstein abstain J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13567 APPROPRIATING $50,000.00 FROM THE GENERAL FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT B (10627) THROUGHOUT THE DISTRICT, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 TO CONTRACT NO. 10411 WITH KOWELMAN ENGINEERING, INC. FOR GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT B (10627) FOR THE SURVEYING SERVICES, INCLUDING LAND SURVEYS, PROPERTY STRIP MAPS, EASEMENTS AND OTHER GENERAL SURVEYING SERVICES. Proposed Ord. No. 13567 was presented and read. This ordinance authorizes the District to enter into Amendment No. 2 to Contract #10411 for the second and final option year with Kowelman Engineering, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 results in a final contract amount of $140,000. Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13567 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13568 APPROPRIATING $50,000.00 FROM THE GENERAL FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT C (10628) THROUGHOUT THE DISTRICT, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 TO CONTRACT NO. 10412 WITH SABUR SURVEYING, INC. FOR GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT C (10628) FOR THE SURVEYING SERVICES, INCLUDING LAND SURVEYS, PROPERTY STRIP MAPS, EASEMENTS AND OTHER GENERAL SURVEYING SERVICES. Proposed Ord. No. 13568 was presented and read. This ordinance authorizes the District to enter into Amendment No. 2 to Contract #10412 for the second and final option year with Sabur Surveying, Inc. for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 results in a final contract amount of $140,000. Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13568 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13569 APPROPRIATING $50,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT E (10630) THROUGHOUT THE DISTRICT, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 TO CONTRACT NO. 10414 WITH VOLZ INCORPORATED FOR GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT E (10630) FOR THE SURVEYING SERVICES, INCLUDING LAND SURVEYS, PROPERTY STRIP MAPS, EASEMENTS AND OTHER GENERAL SURVEYING SERVICES. Proposed Ord. No. 13569 was presented and read. This ordinance authorizes the District to enter into Amendment No. 2 to Contract #10414 for the second and final option year with Volz Incorporated for surveying services associated with the design of sanitary and stormwater projects. Services provided include land surveys, property strip maps, and easements for projects to be completed either in-house or by design consultants. Additional general surveying services will be provided on an as needed basis for legal research, legal descriptions, topographic and land surveys for District facilities, and other requirements of the various District departments. Work will be assigned on a project-by-project basis. This contract amendment for $50,000 results in a final contract amount of $140,000. Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13569 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSED ORD. NO. 13570 APPROPRIATING $82,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR HIGH MEADOW ROAD STORM SEWER (FRONTENAC 2-2) (11217) IN THE CITY OF FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF FRONTENAC, MISSOURI TO PROVIDE FINANCIAL ASSISTANCE FOR DRAINAGE IMPROVEMENTS ON FLOOD-PRONE PROPERTIES. Proposed Ord. No. 13570 was presented and read. This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Frontenac, Missouri under Contract #20016. The City of Frontenac is having drainage improvements designed and constructed to address flooding issues in the vicinity of High Meadow Road and Geyer Road. The estimated cost of the drainage improvements is $431,000. This project will address structure flooding at four residences that were identified as part of a MSD project. This agreement provides reimbursement up to $82,000 to the City of Frontenac for including the construction of this MSD project in the City stormwater project. Motion made by Mr. Goffstein, seconded by Mr. Buford that proposed Ord. No. 13570 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye INTRODUCTION OF PROPOSE ORD. NO. 13571 APPROPRIATING $85,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR CAROLE LANE STORM IMPROVEMENTS (FRONTENAC 6-1) (11241) IN THE CITY OF FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF FRONTENAC, MISSOURI TO PROVIDE FINANCIAL ASSISTANCE FOR DRAINAGE IMPROVEMENTS ON FLOOD-PRONE PROPERTIES. Proposed Ord. No. 13571 was presented and read. This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Frontenac, Missouri under Contract #20017. The City of Frontenac is having drainage improvements designed and constructed to address flooding issues in the vicinity of Carole Lane and South Forty Drive. The estimated cost of the drainage improvements is $213,000. This project will address structure flooding at two residences and yard flooding at one other property that were identified as part of a MSD project. This agreement provides reimbursement up to $85,000 to the City of Frontenac for including the construction of this MSD project in the City stormwater project. Motion made by Mr. Yates, seconded by Mr. Berry that proposed Ord. No. 13571 be introduced. Motion passed – 5 ayes, no nays Poll taken: E. Ross aye R. Berry aye J. Goffstein aye J. Buford aye M. Yates aye Resolutions ADOPTION OF RESOLUTION NO. 3067 WHEREAS THIS RESOLUTION AUTHORIZES REPRESENTATIVES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO FILE PERIODICALLY WITH THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY AND THE MISSOURI DEPARTMENT OF NATURAL RESOURCES APPLICATIONS FOR GRANTS AND LOANS TO AID IN THE CONSTRUCTION OF PROJECTS TO MITIGATE WATER POLLUTION WITHIN THE DISTRICT'S AREA OF JURISDICTION AND RESPONSIBILITY. Resolution No. 3067 was presented and read. ADOPTION OF RESOLUTION NO. 3068 WHEREAS SECTION 9.3 OF THE PENSION PLAN OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT PROVIDES THAT THE BOARD OF TRUSTEES OF THE DISTRICT, MAY FROM TIME TO TIME, APPOINT ONE OR MORE INVESTMENT MANAGERS TO ACT ON BEHALF OF ANY TRUSTEE OR TRUSTEES OF THE PENSION PLAN WITH RESPECT TO ALL OR A SPECIFIED PORTION OF THE ASSETS OF THE PENSION FUND HELD BY SAID TRUSTEE. SUCH INVESTMENT MANAGERS SHALL BE EITHER (A) REGISTERED AS AN INVESTMENT ADVISER UNDER THE INVESTMENT ADVISERS ACT OF 1940, (B) THE SECURITIES OF INVESTMENT COMPANIES (MUTUAL FUNDS) REGISTERED UNDER THE INVESTMENT COMPANY ACT OF 1940, (C) A BANK COMMON OR COLLECTIVE TRUST FUND AS DEFINED IN THE INVESTMENT ADVISERS ACT OF 1940, (D) A LEGAL INSURANCE COMPANY QUALIFIED TO MANAGE, ACQUIRE OR DISPOSE OF PLAN ASSETS UNDER THE LAWS OF MISSOURI. Resolution No. 3068 was presented and read. ADOPTION OF RESOLUTION NO. 3069 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO U. WAYNE HUMES FOR HIS 24 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM OCTOBER 26, 1988, TO HIS RETIREMENT EFFECTIVE JANUARY 1, 2013. Resolution No. 3069 was presented and read. Motion made by Mr. Yates, seconded by Mr. Buford that Resolution Nos. 3067, 3068 and 3069 be adopted. Motion passed – voice vote, all ayes - - - - Upon motion made Mr. Berry, seconded by Mr. Goffstein, and unanimously passed, the meeting adjourned at 5:32 p.m. Secretary-Treasurer