HomeMy Public PortalAbout1527th Board Journal 1-10-2013
JOURNAL OF THE (1527th) MEETING OF THE
BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
January 10, 2013 – 4:00 P.M.
The Trustees of the District met in Room 109 at 2350 Market on the above date.
Present at meeting:
Board of Trustees Staff Members
R. T. Berry, Chair J. L. Theerman, Executive Director
J. H. Buford, V. Chair S. M. Myers, General Counsel
J. H. Goffstein B. A. Schaefer, Secretary-Treasurer
E. G. Ross J. M. Zimmerman, Director of Finance
M. E. Yates B. L. Hoelscher, Director of Engineering
A. K. Mandel (excused) J. C. Sprague, Director of Operations
Also present were Tom Sullivan, 35 N. Central; Ed Sweet, Parsons; Rob Kuenzel,
Losli Engineering; Mike Borgard, TREKK; Mark Eshelman, M3 Engineering; David Rosenberg,
Insituform; Matt Auld, GBA; Dave Cavender, Horner & Shifrin; Ryan Poertner, Ace Pipe
Cleaning; Luther Boykins, Jr., Luther Supply LLC; Chad Ross, TWM; Jennifer Bouquet, J & J
Boring; Nicole Young, Lion CSG; Robert Bella, HDR; Jerry Shaw, SAK; Mike Zambrana,
Pangea; Luther Boykins, Luther Supply LLC; Gary Toribio, URS; Lisa Douglas, RJN; Bob
Januska, RJN; Tod O’Donoghue, Insituform; Steve Gouy, Insituform; John Choinka, HR Green;
Tom Ratzki, Black & Veatch; Leonard Hammert, RJ; Gary Penrod, Insituform; Walle Amusa,
ADE Consulting; Don Willey, Laborers; Ronny Griffin, Laborers Local 110; Rebecca Losli, Losli
Engineering; Jim Coll, Jacobs; Terry Briggs, SITE; Todd Aschbacher, MSD; Todd Loretta, MSD;
Ramona Dickens, MSD; Mike Grace, MSD; Todd Bolte, MSD; Betsy Schubert, MSD; Theresa
Bellville, MSD; Dennis Simon, MSD; Gene Stinnett, Asst. Director of Operations; Bret Berthold,
Asst. Director of Operations; Marie Collins, Asst. Director of Engineering; Rich Unverferth, Asst.
Director of Engineering; Vicki Taylor-Edwards, Director of Human Resources; Barb Mohn,
Director of Information Systems; Lance LeComb, Manager of Public Information; Debbie
Johnson, Public Information Representative; Lance LeComb, Manager of Public Information;
and Pam Bell, Secretary to the Executive Director.
- - - -
Mr. Berry opened the meeting pursuant to notice and call.
- - - -
Motion made by Mr. Yates, seconded by Mr. Ross, that the Board go into closed
session to discuss legal, confidential or privileged matters under §610.021(1), RSMO 1988
SUPP.; personnel actions under §610.021(3).
Motion passed – 5 ayes, no nays
Poll taken: J. Goffstein aye R. Berry aye
J. Yates aye J. Buford aye
E. Ross aye
During closed session staff updated the Board on the legal strategy related to the
confidential or privileged matters pursuant to §610.021(1), RSMO 1988 SUPP.
- - - -
Upon motion made by Mr. Buford, seconded by Mr. Yates, the Journal of the
December 13, 2012 meeting was approved by unanimous voice vote.
- - - -
The Chair had no comments.
- - - -
Mr. Yates reported that the Audit Committee met at 7:00 a.m. on January 8, 2013.
In attendance were Trustees Buford and Yates. The Committee approved the minutes from the
prior meeting.
Mr. Loretta presented the Review of Data Warehouse and OBIEE Report. He
explained that OBIEE is a reporting system that is used with the District’s enterprise system.
Mr. Loretta explained that the reporting processing flow of the data consisted of four layers and
that one of the key objectives of the engagement was to ensure that the data maintained its
integrity through the various layers of the process. He stated that the overall engagement
results were favorable and that the engagement received a satisfactory rating with no issues
identified.
Messrs. Winter and White of Rubin Brown provided the committee with copies of
various audit and financial reports.
Mr. Winter explained that the Comprehensive Annual Financial Report contains
the previously issued enterprise statements and supplementary information, is submitted to the
GFOA for review and recognition for reporting excellence.
Mr. Winter then addressed the Single Audit Report, explaining that it contains two
reports. One report addresses internal controls over financial reporting and compliance, and the
other report addresses compliance with the requirements of each major federal program of the
District. Each report received an unqualified opinion.
Mr. Winter addressed the Schedule of Project Expenditures and explained that
expenditures were reviewed for compliance with resolutions 2533, 2808, 2889, and 3004, which
restrict the reimbursement from bond proceeds to certain construction, improvement, or repair
projects. The report received an unqualified opinion.
Mr. Winter addressed the Fund Financial Statements indicating that the
statements are prepared on the modified accrual basis. The statements reflect budgetary
amounts such as encumbrances and appropriations, and are classified into governmental funds.
The statements received an unqualified opinion.
Mr. White addressed the financial statements for the Wastewater and Stormwater
segments. He explained that the statements represent a classification of amounts from the
Enterprise Statements based on operational segments. He explained that the purpose of the
segmented statements is to provide additional detailed information to facilitate future financings
for operating and capital activities.
Mr. White addressed the Agreed-Upon Procedures Report for MDNR Permit
Number 718905 and explained that the permit pertains to a solid waste disposal area that is
operated by the District. The report revealed no findings as a result of the agreed-upon
procedures performed regarding the information contained in a letter prepared by the District
and issued to the Missouri Department of Natural Resources.
The meeting adjourned at 7:45 am.
- - - -
Mr. Ross reported that the Program Management Committee met on January 3,
2013 at 7:35 a.m. The meeting was attended by Trustees Ross, Berry, Mandel, Yates, and
Buford.
The minutes of the December 4, 2012 meeting were approved.
The Executive Director discussed the status of the bid protests regarding the
following projects: Fee Fee Creek Public I/I Reduction, Creve Coeur Creek Public I/I Reduction,
and Infrastructure Repairs (Rehabilitation) (FY2012 Contract C). Jeff Theerman reported that
the original bid protests had been denied and that these denials have been appealed to the
Executive Director. As this appeal is reviewed, staff will determine whether or not to request
adoption of these three projects at the January 10, 2013 Board of Trustees meeting. Staff
responded to questions by the Committee regarding the impact of any delays to these projects.
Brian Hoelscher indicated that a one month delay would not affect MSD’s compliance with the
Consent Decree. Members of the public in attendance commented throughout the meeting on
the information submitted to the District as part of the appeals process.
The agenda items to be introduced tonight were presented and discussed,
including a detailed discussion regarding the following items:
Item 26 – Missouri River Treatment Plant – This is the third and final planned
phased appropriation for this project. The project is on budget. The project needs to go online
by December 31, 2013 to meet regulatory requirements outside of the Consent Decree. The
project is currently scheduled to be completed at about the regulatory deadline. Staff is working
with the contractor to meet this deadline. Staff responded to questions from the Committee
regarding Liquidated Damage provisions in Consent Decree and non-Consent Decree projects.
Item 27 – RDP Foulwater Vent Pipes – This project, along with the previously
approved Brick Sewer Abandonment project, will result in full expenditure of the $955,600
Federal grant for these projects.
Items 29 & 30 – CCTV Inspections (North and South) – This is the third and final
option year for these contracts. These contracts will provide approximately 190 miles of CCTV
work to support the capital program. These two contractors have met all required production
metrics. Jon Sprague also relayed to the Committee that MSD has increased its internal CCTV
capacity and is projected to complete 300 miles of CCTV this year to meet operational and CD
requirements. Staff will present to the Board as part of next year’s budget request its plan to
address an early short-term requirement in the Consent Decree to CCTV 400 miles of sewer per
year.
Items 34 & 35 – High Meadow Storm Sewer and Carole Lane Storm
Improvements – These ordinances will provide the funding and allow MSD to enter into an
agreement with the City of Frontenac to allow Frontenac to construct planned MSD stormwater
improvements as part of larger Frontenac stormwater projects. As part of this process, the City
of Frontenac assumed the design costs for the MSD portion of the project.
Staff then presented the status of select portions of the Capital Program needed to
meet Consent Decree requirements. First, Marie Collins discussed the planning and efforts
needed to successfully complete the removal of the last two early action constructed SSOs
which were required by the Consent Decree to be completed by December 31, 2012. One of
the projects, the Coldwater Storage Tank, resulted in a savings of at least $50 million when
compared to the tunnel and sewer construction options. Next, Brad Nevois presented an
example in the Deer Creek watershed where initial analysis by the internal and contracted
watershed teams may result in savings in time and cost by using tunnel construction in lieu of
above ground storage construction. Additional analysis is needed to verify the findings. Finally,
Brian Hoelscher discussed that revisions may be made to the Watershed Consultant selection
schedule to take full advantage of these options.
The meeting was adjourned at 8:35 a.m.
- - - -
Mr. Buford reported that the Finance Committee met on January 8, 2013. In
attendance were Trustees Buford and Yates. The Committee approved minutes from the
December 11, 2012 meeting.
Ms. Myers stated the EPA and MDNR require an individual be designated as the
District’s representative for all grant and loan projects. A resolution designating Jonathon
Sprague, Interim Executive Director, or in his absence, Susan M. Myers, General Counsel, to be
the District’s representative. This is Item #36 on tonight’s agenda.
Ms. Schaefer recommended the District change its current of large cap growth
equity pension managers from the firms of Buford, Dickson, Harper & Sparrow Inc. and Waddell
& Reed to Holland Capital Management LLC and T. Rowe Price Group Inc. Ms. Schaefer
indicated this change is recommended by the District’s pension advisor, New England Pension
Consultants (NEPC), and is designed to improve the investment return on the large cap
allocation of the District’s pension investment portfolio. Each will initially be allocated $10 million
dollars to manage. The Buford, Dickson, Harper & Sparrow Inc. and Waddell & Reed portfolios
will be liquidated to fund these new managers. This is Item #37 on tonight’s agenda.
Ms. Zimmerman provided status on St. Louis County’s failure to collect stormwater
taxes generated by the District’s 2¢ tax levy. She reported this represents a $2 million dollar
reduction in stormwater funding for work needed within the District’s original boundaries. Ms.
Zimmerman indicated the staff is currently discussing several strategies to address this revenue
issue. These include the use of an interfund loan or short term borrowing until a method of
recoupment can be determined. Both of these methods have previously been used by the
District to provide interim funding when needed.
Ms. Zimmerman presented the November 2012 Adjustment Review Committee
report as required by ordinance. The Committee entered the report into the record. She also
reported on the current financial condition of the District indicating it continues in a solid position.
The meeting closed with Ms. Kristen Finney-Cooke from NEPC reporting on the
performance of the District's pension investments through November 2012 with a preliminary
look at the December 2012 performance.
The meeting adjourned at 8:42 a.m.
- - - -
Mr. Theerman reported that the District has three construction contracts that are
currently the subject of a bid protest. The MSD procurement staff has rendered a decision that
the protests are not substantiated and has recommended that the contracts move forward as
introduced at the December board meeting. That decision has subsequently been appealed to
the District’s Executive Director for a final determination. Although MSD is anxious to perform
the pipe rehabilitation work included in these three projects, we have elected to remove the
three contracts from this month’s agenda to allow time to consider the appeal. As I am leaving
the District tomorrow, we have internally decided that this decision will be handled by the
interim Executive Director, Jon Sprague. Jon will be reviewing the information on these
matters and issuing his determination in due course.
It has been my pleasure to work for this organization for over 28 years. These last
nine years as executive director have been some of the most challenging and interesting of my
career. The success of MSD is dependent upon two things. The first is an exceptional staff
that is competent, professional, and operates with the highest standards. I am proud to have
worked with such a team. They exemplify the best in public utilities and provide our customers
with value every day. All too often people are left with the perception that public employees are
ineffective and unmotivated. That could not be further from the truth here at MSD.
The second success factor is a Board of Trustees that is engaged and works
together to assure that MSD operates at the highest level and maintains the public trust. I have
been fortunate to work for many trustees. They tirelessly worked to assure that the District is
efficient and effective. They have and continue to conduct the governance of MSD in a
transparent and ethical manner. They have challenged us to be our best.
I have enjoyed the support of our current trustees through some challenging times.
That support was not blindly granted but was the result of working hard to meet their high
expectations. In spite of an individual’s steady stream of false and malicious statements made
publically and in letters to local newspapers, they continue to do the public good here at MSD.
It has been a pleasure working with the staff and the Board of Trustees these
many years. I look forward to following your continued success in the future.
- - - -
Ms. Tom Sullivan addressed the Board and suggested that the District should go
back to listing all the bids on projects on the agenda. He mentioned concern with items #20,
#29 & #30 on the agenda as he stated that for over ten years, the District was starting to do this
work in-house. He stated that with the resignation of the Executive Director, there is an
opportunity for the Board and hopes a nationwide search will be done. He indicated that the
Professional Engineer requirement for Executive Director would certainly hamper the search.
He felt the District needs an Executive Director who is an experienced and proven manager that
can do things efficiently, and has concern for the many waste and storm water issues that have
an impact on the people of this area.
- - - -
Mr. Walle Amusa addressed the Board and thanked the Board for the opportunity
to speak at the committee meeting last week where he discussed he felt a minority company
may be harmed. He reported the progress and stated a meeting had been scheduled where he
hopes the issues will be resolved. He distributed an informational packet from the minority
company for the Board members. The intention is not to malign the agency. He stated, “I know
you have a very hard working agency, staff, and Board Members not being paid. We are trying
to save the District money.”
Mr. Berry clarified that the Board members are paid $25 per Board Meeting.
- - - -
Mr. Terry Briggs addressed the Board and regarding Jeff Theerman’s last day and
thanked him for the years they worked together and stated that he has been very ethical, and
treated us with respect. We wish him well in his new endeavors and said “thank you and good
luck.”
- - - -
CONSENT AGENDA
ADOPTION OF PROPOSED ORD. NO. 13542 AUTHORIZING THE EXECUTIVE DIRECTOR
AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO A CONTRACT WITH XL CONTRACTING, INC. FOR THE
CONSTRUCTION OF GREEN INFRASTRUCTURE BIORETENTION AT GERALDINE #5099 &
BEACON #5479 BIORETENTION (CB5087 & 5528) CSO VR GIPLT (11802) IN THE CITY OF
ST. LOUIS, MISSOURI.
ADOPTION OF PROPOSED ORD. NO. 13543 AUTHORIZING THE EXECUTIVE DIRECTOR
AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO A CONTRACT WITH IDEAL LANDSCAPE GROUP FOR THE
CONSTRUCTION OF GREEN INFRASTRUCTURE BIORETENTION AT N. VANDEVENTER
#2812 & N. SARAH #1801 BIORETENTION (CB3628 & 3622) CSO VR GIPLT (11778) IN THE
CITY OF ST. LOUIS, MISSOURI.
ADOPTION OF PROPOSED ORD. NO. 13546 APPROPRIATING $3,300,000.00 FROM THE
SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
CONSTRUCTION OF SANITARY SEWERS IN MCKELVEY PROJECT “A” AND “B” SANITARY
RELIEF (SKME-005) (10163), IN THE CITY OF MARYLAND HEIGHTS, MISSOURI; AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO.
11035 WITH BATES UTILITY COMPANY, INC. FOR THE AFORESAID SANITARY SEWER
CONSTRUCTION.
ADOPTION OF PROPOSED ORD. NO. 13547 APPROPRIATING $410,000.00 FROM THE
SANITARY REPLACEMENT FUND TO BE USED FOR SANITARY SEWER CONSTRUCTION
AT TIEMANN & NONIE AVE. SANITARY SEWER REPLACEMENT (10775), IN
UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE
EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE
METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH
DIZDAR BROTHERS SEWER & CONSTRUCTION CO., INC. FOR THE CONSTRUCTION OF
THE AFORESAID SEWERS.
ADOPTION OF PROPOSED ORD. NO. 13548 APPROPRIATING $1,870,000.00 FROM THE
SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
CONSTRUCTION OF STORM SEWERS IN TOWER GROVE - MANCHESTER COMBINED
SEWER SYSTEM PHASE II (TOWER GROVE PLACE STORM RELIEF SEWERS) (10777) IN
THE CITY OF ST. LOUIS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR
AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO A CONTRACT WITH GERSHENSON CONSTRUCTION CO., INC.
FOR THE AFORESAID CONSTRUCTION.
ADOPTION OF PROPOSED ORD. NO. 13549 APPROPRIATING $355,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF FOUNTAIN
CREEK TO BE USED FOR STORM SEWER CONSTRUCTION AT HARRISON - ST. MARIE
STORM SEWER (10331), IN THE CITY OF FLORISSANT, MISSOURI; AND AUTHORIZING
THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE
METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH TAP
UTILITIES, LLC FOR THE CONSTRUCTION OF THE AFORESAID SEWERS.
ADOPTION OF PROPOSED ORD. NO. 13550 APPROPRIATING $98,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF GRAVOIS
CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM
SEWERS IN PARKWOODS - DICKSON STORM SEWER (11130), IN THE CITY OF
KIRKWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO A CONTRACT WITH TAP UTILITIES, LLC FOR THE AFORESAID
STORM SEWER CONSTRUCTION.
ADOPTION OF PROPOSED ORD. NO. 13552 APPROPRIATING $110,000.00 FROM THE
GENERAL FUND FOR ENGINEERING SERVICES FOR THE FINAL DESIGN OF RADAR
RAINFALL DATA (FY2011) (10743) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO AMENDMENT NO. 2 OF CONTRACT NO. 10603 WITH VIEUX
AND ASSOCIATES, INC. FOR THE AFORESAID ENGINEERING SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13553 APPROPRIATING $581,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT
A) (11129) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO CONTRACT NO. 20004 WITH REITZ & JENS, INC. FOR THE AFORESAID
ENGINEERING SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13554 APPROPRIATING $449,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT
B) (11147) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO CONTRACT NO. 20005 WITH OATES ASSOCIATES, INC. FOR THE
AFORESAID ENGINEERING SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13555 APPROPRIATING $594,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT
C) (11148) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO CONTRACT NO. 20006 WITH COLE & ASSOCIATES, INC. FOR THE
AFORESAID ENGINEERING SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13556 APPROPRIATING $546,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR ENGINEERING SERVICES FOR OMCI STORMWATER DESIGN (CONTRACT
D) (11149) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO CONTRACT NO. 20007 WITH HEIDEMAN & ASSOCIATES, INC. FOR THE
AFORESAID ENGINEERING SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13557 APPROPRIATING $60,000.00 FROM THE
GENERAL FUND FOR GEOGRAPHIC INFORMATION SYSTEM; WEB-BASED APPLICATION
TO ENABLE FIELD PERSONNEL ACCESS TO DISTRICT ASSET INFORMATION, AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT
WITH THE SMARTGEOTECH FOR THE AFORESAID SERVICES.
ADOPTION OF PROPOSED ORD. NO. 13558 AUTHORIZING THE EXECUTIVE DIRECTOR
AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO A CONTRACT WITH ETC INSTITUTE, WHEREBY ETC
INSTITUTE WILL PERFORM 2013 CUSTOMER SATISFACTION SURVEYING SERVICES
FOR THE DISTRICT.
Motion made by Mr. Yates, seconded by Mr. Ross, that the Consent Agenda be
adopted.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye M. Yates aye
J. Goffstein aye J. Buford aye
R. Berry aye
The Chair declared the Consent Agenda adopted.
- - - -
UNFINISHED BUSINESS
Ordinances
None
Resolutions
None
- - - -
NEW BUSINESS
Ordinances
INTRODUCTION OF PROPOSED ORD. NO. 13560 APPROPRIATING $3,500,000.00 FROM
THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
REHABILITATION OF SANITARY SEWERS IN DEER CREEK/MALINE CREEK PUBLIC I/I
REDUCTION (11829), IN THE CITIES OF FRONTENAC AND LADUE, MISSOURI; AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT
WITH SAK CONSTRUCTION, LLC FOR THE AFORESAID SEWER REHABILITATION.
Proposed Ord. No. 13560 was presented and read. The work to be done under
Contract #11010 consists of the rehabilitation of approximately 70,746 lineal feet of sewers
varying in size from 8-inches to 21-inches in diameter, using cured-in-place pipe (CIPP)
methods, 769 manholes, 578 service connections, and 18 point repairs. The purpose of this
project is to reduce inflow/infiltration in the Deer Creek and Maline Creek Watersheds. This
project will provide for the elimination of two (2) constructed SSOs (BP-166 and BP-315) after
the Stonington Sanitary Relief and Upper Jeske Lateral Sanitary Relief projects are constructed.
This project is scheduled to be completed in 550 days.
Motion made by Mr. Yates, seconded by Mr. Ross that proposed Ord. No. 13560
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13561 APPROPRIATING $800,000.00 FROM
THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
REHABILITATION OF SANITARY SEWERS IN GALAXY (BP-491) SANITARY SEWER
REHABILITATION AND I/I REDUCTION (10610), IN UNINCORPORATED ST. LOUIS
COUNTY AND THE CITIES OF BRIDGETON, MARYLAND HEIGHTS, AND ST. ANN,
MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO A CONTRACT WITH SAK CONSTRUCTION, LLC FOR THE AFORESAID
SEWER REHABILITATION.
Proposed Ord. No. 13561 was presented and read. The work to be done under
Contract #11039 consists of the rehabilitation of approximately 8,447 lineal feet of sewers
varying in size from 8-inches to 18-inches in diameter utilizing cured-in-place pipe (CIPP)
methods, the rehabilitation of approximately 79 manholes, and repair of approximately 191
service connections. The purpose of this project is to rehabilitate sewer, manholes, and
connections to enable the future removal of BP-491. This project is scheduled to be completed
in 180 days.
Motion by Mr. Berry, seconded by Mr. Buford that proposed Ord. No. 13561 be
introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13562 APPROPRIATING $17,380,000.00 FROM
THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
CONSTRUCTION OF THE MISSOURI RIVER WWTP SECONDARY TREATMENT
EXPANSION AND DISINFECTION FACILITIES (10710), IN THE CITY OF MARYLAND
HEIGHTS, MISSOURI UNDER CONTRACT NO. 10597 AS APPROVED BY ORDINANCE NO.
13220, ADOPTED MARCH 10, 2011.
Proposed Ord. No. 13562 was presented and read. The work to be done under
Contract #10597 consists of the construction of a low lift pump station, aeration basins, a blower
building, six final clarifiers, a sludge pumping station, a solids handling building, an ultraviolet
radiation disinfection facility, a new primary digester, demolition of existing buildings, trickling
filters and final clarifiers, and other miscellaneous items including yard piping and structures
associated with this work. This construction is the second phase of a two-phase improvement
program. The purpose of this project is to increase wet weather peak flow capacity and to meet
more stringent MDNR discharge requirements for secondary treatment and disinfection of
effluent. This project is scheduled to be completed in 1,214 days.
Motion by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13562 be
introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13563 APPROPRIATING $1,450,000.00 FROM
THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE
CONSTRUCTION OF SANITARY SEWERS IN RDP FOULWATER INTERCEPTOR
REHABILITATION (PHASE I): VENT PIPES (10198), IN THE CITY OF ST. LOUIS, MISSOURI; AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE
METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH XL
CONTRACTING, INC. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION.
Proposed Ord. No. 13563 was presented and read. The work to be done under
Contract #11022 consists of the construction of approximately 1,200 lineal feet of 14-inch
diameter sanitary vent piping and appurtenances. This construction is the second phase of a
multiphase improvement program. The purpose of this project is to alleviate trapped air which
can blow off manhole lids thereby removing sources of I/I during wet weather and high river
stages. This will also reduce flows to the Lemay Treatment Plant. This project is scheduled to
be completed in 400 days.
Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13563
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13564 APPROPRIATING $240,000.00 FROM
THE OPERATIONS, MAINTENANCE, CONSTRUCTION AND IMPROVEMENT FUND OF CLAYTON
CENTRAL TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS
IN CLAYTON CENTRAL STORM IMPROVEMENTS (11103) IN THE CITY OF CLAYTON, MISSOURI;
AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF
THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH PANGEA
ENGINEERING AND SURVEYING LLC FOR THE AFORESAID CONSTRUCTION.
Proposed Ord. No. 13564 was presented and read. The work to be done under
Contract #11040 consists of the construction of approximately 596 lineal feet of 12-inch and 15-
inch diameter pipe sewers and appurtenances. The purpose of this project is to relieve street
and structure flooding. This project is scheduled to be completed in 120 days.
Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13564
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. yates aye
INTRODUCTION OF PROPOSED NO. 13565 APPROPRIATING $1,500,000.00 FROM THE
GENERAL FUND TO BE USED FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF
SEWERS - NORTH (10376),AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO AMENDMENT NO. 9 TO CONTRACT NO. 10615 WITH ADS
ENVIRONMENTAL SERVICES, LLC FOR CCTV INSPECTION AND PHYSICAL INSPECTION
OF SEWERS - NORTH (10376).
Proposed Ord. No. 13565 was presented and read. The work to be done under
Contract #10615 authorizes the District to enter into contract Amendment No. 9 for the third and
final option year with ADS Environmental Services, LLC. The purpose of this contract is to
provide District staff with information regarding sewer conditions by the use of Closed Circuit
Television (CCTV) and physical inspection. These inspections will determine sewer conditions
and system defects and will form the basis for preventative maintenance activities,
inflow/infiltration investigations, and sewer system models. This contract amendment for CCTV
Inspection and Physical Inspection of Sewers – North is for $1,500,000. Approximately 80% of
the CCTV investigations will provide support data for the Watershed Planning efforts and the
remaining 20% will support specific design projects and miscellaneous requests. It is
anticipated that the existing contract balance will be expended by April 2013. Currently, there is
a backlog of unassigned work tasks totaling 710,000 feet to be addressed by this and future
actions.
Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13565
be introduced.
Motion passed – 4 ayes, no nays, 1 abstain
Poll taken: E. Ross aye R. Berry aye
J. Goffstein abstain J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13566 APPROPRIATING $1,500,000.00 FROM
THE GENERAL FUND TO BE USED FOR CCTV INSPECTION AND PHYSICAL INSPECTION
OF SEWERS - SOUTH (10377), AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO AMENDMENT NO. 7 TO CONTRACT NO. 10616 WITH ACE PIPE
CLEANING, INC. FOR CCTV INSPECTION AND PHYSICAL INSPECTION OF SEWERS -
SOUTH (10377).
Proposed Ord. No. 13566 was presented and read. The work to be done under
Contract #10616 authorizes the District to enter into contract Amendment No. 7 for the third and
final option year with Ace Pipe Cleaning, Inc. The purpose of this contract is to provide District
staff with information regarding sewer conditions by the use of Closed Circuit Television (CCTV)
and physical inspection. These inspections will determine sewer conditions and system defects
and will form the basis for preventive maintenance activities, inflow/infiltration investigations, and
sewer system models. This contract amendment for CCTV Inspection and Physical Inspection
of Sewers – South is for $1,500,000. Approximately 80% of the CCTV investigations will
provide support data for the Watershed Planning efforts and the remaining 20% will support
specific design projects and miscellaneous requests. The remaining existing contract balance
has been assigned to work tasks. It is anticipated that the balance will be expended by May
2013. Currently, there is a backlog of unassigned work totaling 720,000 feet that will be
addressed by this and future actions.
Motion made by Mr. Ross, seconded by Mr. Berry that proposed Ord. No. 13566
be introduced.
Motion passed – 4 ayes, no nays, 1 abstain
Poll taken: E. Ross aye R. Berry aye
J. Goffstein abstain J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13567 APPROPRIATING $50,000.00 FROM THE
GENERAL FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - SURVEY
SERVICES (FY2011) CONTRACT B (10627) THROUGHOUT THE DISTRICT, AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO.
2 TO CONTRACT NO. 10411 WITH KOWELMAN ENGINEERING, INC. FOR GENERAL
SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT B (10627) FOR THE
SURVEYING SERVICES, INCLUDING LAND SURVEYS, PROPERTY STRIP MAPS,
EASEMENTS AND OTHER GENERAL SURVEYING SERVICES.
Proposed Ord. No. 13567 was presented and read. This ordinance authorizes the
District to enter into Amendment No. 2 to Contract #10411 for the second and final option year
with Kowelman Engineering, Inc. for surveying services associated with the design of sanitary
and stormwater projects. Services provided include land surveys, property strip maps, and
easements for projects to be completed either in-house or by design consultants. Additional
general surveying services will be provided on an as needed basis for legal research, legal
descriptions, topographic and land surveys for District facilities, and other requirements of the
various District departments. Work will be assigned on a project-by-project basis. This contract
amendment for $50,000 results in a final contract amount of $140,000.
Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13567
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13568 APPROPRIATING $50,000.00 FROM THE
GENERAL FUND TO BE USED FOR THE GENERAL SERVICES AGREEMENT - SURVEY
SERVICES (FY2011) CONTRACT C (10628) THROUGHOUT THE DISTRICT, AND
AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO.
2 TO CONTRACT NO. 10412 WITH SABUR SURVEYING, INC. FOR GENERAL SERVICES
AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT C (10628) FOR THE SURVEYING
SERVICES, INCLUDING LAND SURVEYS, PROPERTY STRIP MAPS, EASEMENTS AND
OTHER GENERAL SURVEYING SERVICES.
Proposed Ord. No. 13568 was presented and read. This ordinance authorizes the
District to enter into Amendment No. 2 to Contract #10412 for the second and final option year
with Sabur Surveying, Inc. for surveying services associated with the design of sanitary and
stormwater projects. Services provided include land surveys, property strip maps, and
easements for projects to be completed either in-house or by design consultants. Additional
general surveying services will be provided on an as needed basis for legal research, legal
descriptions, topographic and land surveys for District facilities, and other requirements of the
various District departments. Work will be assigned on a project-by-project basis. This contract
amendment for $50,000 results in a final contract amount of $140,000.
Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13568
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13569 APPROPRIATING $50,000.00 FROM THE
SANITARY REPLACEMENT FUND TO BE USED FOR THE GENERAL SERVICES
AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT E (10630) THROUGHOUT THE
DISTRICT, AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-
TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO
ENTER INTO AMENDMENT NO. 2 TO CONTRACT NO. 10414 WITH VOLZ INCORPORATED
FOR GENERAL SERVICES AGREEMENT - SURVEY SERVICES (FY2011) CONTRACT E
(10630) FOR THE SURVEYING SERVICES, INCLUDING LAND SURVEYS, PROPERTY
STRIP MAPS, EASEMENTS AND OTHER GENERAL SURVEYING SERVICES.
Proposed Ord. No. 13569 was presented and read. This ordinance authorizes the
District to enter into Amendment No. 2 to Contract #10414 for the second and final option year
with Volz Incorporated for surveying services associated with the design of sanitary and
stormwater projects. Services provided include land surveys, property strip maps, and
easements for projects to be completed either in-house or by design consultants. Additional
general surveying services will be provided on an as needed basis for legal research, legal
descriptions, topographic and land surveys for District facilities, and other requirements of the
various District departments. Work will be assigned on a project-by-project basis. This contract
amendment for $50,000 results in a final contract amount of $140,000.
Motion made by Mr. Berry, seconded by Mr. Ross that proposed Ord. No. 13569
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSED ORD. NO. 13570 APPROPRIATING $82,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR HIGH MEADOW ROAD STORM SEWER (FRONTENAC 2-2) (11217) IN THE
CITY OF FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF
FRONTENAC, MISSOURI TO PROVIDE FINANCIAL ASSISTANCE FOR DRAINAGE
IMPROVEMENTS ON FLOOD-PRONE PROPERTIES.
Proposed Ord. No. 13570 was presented and read. This ordinance authorizes the
District to enter into an intergovernmental agreement with the City of Frontenac, Missouri under
Contract #20016. The City of Frontenac is having drainage improvements designed and
constructed to address flooding issues in the vicinity of High Meadow Road and Geyer Road.
The estimated cost of the drainage improvements is $431,000. This project will address
structure flooding at four residences that were identified as part of a MSD project. This
agreement provides reimbursement up to $82,000 to the City of Frontenac for including the
construction of this MSD project in the City stormwater project.
Motion made by Mr. Goffstein, seconded by Mr. Buford that proposed Ord. No.
13570 be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
INTRODUCTION OF PROPOSE ORD. NO. 13571 APPROPRIATING $85,000.00 FROM THE
OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER
CREEK FOR CAROLE LANE STORM IMPROVEMENTS (FRONTENAC 6-1) (11241) IN THE
CITY OF FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND
SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF
FRONTENAC, MISSOURI TO PROVIDE FINANCIAL ASSISTANCE FOR DRAINAGE
IMPROVEMENTS ON FLOOD-PRONE PROPERTIES.
Proposed Ord. No. 13571 was presented and read. This ordinance authorizes the
District to enter into an intergovernmental agreement with the City of Frontenac, Missouri under
Contract #20017. The City of Frontenac is having drainage improvements designed and
constructed to address flooding issues in the vicinity of Carole Lane and South Forty Drive. The
estimated cost of the drainage improvements is $213,000. This project will address structure
flooding at two residences and yard flooding at one other property that were identified as part of
a MSD project. This agreement provides reimbursement up to $85,000 to the City of Frontenac
for including the construction of this MSD project in the City stormwater project.
Motion made by Mr. Yates, seconded by Mr. Berry that proposed Ord. No. 13571
be introduced.
Motion passed – 5 ayes, no nays
Poll taken: E. Ross aye R. Berry aye
J. Goffstein aye J. Buford aye
M. Yates aye
Resolutions
ADOPTION OF RESOLUTION NO. 3067 WHEREAS THIS RESOLUTION AUTHORIZES
REPRESENTATIVES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO FILE
PERIODICALLY WITH THE UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
AND THE MISSOURI DEPARTMENT OF NATURAL RESOURCES APPLICATIONS FOR
GRANTS AND LOANS TO AID IN THE CONSTRUCTION OF PROJECTS TO MITIGATE
WATER POLLUTION WITHIN THE DISTRICT'S AREA OF JURISDICTION AND
RESPONSIBILITY.
Resolution No. 3067 was presented and read.
ADOPTION OF RESOLUTION NO. 3068 WHEREAS SECTION 9.3 OF THE PENSION PLAN
OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT PROVIDES THAT THE BOARD OF
TRUSTEES OF THE DISTRICT, MAY FROM TIME TO TIME, APPOINT ONE OR MORE
INVESTMENT MANAGERS TO ACT ON BEHALF OF ANY TRUSTEE OR TRUSTEES OF
THE PENSION PLAN WITH RESPECT TO ALL OR A SPECIFIED PORTION OF THE ASSETS
OF THE PENSION FUND HELD BY SAID TRUSTEE. SUCH INVESTMENT MANAGERS
SHALL BE EITHER (A) REGISTERED AS AN INVESTMENT ADVISER UNDER THE
INVESTMENT ADVISERS ACT OF 1940, (B) THE SECURITIES OF INVESTMENT
COMPANIES (MUTUAL FUNDS) REGISTERED UNDER THE INVESTMENT COMPANY ACT
OF 1940, (C) A BANK COMMON OR COLLECTIVE TRUST FUND AS DEFINED IN THE
INVESTMENT ADVISERS ACT OF 1940, (D) A LEGAL INSURANCE COMPANY QUALIFIED
TO MANAGE, ACQUIRE OR DISPOSE OF PLAN ASSETS UNDER THE LAWS OF
MISSOURI.
Resolution No. 3068 was presented and read.
ADOPTION OF RESOLUTION NO. 3069 EXPRESSING THE BOARD OF TRUSTEES’
APPRECIATION TO U. WAYNE HUMES FOR HIS 24 YEARS OF EXEMPLARY SERVICE TO
THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM OCTOBER 26, 1988, TO HIS
RETIREMENT EFFECTIVE JANUARY 1, 2013.
Resolution No. 3069 was presented and read.
Motion made by Mr. Yates, seconded by Mr. Buford that Resolution Nos. 3067,
3068 and 3069 be adopted.
Motion passed – voice vote, all ayes
- - - -
Upon motion made Mr. Berry, seconded by Mr. Goffstein, and unanimously
passed, the meeting adjourned at 5:32 p.m.
Secretary-Treasurer