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HomeMy Public PortalAbout19841128 - Minutes - Board of Directors (BOD) Meeting 84-26 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OF DIRECTORS NOVEMBER 28 , 1984 MINUTES I. ROLL CALL Vice President Harry Turner called the meeting to order at 7 : 40 P.M. Members Present: Katherine Duffy, Teena Henshaw, Harry Turner, and Richard Bishop. Edward Shelley arrived at 9 : 15 P.M. Members Absent: Daniel Wendin and Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte McDonald, Jean Fiddes, Del Woods, James Boland, William Tannenbaum, and Cecilia Cyrier. II . APPROVAL OF MINUTES November 8 , 1984 Motion: R. Bishop moved the approval of the minutes of the Special Meeting of November 8 , 1984. X. Duffy seconded the motion. The motion passed 4 to 0 . III. WRITTEN COMMUNICATIONS C. Cyrier stated the Board had received the following written communi- cations: a letter, dated November 18 , 1984 , from Ingeborg Kuhn, 315 Stanford Avenue, Palo Alto, expressing enjoyment in hiking the trails on Monte Bello Oven Space Preserve and suggesting clearer markers be installed which would also include mileage of the longer trails; a letter, dated November 20 , 1984 , from Betsy Crowder for the Bikeways Advisory Committee of San Mateo County urging that the District take the lead role in consultation with San Mateo County Parks and Recreation Commission in applying for Coastal Conservancy funds to complete the Bayfront Trail between Runnymede and the University Avenue extension of the Dumbarton Bridge approach in San Mateo County, or perhaps even for the completion of the entire South Bay Trail; a letter, dated November 20 , 1984 , from Patricia Egger, 3766 Dumford Way, Santa Clara, indicating how much pleasure she and her husband have experienced while visiting the various Preserves and noting that they would like to see the High Meadow Stables retained in future planning for Rancho San Antonio Open Space Preserve; and a letter, dated November 21 , 1984 , from Barbara A. Rogers, Mayor Pro Tempore of the City of Cupertino expressing her thanks for the opportunity of speaking at the District Board meeting of October 24 , 1984 , regarding the easement on the Brent Lee property, indicating that the City Council voted on November 19 to retain the easement but move it to the southern property line and stating that the City Council also concluded on November 5 that there was no present need for a joint meeting for discussion of mutual concerns. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 84-26 Page Two With the Board' s consensus , H. Turner referred the letters to staff. D. Hansen stated he felt the signing problem in the letter from Ingeborg Kuhn represented the exception rather than the rule and that Ranger staff had been installing trail and mileage signs this week in the area. H. Grench indicated that the response to the letter from Betsy Crowder could be discussed during the agenda item on the revised use and management plan for San Mateo County Baylands Reserve and Stevens Creek Shoreline Nature Study Area. IV. ADOPTION OF AGENDA H. Grench requested the addition of a Special Order of the Day. H. Turner stated the amended agenda was adopted by Board consensus. V. ORAL COMMUNICATIONS Richard Bullis , Route 2 , Box 310 , La Honda, addressed the Board on his plans and considerations for development of the subdivision on property adjacent to District property. He stated that he felt planning between the District and he was needed for the development of trails that could connect through his property, George Norton' s property and Jan Smith' s property north to Mt. Melville. He indicated that he had been in contact with Robert Augsburger, Executive Director of Peninsula Open Space Trust, and said that of the 235+ acres in the development some 190 acres would be open space easements. Mr. Bullis stated he would consider a fee simple gift or an open space easement of some determined acreage to the District. He said that he was anxious to work together giving consideration to the District' s needs as well as to his. H. Turner expressed appreciation for Mr. Bullis ' sentiments and encouraged him to contact appropriate staff for planning purposes and negotiations. VI. SPECIAL ORDER OF THE DAY H. Grench presented to the Directors a resolution from the staff of the Midpeninsula Regional Open Space District expressing its apprecia- tion to the MROSD Board of Directors for hosting the staff, spouses , and friends at a Staff Appreciation Party on Friday evening, November 16 , 1984 at Director Teena Henshaw' s home. VII. NEW BUSINESS WITH ACTION REQUESTED A. Use and Management Plan Review for Skyline Ridge Open Space Preserve D. Hansen reported on the additions to the Preserve since last reviewed at Board meeting of December 7 , 1983 and indicated the current Preserve acreage is 1120 acres. D. Woods reviewed report R-84-51 of November 19 , 1984 updating the use and management aspects of the Preserve since the last review. H. Turner asked if there were any comments from the audience; there were none. Motion: R. Bishop moved that the Board tentatively adopt the use and management plan for Skyline Ridge Open Space Preserve as contained in report R-84-51 . T. Henshaw seconded the motion. The motion passed 4 to 0 . Meeting 84-26 Page Three At this point in the meeting, Patrick Miller of 2-M Associates , the consultant in charge of the Skyline Ridge Master Plan, reviewed the four phases of the Master Plan planning process; namely, (1) site analysis and program inventory, (2) generating and evaluating alternatives , (3) identifying a preliminary plan, and (4) the refining of this preliminary plan into a draft plan for review and adoption. He indicated that phases one and two have been completed, that phase three will be presented at the next public meeting to be held January 16 , 1985 , and that phase four, the draft plan, would be presented to the Board by mid-February or early March 1985. By using the wall maps and previously distributed written materials , Mr. Miller reviewed in detail the three alternatives organized in accordance with the conceptual purposes of the Preserve; namely, accessibility and educational and resource management uses. He noted that the preliminary plan with options would evolve by selecting the best from the three alter- natives. In summation he indicated that within the next few weeks a physical development plan and a land management plan designed to be implemented within a 1-2 year, a 3-5 year and a 6-20 year time frame would be prepared for review as well as cost estimates and responsibilities. In response to K. Duffy' s questions of what kind of environmental education is envisioned and level of need in the community, Mr. Miller responded that the Environmental Volunteers have a K-6 program of six courses , and he envisioned that the various trails could reflect these courses and that the need for environmental education in the area is vital for all ages , not just children. T. Henshaw inquired if in the design of whole access trails whether the needs of the senior citizen had been addressed. P. Miller indicated that the whole access trail concept included not only wheelchair use but also the needs of the senior citizen, children, and even little tots. H. Turner asked if benches along the trails for the elderly had been considered and said he would like to see picnic tables a short distance from the parking lots. In response, P. Miller said they had not given the idea of benches along the trails considera- tion but they certainly would take it into account. He said that picnic tables were being considered nearby (100 yards) but not adjacent to the parking lots. R. Bishop commended P. Miller on his well organized presentation and said that he favored the low key aspect for development and the various alternatives from which to choose for a master plan. H. Turner noted that on Saturay, December 8 there would be a guided tour on the Skyline Ridge Open Space Preserve led by District staff members for interested members of the public. Director Shelley arrived at 9 : 15 P.M. during P. Miller' s presentation. Meeting R-84-26 Page Four Artemas Ginzton, 28014 Natoma, Los Altos Hills said she did not believe that there had been enough publicity on the Master Plan project. P. Miller responded that names and addresses were secured at the public meetings held to date and that those people had received the written materials he just reviewed in conjunction with the wall maps. R. Fisse, Box 402 , Star Route 2 , La Honda, questioned the possi- bility of having the maps reproduced as slides which could then be purchased for viewing by interested organizations or people. D. Hansen said slides of the maps were available and that they had been used at the second public meeting of October 2 , 1984. Olive Mayer, 245 Josslyn Lane, Woodside, asked if any considera- tion had been given to include a hikers ' but on the Preserve. She described in detail the hikers ' but program operated by the Sierra Club at Sam McDonald Park for the past seven years. She indicated that the facility should be away from any main road and that properly marked trails prevent trespassing on adjacent private property. She noted that one of the existing houses on the Preserve might be adapted as a hikers ' hut. Pat Dutton of Los Altos questioned locating a helicopter pad adjacent to Skyline Boulevard. P. Miller referred the question to Nat Sherrill, P.O. Box 4155 , Woodside for response. N. Sherrill said the main use is for auto accidents on Skyline Boulevard and that it is more convenient to have use of a helicopter pad adjacent to the road. Artemas Ginzton spoke on behalf of the Golden Gate Council of the American Youth Hostel Association, indicating the vital need for a hostel in this area. She stated that it should be a destination hostel not a stop-over facility. She reported that any one of the houses on the Preserve might be adapted as a hikers ' hut, but she did not believe they were suitable for a hostel due to limited size. The Board recessed for a break at 9 : 33 P.M. and reconvened at 9 : 47 P.M. B. Black Mountain Communications Lease Renewal to Lockheed Missiles and Space Company W. Tannenbaum introduced report R-84-50 , dated November 19 , 1984 and noted that the new lease includes a fixed annual rent of $5100 to be increased each year at a rate of 7% or the increase in the Cost of Living Index, whichever is greater. He said, the lease will be for an initial 5-year period with four 5-year options to extend, and any additions or alterations of the site will be subject to a strict design review and approval process. Motion: K. Duffy moved that the Board adopt Resolution 84-48 , a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving the Ground Communications Lease to Lockheed Missiles and Space Company, Inc. (Monte Bello Open Space Preserve - Black Mountain) . T. Henshaw seconded the motion. The motion passed 4 to 0 with E. Shelley abstaining from the vote. Meeting R-84-26 Page Five C. Directors ' Compensation H. Grench reviewed memorandum M-84-99 of November 21 , 1984 indicating that the Board had referred the matter of a potential increase in Directors ' compensation to the Budget Committee. He said the Budget Committee took no action on the matter and indi- cated its desire that the matter be discussed by the full Board. He stated that the law to go into effect January 1 , 1985 would allow Directors to be paid for up to five meetings per month at a maximum of $100 per meeting. E. Shelley stated that a decision to add compensation for additional meetings per month could have an impact on needed staff resources if it encouraged more meetings. H. Turner and R. Bishop each said that he had no interest in making a change in the current policy of being paid for two meetings per month, since a third or fourth meeting per month is a rare occurrence at the present time. R. Fisse said he supported increasing the number of meetings per month for which the Board could receive the authorized compensation of $100 per meeting. Motion: E. Shelley moved that the Board confirm their existing policy for Directors' compensation. H. Turner seconded the motion. The motion passed 5 to 0 . VIII. OLD BUSINESS WITH ACTION REQUESTED A. Final Adoption of the Revised Use and Management Plan for San Mateo County Baylands and Stevens Creek Shoreline Nature Study Area D. Hansen reviewed memo M-84-96 of November 19 , 1984 stating that Betsy Crowder of the San Mateo County Bikeways Committee had made a presentation at the November 18 meeting and since then had sent a letter, referred to in the Written Communications , in which she urged the District to take the lead role in applying for Coastal Conservancy funds to complete the Bayfront Trail. D. Hansen discussed the changes made in the use and management plan and indicated that in answering Betsy Crowder' s letter, he would like to take the position that the District would like to take a coopera- tive role but certainly not the lead role. R. Bishop said he would like to see the District act as a catalyst to get the County to act more quickly, perhaps by offering to assist in the preparation of the grant application. Motion: K. Duffy moved that the Board adopt the revised use and management plan as contained in report R-84-49 and as amended therein. E. Shelley seconded the motion. The motion passed 5 to 0. B. Adoption of the Interim Use and Management Plan for an Addition to the Windy Hill Open Space Preserve (Gift from Peninsula Open Space Trust) D. Hansen, referring to memorandum M-84-97 , dated November 19 , 1984 , stated that staff had received no public comment on the proposed use and management recommendations. Meeting R-84-26 Page Six Motion: E. Shelley moved that the Board adopt the interim use and management plan as contained in report R-84-48 and dedicate the land as public open space. R. Bishop seconded the motion. The motion passed 5 to 0 . C. Follow-Up to Meeting with Santa Clara County Parks and Recreation Commission H. Grench reviewed memorandum M-84-98 dated November 20 , 1984 pertaining to the follow-up to the meeting with Santa Clara County Parks and Recreation Commission. Discussion centered on timing of the cooperative project advanced by Peninsula Open Space Trust and the tour of District lands for the Commissioners. T. Henshaw indicated she could not take on full responsibility as a liaison but would gladly share with another Board member. K. Duffy said she would share the responsibility with Director Henshaw. Motion: R. Bishop moved that the Board adopt the recommendations presented in staff memorandum M-84-98 and appoint Directors Duffy and Henshaw to act as co-liaison. E. Shelley seconded the motion. Discussion: Harry Haeussler, 1194 Highland Circle, Los Altos, said that the District and the Commissioners have differing views on land use and may have difficulty getting together. The motion passed 5 to 0 . IX. INFORMATIONAL REPORTS H. Grench suggested that the second meeting in December, scheduled for December 26 , be rescheduled to Wednesday, December 19 . The members of the Board present did not object to the change, and H. Grench stated he would place the matter on the December 12 agenda. H. Grench stated that Santa Clara County LAFCO decided at their last meeting to pass jurisdiction on the sphere of influence extension for the District to Santa Cruz County. He said staff will be appearing before Santa Cruz LAFCO in January. H. Grench reported on Stanley Norton' s recovery, mentioned that the State has approved the agreement with the District on the joint manage- ment of Rancho Raymundo and Purisima Creek Redwoods Open Space Preserve, and said the Dog Committee meeting will be held at the District office, Wednesday, December 5 at 7 :30 P.M. H. Grench requested guidance as to procedure for swearing in of newly elected and re-elected Directors by the District Clerk, since the ceremony can be done informally or at a scheduled Board meeting. The Board did not object to having the swearing in at the next Board meeting. H. Grench referred to an article from the Peninsula Times Tribune the Board had received on the pro and con opinions regarding the develop- ment of the golf course at Edgewood Park in which it was stated that Meeting R-84-26 Page Seven the District had approved the golf course plan. He stated Director Hanko had requested a letter be sent to the paper to clarify the District' s position. He distributed a letter he had drafted and the Directors present unanimously felt that it was inadvisable to send the letter. R. Bishop and T. Henshaw related that Phyllis Cangimi had called them indicating that she believes bicycles would constitute a hazard on a whole access trail. X. CLAIMS Motion: R. Bishop moved approval of revised claims 84-21 . E. Shelley seconded the motion. The motion passed 5 to 0. XI . CLOSED SESSION The Board recessed to Closed Session on land negotiation and litigation matters at 10: 30 P.M. XII . ADJOURNMENT The Board reconvened to adjourn at 11: 45 P.M. Cecilia A. Cyrier Secretary