HomeMy Public PortalAbout19841212 - Minutes - Board of Directors (BOD) Meeting 84-27
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF DIRECTORS
DECEMBER 12, 1984_
MINUTES
I . ROLL CALL
President Daniel Wendin called the meeting to order at 7 : 35 P .M.
Members Present: Daniel Wendin, Teena Henshaw, Edward Shelley, Nonette
Hanko, Harry Turner, and Richard Bishop. Katherine Duffy arrived at
7 : 38 P.M.
Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte
MacDonald, Del Woods, William Tannenbaum, and Emma Johnson.
II. APPROVAL OF MINUTES
November 14 , 1984
Motion: R. Bishop moved the approval of the minutes of November 14, 1984 .
E. Shelley seconded the motion. The motion passed 6 to 0.
November 28 , 1984
Motion: H. Turner moved the approval of the minutes of November 28 , 1984 .
R. Bishop seconded the motion. The motion passed 4 to 0 with
D. Wendin and N. Hanko abstaining because they were absent from
the meeting.
K. Duffy arrived.
III . WRITTEN COMMUNICATIONS
E. Johnson stated that the Board had received the following written commu-
nications :
1) a letter dated November 16 from Portola Heights Association with
suggestions for the uses and development of Skyline Ridge Open Space
Preserve specifically, and all District lands in general. The attach-
ments to the letter were addressed to 2-M and outlined the Associa-
tion' s concerns regarding fire safety, sanitation, ecology, and the
nuisance factor;
2) a letter dated December 8 from Harry Haeussler of Los Altos enclosing
his suggestions for the Skyline Ridge Master Plan, favoring safe use of
fires on the Preserve. He also asked to have maps of the proposals
available at the office and the January 16 meeting; and
3) a letter from Lois Hogle of Palo Alto dated November 24 expressing
appreciation for open space and suggesting the District help to pre-
serve the open space on Stanford land as a scenic backdrop to Palo
Alto.
D. Wendin stated the first two letters would be addressed in the agenda
item concerning Skyline Ridge Open Space Preserve. Ms . Hogle ' s letter
was referred to staff.
IV. ORAL COMMUNICATIONS
Robert Fisse introduced his grandson who was visiting from Twin Falls .
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 84-27 Page 2
V. ADOPTION OF AGENDA
D. Wendin stated that the agenda was adopted by Board consensus.
VI. SPECIAL ORDERS OF THE DAY
A. Declaration of Election Results and Administration of Oath of Office
E. Johnson, referring to memorandum M-84-104 dated December 5, 1984
stated that Santa Clara and San Mateo Counties had forwarded official
results of the election and that the Board was required to declare
Directors Henshaw, Shelley, and Bishop elected Directors for their
respective wards.
Motion:. H. Turner moved that the Board declare T. Henshaw, E. Shelley,
and R. Bishop as elected to the Board of Directors of the
Midpeninsula Regional open Space District. D. Wendin seconded
the motion. The motion passed 7 to 0.
The Oath of Office was administered by the Acting District Clerk.
VII . NEW BUSINESS WITH NO ACTION REQUESTED
A. Governmental Research Council Report
H, Grench reviewed memorandum M-84-102 dated December 3, 1984 and then
introduced Robert Marks, Executive Director of the Governmental Re- ,
search Council of San Mateo.
R. Marks explained that the Council has studied and worked with govern-
mental agencies for 25 years. He expressed his appreciation for the
time, materials provided, and cooperation given by the District ' s
General Manager during the study. He also thanked Directors Bishop
and Turner for participating in the interviews and apologized to Direc-
tor Hanko for being overlooked. His comments focused on four of the
Council ' s recommendations to the Board:
1) cooperation between the District and its neighbors to make areas
more attractive;
2) annual meetings for planning purposes between the District and
cities and counties, giving staffs and elected officials an
opportunity for input and giving the public of the area a greater
opportunity to give direction to the District;
3) joint budget sessions with San Mateo County leading to greater
efficiency; and
4) an extensive survey of the public to determine what kind and how
much development of District lands is desired.
Board members discussed with Mr. Marks the misconceptions that exist
among some organizations and individuals about the District ' s purpose
and charter, that it is not like the East Bay Regional Park District
which the Research Council had used as an example or model because
the East Bay Regional Park District is a park district for two counties
and because there is a division of responsibility between parks and
recreation departments and the open space district in San Mateo and
Santa Clara Counties.
E. Shelley added his concurrence to other Directors when he reiterated
that a number of the Council ' s recommendations are already being done
and it may be just the degree of emphasis and speed with which the
District is proceeding that differs from the recommendations. He
mentioned the formulation of a master plan for the development of Sky-
line Ridge Open Space Preserve, cooperation with the City of Mountain
View at Deer Hollow Farm, and work by a committee toward achieving
public transporation to District preserves.
Meeting 84-27 page 3
N. Hanko, a member of the Public Transporation Committee, invited
the GRC ' s help in achieving that goal .
To the Council ' s recommendation that the District conduct a public
poll, several Board members responded that the poll would have to be
carefully constructed to get valid answers that would be useful to
the District. K. Duffy said it would have to be done in conjunction
with other park and recreation agencies because of the division of
responsibility between the two kinds of entities.
Gloria Sarin, 1344 Stambaugh Street, Redwood City, a recreation-
leisure study graduate from San Jose State suggested leaving the land
alone to balance the developed land and high tech that is prevalent in
the area. She noted that intensive recreation isavailable elsewhere
in our communities and that open space is for re-creating.
D. Wendin thanked Mr. Marks for his presentation on behalf of the
Board.
R. Bishop noted the presence of Connie Barba and welcomed her to the
meeting.
VIII. OLD BUSINESS WITH ACTION REQUESTED
A. Final Adoption of Revised Use and Management Plan for Skyline Ridge
Open Space Preserve
D. Hansen summarized memorandum M-84-106 dated December 5, 1984 .
He said that no further public comments had been received on the use
and management plan and that an overview of the Master Plan had been
prepared to show how District and POST policies relate to the alterna-
tives and proposals under consideration.
D. Woods noted that staff had added comments to the considerations in
Table II attached to the report which could generate Board discussion.
Discussion centered on how the Board should respond to the Management
Options Analysis. Board members concurred that the Board should not
inject itself into the planning process for the Master Plan and that
it was inappropriate to establish a Board position at the present
time.
H. Grench noted that the next stage of developing the Master Plan is
development of a draft plan by the Consultant for public and Board
review, that there is concern that 2-M may proceed on one specific
plan which may be unacceptable to the Board, and that therefore some
feedback from the Board was desirable.
D. Wendin expressed the consensus of the Board that individual members
be free to comment through staff on the options but that comments
should not be construed as endorsements. He re-stated that the Board
could serve as a seven member resource to the consultant.*
Motion: E. Shelley moved that the Board receive the report for
informational purposes only and refer it to the consultant.
K. Duffy seconded the motion. The motion passed 7 to 0.
Motion: E. Shelley moved that the Board adopt the Revised Use and
Management Plan for Skyline Ridge Open Space Preserve as
contained in report R-84-51. H. Turner seconded the motion.
The motion passed 7 to 0.
R. Bishop wanted the record to show that the Board action was for the
present use and management for Skyline and was independent from the
planning being done by the District consultant.
Meeting 84-27 page 4
B. Final Adoption of Interim Use and Management Plan for Addition to
Windy Hill Open Space Preserve (Lands of Fiore)
D. Hansen summarized memorandum M-84-101 dated November 30, 1984
noting that no further public comment had been received and that
escrow had closed on the property.
Motion: R. Bishop moved that the Board adopt the interim use and
management plan contained in report R-84-44 and dedicated
the property as public open space. H. Turner seconded the
motion. The motion passed 7 to 0.
C. Los Gatos Creek Park Fence Bid
D. Hansen, referring to memorandum M-84-105 dated December 5, 1984,
stated that staff and District consultants had discussed the fencing
project with several local fencing companies, but none had bid in the
second round except Central Fence Company. He said that the second
bid did not decline from the first due to labor intensive methods
required to drive fence posts by hand rather than digging holes and
pouring cement. The Company indicated that the cost could be lowered
if access to the job were possible through the adjacent Sisters of
Charity property.
Motion: D. Wendin moved that the Board accept the $116, 250 bid from
Central Fence Company to complete the fence at Los Gatos
Creek Park, authorize the General Manager to sign the contract,
and authorize a change order to reduce construction cost by
$1. 20/lineal foot (or a total of $6936) by allowing Central
Fence to enter the property from the Sisters of Charity pro-
perty, if feasible. N. Hanko seconded the motion. The
motion passed 7 to 0.
IX. NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to the Mt. Umunhum Area of the Sierra Azul Open
Space Preserve (Barlow Property)
W. Tannenbaum summarized report R-84-52 dated December 5, 1984 and
pointed out the location of the 120 acre site on the map. He said
that the cost of $833 per acre represents a favorable purchase price.
D. Hansen stated that the property has three geographic areas and
landscapes and that the ridgetop will offer potential parking site.
He continued that access is via Mt. Umunhum Road and that the existing
roads and trails should be open to hikers and equestrians.
Motion: K. Duffy moved that the Board adopt resolution 84-49, a
Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Authorizing Acceptance of
Purchase Agreement - Bargain Sale, Authorizing officer to
Execute Certificate of Acceptance of Grant to District, and
Authorizing General Manager to Execute Any and All Other
Documents Necessary to Closing of the Transaction (Sierra
Azul Open Space Preserve - Barlow Property) . N. Hanko
seconded the motion.
Discussion: Tom Kavanaugh, 1726 Spring Street, Mountain
View asked how much of the property is outside the District,
and D. Hansen replied that 40 acres are outside the District
boundaries. N. Hanko added that it is all within the Dis-
trict ' s Sphere of Influence.
The motion passed 7 to 0.
Meeting 84-27 page 5
Motion: K. Duffy moved that the Board indicate its intention to with-
hold the property from dedication at this time and tenta-
tively adopt the Interim Use and Management Plan recommenda-
tions contained in the report. H. Turner seconded the motion.
The motion passed 7 to 0.
B. Rescheduling of Second December Meeting
H. Grench summarized memorandum M-84-100 dated December 3 , 1984 . He
said that a second meeting in December is advisable.
Motion: H. Turner moved that the Board reschedule its second Regular
Meeting in December from December 26 to December 19 at
7 : 30 P .M. T. Henshaw seconded the motion. The motion
passed 7 to 0.
X. INFORMATIONAL REPORTS
D. Hansen reported that a field trip to Skyline Ridge Open Space Preserve
was attended by 35 people. T. Henshaw added that participants were in all
age groups.
D. Hansen noted that 3 Preserve users had been bitten by dogs at High
Meadow Stable, that the horse population was down from 57 to 23 and that
the owner is not getting rid of manure as quickly as required. District
staff has been looking at alternate stable sites and will report back to
the Board.
D. Hansen said that Brendan Leary, track coach at Mountain View High School
had met with Rangers and is helping staff to formulate an etiquette bro-
chure for runners . Mr. Leary will conduct voluntary monitoring sessions
of runners. T. Henshaw volunteered to work with the runners on the eti-
quette brochure.
C. MacDonald pointed out the new portable District display in the lobby
and said it could be set up in many different configurations and at
different locations in public buildings.
XI . CLAIMS
Motion: N. Hanko moved that the Board approve revised claims 84-22.
T. Henshaw seconded the motion. The motion passed 7 to 0.
XII. CLOSED SESSION
The Board adjourned to Closed Session at 9: 35 P.M. to discuss land negotia-
tions and litigation matters.
XIII. ADJOURNMENT
The Board reconvened to adjourn the meeting at 10: 54 P.M.
Emma Johnson
Secretary
CORRECTIONS TO THE MINUTES OF
II, APPROVAL OF MINUTES
A. December 12, 1984
Motion: E. Shelley moved the approval of the minutes of December 12,
1934 . K. Duffy seconded the motion.
Discussion: D. Wendin requested the last sentence of the
fifth paragraph of the section of the minutes concerning
Final Adoption of Revised Use and Management Plan for Skyline
Ridge Open Space Preserve on Page 3 be amended to read:
"He re-stated that Board members could serve as a resource
to the consultant" . The motion passed 6 to 0 .