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HomeMy Public PortalAbout1544th Board Agenda 2-13-2014 A G E N D A 1544th MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT February 13, 2014 – 3:30 P.M. MSD OFFICES 2350 MARKET STREET ROOM 109 ROLL CALL THE BOARD OF TRUSTEES WILL BE IN CLOSED SESSION BETWEEN 3:30 P.M. AND 5:00 P.M. 1 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL, OR PRIVILEGED MATTERS UNDER §610.021(1), RSMO 1988 SUPP; DISCUSSIONS REGARDING NEGOTIATIONS WITH EMPLOYEE GROUPS UNDER §610.021(9). 2 APPROVAL OF JOURNAL OF PRECEDING MEETING January 9, 2014 (1543rd) 3 COMMENTS BY THE CHAIR 4 REPORT OF BOARD COMMITTEES 5 REPORT OF EXECUTIVE DIRECTOR 6 COMMENTS FROM THE PUBLIC 7 SUBMISSION OF PUBLIC HEARING REPORTS – None 8 COMMUNICATIONS 9 CONSENT AGENDA – Item Nos. 10 through 20 2 of 2/13/14 Ordinances 10 Adoption of proposed Ord. No. 13784 appropriating $4,150,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Deer Creek Public I/I Reduction (2014) (11849) in the Cities of Crestwood, Webster Groves, Oakland, Clayton and University City, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20093 with SAK Construction, LLC for the aforesaid rehabilitation. (Intro. 01/09/14) 11 Adoption of proposed Ord. No. 13785 making a supplemental appropriation of $4,500,000.00 from the Sanitary Replacement Fund and $500,000.00 from the General Fund for Infrastructure Repairs (Sanitary/Combined - FY2014) (11772) at various locations throughout the District. (Intro. 01/09/14) 12 Adoption of proposed Ord. No. 13786 appropriating $3,550,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Lemay Public I/I Reduction (2014) Contract A (11855) in the Cities of Webster Groves and Shrewsbury, the Village of Marlborough and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20089 with Insituform Technologies USA, LLC for the aforesaid rehabilitation. (Intro. 01/09/14) 13 Adoption of proposed Ord. No. 13787 appropriating $4,100,000.00 from the Sanitary Replacement Fund to be used for project costs for public and private I/I removal in Rock Hill Public I/I Reduction (SKME-618) (11885), in The Cities of Ladue, Kirkwood, Rock Hill and Warson Woods, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20081 with SAK Construction, LLC for the aforesaid public and private I/I removal. (Intro. 01/09/14) 14 Adoption of proposed Ord. No. 13788 authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20096 with Gaehle Grading, LLC for the construction of storm sewers in Patterson Lane #480 Storm Sewer (Infrastructure Repair) (10734), in the City of Florissant, Missouri. (Intro. 01/09/14) 15 Adoption of proposed Ord. No. 13789 appropriating $1,000,000.00 from the General Fund to be used for CCTV Inspection of Sewers (2014) (11810) throughout the Metropolitan St. Louis Sewer District Service area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20126 with ADS Environmental Services, LLC for CCTV Inspection of Sewers (2014) (11810) throughout the Metropolitan St. Louis Sewer District Service area. (Intro. 01/09/14) 16 Adoption of proposed Ord. No. 13790 making an appropriation of $85,000.00 from the General Fund for property appraisal services for General Services Agreement – Property Appraisal (FY2013) Contract A (11782) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 under Contract No. 11025 with Przada Appraisal Services, LLC, for the aforesaid property appraisal services. (Intro. 01/09/14) 3 of 2/13/14 17 Adoption of proposed Ord. No. 13791 making an appropriation of $85,000.00 from the General Fund for property appraisal services for General Services Agreement – Property Appraisal (FY2013) Contract B (11783) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 under Contract No. 11026 with Sutton Realty Company, LLC, for the aforesaid property appraisal services. (Intro. 01/09/14) 18 Adoption of proposed Ord. No. 13792 making an appropriation of $55,000.00 from the General Fund for property appraisal services for General Services Agreement – Property Appraisal (FY2013) Contract C (11784) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 under Contract No. 11027 with Mueller & Neff Real Estate Appraisers & Consultants, Inc., for the aforesaid property appraisal services. (Intro. 01/09/14) 19 Adoption of proposed Ord. No. 13793 making an appropriation of $55,000.00 from the General Fund for property appraisal services for General Services Agreement – Property Appraisal (FY2013) Contract D (11785) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 1 under Contract No. 11028 with Real Estate Analysts Limited, for the aforesaid property appraisal services. (Intro. 01/09/14) 20 Adoption of proposed Ord. No. 13794 authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Vertex Business Services whereby Vertex will perform outsourced billing services; call center services and implementation services to upgrade the billing and collection technology system for the District. (Intro. 01/09/14) UNFINISHED BUSINESS Ordinances None Resolutions None 4 of 2/13/14 New Business Agenda Item Number Name Page Number Ordinances 21 – Proposed Ord. No. 13799 Cedarcrest Sanitary Relief (SKME-561) 8 I/I Reduction (11722) Introduction of proposed Ord. No. 13799 appropriating $3,100,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Cedarcrest Sanitary Relief (SKME-561) I/I Reduction (11722), in the Cities of Ladue, Olivette and University City and St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20108 with SAK Construction, LLC for the aforesaid sanitary sewer rehabilitation. 22 – Proposed Ord. No. 13800 Dacey Branch I/I Reduction (BP-313) (11116) 10 Introduction of proposed Ord. No. 13800 appropriating $42,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Dacey Branch I/I Reduction (BP-313) (11116), in the Cities of Dellwood, Ferguson and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20128 with Dizdar Brothers Sewer & Const., Inc. for the aforesaid private I/I removal. 23 – Proposed Ord. No. 13801 Infrastructure Repairs (Rehabilitation) (FY2014) 11 Contract B (11864) Introduction of proposed Ord. No. 13801 appropriating $4,900,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Infrastructure Repairs (Rehabilitation) (FY2014) Contract B (11864), in various municipalities in St. Louis City and St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20110 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation. 24 – Proposed Ord. No. 13802 Lynn Haven I/I Reduction (11652) 12 Introduction of proposed Ord. No. 13802 appropriating $50,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Lynn Haven I/I Reduction (11652), in the Cities of Hazelwood and Florissant, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20127 with Gershenson Construction Co. for the aforesaid private I/I removal. 5 of 2/13/14 Agenda Item Number Name Page Number 25 – Proposed Ord. No. 13803 Critical Infrastructure Assessment (11125) 13 Introduction of proposed Ord. No. 13803 appropriating $1,200,000.00 from the General Fund of the District for Critical Infrastructure Assessment (11125) throughout the Metropolitan St. Louis Sewer District Service Area, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20133 with the RJN Group, Inc. for the aforesaid services. 26 – Proposed Ord. No. 13804 FF-11 Fee Fee Creek Sanitary Relief (10014) 15 Introduction of proposed Ord. No. 13804 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as FF 11 Fee Fee Creek Sanitary Relief (10014) to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase &/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. 27 – Proposed Ord. No. 13805 Blocked Main and Overcharged Line Back-Up 16 Insurance Program Introduction and adoption of proposed Ord. No. 13805 amending Ordinance No. 13619, as adopted June 13, 2013, to amend the Overcharged Sewer Line Back-Up Insurance Program to a per claim limit of $3,000.00 with a $100.00 deductible per claim. 28 – Proposed Ord. No. 13806 Banking Procedure 17 Introduction and adoption of proposed Ord. No. 13806 repealing Ordinance No. 13623, and Ordinance No. 12010 and Resolution No. 3009, to provide for the selection of Approved Depositary Banks and Approved Securities Dealers, the making and terms of time and demand deposits and Authorized Investments, the form of security for safekeeping of District funds, the approval of Authorized District Representatives for purposes of signing of checks and making of transfers of District funds, the furnishing of surety bonds for Authorized District Representatives, and reports of the Secretary- Treasurer to the Board of Trustees of the District with respect to the deposit and investment of District funds. 6 of 2/13/14 Agenda Item Number Name Page Number 29 – Proposed Ord. No. 13807 Classification Plan 18 Introduction and adoption of proposed Ord. No. 13807 repealing Ordinance No. 13609, as adopted June 13, 2013, and enacting a new Ordinance with an emergency clause in lieu thereof, prescribing the Classification Plan for all employees in the Classified Service of The Metropolitan St. Louis Sewer District, and specifying any changes to the A and B Schedule classifications covered by American Federation of State, County and Municipal Employees, Local 410 and United Wastewater Workers Association, a division of Service Employees International Union, Local 1 per amendments approved by the Civil Service Commission, and designating those classifications which are eligible for payment of overtime compensation. Resolutions 30 Adoption of Resolution No. 3131 whereas the Executive Director on behalf of The 19 Metropolitan St. Louis Sewer District has entered into a contract with Raftelis Financial Consultants, Inc. whereby Raftelis Financial Consultants, Inc. will provide rate design software, training and support services; rate proposal preparation and expert testimony for anticipated future rate commission proceedings and preparation of financial feasibility studies as needed for the issuance of District bonds. 31 Adoption of Resolution No. 3138 the Metropolitan St. Louis Sewer District has 20 established an Employee Pension Plan in accordance with the Charter Plan, as amended June 5, 2012, Section 3.020(22). Article 9 of the Pension Plan allows the Board of Trustees to appoint investment managers and direct the Trustee of the Pension Plan to invest a specified portion of the Pension Fund in a particular asset or assets. 32 Adoption of Resolution No. 3132 expressing the Board of Trustees’ appreciation to Robert Barnhouse for his 37 years of exemplary service to The Metropolitan St. Louis Sewer District from August 23, 1976, to his retirement effective February 1, 2014. 33 Adoption of Resolution No. 3133 expressing the Board of Trustees’ appreciation to David G. Brusca for his 28 years of exemplary service to The Metropolitan St. Louis Sewer District from September 10, 1985, to his retirement effective February 1, 2014. 34 Adoption of Resolution No. 3134 expressing the Board of Trustees’ appreciation to Marcus E. Hightower for his 21 years of exemplary service to The Metropolitan St. Louis Sewer District from August 10, 1992, to his retirement effective February 1, 2014. 35 Adoption of Resolution No. 3135 expressing the Board of Trustees’ appreciation to Beverly K. Hoyt for her 17 years of exemplary service to The Metropolitan St. Louis Sewer District from March 4, 1996, to her retirement effective February 1, 2014. 7 of 2/13/14 Agenda Item Number Name Page Number 36 Adoption of Resolution No. 3136 expressing the Board of Trustees’ appreciation to Lawrence J. Magee for his 18 years of exemplary service to The Metropolitan St. Louis Sewer District from May 1, 1995, to his retirement effective February 1, 2014. 37 Adoption of Resolution No. 3137 expressing the Board of Trustees’ appreciation to Elizabeth Mollenkamp for his 12 years of exemplary service to The Metropolitan St. Louis Sewer District from October 29, 2001, to his retirement effective February 1, 2014. 38 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING 39 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD 40 CLOSED SESSION The Metropolitan St. Louis Sewer District Board of Trustees may go into closed session at this meeting if such action is approved by a majority vote of the Board members who constitute a quorum, to discuss legal, confidential, or privileged matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real estate under §610.021(2); personnel actions under §610.021(3); personnel records or applications under §610.021(13); or records under §610.021(14) which are otherwise protected from disclosure by law; or confidential or privileged communications with the District’s auditor, including auditor work products under §610.021(17). 41 ADJOURNMENT 8 of 2/13/14 AGENDA ITEM NUMBER: 21 – Proposed Ord. No. 13799 NAME OF PROJECT: Cedarcrest Sanitary Relief (SKME-561) I/I Reduction (11722) LOCATION: Within the District’s boundaries in the Cities of Ladue, Olivette, and University City and St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: SAK Construction, LLC Previous District Contract: Yes 864 Hoff Road O’Fallon, MO 63366 Consultant: N/A Agency: N/A Number of bidders: 4 Low Bid: $2,873,932.10 High Bid: $3,272,296.75 Appropriation Amount: $3,100,000.00 Designer’s Estimate: $3,296,000.00 MBE/WBE Participation: 32.60% (MWBE Goal is 10% MBE & 5% WBE) XL Contracting Inc. – 21.53% - MBE Luther Supply Company – 3.09% - MBE Luther’s Supply Company (Resin distributor) – 2.67% - MBE J & J Boring – 5.06% - WBE Kiesel Company (Fuel distributor) – 0.25% - WBE Type of Contract: Unit Cost Properties Affected: 340 Properties Benefiting: 1,165 Designed by: Parsons Water & Infrastructure, Inc. The work to be done under Contract #20108 consists of the rehabilitation of approximately 59,100 lineal feet of pipe, 484 manholes and 444 service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and relieve overcharged sanitary sewers. There are no constructed SSOs to be removed/eliminated with this project. This project is scheduled to be completed in 500 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 86 Amount: $5,200,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $50,000 for utility relocation (Water - $50,000) is included in the appropriation. The private I/I reduction work was removed from the Cedarcrest Sanitary Relief (SKME-561) I/I Reduction (11722) project to create the Cedarcrest Private I/I Reduction (SKME-561) (11884) project. This project is expected to be funded by a low interest loan from the State of Missouri under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. 9 of 2/13/14 PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/09/12 – Ord. No. 13447 – Amount: $768,000 – Parsons Water & Infrastructure, Inc. – Design Contract No. 10733 – Amendment 10 of 2/13/14 AGENDA ITEM NUMBER: 22 – Proposed Ord. No. 13800 NAME OF PROJECT: Dacey Branch I/I Reduction (BP-313) (11116) LOCATION: West of Halls Ferry Road and south of Elkins Drive in the Cities of Dellwood, Ferguson, and unincorporated St. Louis County, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Dizdar Brothers Sewer & Const., Inc. Previous District Contract: Yes 4501 Oleatha Avenue St. Louis, MO 63116 Consultant: N/A Agency: N/A Number of bidders: 5 Low Bid: $36,000.00 High Bid: $61,466.00 Appropriation Amount: $42,000.00 Designer’s Estimate: $50,000.00 MBE/WBE Participation: N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy. Type of Contract: Lump Sum Properties Affected: 166 Properties Benefiting: 756 Designed by: AMEC Environment & Infrastructure, Inc. The work to be done under Contract #20128 consists of the removal of private inflow sources at 27 properties. The purpose of this project is to reduce inflow/infiltration in the Maline Creek watershed. This project will eliminate one (1) SSO (BP-313). This project is scheduled to be completed in 180 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 90 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional $1,000 is also included in the appropriation in order to remove additional private inflow sources on one property that may be agreed to during construction. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12 – Ord. No. 13506 – Amount: $92,000 – AMEC Environment & Infrastructure, Inc. – Design Contract No. 11011 – Amendment 11 of 2/13/14 AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 13801 NAME OF PROJECT: Infrastructure Repairs (Rehabilitation) (FY2014) Contract B (11864) LOCATION: Various municipalities in St. Louis City and St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Insituform Technologies USA, LLC Previous District Contract: Yes 17988 Edison Avenue Chesterfield, MO 63005 Consultant: N/A Agency: N/A Number of bidders: 3 Low Bid: $4,652,084.70 High Bid: $5,386,834.75 Appropriation Amount: $4,900,000.00 Designer’s Estimate: $5,483,000.00 MBE/WBE Participation: 15.09% (MWBE Goal is 10% MBE & 5% WBE) XL Contracting, Inc. – 10.02% - MBE DFW Infrastructure, Inc. – 5.07% - WBE Type of Contract: Unit Cost Properties Affected: 2,000 Properties Benefiting: 4,000 Designed by: District staff The work to be done under Contract #20110 consists of the rehabilitation of approximately 120,799 lineal feet of sewers varying in size from 8-inches to 54-inches in diameter using cured-in-place pipe (CIPP) methods. The purpose of this project is to rehabilitate older, damaged and deteriorated sanitary and combined sewers throughout the District’s boundaries. This project is scheduled to be completed in 365 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 108 Amount: $5,000,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: This project is expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Separate Sewer Area Flow Metering & Monitoring, Modeling, and CCTV Inspection. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/09/14 – Ord. No. 13765 – Amount: $5,500,000 – Infrastructure Repairs (Rehab.) (FY2014) Contract A – Construction Contract No. 20074 12 of 2/13/14 AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 13802 NAME OF PROJECT: Lynn Haven I/I Reduction (11652) LOCATION: North of I-270 and west of Graham Road in the Cities of Hazelwood and Florissant, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: Gershenson Construction Co. Previous District Contract: Yes #2 Truitt Drive Eureka, MO 63025 Consultant: N/A Agency: N/A Number of bidders: 5 Low Bid: $42,302.73 High Bid: $76,000.00 Appropriation Amount: $50,000.00 Designer’s Estimate: $50,000 MBE/WBE Participation: N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy. Type of Contract: Lump Sum Properties Affected: 56 Properties Benefiting: 331 Designed by: AMEC Environment & Infrastructure, Inc. The work to be done under Contract #20127 consists of the removal of private inflow sources at 45 properties. The purpose of this project is to reduce inflow/infiltration in the Coldwater Creek watershed, reduce building backups, and relieve overcharged sanitary sewers. This project is scheduled to be completed in 180 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 154 Amount: $150,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional $3,500 is also included in the appropriation in order to remove additional private inflow sources on seven properties that may be agreed to during construction. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 10/11/12 – Ord. No. 13512 – Amount: $176,000 – AMEC Environment & Infrastructure, Inc. – Design Contract No. 11011 – Amendment 13 of 2/13/14 AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 13803 NAME OF PROJECT: Critical Infrastructure Assessment (11125) LOCATION: Throughout the Metropolitan Sewer District Service Area TYPE OF PROJECT: Investigations & Assessment of Sewer Systems (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Appropriates funds and authorizes staff to enter into a contract. What does action accomplish?: Provided investigations will determine sewer conditions and system defects and will form the basis for preventive maintenance and rehabilitation activities, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: RJN Group, Inc. 727 North First Street, Suite 240 St. Louis, MO 63102 Agency: N/A Number of bidders: 4 Low Bid: N/A High Bid: N/A Appropriation Amount: $1,200,000.00 Designer’s Estimate: N/A MBE/WBE Participation: 32.00% (No MWBE Goal*) Gonzalez Companies, LLC – 12.20% - MBE Hart Engineering, LLC – 11.50% - WBE Losli Engineering, LLC – 8.30% - WBE *The above bid/proposal was procured under the MWBE Program requirements for Non- Engineering Professional Services of which there are no sub-contracting goals. This project will have established Minority Workforce Goals of 18% and Women Workforce Goals of 32%. Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A This ordinance authorizes the District to enter into Contract #20133 with RJN Group, Inc. The purpose of this contract is to provide District staff with detailed information regarding sewer systems by performing services such as project inspection reconnaissance, inspection prioritization and project set-up, field verification, map updates, work order management, and post inspection review. These services will form the basis for District led preventive maintenance and rehabilitation activities. The end result will provide for accurate mapping information that will allow for a better understanding of the sewer system assets, how it responds to dry and wet weather flows, and what future maintenance and capital improvements may be necessary. This contract for Critical Infrastructure Assessment is for $1,200,000. This contract is renewable for up to two (2) additional years based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 18 Amount: $1,200,000 Fund Name: #1101 – General Fund 14 of 2/13/14 Additional Comments: This project for Critical Infrastructure Assessment was identified in the District’s Capital Improvement and Replacement Program to provide support for the Operations department, design and planning activities, and updates to the District asset information. Specific programs supported are the Sewer Prioritization Program, Asset Management Program, SSO Control Plans, planning and watershed studies, preliminary and final designs, pre-design studies, and level one cityshed planning. The District, through the Purchasing division, solicited price and qualification proposals for this project. Four price and qualification proposals were received. All proposals were evaluated based on seven weighted criteria. RJN Group, Inc. scored the highest or tied for highest on six of seven criteria, including price. Price was evaluated using hourly rates for specific tasks to be performed by the vendor. RJN provided the lowest overall price for this project. RJN Group was selected for this contract. Contracted planning resources utilized: Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 15 of 2/13/14 AGENDA ITEM NUMBER: 26 – Proposed Ord. No. 13804 NAME OF PROJECT: FF-11 Fee Fee Creek Sanitary Relief (10014) LOCATION: South of the Intersection of Interstate 270 and Dorsett Road in the City of Maryland Heights, Missouri TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering REQUESTED ACTION: Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easement and temporary construction easement to construct a sanitary sewer project with appurtenances, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Type of Contract: N/A Properties Affected: 1 Properties Benefiting: 176 Designed by: N/A This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of a permanent sewer easement and a temporary construction easement on one (1) parcel of ground located in the City of Maryland Heights, Missouri. These easements are needed to construct this project, which consists of the construction of approximately 4,150 feet of 8-inch to 18-inch diameter sanitary sewers and appurtenances on several properties. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 96 Amount: $4,100,000 (FY15 Contingency) $2,700,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A 16 of 2/13/14 AGENDA ITEM NUMBER: 27 – Proposed Ord. No. 13805 NAME OF PROJECT: Blocked Main and Overcharged Line Back-Up Insurance Program LOCATION: District wide TYPE OF PROJECT: Establish New Limit On Overcharged Line Program DEPARTMENT REQUESTING ACTION: Risk Management REQUESTED ACTION: Why is this action necessary?: To amend the Overcharged Line back-up insurance program authorized under Ordinance No. 13619. What does action accomplish?: This ordinance provides an increase in the over system capacity program effective March 1, 2014. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: McGriff, Seibels & Williams of Missouri Inc. Agency: Zurich (Steadfast) Insurance Company. Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A To amend the Overcharged Line back-up insurance program to a per claim limit of Three Thousand Dollars ($3,000.00) with a One Hundred Dollars ($100.00) deductible per claim from Two Thousand Five Hundred Dollars ($2,500.00) with a One Hundred Dollars ($100.00) deductible per claim. The change will be effective March 1, 2014. FUNDING/COST SUMMARY: Budgeted: Water Backup Insurance and Budget Year: FY2015 Amount: N/A Reimbursement Fund Fund Name: Wastewater Revenue Fund Additional Comments: N/A PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 -- Ord. No. 13619 – Amount: $340,001 – Zurich (Steadfast) Insurance 6/14/12 -- Ord. No. 13416 – Amount: $351,501 – Zurich (Steadfast) Insurance 6/09/11 -- Ord. No. 13270 – Amount: $370,001 – Zurich (Steadfast) Insurance 17 of 2/13/14 AGENDA ITEM NUMBER: 28 – Proposed Ord. No. 13806 NAME OF PROJECT: Banking Procedure Ordinance (Section 6. Authorized District Representatives) LOCATION: District-wide TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Office of Secretary-Treasurer REQUESTED ACTION: $5,000.00 to $50,000.00 Requires Manual Signature Why is this action necessary?: This Ordinance is repealing Ordinance No. 13623, and Ordinance No. 12010 and Resolution No. 3009, as well as Resolution No. 2938 in order to update current District’s Banking Ordinance to be all encompassing. In addition this action is necessary to strengthen the Banking Policy to address conditions as they exist in the current technological, economic, regulatory, and organizational environments. What does this action accomplish? Fewer manual signature required. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultant: N/A Agency: N/A Number of bidders: N/A Low B id: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: N/A Amount: N/A Fund Name: N/A Additional Comments: The provisions contained in this ordinance shall take the place of and supersede the provisions of all prior ordinances or resolutions relating to the same subject matter which are herewith inconsistent, including but not limited to Ordinance Nos. 13623 adopted June 13, 2013 Ordinance Nos. 12010, adopted June 6, 2005, and 7879, adopted August 9, 1989 and 10908, adopted February 8, 2001, Resolution Nos. 3009 adopted January 12, 2012, and 2938, adopted October 14, 2010 and such ordinances and resolutions are hereby repealed. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 06/13/2013 Ordinance No. 13623 Banking Procedure Ordinance 01/12/2012 Resolution No. 3009 Investment Policy 10/14/2010 Resolution No. 2938 Approved Depository Banks/Dealers and Approved Collateral 06/09/2005 Ordinance No. 12010 Banking Procedure Ordinance 18 of 2/13/14 AGENDA ITEM NUMBER: 29 – Proposed Ord. No. 13807 NAME OF PROJECT: Classification Plan LOCATION: District-Wide TYPE OF PROJECT: Classification of Positions in the Compensation Plan DEPARTMENT REQUESTING ACTION: Human Resources Department REQUESTED ACTION: Why is this action necessary? To have the Classification Plan reflect changes made to the A and B Schedule employees represented by the American Federation of State, County and Municipal Employees, Local 410 and United Wastewater Workers Association, a division of Service Employees International Union, Local 1. These changes resulted from amendments approved by the Civil Service Commission and submitted to the Board of Trustees for consideration. The amendments were based upon the results of the Internal Equity & Compensation Study Results dated February 2013 conducted by Fox Lawson & Associates. What does action accomplish? Defines position titles with corresponding salary and wage grades for all classified positions within the District. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A Consultants: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: N/A Amount: N/A Fund Name: N/A Additional Comments: The District contracted with Fox, Lawson & Assoc. (FLA), a division of Gallagher Benefit Services, Inc., in September, 2011 to conduct a salary/compensation study. FLA submitted the study on February 28, 2013. The results of the study were communicated to employees and the unions. A public meeting of the Civil Service Commission was held on March 28, 2013. The Civil Service Commission unanimously approved to submit the amendments to the Board of Trustees. This Classification Plan reflects the results of the compensation study for A Schedule and certain B Schedule classified employees only at this time represented by Local 410 and Local 1 per discussions by the District and representatives of appropriate exclusive bargaining units. Amendments approved by the Civil Service Commission for the administrative, technical and managerial positions not represented by a union has been previously enacted by Ordinance 13609 and contained within this new Ordinance. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 06/13/13 – Ord. No. 13609 Classification Plan 06/09/11 – Ord. No. 13261 Classification Plan 19 of 2/13/14 AGENDA ITEM NUMBER: 30 – Resolution No. 3131 NAME OF PROJECT: District Rate Model Support, Feasibility Study & Rate Commission Proceedings LOCATION: Finance TYPE OF PROJECT: Professional Services DEPARTMENT REQUESTING ACTION: Finance REQUESTED ACTION: Why is this action necessary?: To exercise the second of four (4) option years for professional services with Raftelis Financial Consultants, Inc. for rate model support to include funding rate design software, training and support services; rate proposal preparation and expert testimony for anticipated future rate commission proceedings and preparation of feasibility studies as needed for the issuance of District bonds. What does action accomplish?: This action provides the District modeling support during the District’s anticipated Rate Commission deliberations and issuance of District bonds. SUMMARY EXPLANATION/BACKGROUND: Contractor: Raftelis Financial Consultants, Inc. Previous District Contract: Yes 1031 S. Caldwell Street, Suite 100 Charlotte, NC 28203 Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: District’s Estimate: N/A MBE/WBE Participation: 21% Plan Approval Date: N/A Type of Contract: Professional Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A FUNDING/COST SUMMARY: Budgeted: Finance Division Budget Budget Year: FY13/14 Amount: $118,000 Fund Name: General Fund Additional Comments: Raftelis Financial Consultants, Inc. will support the District for rate model funding rate design software, training and support services; rate proposal preparation and expert testimony for anticipated future rate commission proceedings and preparation of feasibility studies as needed for the issuance of District bonds. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: Ordinance No. 13382, March 8, 2012 20 of 2/13/14 AGENDA ITEM NUMBER: 31 – Resolution No. 3138 NAME OF PROJECT: Employees’ Pension Plan - Investment Manager Change LOCATION: District-wide TYPE OF PROJECT: Pension Investments DEPARTMENT REQUESTING ACTION: Secretary-Treasurer REQUESTED ACTION: Why is this action necessary?: This action is necessary to allow the Secretary-Treasurer’s Department to terminate Pyramis based on the poor performance and declining fund assets and reduce the Market Neural position to 0%; reallocate funds in the Market Mutual Asset class over the current manager structure, and set new asset allocation targets and allowable ranges. What does action accomplish?: This action formally authorizes the District to terminate Pyramis, eliminate the Market Neutral asset class and allows the assets from the Pyramis account to be allocated over the current manager structure, and set new asset allocation targets and allowable ranges. SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: Yes Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A Properties Affected: N/A Properties Benefitting: N/A Designed by: Pavilion Advisory Group Inc. 500 W. Madison Street, Suite 2740 Chicago, IL 60661 FUNDING/COST SUMMARY: Pension Plan Budgeted: N/A Budget Year: N/A Amount: Based on AUM of $10,093,917 at 12-31-2013 Fund Name: N/A Additional Comments: The Pyramis fund had $532M as of 12/31/10, $102M as of 12/31/11, $27M at 12/31/12 and $24M as of 12/31/13. Based on the decrease of AUM, the District’s position is approximately 37% of the fund. Since this is a mutual fund, the Investment Policy is silent on the allocation percentage allowed. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/09/2014 - Ord. No. 13796: Updated the Pension Plan 01/10/2013 - Res. No. 3068: Appointed investment managers 08/11/2011 - Res. No. 2986: Specified the manner in which the assets of the Pension Fund of the District’s to be invested.