HomeMy Public PortalAbout1546th Board Agenda 4-10-2014
A G E N D A
1546th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
April 10, 2014 – 4:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
THE BOARD OF TRUSTEES WILL BE IN CLOSED SESSION BETWEEN 4:00 P.M. AND 5:00 P.M.
1 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL, OR PRIVILEGED MATTERS
UNDER §610.021(1), RSMO 1988 SUPP; LEASING, PURCHASE OR SALE OF REAL ESTATE
UNDER §610.021(2); PERSONNEL ACTIONS UNDER §610.021(3); CONFIDENTIAL OR
PRIVILEGED COMMUNICATIONS WITH THE DISTRICT’S AUDITOR, INCLUDING AUDITOR
WORK PRODUCTS UNDER §610.021(17).
2 APPROVAL OF JOURNAL OF PRECEDING MEETING March 12, 2014 (1545th)
3 COMMENTS BY THE CHAIR
4 REPORT OF BOARD COMMITTEES
5 REPORT OF EXECUTIVE DIRECTOR
6 COMMENTS FROM THE PUBLIC
7 SUBMISSION OF PUBLIC HEARING REPORTS – None
8 COMMUNICATIONS
9 CONSENT AGENDA – Item Nos. 10 through 14
2 of 4/10/14
Ordinances
10 Adoption of proposed Ord. No. 13808 authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20129 with TGB, Inc. for pump station improvements for Bissell Pump Station (BP-105) Sluice Gate Removal and
Replacement (11956), in the City of St. Louis, Missouri. (Intro. 03/12/14)
11 Adoption of proposed Ord. No. 13809 appropriating $14,000,000.00 from the Sanitary Replacement Fund to be used for wastewater treatment plant construction in Lemay WWTP Secondary Improvements (11649) in Unincorporated St. Louis County, Missouri; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into Contract No. 20130 with Plocher Construction Company, Inc. for the
aforesaid improvements. (Intro. 03/12/14) 12 Adoption of proposed Ord. No. 13810 appropriating $19,200.00 from the Sanitary Replacement
Fund to be used for project costs for private I/I removal in Derhake I/I Reduction & Capri to S.
Waterford Sanitary Relief (11736), in the City of Florissant, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20131 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal. (Intro. 03/12/14)
13 Adoption of proposed Ord. No. 13811, authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Accela, Inc. for professional services and software licenses for the District. (Intro. 03/12/14)
14 Adoption of proposed Ord. No. 13812 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into an Intergovernmental
agreement with St. Louis County, whereby the entities agree to share software licensing and a shared computing environment to support common business processes. (Intro. 03/12/14)
UNFINISHED BUSINESS
Ordinances
None
Resolutions None
3 of 4/10/14
New Business
Agenda Item Number Name Page Number Ordinances
15 – Proposed Ord. No. 13815 Creve Coeur Creek (L-52) Force Main 7
Improvements Phase II (11825) Introduction of proposed Ord. No. 13815 appropriating appropriating $5,150,000.00
from the Sanitary Replacement Fund to be used for project costs for the construction
of sanitary sewers in Creve Coeur Creek (L-52) Force Main Improvements Phase II
(11825), in the City of Maryland Heights, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20143 with Gershenson Construction Co., Inc.
for the aforesaid sanitary sewer construction.
16 – Proposed Ord. No. 13816 FF-02 Fee Fee – Alan Shepard I-270 8 Sanitary Relief Phase V (10600)
Introduction of proposed Ord. No. 13816 appropriating $1,125,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of sanitary sewers
in FF-02 Fee Fee - Alan Shepard I-270 Sanitary Relief Phase V (10600), in the City of Maryland Heights, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 20135 with J. H. Berra Construction Co., Inc. for the construction of the aforesaid
sanitary sewers.
17 – Proposed Ord. No. 13817 Lower Meramec River WWTP Screen 9 Shaft Lining (11807)
Introduction of proposed Ord. No. 13817 appropriating $565,000.00 from the
Sanitary Replacement Fund to be used for project costs for wastewater treatment plant construction in Lower Meramec River WWTP Screen Shaft Lining (11807), in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to
enter into Contract No. 20139 with Goodwin Brothers Construction Co. for the
aforesaid wastewater treatment plant construction. 18 – Proposed Ord. No. 13818 Maline I/I Reduction & Sewer Rehabilitation 10
(BP-289) (Colony Dr.) (11658)
Introduction of proposed Ord. No. 13818 appropriating $52,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Maline I/I Reduction & Sewer Rehabilitation (BP-289) (Colony Dr) (11658), in the Cities of
Bellefontaine Neighbors and Moline Acres, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into Contract No. 20109 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal.
4 of 4/10/14
Agenda Item Number Name Page Number
19 – Proposed Ord. No. 13819 Wise and Mabel Sewer Separation (10029) 11 Introduction of proposed Ord. No. 13819 appropriating $4,300,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of storm sewers in
Wise and Mabel Sewer Separation (10029) in The City of Richmond Heights, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20142 with Unnerstall Contracting Co., Ltd. for the aforesaid construction.
20 – Proposed Ord. No. 13820 Bellefontaine #2 Lateral Sanitary Relief (BP-287) 13
(Coburg Lands Dr) (11684) Introduction of proposed Ord. No. 13820 appropriating $50,000.00 from the Sanitary
Replacement Fund to be used for project costs for private I/I removal in Bellefontaine
#2 Lateral Sanitary Relief (BP-287) (Coburg Lands Dr) (11684), in the City of
Bellefontaine Neighbors, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20136 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal.
21 – Proposed Ord. No. 13821 CCTV Inspection and Physical Inspection 14
of Sewers (2014) (11811) Introduction of proposed Ord. No. 13821 appropriating $2,000,000.00 from the General
Fund to be used for CCTV Inspection and Physical Inspection of Sewers (2014) (11811)
throughout the Metropolitan St. Louis Sewer District Service area, and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20160 with Ace Pipe Cleaning, Inc. for CCTV Inspection and Physical Inspection of Sewers (2014) (11811) throughout the Metropolitan
St. Louis Sewer District Service area.
22 – Proposed Ord. No. 13822 General Services Agreement – Geotechnical 16 (FY2012) Contract A (10613)
Introduction of proposed Ord. No. 13822 making a supplemental appropriation of
$50,000.00 from the Sanitary Replacement Fund for additional geotechnical services
for General Services Agreement - Geotechnical (FY2012) Contract A (10613) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 of Contract
No. 10680 with Shannon & Wilson Inc., for the aforesaid geotechnical services.
23 – Proposed Ord. No. 13823 General Services Agreement – Geotechnical 17 (FY2012) Contract B (10614)
Introduction of proposed Ord. No. 13823 making a supplemental appropriation of
$50,000.00 from the Sanitary Replacement Fund for additional geotechnical services
for General Services Agreement - Geotechnical (FY2012) Contract B (10614) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 of Contract
No. 10681 with Geotechnology, Inc., for the aforesaid geotechnical services.
5 of 4/10/14
Agenda Item Number Name Page Number
24 – Proposed Ord. No. 13824 General Services Agreement – Geotechnical 18 (FY2012) Contract C (10615)
Introduction of proposed Ord. No. 13824 making a supplemental appropriation of
$50,000.00 from the Sanitary Replacement Fund for additional geotechnical services
for General Services Agreement - Geotechnical (FY2012) Contract C (10615) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 of Contract
No. 10682 with Hanson Professional Services, Inc., for the aforesaid geotechnical
services.
25 – Proposed Ord. No. 13825 CSO – Gingras Creek and I/I Reduction 19 (BP-059) (11730)
Introduction of proposed Ord. No. 13825 declaring the necessity for the acquisition of
easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as CSO Gingras Creek and I/I Reduction (BP-059)
(11730) to serve the needs of residents of the area, and authorizing staff to proceed
with further condemnation efforts related to the project, including but not limited to the
purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements.
26 – Proposed Ord. No. 13826 Low Income Assistance Program 20
Introduction of proposed Ord. No. 13826 repealing Ordinance No. 13488, as adopted September 27, 2012, and enacting a new ordinance in lieu thereof establishing a
Customer Assistance Program (formally known as Low Income Assistance Program)
providing for reduced Wastewater User Charges and Stormwater Service Charges to
Eligible Customers of The Metropolitan St. Louis Sewer District. 27 – Proposed Ord. No. 13827 Old Mill Creek Sewer Rehabilitation Phase III 21
14th to 2nd Street (10722)
Introduction and adoption of proposed Ord. No. 13827 appropriating $2,800,000.00 from the Sanitary Replacement Fund for the rehabilitation of sewers in Old Mill Creek Sewer Rehabilitation Phase III - 14th to 2nd Street (10722), in The City of St. Louis,
Missouri, and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 20159 with
the U.S. Army Corps of Engineers for the sewer rehabilitation.
6 of 4/10/14
Agenda Item Number Name Page Number
Resolutions 28 Adoption of Resolution No. 3141 whereas Ordinance No. 11546, adopted July 10, 23
2003, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with Vertex, whereby
Vertex would provide call center and billing/collection services for the District. 29 Adoption of Resolution No. 3142 expressing the Board of Trustees’ appreciation to
Rick Bowling for his 24 years of exemplary service to The Metropolitan St. Louis
Sewer District from August 21, 1989, to his retirement effective April 1, 2014.
30 Adoption of Resolution No. 3143 expressing the Board of Trustees’ appreciation to Jeffrey Burley for his 25 years of exemplary service to The Metropolitan St. Louis
Sewer District August 1, 1988, to his retirement effective April 1, 2014.
31 Adoption of Resolution No. 3144 expressing the Board of Trustees’ appreciation to Ron Patterson for his 21 years of exemplary service to The Metropolitan St. Louis Sewer District September 2, 1992, to his retirement effective April 1, 2014.
32 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
33 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
34 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed
session at this meeting if such action is approved by a majority vote of the Board
members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); personnel records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged
communications with the District’s auditor, including auditor work products under
§610.021(17).
35 ADJOURNMENT
7 of 4/10/14
AGENDA ITEM NUMBER: 15 – Proposed Ord. No. 13815
NAME OF PROJECT: Creve Coeur Creek (L-52) Force Main Improvements Phase II (11825) LOCATION: North of Olive Boulevard and east of Creve Coeur Mill Road in the City of Maryland Heights, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Gershenson Construction Co. Previous District Contract: Yes
#2 Truitt Drive
Eureka, MO 63025 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $4,782,159.00 High Bid: $5,704,437.00
Appropriation Amount: $5,150,000.00 Designer’s Estimate: $3,576,000.00
Total MWBE Participation: 17.02% (MBE Goal is 17% - African American) Westfall Hauling Inc. – 3.43% - MBE
Riley Ready Mix – 13.59% - MBE Type of Contract: Unit Cost Properties Affected: 6 Properties Benefiting: 18,700
Designed by: AMEC Environment & Infrastructure Inc.
The work to be done under Contract #20143 consists of the construction of approximately 1,197 lineal feet of 42-inch force main and appurtenances. This construction is the second phase of a two-phase improvement project. The purpose of this
project is to replace an existing force main serving the L-52 Pump Station that has inadequate capacity. This project is scheduled to be completed in 225 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 87 Amount: $2,500,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $102,000 for utility relocation (Gas - $57,000 & Water - $45,000) is
included in the appropriation. The construction cost estimate has increased due to high ground water and poor soil conditions encountered in Phase I and construction requirements needed for crossing the Howard Bend Levee District. This
project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, and Modeling.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/13/09 – Ord. No. 12927 – Amount: $5,500,000 – Creve Coeur Creek (L-52) Force Main Improvements
10/11/12 – Ord. No. 13504 – Amount: $210,000 – AMEC Environment & Infrastructure Inc. – Design Contract No. 11011 – Amendment
8 of 4/10/14
AGENDA ITEM NUMBER: 16 – Proposed Ord. No. 13816
NAME OF PROJECT: FF-02 Fee Fee – Alan Shepard I-270 Sanitary Relief Phase V (10600) LOCATION: North of Midland Avenue and west of Fee Fee Road in the City of Maryland Heights, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: J. H. Berra Construction Co., Inc. Previous District Contract: Yes
5091 New Baumgartner Road
St. Louis, MO 63129 Consultant: N/A
Agency: N/A Number of bidders: 7 Low Bid: $981,987.00 High Bid: $2,497,450.00
Appropriation Amount: $1,125,000.00 Designer’s Estimate: $1,520,000.00
Total MWBE Participation: 27.29% (MBE Goal is 17% - African American) B & P Construction, Inc. (African American) – 25.25% - MBE
Windstar Transportation (African American) – 2.04% - MBE Type of Contract: Unit Cost Properties Affected: 16 Properties Benefiting: 2,400 Designed by: District staff
The work to be done under Contract #20135 consists of the construction of approximately 2,418 lineal feet of pipe sewers varying in size from 8-inches to 36-inches in diameter. This construction is the third and final phase of a multi-phase
improvement program. The purpose of this project is to alleviate building backups and to remove an existing wet weather pump station. This project will also eliminate two (2) SSOs (BP-083 and BP-511). This project is scheduled to be completed
in 365 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 95 Amount: $1,700,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $50,000 for utility relocation (Electric - $50,000) is included in the appropriation. An additional $26,150 is also included in the appropriation for the City of Maryland Heights to restore the
Vago Park site after construction. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
9 of 4/10/14
AGENDA ITEM NUMBER: 17 – Proposed Ord. No. 13817
NAME OF PROJECT: Lower Meramec River WWTP Screen Shaft Lining (11807) LOCATION: South of Fine Road and east of Telegraph Road in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Wastewater Treatment Plant Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Goodwin Brothers Construction Co. Previous District Contract: Yes
1766 Highway 61 South
Crystal City, MO 63019 Consultant: N/A
Agency: N/A Number of bidders: 1 Low Bid: $514,000.00 High Bid: $514,000.00
Appropriation Amount: $565,000.00 Designer’s Estimate: $530,000.00
Total MWBE Participation: 34.05% (MBE Goal is 30% - African American & Hispanic American) XL Contracting, Inc. – 34.05% - MBE
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: 1
Designed by: District staff
The work to be done under Contract #20139 consists of the removal of coating materials from all concrete surfaces within
the Lower Meramec River WWTP Screen Shaft Lining (11807) project. The purpose of this project is to provide efficient screen shaft operation. This project is scheduled to be completed in 150 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 115 Amount: $1,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None.
Contracted planning resources utilized: Watershed Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
07/12/12 – Ord. No. 13429 – Amount: $300,000 – GSA – Sewer & Process Design – Horner & Shifrin, Inc. – Contract No.
10408 – Amendment No. 1
10 of 4/10/14
AGENDA ITEM NUMBER: 18 – Proposed Ord. No. 13818
NAME OF PROJECT: Maline I/I Reduction & Sewer Rehabilitation (BP-289) (Colony Dr.) (11658) LOCATION: West of Bellefontaine Road and south of Chambers Road in the City of Bellefontaine Neighbors and Moline
Acres, Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes
4516 McRee Avenue St. Louis, MO 63110
Consultant: N/A
Agency: N/A
Number of bidders: 3 Low Bid: $34,860.00 High Bid: $37,553.00
Appropriation Amount: $52,000.00 Designer’s Estimate: $39,000.00
Total MWBE Participation: 0.0% (No MBE Goal)
N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy.
Type of Contract: Lump Sum
Properties Affected: 25 Properties Benefiting: 582
Designed by: AMEC Environment & Infrastructure, Inc.
The work to be done under Contract #20109 consists of the removal of private inflow sources at 25 properties. The purpose
of this project is to reduce inflow/infiltration (I/I) in the Maline Creek Watershed. This project will provide for the elimination of one (1) constructed SSO (BP-289) after construction of additional public I/I removal and post-construction monitoring. This
project is scheduled to be completed in 180 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 120 Amount: $50,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $13,500 is also included in the appropriation in order to remove additional private inflow sources on eleven (11) properties that may be agreed to during construction. This project is
expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13513 – Amount: $68,000 – AMEC Environment & Infrastructure, Inc. – Design Contract No. 11011 – Amendment
11 of 4/10/14
AGENDA ITEM NUMBER: 19 – Proposed Ord. No. 13819
NAME OF PROJECT: Wise and Mabel Sewer Separation (10029) LOCATION: North of Interstate 64 and south of Clayton Road in the City of Richmond Heights, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Gershenson Construction Co. Previous District Contract: Yes
#2 Truitt Drive
Eureka, MO 63025 Consultant: N/A
Agency: N/A Number of bidders: 6 Low Bid: $3,654,531.75 High Bid: $4,936,778.34
Appropriation Amount: $4,300,000.00 Designer’s Estimate: $4,625,000.00
Total MWBE Participation: 17.31% (MBE Goal is 17% - African American) Westfall Hauling – 10.20% - MBE
Riley Ready Mix – 2.06% - MBE Supplied Industrial Solutions – 5.05% - MBE
Type of Contract: Unit Cost
Properties Affected: 87 Properties Benefiting: 87
Designed by: Burns & McDonnell Engineering Co., Inc.
The work to be done under Contract #20142 consists of the construction of approximately 441 lineal feet of reinforced
concrete box culvert, 6-feet wide x 5-feet high, 8,770 lineal feet of pipe sewers varying in size from 12-inches to 72-inches in diameter, the rehabilitation of 154 lineal feet of 15-inch diameter pipe using cured-in-place pipe (CIPP) methods and the
removal of inflow sources from 57 private properties. The purpose of this project is to alleviate street flooding, yard flooding, and building backups due to undersized combined sewers. This project is scheduled to be completed in 701 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 132 Amount: $3,000,000
FY2015, Pg. 160 $2,300,000 (Planned)
$5,300,000 Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $307,000 for utility relocation (Electric - $15,000, Gas - $67,000, Telephone - $85,000, Water - $125,000 & Charter Communications - $15,000) is included in the appropriation. An additional
$156,000 is also included in the appropriation in order to remove additional private inflow sources on thirty-eight (38)
properties that may be agreed to during construction. This is a full funding request. A supplemental request was originally planned for construction in FY2015 for $2,300,000. This project is expected to be funded by Bond proceeds.
12 of 4/10/14
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/14/10 – Ord. No. 13143 – Amount: $850,000 – Burns & McDonnell Engineering Co., Inc. – Design Contract No. 10439
13 of 4/10/14
AGENDA ITEM NUMBER: 20 – Proposed Ord. No. 13820
NAME OF PROJECT: Bellefontaine #2 Lateral Sanitary Relief (BP-287) (Coburg Lands Dr) (11684) LOCATION: North of Chambers Road and west of Bellefontaine Road in the City of Bellefontaine Neighbors, Missouri
TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes
4516 McRee Avenue
St. Louis, MO 63110 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $32,055.00 High Bid: $88,000.00
Appropriation Amount: $50,000.00 Designer’s Estimate: $58,000.00
Total MWBE Participation: 0.0% (No MBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the
MWBE policy. Type of Contract: Lump Sum Properties Affected: 109 Properties Benefiting: 817 Designed by: AMEC Environment & Infrastructure, Inc.
The work to be done under Contract #20136 consists of the removal of private inflow sources at 109 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Maline Creek watershed. This project will provide for the
elimination of one (1) constructed SSO (BP-587) after construction of additional public I/I removal and post construction monitoring. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 134 Amount: $125,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $1,000 for utility relocation (Water - $1,000) is included in the
appropriation. An additional $13,000 is also included in the appropriation in order to remove additional private inflow sources on thirty-four (34) properties that may be agreed to during construction. This project is expected to be funded by Bond
proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13498 – Amount: $234,000 – AMEC Environment & Infrastructure, Inc. – Design Contract No. 11011
14 of 4/10/14
AGENDA ITEM NUMBER: 21 – Proposed Ord. No. 13821
NAME OF PROJECT: CCTV Inspection and Physical Inspection of Sewers (2014) (11811) LOCATION: Throughout the Metropolitan Sewer District Service Area
TYPE OF PROJECT: CCTV inspection and Physical Inspection of Sewers, Sonar Inspections, Laser Profiling, Sewer
Cleaning, and Locating of Manholes (016.0 Consultant/Vendor Services) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a contract. What does action accomplish?: Provides investigations necessary to locate sewer system defects, remove debris
and roots when encountered, and locate manholes for access. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ace Pipe Cleaning, Inc. Previous District Contract: Yes
4000 Truman Road
Kansas City, MO 64127 Consultant: N/A Agency: N/A
Number of bidders: 2 Low Bid: N/A High Bid: N/A
Appropriation Amount: $2,000,000.00 District’s Estimate: N/A Total MWBE Participation: 10.00% (No MWBE Goal)
Gonzalez Companies, LLC (Hispanic) – 7.00% - MBE
DFW Infrastructure – 3.00% - WBE Type of Contract: Unit Cost Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into Contract #20160 with Ace Pipe Cleaning, Inc. The purpose of this contract is to provide District staff with information regarding sewer condition by the use of Closed Circuit Television (CCTV)
inspection, physical inspection, sonar inspection, and laser profiling primarily on large diameter (greater than 21-inch diameter) sewers. These inspections will determine sewer conditions and system defects and will form the basis for
preventive maintenance activities, inflow/infiltration investigations, and sewer system models. This contract for CCTV Inspection and Physical Inspection of Sewers is for $2,000,000. This contract is renewable for up to two (2) additional years
based on performance. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 12 Amount: $2,000,000 Fund Name: #1101 – General Fund Additional Comments: This project for CCTV Inspection and Physical Inspection of Sewers (2014) was identified in the District’s Capital Improvement and Replacement Program to provide support for operations, design and planning activities.
The District, through the Purchasing Division, solicited price and qualification proposals for this project. Two price and qualification proposals were received and were evaluated based on five (5) weighted criteria. Based on the weighted criteria,
Ace Pipe provided the lowest average unit cost for these services and was unanimously chosen by the Selection Committee
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consisting of members from Engineering and Operations. Price was evaluated using unit cost for specific tasks to be
performed by the vendor. Ace Pipe Cleaning, Inc. was selected for this contract. Contracted planning resources utilized: Watershed Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: 22 – Proposed Ord. No. 13822
NAME OF PROJECT: General Services Agreement – Geotechnical (FY2012) Contract A (10613) LOCATION: Various locations in the District
TYPE OF PROJECT: General Geotechnical Services (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into an amendment. What does action accomplish?: Supplements District staff during peak workloads SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Shannon & Wilson Inc.
2043 Westport Center Dr.
St. Louis, MO 63146
Corporate Headquarters : Seattle, Washington Agency: N/A
Number of proposers: N/A
Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 20.00% (MBE Goal is 20%)
Barr Engineering Incorporated (Asian American) – 20.00% - MBE
Type of Contract: Hourly Billing Rate Plus Reimbursables
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into Amendment No. 3 to Contract #10680 with Shannon & Wilson Inc. for
geotechnical services associated with the design of projects as needed throughout the District. Services provided include rock and soil analysis, testing, recommendations, and evaluation of foundations, slopes, and bedding for projects to be
completed either in-house or by design consultants. Projects will be issued by letter agreement per individual scopes of services. This contract amendment for $50,000 brings the total maximum contract amount to $150,000. This will be the
second of two option year renewals provided for in the original contract. This project is scheduled to be competitively selected in FY2015. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 31 Amount: $50,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13494 – Amount: $50,000 – Shannon & Wilson Inc. – Design Contract No. 10680 – Amend. No. 1
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AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 13823
NAME OF PROJECT: General Services Agreement – Geotechnical (FY2012) Contract B (10614) LOCATION: Various locations in the District
TYPE OF PROJECT: General Geotechnical Services (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into an amendment. What does action accomplish?: Supplements District staff during peak workloads SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Geotechnology, Inc.
11816 Lackland Road, Suite 150
St. Louis, MO 63146
Corporate Headquarters : St. Louis, Missouri Agency: N/A
Number of proposers: N/A
Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 20.00% (MBE Goal is 20%)
Tech Service, Inc. (African American) – 20.00% - MBE
Type of Contract: Hourly Billing Rate Plus Reimbursables
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into Amendment No. 2 to Contract #10681 with Geotechnology, Inc. for
geotechnical services associated with the design of projects as needed throughout the District. Services provided include rock and soil analysis, testing, recommendations, and evaluation of foundations, slopes, and bedding for projects to be
completed either in-house or by design consultants. Projects will be issued by letter agreement per individual scopes of services. This contract amendment for $50,000 brings the total maximum contract amount to $150,000. This will be the
second of two option year renewals provided for in the original contract. This project is scheduled to be competitively selected in FY2015. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 32 Amount: $50,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13495 – Amount: $50,000 – Geotechnology, Inc. – Design Contract No. 10681 – Amend. No. 1
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AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 13824
NAME OF PROJECT: General Services Agreement – Geotechnical (FY2012) Contract C (10615) LOCATION: Various locations in the District
TYPE OF PROJECT: General Geotechnical Services (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into an amendment. What does action accomplish?: Supplements District staff during peak workloads SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Hanson Professional Services Inc.
13801 Riverport Dr., Suite 300
Maryland Heights, MO 63043
Corporate Headquarters : Springfield, Illinois Agency: N/A
Number of proposers: N/A
Appropriation Amount: $50,000.00 Designer’s Estimate: N/A Total MWBE Participation: 20.00% (MBE Goal is 20%)
Tech Service, Inc. (African American) – 20.00% - MBE
Type of Contract: Hourly Billing Rate Plus Reimbursables
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into Amendment No. 2 to Contract #10682 with Hanson Professional Services
Inc. for geotechnical services associated with the design of projects as needed throughout the District. Services provided include rock and soil analysis, testing, recommendations, and evaluation of foundations, slopes, and bedding for projects to
be completed either in-house or by design consultants. Projects will be issued by letter agreement per individual scopes of services. This contract amendment for $50,000 brings the total maximum contract amount to $150,000. This will be the
second of two option year renewals provided for in the original contract. This project is scheduled to be competitively selected in FY2015. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 33 Amount: $50,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13496 – Amount: $50,000 – Hanson Professional Services, Inc. – Design Contract No. 10682 – Amend.
No. 1
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AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 13825
NAME OF PROJECT: CSO – Gingras Creek and I/I Reduction (BP-059) (11730) LOCATION: West of Lucas & Hunt Road and north of I-70 in the Cities of Pasadena Park and Pasadena Hills and in
unincorporated St. Louis County, Missouri TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a
sanitary sewer project with appurtenances, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: 13 Properties Benefiting: 800 Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easements on
thirteen (13) parcels of ground located in various municipalities in St. Louis County, Missouri. These easements are needed to construct this project, which consists of the construction of approximately 7,939 lineal feet of sewer pipe varying in size
from 8-inches to 48-inches in diameter and appurtenances on several properties. Also, this project will eliminate one (1) CSO (BP-059) and two (2) SSOs (BP-255 & BP-256). These easements have been appraised. Currently, the District has
been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 109 Amount: $2,500,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: 26 – Proposed Ord. No. 13826
NAME OF PROJECT: Low Income Assistance Program LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: To change the perception of the general public based on the term “Low Income”
and to expand the Program’s eligibility guidelines in order to allow more customers to benefit from it in receiving assistance with their bill for sewer
service charges and Project Clear. What does action accomplish? Changes the Program’s name from Low Income Assistance Program to
Customer Assistance Program; expands income eligibility and asset guidelines
SUMMARY EXPLANATION/BACKGROUND:
Contractor: NA Previous District Contract: NA Consultant: NA
Agency: NA
Number of bidders: NA Low Bid: NA High Bid: NA Appropriation Amount: N/A District’s Estimate: NA
MBE/WBE Participation: NA Plan Approval Date: NA Type of Contract: NA
Properties Affected: NA Properties Benefiting: NA
Designed by: NA FUNDING/COST SUMMARY:
Budgeted: NA Budget Year: NA Amount: NA
Fund Name: NA Additional Comments: Changes to the program will result in an increased relationship between MSD and ratepayers. The
changes will also allow more eligibility in enrolling and being qualified by income, increased participation, lower delinquencies and assist with achieving Rate Case and Consent Decree goals. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/27/12 – Ordinance 13488 – Revised Low Income Program Ordinance to allow tenants and multi-unit properties up to six units eligible for the Program.
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AGENDA ITEM NUMBER: 27 – Proposed Ord. No. 13827
NAME OF PROJECT: Old Mill Creek Sewer Rehabilitation Phase III – 14th to 2nd Street (10722) LOCATION: South of I-64 and east of 14th Street in the City of St. Louis, Missouri
TYPE OF PROJECT: Intergovernmental Agreement and Local Match for Major Sewer Rehabilitation
(015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into an intergovernmental agreement with
the U.S. Army Corps of Engineers. What does action accomplish?: Implements the construction of a CIP project.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: U.S. Army Corps of Engineers
1222 Spruce Street
St. Louis, MO 63103 Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $2,800,000.00 Designer’s Estimate: $10,700,000.00 Total MWBE Participation: 0.0% (No MBE Goal)
N/A – Project will be constructed by the U.S. Army Corps of Engineers using Federal requirements.
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: Approximately 250,000
Designed by: Parsons Water & Infrastructure Inc.
This ordinance authorizes the District to enter into Contract #20159 with the U.S. Army Corps of Engineers for the Corps to
administer and construct a project in the CIRP. This project consists of the rehabilitation of 5,600 feet of the 15-foot x 20-foot brick and stone arch Old Mill Creek Sewer, between 14th and 2nd Streets in the City of St. Louis, Missouri. This project will reduce combined sewer overflows, and extend the service life of the 120-year old, Old Mill Creek Sewer. The preliminary
construction cost estimate is $10,700,000. Construction is anticipated to begin in the fall of 2014. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Continued Amount: $2,800,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: The Federal Water Resources Development Act of 1992 authorized the Corps of Engineers to
design and/or construct combined sewer overflow control or reduction projects in the City of St. Louis. The original Act
authorized $15,000,000 in federal spending. Subsequent amendments to the act have increased that authorization to $35,000,000, and have broadened the scope of the project to include all the combined sewer area in St. Louis City and County. Since inception, approximately $16,500,000 in federal funding has been allocated to improving the combined sewer system with the Corps bidding, awarding, and managing various construction contracts. The Corps advises that additional
federal funding for the next phase of rehabilitation of the Old Mill Creek Sewer system is pending. The Act requires that the local sponsor, MSD, provide a 25% local match for all federal funding. This Board action appropriates the local match
needed for the project, and authorizes staff to enter into such intergovernmental agreements as may be necessary to carry
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out the implementation of the project. Staff is requesting introduction and adoption of this ordinance in order to meet the
Corps of Engineers’ current schedule. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning and Modeling. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/12/01 – Ord. No. 10939 – U.S. Army Corps of Engineers – Authorized Design Agreement with Corps 06/14/01 – Ord. No. 10978 – Amount: $100,000 – U.S. Army Corps of Engineers – Engineering Services
04/11/02 – Ord. No. 11203 – U.S. Army Corps of Engineers – Design and Construction Agreement 04/11/02 – Ord. No. 11204 – Amount: $2,000,000 – Vandeventer to Grand Sewer Rehabilitation (89193)
04/11/02 – Ord. No. 11205 – Amount: $1,200,000 – Southern Arsenal Relief Sewer Rehabilitation Phase II (2000116) 01/23/03 – Ord. No. 11441 – Amount: $114,000 – U.S. Army Corps of Engineers - Engineering Services (2001141)
05/11/06 – Ord. No. 12206 – Amount: $2,000,000 – Old Mill Creek Sewer Rehabilitation Phase I (89185) 02/10/11 – Ord. No. 13203– Amount: $643,000 – Old Mill Creek Sewer Rehabilitation Phase III – 14th to 2nd Street – Parsons Water & Infrastructure Inc. – Design Contract No. 10614
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AGENDA ITEM NUMBER: 28 – Resolution No. 3141
NAME OF PROJECT: Billing/Collection System & Call Center Services LOCATION: Finance Department
TYPE OF PROJECT: Professional Services
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: To provide call center services and Billing/Collection System services for the
District What does action accomplish?: This action provides system and support services for the District’s customer call
center and system services and support for our Billing & Collection operations associated with the District’s Monthly sewer service bills.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Vertex Business Services Previous District Contract: Yes
211 West 39th Street
P O Box 1696 Scottsbluff, NE 69363-1696
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Transactional Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Accounts Receivable Budget Budget Year: FY14/15 Amount: $ 3,700,000 projection
based historical transaction history Fund Name: General Fund Additional Comments: This resolution will authorize the District’s to enter into a one-time optional extension and enter into
a contract with Vertex Business Services for outsourced billing services associated with the District’s monthly sewer bills and
call center from May 2014 to May, 2015. This extension will provide a bridge to the new contract approved by Ordinance #13794 on February 13, 2014.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
5/9/13 – Resolution 3087 – Vertex Business Services