HomeMy Public PortalAbout1547th Board Agenda 5-8-2014 revREVISED 5/0514 PAGES 2, 3, 9, 10, 43 & 44
A G E N D A
1547th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
May 8, 2014 – 5:00 P.M.
MSD OFFICES
2350 MARKET STREET
ROOM 109
ROLL CALL
1 APPROVAL OF JOURNAL OF PRECEDING MEETING April 10, 2014 (1546th)
2 COMMENTS BY THE CHAIR
3 REPORT OF BOARD COMMITTEES
4 REPORT OF EXECUTIVE DIRECTOR
5 COMMENTS FROM THE PUBLIC
6 SUBMISSION OF PUBLIC HEARING REPORTS – None
7 COMMUNICATIONS
8 CONSENT AGENDA – Item Nos. 9 through 19
2 of 5/08/14 REVISED 5/5/14
Ordinances
9 Adoption of proposed Ord. No. 13815 appropriating $5,150,000.00 from the Sanitary Replacement Fund to be used for project costs for the construction of sanitary sewers in Creve Coeur Creek (L-52) Force Main Improvements Phase II (11825), in the City of Maryland Heights,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 20143 with Gershenson
Construction Co., Inc. for the aforesaid sanitary sewer construction. (Intro. 04/10/14) 10 Adoption of proposed Ord. No. 13816 appropriating $1,125,000.00 from the Sanitary
Replacement Fund to be used for project costs for the construction of sanitary sewers in FF-02
Fee Fee - Alan Shepard I-270 Sanitary Relief Phase V (10600), in the City of Maryland Heights,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20135 with J. H. Berra Construction Co., Inc. for the construction of the aforesaid sanitary sewers. (Intro. 04/10/14)
11 Adoption of proposed Ord. No. 13817 appropriating $565,000.00 from the Sanitary Replacement
Fund to be used for project costs for wastewater treatment plant construction in Lower Meramec River WWTP Screen Shaft Lining (11807), in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into Contract No. 20139 with Goodwin Brothers Construction Co. for
the aforesaid wastewater treatment plant construction. (Intro. 04/10/14)
12 Adoption of proposed Ord. No. 13818 appropriating $52,000.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Maline I/I Reduction & Sewer
Rehabilitation (BP-289) (Colony Dr) (11658), in the Cities of Bellefontaine Neighbors and Moline
Acres, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 20109 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal. (Intro. 04/10/14)
13 Adoption of proposed Ord. No. 13820 appropriating $50,000.00 from the Sanitary Replacement
Fund to be used for project costs for private I/I removal in Bellefontaine #2 Lateral Sanitary Relief
(BP-287) (Coburg Lands Dr) (11684), in the City of Bellefontaine Neighbors, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20136 with Fred M. Luth & Sons, Inc. for the
aforesaid private I/I removal. (Intro. 04/10/14)
14 Adoption of proposed Ord. No. 13821 appropriating $2,000,000.00 from the General Fund to be used for CCTV Inspection and Physical Inspection of Sewers (2014) (11811) throughout the Metropolitan St. Louis Sewer District Service area, and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 20160 with Ace Pipe Cleaning, Inc. for CCTV Inspection and Physical Inspection of Sewers
(2014) (11811) throughout the Metropolitan St. Louis Sewer District Service area. (Intro. 04/10/14)
15 Adoption of proposed Ord. No. 13822 making a supplemental appropriation of $50,000.00 from
the Sanitary Replacement Fund for additional geotechnical services for General Services
Agreement - Geotechnical (FY2012) Contract A (10613) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 of Contract No. 10680 with Shannon & Wilson Inc., for the aforesaid
geotechnical services. (Intro. 04/10/14)
3 of 5/08/14 REVISED 5/5/04
16 Adoption of proposed Ord. No. 13823 making a supplemental appropriation of $50,000.00 from
the Sanitary Replacement Fund for additional geotechnical services for General Services Agreement - Geotechnical (FY2012) Contract B (10614) and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Amendment No. 2 of Contract No. 10681 with Geotechnology, Inc., for the aforesaid geotechnical
services. (Intro. 04/10/14)
17 Adoption of proposed Ord. No. 13824 making a supplemental appropriation of $50,000.00 from the Sanitary Replacement Fund for additional geotechnical services for General Services
Agreement - Geotechnical (FY2012) Contract C (10615) and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Amendment No. 2 of Contract No. 10682 with Hanson Professional Services, Inc., for the aforesaid geotechnical services. (Intro. 04/10/14)
18 Adoption of proposed Ord. No. 13825 declaring the necessity for the acquisition of easements
and temporary easements in certain real property within The Metropolitan St. Louis Sewer District
for the purpose of construction of sewers and related appurtenances in the project known as CSO Gingras Creek and I/I Reduction (BP-059) (11730) to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project,
including but not limited to the purchase and/or the filing of all necessary court pleadings or
documents to commence and prosecute formal legal proceedings for the acquisition of said
easements and temporary construction easements. (Intro. 04/10/14) 19 Adoption of proposed Ord. No. 13826 repealing Ordinance No. 13488, as adopted September
27, 2012, and enacting a new ordinance in lieu thereof establishing a Customer Assistance
Program (formally known as Low Income Assistance Program) providing for reduced Wastewater
User Charges and Stormwater Service Charges to Eligible Customers of The Metropolitan St. Louis Sewer District. (Intro. 04/10/14)
UNFINISHED BUSINESS
Ordinances
20 Amendment and adoption of proposed Ord. No. 13819 appropriating $4,300,000.00 from the
Sanitary Replacement Fund to be used for project costs for the construction of storm sewers in
Wise and Mabel Sewer Separation (10029) in The City of Richmond Heights, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20142 with Gershenson Construction Co., Inc. for
the aforesaid construction. (Intro. 04/10/14)
Resolutions None
4 of 5/08/14
New Business
Agenda Item Number Name Page Number
Ordinances
21 – Proposed Ord. No. 13828 Cedarcrest Private I/I Reduction 12 (SKME-561) (11884)
Introduction of proposed Ord. No. 13828 appropriating $553,000.00 from the Sanitary
Replacement Fund to be used for project costs for private I/I removal in Cedarcrest
Private I/I Reduction (SKME-561) (11884), in the Cities of Ladue, Olivette, and University City, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Contract No. 20153 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I
removal.
22 – Proposed Ord. No. 13829 CSO Volume Reduction Green Infrastructure 13 Small Grant Rainscaping Program (12447)
Introduction of proposed Ord. No. 13829 authorizing the Executive Director and
Secretary Treasurer on behalf of the Metropolitan St. Louis Sewer District to enter into an agreement with The Missouri Botanical Gardens to provide education and administration for CSO Volume Reduction Green Infrastructure - Small Grant
Rainscaping Program (12447).
23 – Proposed Ord. No. 13830 Glendale Section D Sanitary Relief Phase III 14 (SKME-624) I/I Reduction (10458)
Introduction of proposed Ord. No. 13830 appropriating $1,270,000.00 from the Sanitary
Replacement Fund to be used for project costs for private I/I removal in Glendale Section
D Sanitary Relief Phase III (SKME-624) I/I Reduction (10458), in the City of Rock Hill, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20158 with Fred M.
Luth & Sons, Inc. for the aforesaid private I/I removal.
24 – Proposed Ord. No. 13831 Lower Meramec River WWTP Site Restoration/ 15 Landscaping Improvements (Phase II) (10696)
Introduction of proposed Ord. No. 13831 appropriating $44,000.00 from the Sanitary
Replacement Fund to be used for landscaping and irrigation system construction
for the Lower Meramec River WWTP Site Restoration/Landscaping Improvements (Phase II) (10696), in unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into Contract No. 20149 with Allen Outdoor Solutions for the
construction of the aforesaid restoration and landscaping improvements.
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Agenda Item Number Name Page Number
25 – Proposed Ord. No. 13832 Mackenzie Public I/I Reduction (11931) 16 Introduction of proposed Ord. No. 13832 appropriating $3,100,000.00 from the Sanitary
Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers
in Mackenzie Public I/I Reduction (11931), the City of Webster Groves, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20140 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation.
26 – Proposed Ord. No. 13833 Maplewood – Blendon Combined Sewer Relief 17
Phase I (10030) Introduction of proposed Ord. No. 13833 appropriating $10,950,000.00 from the Sanitary
Replacement Fund to be used for project costs for the combined sewer construction in
Maplewood - Blendon Combined Sewer Relief Phase I (10030), in the Cities of St. Louis,
Maplewood and Richmond Heights, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20156 with J.H. Berra Construction Co., Inc. for the aforesaid sanitary
sewer construction.
27 – Proposed Ord. No. 13834 Woodsmill Sanitary Relief (SKME-020) (10237) 18 Introduction of proposed Ord. No. 13834 appropriating $3,950,000.00 from the Sanitary
Replacement Fund to be used for sanitary sewer construction at Woodsmill Sanitary
Relief (SKME-020) (10237), in the Cities of Town & Country and Chesterfield, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20159 with Bates Utility Company, Inc., for the construction of the aforesaid sanitary sewers.
28 – Proposed Ord. No. 13835 Brightwell I/I Reduction (11718) 19
Introduction of proposed Ord. No. 13835 appropriating $77,500.00 from the Sanitary Replacement Fund to be used for project costs for private I/I removal in Brightwell I/I
Reduction (11718), in the City of Florissant, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into Contract No. 20148 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal.
29 – Proposed Ord. No. 13836 Conway Rd 11700 Storm Sewer (11832) 20
Introduction of proposed Ord. No. 13836 appropriating $57,600.00 from the Operation, Maintenance and Construction Improvement Fund of Deer Creek to be used for project costs for the construction of storm sewers in Conway Rd 11700 Storm Sewer (11832),
in the Village of Westwood, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Contract No. 20141 with Above and Below Contracting, LLC for the aforesaid storm sewer construction.
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Agenda Item Number Name Page Number
30 – Proposed Ord. No. 13837 Rose Hill #434 – 436 Storm Improvements 21 (IR) (11014)
Introduction of proposed Ord. No. 13837 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Contract No. 20132 with Above and Below Contracting, LLC for the construction of storm sewers in Rose Hill #434 - 436 Storm Improvements (IR) (11014), in the City of Kirkwood, Missouri.
31 – Proposed Ord. No. 13838 Sunswept Drive #8 Bank Stabilization (10378) 22
Introduction of proposed Ord. No. 13838 appropriating $110,000.00 from the Operation, Maintenance and Construction Improvement Fund of Deer Creek to be used for project
costs for channel stabilization in Sunswept Drive #8 Bank Stabilization (10378), in the
City of Creve Coeur, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20144 with Ideal Landscape Group for the aforesaid channel stabilization construction.
32 – Proposed Ord. No. 13839 General Services Agreement – Sewer Design 23
(FY2013) Contract A (11779) Introduction of proposed Ord. No. 13839 making a supplemental appropriation of
$90,000.00 from the Sanitary Replacement Fund for additional engineering services
for General Services Agreement - Sewer Design (FY2013) Contract A (11779) and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 2 under Contract No. 20026 with Tetra Tech, Inc., for the aforesaid engineering services.
33 – Proposed Ord. No. 13840 Pump Stations SCADA Improvements (11822) 24
Introduction of proposed Ord. No. 13840 appropriating $400,000.00 from the Sanitary Replacement Fund to be used for pump station improvements at Pump Stations SCADA
Improvements (11822), in the entire District service area; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District
to enter into Contract No. 20166 with Industrial Network Systems Corporation for the equipment procurement and support services for the aforesaid improvements.
34 – Proposed Ord. No. 13841 Tillie Baden Newby Sewer Improvements 26
(Property Acquisition) (11139)
Introduction of proposed Ord. No. 13841 appropriating $1,600,000.00 from the Sanitary Replacement Fund for the acquisition, transfer, closing approval, demolition, and related
activities for real property in the City of St. Louis, Missouri, for flood mitigation purpose
for the Tillie Baden Newby Sewer Improvements (Property Acquisition) (11139); and
authorizing the Executive Director and Secretary-Treasurer on behalf of the Metropolitan St. Louis Sewer District to acquire, transfer, approve closing, demolish and perform related activities for real property necessary for the above project.
7 of 5/08/14
Agenda Item Number Name Page Number
35 – Proposed Ord. No. 13842 Property and Boiler & Machinery 27 Insurance Coverage
Introduction of proposed Ord. No. 13842 awarding a contract to F.M. Global Insurance
Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Primary
Property, Boiler and Machinery Insurance Coverage from July 1, 2014 to June 30, 2015. 36 – Proposed Ord. No. 13843 Excess Flood & Earth Movement 28
Insurance Coverage
Introduction of proposed Ord. No. 13843 awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Flood & Earth Movement Insurance coverage from July 1, 2014 to June 30, 2015.
37 – Proposed Ord. No. 13844 National Flood Insurance Program (NFIP) 29
Introduction of proposed Ord. No. 13844 authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to execute
all documents necessary in order to procure flood insurance from the National Flood
Insurance Program (Federal Emergency Management Agency) during the period of
July 1, 2014 to June 30, 2015, for the buildings and contents at certain specified District locations.
38 – Proposed Ord. No. 13845 Excess Workers’ Compensation 30
Insurance Coverage
Introduction of proposed Ord. No. 13845 awarding a contract to Arch Insurance Group Inc. (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s
Excess Workers’ Compensation Insurance coverage from July 1, 2014 to June
30, 2015.
39 – Proposed Ord. No. 13846 Fiduciary Liability Insurance Coverage 31
Introduction of proposed Ord. No. 13846 awarding a contract to Federal (Chubb)
Insurance Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the
District’s Fiduciary Liability Insurance from July 1, 2014, to June 30, 2015. 40 – Proposed Ord. No. 13847 Commercial Crime Insurance Coverage 32
Introduction of proposed Ord. No. 13847 awarding a contract to Federal (Chubb)
Insurance Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Commercial Crime Insurance coverage from July 1, 2014 to June 30, 2015.
41 – Proposed Ord. No. 13848 Underground Storage Tank Insurance 33
Introduction of proposed Ord. No. 13848 awarding a contract to Missouri Underground Storage Tank Insurance Fund for the District’s Underground Storage Tank Insurance coverage from July 1, 2014, to June 30, 2015.
8 of 5/08/14
Agenda Item Number Name Page Number
42 – Proposed Ord. No. 13849 Major Facility Pollution Liability 34 Insurance Coverage
Introduction of proposed Ord. No. 13849 awarding a contract to Zurich (Steadfast)
Insurance Company (McGriff, Seibels & Williams, of Missouri Inc., agents) for the
District’s Major Facility Pollution Liability Insurance from July 1, 2014 to June 30, 2015. 43 – Proposed Ord. No. 13850 Blocked Main and Overcharged Line 35
Back-Up Insurance Program
Introduction of proposed Ord. No. 13850 awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri, Inc., agent) for the District's Blocked Main and Overcharged Sewer Line Backup Insurance coverage
from July 1, 2014 to June 30, 2015.
44 – Proposed Ord. No. 13851 Auto Liability Insurance Program 36 Introduction of proposed Ord. No. 13851 awarding a contract to Travelers Insurance
Companies (McGriff, Seibels & Williams of Missouri, Inc., agent) for the District’s Auto
Liability Insurance Program coverage from July 1, 2014 to June 30, 2015.
45 – Proposed Ord. No. 13852 Contractors Equipment (Inland Marine) 37 Insurance Program
Introduction of proposed Ord. No. 13852 awarding a contract to RLI Insurance
Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Contractors Equipment (Inland Marine) Insurance Program from July 1, 2014 to June 30, 2015.
46 – Proposed Ord. No. 13853 Owners Pollution Protective Insurance Program 38
Introduction of proposed Ord. No. 13853 awarding a contract to American International Surplus Lines Insurance Company (McGriff, Seibels & Williams, of Missouri Inc., agent)
for the District’s Owners Pollution Protective Insurance Program coverage from July 1,
2014 to June 30, 2015.
47 – Proposed Ord. No. 13854 Cyber Liability Insurance Program 39
Introduction of proposed Ord. No. 13854 awarding a contract to National Union Fire
Insurance Company (Chartis) (McGriff, Seibels & Williams, of Missouri Inc., agent)
for the District’s Cyber Liability Insurance Program from July 1, 2014 to June 30, 2015.
9 of 5/08/14 REVISED 5/02/14
Agenda Item Number Name Page Number
48 – Proposed Ord. No. 13855 FY 2015 Budget Appropriations 40
Introduction of proposed Ord. No. 13855 repealing and superseding Ordinance No.
13625 adopted June 13, 2013, and making appropriations for the current expenses
of the District in the General Fund, the Water Backup Insurance and Reimbursement Fund, the Workers’ Compensation Fund, the Sanitary Replacement Fund, the Stormwater Operations, Maintenance and Construction Improvement Funds, the
Emergency Funds,the Debt Service Funds, and the Wastewater Revenue Bond Service
Funds for the fiscal year beginning July 1, 2014 and ending June 30, 2015, amounting
in the aggregate to $255,096,865 to pay interest falling due on bonds issued, the costs ofsupport, operation, and maintenance of the District and its various subdistricts, and emergencies in accordance with the requirements of this Proposed Ordinance to be
introduced May 8, 2014.
49 – Proposed Ord. No. 13856 2014 Tax Levy for the Metropolitan St. Louis 41 Sewer District and its various Sub Districts
Introduction of proposed Ord. No. 13856 repealing Ordinance No. 13735, adopted
October 1, 2013, and enacting a new Ordinance in lieu thereof, determining the amount
of taxes which shall be levied, assessed, and collected in the year 2014 on all taxable tangible property in the District within the corporate limits of the City of St. Louis and St. Louis County, respectively, and in Subdistricts within the corporate limits of St. Louis
County as follows: Coldwater Creek Trunk Subdistrict, Gravois Creek Trunk Subdistrict,
Maline Creek Trunk Subdistrict, Watkins Creek Trunk Subdistrict, Subdistrict No. 88
(Fountain Creek), Subdistrict No. 89 (Loretta-Joplin), Subdistrict No. 342 (Clayton- Central), Subdistrict No. 366 (University City Branch of River des Peres Stormwater Subdistrict), Subdistrict No. 367 (Deer Creek Stormwater Subdistrict), Subdistrict No.
369 (Sugar Creek), Subdistrict No. 448 (Missouri River - Bonfils), Subdistrict No. 449
(Meramec River Basin - M.S.D. Southwest), Subdistrict No. 453 (Shrewsbury Branch
of River des Peres), Subdistrict No. 454 (Seminary Branch of River des Peres), Subdistrict No. 455 (Black Creek), Subdistrict No. 1 of the River des Peres Watershed (Creve Coeur-Frontenac Area), Subdistrict No. 4 of the River des Peres Watershed
(North Affton Area) and Subdistrict No. 7 of the River des Peres Watershed (Wellston
Area); and the Board of Trustees, in accordance with Charter Section 7.310 authorizes
the Director of Finance to certify as to the amount of taxes which shall be levied, assessed and collected for the aforementioned Subdistricts with an emergency clause.
50 – Proposed Ord. No. 13857 Contractor Loan Fund 42
Introduction of proposed Ord. No. 13857 authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to
enter into a Contractor Loan Fund Agreement to participate in a low interest loan
program for M/WBE's involved in construction activities for an amount not to
exceed $250,000.00.
10 of 5/08/14 REVISED 5/05/14
Agenda Item Number Name Page Number
51 – Proposed Ord. No. 13858 Permitting and Plan Review System 43 Implementation (Project No. 12517)
Introduction and adoption of proposed Ord. No. 13858 appropriating $1,153,453.00
from the General Fund for the Permitting and Plan Review Implementation 52 – Proposed Ord. No. 13859 Salary of and Authorization to Appoint 44
a Secretary-Treasurer
Introduction and adoption of proposed Ord. No. 13859 repealing Ordinance No. 13541, adopted November 8, 2012, and enacting a new ordinance in lieu thereof, prescribing the salary of the Secretary-Treasurer of The Metropolitan St. Louis Sewer District; and
authorizing the Chairman of the Board of Trustees of The Metropolitan St. Louis Sewer
District to appoint Timothy R. Snoke, whereby Timothy R. Snoke will be employed May
19, 2014 as Secretary-Treasurer of The Metropolitan St. Louis Sewer District, with an emergency clause.
Resolutions
53 Adoption of Resolution No. 3146 whereas Ordinance No. 13405, adopted June 14, 45 2012, authorized the District to enter into a series of contracts and agreements with
Bank of America N.A., whereby Bank of America would provide banking and
safekeeping services for the District.
54 Adoption of Resolution No. 3147 whereas Ordinance No. 13275, adopted June 9, 46 2011, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with Cardinal Point
Partners, LLC whereby Cardinal Point Partners, LLC would provide Federal
Legislative Services for the District. 55 Adoption of Resolution No. 3148 whereas Ordinance No. 13380, adopted April 12, 47
2012, authorized the District to enter into a series of contracts and agreements with
Brown Smith Wallace, LLC, whereby Brown Smith Wallace, LLC would provide Internal
Audit Services for the District. 56 Adoption of Resolution No. 3149 whereas Ordinance No. 13093, adopted June 10, 48
2010, authorized the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into a contract with Corporate Claims
Management, Inc. (CCMI) whereby Corporate Claims Management, Inc. (CCMI) will provide third party administrative services for the District's water back-up, workers' compensation, general liability, auto, errors and omissions claims and any other claim
against the District, Board of Trustees, Civil Service Commission, Rate Commission
or District staff as may be assigned by the office of Risk Management.
57 Adoption of Resolution No. 3145 expressing the Board of Trustees’ appreciation to Robert D. Breig for his 15 years of exemplary service to The Metropolitan St. Louis
Sewer District November 9, 1998, to his retirement effective April 1, 2014.
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Agenda Item Number Name Page Number
58 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING 59 ELECTION OF BOARD CHAIR FOR THE PERIOD OF MAY 2014 THROUGH MAY 2016
60 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
61 CLOSED SESSION
The Metropolitan St. Louis Sewer District Board of Trustees may go into closed
session at this meeting if such action is approved by a majority vote of the Board members who constitute a quorum, to discuss legal, confidential, or privileged
matters under §610.021(1), RSMo 1988 Supp.; leasing, purchase or sale of real
estate under §610.021(2); personnel actions under §610.021(3); personnel
records or applications under §610.021(13); or records under §610.021(14)
which are otherwise protected from disclosure by law; or confidential or privileged communications with the District’s auditor, including auditor work products under
§610.021(17).
62 ADJOURNMENT
12 of 5/08/14
AGENDA ITEM NUMBER: 21 – Proposed Ord. No. 13828
NAME OF PROJECT: Cedarcrest Private I/I Reduction (SKME-561) (11884) LOCATION: North of Clayton Road and west of Warson Road in the Cities of Ladue, Olivette, and University City,
Missouri TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes
4516 McRee Avenue St. Louis, MO 63110
Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $407,465.00 High Bid: $485,613.00
Appropriation Amount: $553,000.00 Designer’s Estimate: $497,000.00
Total MWBE Participation: 17.01% (MBE Goal is 17% - African American) David Mason & Associates, Inc. – 2.31% - MBE
GLC Construction Company – 3.24% - MBE Davidson & Sons Hauling – 1.35% - MBE
Midwestern Construction & Development – 10.11% - MBE
Type of Contract: Lump Sum Properties Affected: 221 Properties Benefiting: 1,160
Designed by: Parsons Water & Infrastructure, Inc.
The work to be done under Contract #20153 consists of the removal of private inflow sources at 221 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and relieve
overcharged sanitary sewers. This project is scheduled to be completed in 270 days. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 85 Amount: $860,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $25,000 for utility relocation (Water - $25,000) is included in the appropriation. An additional contingency of $100,000 is also included in the appropriation in order to remove additional
private inflow sources on twenty (20) properties that may be agreed to during construction. A second phase of this project having a construction cost estimate of $335,000 has been identified to remove private inflow sources from 53 properties who
have not signed releases during the design of this project. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/09/12 – Ord. No. 13447 – Amount: $768,000 – Parsons Water & Infrastructure, Inc. – Design Contract No. 10733 –
Amendment
13 of 5/08/14
AGENDA ITEM NUMBER: 22 – Proposed Ord. No. 13829
NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Small Grant Rainscaping Program (12447) LOCATION: Various locations in the City of St. Louis, Missouri
TYPE OF PROJECT: Small Grant Administration Agreement
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement. What does action accomplish?: Allows Missouri Botanical Gardens to provide education and administration support as part of the CSO Volume Reduction Green Infrastructure Program, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: Missouri Botanical Gardens EarthWays Center
4651 Shaw Boulevard St. Louis, MO 63110 Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes staff to enter into an agreement with the Missouri Botanical Gardens (MBG) for education and
administration support of the CSO Volume Reduction Green Infrastructure – Small Grant Rainscaping Program. The purpose of the program is to encourage individual land owners to implement green infrastructure (a.k.a. rainscaping)
techniques on their properties. Total cost of the small grant program is estimated at $250,000, and MBG is requesting approximately $80,000 reimbursement for the administration of the program. This project has been approved by the EPA as
an early action project under the conditions outlined in the Long Term Control Plan.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 89 Amount: $5,000,000*
Fund Name: #1101 – General Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 09/12/13 – Ord. No. 13709 – Amount: $8,700,000 – CSO Volume Reduction Green Infrastructure (11146)
*Requesting Board approval of an ordinance for which $80,000 is being encumbered from Ordinance No. 13709.
14 of 5/08/14
AGENDA ITEM NUMBER: 23 – Proposed Ord. No. 13830
NAME OF PROJECT: Glendale Section D Sanitary Relief Phase III (SKME-624) I/I Reduction (10458) LOCATION: Area generally south of Manchester Road and east of N. Taylor Avenue in the City of Rock Hill, Missouri
TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes
4516 McRee Avenue
St. Louis, MO 63110 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $692,422.00 High Bid: $785,625.50
Appropriation Amount: $1,270,000.00 Designer’s Estimate: $835,000.00
Total MWBE Participation: 17.04% (MBE Goal is 17% - African American) Davidson & Sons – 5.63% - MBE
Supplied Industrial Solutions – 2.17% - MBE Riley Ready Mix – 5.05% - MBE
GLC Construction – 4.19% - MBE Type of Contract: Unit Cost Properties Affected: 140 Properties Benefiting: 2,400
Designed by: Civil Design, Inc.
The work to be done under Contract #20158 consists of the construction of approximately 2,244 lineal feet of pipe sewers varying in size from 12-inches to 30-inches in diameter and removal of private inflow sources at 25 properties. This
construction is the second phase of a multi-phase improvement program. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and relieve overcharged sanitary sewers. This
project is scheduled to be completed in 525 days. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 104 Amount: $630,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $247,000 for utility relocation (Gas - $77,000 & Water - $170,000) is included in the appropriation. An additional contingency of $95,000 for asphalt street replacement by the City of Rock Hill,
and an additional $199,000 in order to remove additional private inflow sources on nine (9) properties that may be agreed to during construction are also included in the appropriation. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
11/10/10 – Ord. No. 13152 – Amount: $869,000 – Civil Design, Inc. – Design Contract No. 10532
15 of 5/08/14
AGENDA ITEM NUMBER: 24 – Proposed Ord. No. 13831
NAME OF PROJECT: Lower Meramec River WWTP Site Restoration/Landscaping Improvements (Phase II) (10696) LOCATION: Lower Meramec Wastewater Treatment Plant on Fine Road in unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Landscaping and Irrigation System (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Allen Outdoor Solutions Previous District Contract: No*
4400 St. Vincent Avenue
St. Louis, MO 63119 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $39,113.00 High Bid: $62,824.00
Appropriation Amount: $44,000.00 Designer’s Estimate: $40,000.00
Total MWBE Participation: 0.0% (No MBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy.
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: 1
Designed by: District staff
The work to be done under Contract #20149 consists of the design and construction of an underground irrigation system,
planting 55 landscaping trees and appurtenances. This construction is the second phase of a multi-phase improvement program. The purpose of this project is to complete final restoration required after completion of all treatment plant
construction per St. Louis County recorded conditional use permit. This project is scheduled to be completed in 150 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 116 Amount: $250,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: The designer’s estimate was below the budget amount. The scope for final site restoration was not finalized when the budget was prepared. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
03/13/08 – Ord. No. 12601 – Amount: $145,000 – Lower Meramec River WWTP Site Restoration/Landscaping Impts. – Construction Contract No. 95066H
*Allen Outdoor Solutions is an irrigation, landscaping, lighting, and lawn care company located in St. Louis, Missouri.
Originally formed in 1993 and doing business as Allen Irrigation and Lawn Care until 2007 when they incorporated as Allen Outdoor Solutions. They have performed irrigation and landscaping projects for 22 years.
16 of 5/08/14
AGENDA ITEM NUMBER: 25 – Proposed Ord. No. 13832
NAME OF PROJECT: Mackenzie Public I/I Reduction (11931) LOCATION: South of I-44 and east of I-270 in the City of Webster Groves, Missouri
TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Insituform Technologies USA, LLC Previous District Contract: Yes
17988 Edison Avenue
Chesterfield, MO 63005 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $2,947,183.00 High Bid: $3,383,089.50
Appropriation Amount: $3,100,000.00 Designer’s Estimate: $3,260,000.00
Total MWBE Participation: 15.03% (MBE Goal is 10%) (WBE Goal is 5%) David Mason & Associates, Inc. – 2.09% - MBE
ABNA Engineering, Inc. – 7.74% - MBE Basilico Engineering, Inc. – 0.17% - MBE
DFW Infrastructure, Inc. – 5.03% - WBE Type of Contract: Unit Cost Properties Affected: 1,868 Properties Benefiting: 185
Designed by: Burns & McDonnell Engineering Co., Inc.
The work to be done under Contract #20140 consists of the rehabilitation of approximately 21,961 lineal feet of pipe sewers varying in size from 8-inches to 24-inches in diameter using cured-in-place pipe (CIPP) methods, 245 manholes, and 991
service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Lemay watershed, reduce building backups, and relieve overcharged sanitary sewers. There are no constructed SSOs to be removed/eliminated with this
project. This project is scheduled to be completed in 410 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 118 Amount: $5,200,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Water - $10,000) is included in the appropriation. This project is expected to be funded by a low interest loan from the State of Missouri, under the State
Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/08/13 – Ord. No. 13692 – Amount: $60,000 – Burns & McDonnell Engineering Co., Inc. – Design Contract No. 11003 –
Amendment
17 of 5/08/14
AGENDA ITEM NUMBER: 26 – Proposed Ord. No. 13833
NAME OF PROJECT: Maplewood – Blendon Combined Sewer Relief Phase I (10030) LOCATION: North of River Des Peres, from Arsenal Street north and west along McCausland Avenue and Southwest
Avenue, then north on Bellevue Avenue to Bruno Avenue in the Cities of St. Louis, Maplewood, and Richmond Heights, Missouri
TYPE OF PROJECT: Combined Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: J.H. Berra Construction Co., Inc. Previous District Contract: Yes
5091 New Baumgartner Road
St. Louis, MO 63129 Consultant: N/A Agency: N/A
Number of bidders: 4 Low Bid: $8,422,440.00 High Bid: $10,597,584.28
Appropriation Amount: $10,950,000.00 Designer’s Estimate: $9,048,000.00
Total MWBE Participation: 20.29% (MBE Goal is 17% - African American) Windstar Transportation – 11.15% - MBE
Supplied Industrial Solutions – 9.14% - MBE
Type of Contract: Unit Cost Properties Affected: 30 Properties Benefiting: 2,000
Designed by: Stock & Associates Consulting Engineers, Inc.
The work to be done under Contract #20156 consists of the construction of approximately 19,000 lineal feet of 12-inch to 96-
inch sewer pipe and appurtenances. The purpose of this project is to alleviate building backups and flooding due to overcharged combined sewers. This soft separation project will reduce the CSO volume into the River Des Peres system.
This project is scheduled to be completed in 1,170 days. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 121 Amount: $7,500,000
FY2015, Pg. 155 $5,000,000 (Planned) $12,500,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $1,600,000 for utility relocation (Electric - $50,000, Gas - $1,000,000 & Water - $550,000) is included in the appropriation. An additional $470,000 for street replacement by the City of Maplewood
is also included in the appropriation. This is a full funding request. A supplemental request was originally planned for construction in FY2015 for $5,000,000. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/09/04 – Ord. No. 11882 – Amount: $920,000 – Stock & Associates Consulting Engrs – Design Contract No. E-1049
18 of 5/08/14
AGENDA ITEM NUMBER: 27 – Proposed Ord. No. 13834
NAME OF PROJECT: Woodsmill Sanitary Relief (SKME-020) (10237) LOCATION: East of Highway 141 and north of Highway 40/I-64 in the Cities of Town & Country and Chesterfield,
Missouri TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Bates Utility Company, Inc. Previous District Contract: Yes
841 Westwood Industrial Park Dr. Weldon Springs, MO 63304
Consultant: N/A
Agency: N/A
Number of bidders: 4 Low Bid: $3,696,395.00 High Bid: $4,367,444.00
Appropriation Amount: $3,950,000.00 Designer’s Estimate: $4,600,000.00
Total MWBE Participation: 17.00% (MBE Goal is 17% - African American)
Supplied Industrial Solution – 5.55% - MBE Windstar Transportation – 1.95% - MBE
ALL Construction – 9.50% - MBE Type of Contract: Unit Cost Properties Affected: 10 Properties Benefiting: 750
Designed by: Cole & Associates, Inc.
The work to be done under Contract #20159 consists of the construction of approximately 5,528 lineal feet of pipe sewers
varying in size from 8-inches to 24-inches in diameter, the rehabilitation of approximately 1,565 lineal feet of sewers varying in size from 8-inches to 12-inches in diameter using cured-in-place pipe (CIPP) methods. The purpose of this project is to
alleviate sanitary sewer surcharging and building backups during wet weather events. This project is scheduled to be completed in 550 days.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 133 Amount: $2,600,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $80,000 for utility relocation (Electric - $30,000, Telephone - $10,000 &
Water - $40,000) is included in the appropriation. The designer’s estimate was increased by $2,000,000 in order to provide an allowance for anticipated dewatering due to high ground water and poor soil conditions in the project area. This project is
expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/09 – Ord. No. 12998 – Amount: $448,000 – Cole & Associates, Inc. – Design Contract No. E-1270
19 of 5/08/14
AGENDA ITEM NUMBER: 28 – Proposed Ord. No. 13835
NAME OF PROJECT: Brightwell I/I Reduction (11718) LOCATION: North of St. Francois Street and east of N. St. Jacques Street in the City of Florissant, Missouri
TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Fred M. Luth & Sons, Inc. Previous District Contract: Yes
4516 McRee Avenue
St. Louis, MO 63110 Consultant: N/A
Agency: N/A Number of bidders: 2 Low Bid: $61,970.00 High Bid: $78,045.00
Appropriation Amount: $77,500.00 Designer’s Estimate: $64,000.00
Total MWBE Participation: 17.00% (MBE Goal is 17% - African American) Empire Mechanical – 6.45% - MBE
GLC Construction – 10.55% - MBE Type of Contract: Lump Sum Properties Affected: 71 Properties Benefiting: 771 Designed by: AMEC Environment & Infrastructure, Inc.
The work to be done under Contract #20148 consists of the removal of private inflow sources at 71 properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Coldwater Creek watershed, reduce building backups, and relieve
overcharged sanitary sewers. This project is scheduled to be completed in 150 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 136 Amount: $800,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $9,000 is included in the appropriation in order to remove additional private inflow sources on six (6) properties that may be agreed to during construction. The designer’s estimate was reduced
significantly after lateral lining was removed from the project. It was determined to be cost effective to line storm sewers instead of laterals crossing these storm sewers. Storm sewers to be lined were added to the Bissell – Coldwater – Missouri
– Meramec Public I/I Reduction (2015) Contract C (11857) project. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13500 – Amount: $320,000 – AMEC Environment & Infrastructure, Inc. – Design Contract No. 11011 – Amendment
20 of 5/08/14
AGENDA ITEM NUMBER: 29 – Proposed Ord. No. 13836
NAME OF PROJECT: Conway Rd 11700 Storm Sewer (11832) LOCATION: East of Ballas Road and south of Conway Road in the Village of Westwood, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Above and Below Contracting, LLC Previous District Contract: Yes
2836 Plattin View Drive
Festus, MO 63028 Consultant: N/A
Agency: N/A Number of bidders: 4 Low Bid: $47,784.00 High Bid: $74,075.00
Appropriation Amount: $57,600.00 Designer’s Estimate: $60,000.00
Total MWBE Participation: 0.0% (No MBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy.
Type of Contract: Unit Cost
Properties Affected: 1 Properties Benefiting: 2
Designed by: Heideman & Associates, Inc.
The work to be done under Contract #20141 consists of the construction of approximately 212 lineal feet of pipe sewers
varying in size from 24-inches to 30-inches in diameter and appurtenances. The purpose of this project is to alleviate frequent structural flooding from overland flow. This project is scheduled to be completed in 110 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 174 Amount: $75,000
Fund Name: #5566 – Deer Creek OMCI Fund
Additional Comments: An additional contingency of $5,000 for utility relocation (Telephone - $5,000) is included in the
appropriation. This project was designed under the OMCI Stormwater Design (Contract D) (11149) project.
Contracted planning resources utilized: Stormwater Facility Planning. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/10/13 – Ord. No. 13556 – Amount: $546,000 – Heideman & Associates, Inc. – Design Contract No. 20007
21 of 5/08/14
AGENDA ITEM NUMBER: 30 – Proposed Ord. No. 13837
NAME OF PROJECT: Rose Hill #434 – 436 Storm Improvements (IR) (11014) LOCATION: North of Big Bend Road and east of Geyer Road in the City of Kirkwood, Missouri
TYPE OF PROJECT: Storm Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Above and Below Contracting, LLC Previous District Contract: Yes
2836 Plattin View Drive
Festus, MO 63028 Consultant: N/A
Agency: N/A Number of bidders: 2 Low Bid: $35,777.00 High Bid: $49,500.00
Appropriation Amount: N/A Designer’s Estimate: $36,000.00
Total MWBE Participation: 0.0% (No MBE Goal) N/A – The above bid is less than $50,000 and therefore does not have a goal under the MWBE policy.
Type of Contract: Unit Cost
Properties Affected: 4 Properties Benefiting: 2
Designed by: District staff
The work to be done under Contract #20132 consists of the construction of approximately 155 lineal feet of 18-inch to 24-
inch diameter storm sewers and appurtenances. The purpose of this project is to alleviate basement and backyard flooding. This project is scheduled to be completed in 90 days.
FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 179 Amount: $700,000* Fund Name: #5571 – Gravois Creek OMCI Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Electric - $10,000) is included in the encumbrance.
Contracted planning resources utilized: Stormwater Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/08/13 – Ord. No. 13650 – Amount: $700,000 – Stormwater Infrastructure Repair/Replacement – Gravois Creek OMCI (11843) – Supplemental Appropriation
*Requesting Board approval of a construction contract with Above and Below Contracting, LLC for which $49,500.00 is being
encumbered from Ordinance No. 13650.
22 of 5/08/14
AGENDA ITEM NUMBER: 31 – Proposed Ord. No. 13838
NAME OF PROJECT: Sunswept Drive #8 Bank Stabilization (10378) LOCATION: South of Olive Blvd. and west of Lindbergh Blvd. in the City of Creve Coeur, Missouri
TYPE OF PROJECT: Channel Stabilization (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ideal Landscape Group Previous District Contract: Yes
6264 Lemay Ferry Road
St. Louis, MO 63129 Consultant: N/A
Agency: N/A Number of bidders: 3 Low Bid: $89,811.00 High Bid: $132,744.00
Appropriation Amount: $110,000.00 Designer’s Estimate: $100,000.00
Total MWBE Participation: 17.81% (MBE Goal is 17% - African American) McKay Hauling – 15.25% - MBE
Riley Ready Mix – 2.56% - MBE Type of Contract: Unit Cost Properties Affected: 2 Properties Benefiting: 1 Designed by: Reitz & Jens, Inc.
The work to be done under Contract #20144 consists of the construction of approximately 91 lineal feet of rock lined channel, 91 lineal feet of rock blanket, and 97 lineal feet of gabion wall. The purpose of this project is to alleviate erosion caused by
failing existing gabion wall. This project is scheduled to be completed in 160 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 180 Amount: $128,000 Fund Name: #5566 – Deer Creek OMCI Fund Additional Comments: An additional contingency of $11,000 for utility relocation (Telephone - $11,000) is included in the appropriation. This project was designed under the OMCI Stormwater Design (Contract A) (11129) project.
Contracted planning resources utilized: Stormwater Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/10/13 – Ord. No. 13553 – Amount: $581,000 – Reitz & Jens, Inc. – Design Contract No. 20004
23 of 5/08/14
AGENDA ITEM NUMBER: 32 – Proposed Ord. No. 13839
NAME OF PROJECT: General Services Agreement – Sewer Design (FY2013) Contract A (11779) LOCATION: Various locations within the District
TYPE OF PROJECT: General Engineering Services (011.0 Design Phase Project Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to enter into an amendment. What does action accomplish?: Design of small capital improvements and Operations projects. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Tetra Tech, Inc.
806 Horan Drive
Fenton, MO 63026
Corporate Headquarters – Pasadena, California Number of proposers: N/A
Appropriation Amount: $90,000.00 Designer’s Estimate: N/A
Total MWBE Participation: 40.00% (MWBE Goal is 30%) EFK Moen, LLC – 5.0% - WBE
Pangea Engineering & Surveying, LLC (Hispanic) – 10.0% - MBE Taliaferro & Browne, Inc. (African American) – 5.0% - MBE
Arcturis, Inc. – 20.0% - WBE Type of Contract: Hourly Billing Rate Plus Reimbursables Properties Affected: To Be Determined Properties Benefiting: To Be Determined
Designed by: N/A
This ordinance authorizes the District to enter into Amendment No. 2 to Contract #20026 with Tetra Tech, Inc. for the design of various projects. This project consists of the design of small sanitary and combined sewer projects as needed throughout
the District in support of an ongoing internal design effort. Projects will be issued by letter agreement per individual scopes of services. This contract amendment for $90,000 brings the total contract amount to $180,000. This will be the first of two
option year renewals provided for in the original contract. This project is scheduled to be competitively selected in FY2016. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 41 Amount: $90,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: None
Contracted planning resources utilized: None PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
03/14/13 – Ord. No. 13578 – Amount: $90,000 – Tetra Tech, Inc. – Original Design Contract No. 20026
24 of 5/08/14
AGENDA ITEM NUMBER: 33 – Proposed Ord. No. 13840
NAME OF PROJECT: Pump Stations SCADA Improvements (11822)
LOCATION: Entire District
TYPE OF PROJECT: Pump Stations (016.1 Vendor Services)
DEPARTMENT REQUESTING ACTION: Operations
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a procurement and technical services
contract. What does action accomplish?: Implements the equipment procurement and technical services for a CIP project.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Industrial Network Systems Corporation Previous District Contract: N/A
724 East Kensington Road Arlington Heights, IL 60004
Consultant: N/A
Agency: N/A
Number of bidders: 1 Low Bid: $366,768.25 High Bid: $366,768.25
Appropriation Amount: $400,000.00 Designer’s Estimate: $350,000.00
Total MWBE Participation: 0.00% (No MBE Goal)
(Equipment Procurement for $240,768.25) – N/A – There are no MWBE goals for equipment procurement.
(Technical Services for $126,000.00) – N/A – There are no MWBE goals for this Technical Services contract.
Type of Contract: Lump Sum
Properties Affected: 4 Properties Benefiting: All properties served by Pump Stations
Designed by: District staff
The work to be done under Contract #20166 consists of procuring equipment to upgrade the Pump Station Supervisory Control and Data Acquisition (SCADA) System. MSD staff will perform installation and programming upgrades with technical
support assistance from Industrial Network Systems Corporation. The purpose of the project is to upgrade the SCADA equipment and Historian at the three SCADA Sub-Systems currently utilized to monitor and operate existing asset inventory
of 275 pump stations, as well as to modify and upgrade the physical infrastructure of the central control room at Lemay Pump Station. This project is scheduled to be completed in 365 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 69 Amount: $350,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: The appropriation contingency includes $10,000 for out of town technical system support travel
expenses. A sole source procurement of Intellution equipment is the most reliable and efficient method to obtain equipment for the Bissell Pump Station control system (currently Foxboro based) to be replaced, upgraded, and made compatible with
the existing County and Lemay RDP SCADA and Historian Systems (currently Intellution based).
25 of 5/08/14
All components of this equipment procurement, which match and are compatible with the other existing SCADA and
Historian systems, will be purchased directly from the original manufacturer and his authorized regional representative without additional markup, overhead and profit by a third party. The upgrades will provide higher degrees of system cyber-security, enable better trending and reporting functions, and will greatly improve alarm management processes. Upgrades will also improve Operations ability to conduct maintenance response on current and future asset inventory, provide
improved data acquisition, storage, and analysis features, and enable Operations to better optimize the performance of asset management. This project is expected to be funded by Bond proceeds.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
26 of 5/08/14
AGENDA ITEM NUMBER: 34 – Proposed Ord. No. 13841
NAME OF PROJECT: Tillie Baden Newby Sewer Improvements (Property Acquisition) (11139) LOCATION: East of Broadway and south of Riverview in the City of St. Louis, Missouri
TYPE OF PROJECT: Property Acquisition, Demolition, and Related Activities of Real Property for Flood Mitigation
Purposes (013.2 Land Purchase) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds to acquire property without additional Board action unless settlement cannot be reached to complete the project. What does action accomplish?: Purchase of property will allow improvements of the area for flood mitigation purpose.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $1,600,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: 50 Properties Benefiting: Entire Watershed
Designed by: N/A
Appropriates additional funds for the acquisition of properties in the area of the 1000 block of Tillie Avenue in the City of St.
Louis to allow the removal of improvements in this area that are prone to flooding due to inadequate drainage; enable the construction of a detention basin; to relieve combined sewer overflows (CSO); basement backups and flooding in a low
elevation area containing a major trunk sewer. The effort will include the acquisition of the properties through negotiation and/or condemnation if necessary, demolition of approximately 50 structures, and securing the site. Through the approval of
this board action, staff will be authorized to negotiate with property owners and purchase all properties included in the scope without further board action. Additional board action will be necessary in the event an agreement cannot be reached with the
property owners. A real property acquisition consultant will perform all negotiations and management of the property acquisition from the first contact with the owners through the closing. The consultant will perform all services in accordance
with the Code of Federal Regulations Uniform Relocations and Real Property Assistance Act (49CFR Part 24, amended). The District will contract for the demolition, asbestos removal, and final restoration of the site and structures under separate
contracts through the Purchasing Division. All of these activities will be funded from this appropriation. Any development of a detention basin would be funded by a separate board action.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, Pg. 129 Amount: $1,600,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/09/12 – Ord. No. 13440 – Amount: $2,400,000 – Property Acquisition – Original appropriation
27 of 5/08/14
AGENDA ITEM NUMBER: 35 – Proposed Ord. No. 13842
NAME OF PROJECT: Property and Boiler & Machinery Insurance Coverage LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for the District’s Property and Boiler &
Machinery Insurance Program. What does action accomplish?: This ordinance puts a cap on the amount of claims cost MSD could absorb from incidents qualifying within the coverage summary definitions detailed under its Property and Boiler & Machinery Insurance coverage.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: F.M. Global Insurance Company.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $775,599
Fund Name: N/A Additional Comments: This insurance provides replacement cost coverage for real and personal property in excess of the
deductible and subject to policy limits. This ordinance will authorize the District to enter into a contract with FM Global Insurance Company from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 – Ord. No, 13611 – Amount: $771,805–-FM Global Insurance Co.--Property and Boiler & Machinery Coverage 6/14/12 – Ord. No, 13408 – Amount: $718,347–-FM Global Insurance Co.--Property and Boiler & Machinery Coverage
6/09/11 – Ord. No, 13263 – Amount: $716,298–-FM Global Insurance Co.--Property and Boiler & Machinery Coverage 6/10/10 – Ord. No, 13094 – Amount: $786,521–-FM Global Insurance Co.--Property and Boiler & Machinery Coverage
28 of 5/08/14
AGENDA ITEM NUMBER: 36 – Proposed Ord. No. 13843
NAME OF PROJECT: Excess Flood & Earth Movement Insurance Coverage LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for Flood & Earth Movement in excess of
the amount of coverage provided by the District’s property and FEMA coverage. What does action accomplish?: This ordinance increases the amount of the District’s insurance coverage for
incidents of Flood and Earth Movement. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: F.M. Global Insurance Company. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $948,206.00 Not to exceed $960,000 Fund Name: N/A Additional Comments: This insurance provides $30,000,000 replacement cost coverage for flood for real and personal property in excess of the policy limits provided under the NFIP through FEMA. The insurance provides $50,000,000
replacement cost coverage for real and personal property for earth movement. This ordinance will authorize the District to enter into a contract with FM Global Insurance Company from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 -- Ord. No. 13612 – Amount: $939,178–-FM Global Insurance Co.—Excess Flood Coverage 6/14/12 -- Ord. No. 13409 – Amount: $831,598–-FM Global Insurance Co.—Excess Flood Coverage
6/09/11 -- Ord. No. 13264 – Amount: $829,143–-FM Global Insurance Co.—Excess Flood Coverage 6/10/10 -- Ord. No. 13095 – Amount: $801,583–-FM Global Insurance Co.—Excess Flood Coverage
29 of 5/08/14
AGENDA ITEM NUMBER: 37 – Proposed Ord. No. 13844
NAME OF PROJECT: National Flood Insurance Program (NFIP) LOCATION: Specified District locations: Missouri River, Grand Glaize, Sulphur, Bissell, Meramec Bottoms, Master Lift.
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: The FEMA policies provide first dollar flood insurance coverage for those facilities that are situated within Zone A, B & C Floodways. What does action accomplish?: This ordinance provides first dollar insurance coverage for properties located in the flood plain, and is required as part of our insurance coverage. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Bryan Berry, AAI, AIP, Charles L Crane Agency
Agency: National Flood Insurance Program (Selective Insurance Company). Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $250,000.00 Fund Name: N/A Additional Comments: This insurance provides actual cash value coverage for real and personal property in excess of the deductible, and subject to policy limits. This ordinance will authorize the District to enter into a contract with National Flood
Insurance Program (FEMA and Selective Insurance Company) from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 -- Ord. No. 13613 – Amount: $165,000 -- Federal Emergency Management Agency
6/14/12 -- Ord. No. 13410 – Amount: $145,000 -- Federal Emergency Management Agency 6/09/11 -- Ord. No. 13265 – Amount: $135,000 -- Federal Emergency Management Agency
6/10/10 -- Ord. No. 13096 – Amount: $135,000 -- Federal Emergency Management Agency
30 of 5/08/14
AGENDA ITEM NUMBER: 38 – Proposed Ord. No. 13845
NAME OF PROJECT: Excess Workers’ Compensation Insurance Coverage LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for the District’s Workers’ Compensation insurance program. What does action accomplish?: This ordinance puts a cap on the amount of claims cost MSD could absorb from its Workers’ Compensation insurance program. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: Arch Insurance Group Inc. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $272,962.00 Fund Name: N/A Additional Comments: This insurance coverage indemnifies MSD against loss claim expense in excess of the retention
level as a result of Workers’ Compensation of Employers Liability, subject to policy limits. This ordinance will authorize the District to enter into a contract with Arch Insurance Group Inc. from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 -- Ord. No. 13614 – Amount: $246,237 – Arch Insurance Group Inc. 6/14/12 -- Ord. No. 13311 – Amount: $316,053 -- Midwest Employers Casualty Company
5/12/11 -- Res. No. 2974 – Amount: $280,802 -- Midwest Employers Casualty Company 6/10/10 -- Ord. No. 13097 – Amount: $280,802 -- Midwest Employers Casualty Company
31 of 5/08/14
AGENDA ITEM NUMBER: 39 – Proposed Ord. No. 13846
NAME OF PROJECT: Fiduciary Liability Insurance Coverage LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for the District’s Fiduciary Liability insurance program. What does action accomplish?: This ordinance puts a cap on the amount of claims cost MSD could absorb from an incident falling within the definition of Fiduciary Liability. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: Federal (Chubb) Insurance Company. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $104,202.00 Fund Name: N/A Additional Comments: This insurance coverage pays, on behalf of MSD, all sums in excess of the deductible, that the
District becomes legally obligated to pay as a result of Breach of Fiduciary Duty, subject to policy limits. This ordinance will authorize the District to enter into a contract with Federal (Chubb) Insurance Company from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 – Ord. No. 13615 – Amount: $94,365-- Federal (Chubb) Insurance Company 6/14/12 – Ord. No. 13412 – Amount: $88,203-- Federal (Chubb) Insurance Company
6/09/11 – Ord. No. 13266 – Amount: $80,550-- Federal (Chubb) Insurance Company 6/10/10 – Ord. No. 13098 – Amount: $73,227-- Federal (Chubb) Insurance Company
32 of 5/08/14
AGENDA ITEM NUMBER: 40 – Proposed Ord. No. 13847
NAME OF PROJECT: Commercial Crime Insurance Coverage LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for the District’s Crime insurance program. What does action accomplish?: This ordinance puts a cap on the amount of claims cost MSD could absorb from an incident falling within the definition of Commercial Crime. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: Federal (Chubb) Insurance Company. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $51,168.00 Fund Name: N/A Additional Comments: This insurance coverage indemnifies MSD against loss and claim expense in excess of the deductible level as a result of a Commercial Crime event, subject to policy limits. This ordinance will authorize the District to
enter into a contract with Federal (Chubb) Insurance Company from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 – Ord. No. 13616 – Amount: $47,604 – Federal Insurance Company
6/14/12 – Ord. No. 13413 – Amount: $45,337 – Federal Insurance Company 6/09/11 – Ord. No. 13267 – Amount: $41,215 – Federal Insurance Company
6/10/10 – Ord. No. 13099 – Amount: $41,215 – Federal Insurance Company
33 of 5/08/14
AGENDA ITEM NUMBER: 41 – Proposed Ord. No. 13848
NAME OF PROJECT: Underground Storage Tank Insurance LOCATION: Specified District Locations – Plants and Maintenance Yards
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: This insurance contract provides coverage for claims arising from leaking. What does action accomplish?: This policy limits the District’s exposure for remediation and damages arising from leaking underground storage tanks.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: N/A
Agency: Missouri Underground Storage Tank Fund Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $3,000.00
Fund Name: N/A Additional Comments: The District maintains approximately 20 underground storage tanks that contain primarily
petroleum products, and to a lesser extent, certain chemicals used in the treatment process. This ordinance will authorize the District to enter into a contract with Missouri Underground Storage Tank Fund from July 1, 2014 to June 30, 2015. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 – Ord. No. 13617 – Amount: $3,000 -- Missouri Underground Storage Tank Fund 6/14/12 – Ord. No. 13414 – Amount: $3,000 -- Missouri Underground Storage Tank Fund
6/09/11 – Ord. No. 13268 – Amount: $3,000 -- Missouri Underground Storage Tank Fund 6/10/10 – Ord. No. 13100 – Amount: $3,000 -- Missouri Underground Storage Tank Fund
34 of 5/08/14
AGENDA ITEM NUMBER: 42 – Proposed Ord. No. 13849
NAME OF PROJECT: Major Facility Pollution Liability Insurance Coverage LOCATION: Various Treatment Plants
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: This program provides coverage for pollution losses emanating from the treatment plants. What does action accomplish?: This coverage limits the exposure to the District from claims arising from pollution losses at the plants. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: Zurich (Steadfast) Insurance Company. Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefitting: N/A Designed by: N/A FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $74,357.00 Fund Name: N/A Additional Comments: This ordinance will authorize the District to enter into a contract with Zurich (Steadfast) Insurance Company from July 1, 2014 to June 30, 2015 for the District’s Facility Pollution Liability coverage. This policy provides $10
million of coverage above a $500,000 self-insured retention for pollution environmental claims. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 – Ord. No. 13618 – Amount: $74,357 – Zurich (Steadfast) Insurance Company
6/14/12 – Ord. No. 13415 – Amount: $88,372 – Zurich (Steadfast) Insurance Company 6/09/11 – Ord. No. 13269 – Amount: $93,023 – Zurich (Steadfast) Insurance Company
6/10/10 – Ord. No. 13101 – Amount: $93,285 – Zurich (Steadfast) Insurance Company
35 of 5/08/14
AGENDA ITEM NUMBER: 43 – Proposed Ord. No. 13850
NAME OF PROJECT: Blocked Main and Overcharged Line Back-Up Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide an element of loss control for the District’s Blocked Main and Overcharged Line back-up insurance program. What does action accomplish?: This ordinance provides financial protection from catastrophic losses on the
amount of claims cost MSD could absorb from its blocked sewer and over system capacity programs.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri Inc.
Agency: Zurich (Steadfast) Insurance Company.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Water Backup Insurance and Budget Year: FY2015 Amount: $340,001.00
Reimbursement Fund Fund Name: Wastewater Revenue Fund Additional Comments: Since 1995 MSD has sponsored an insurance program that compensates customers for damage arising from sewer backups that were caused by blocked sewer mains. This ordinance will authorize the District to enter into
a contract with Zurich (Steadfast) Insurance Company from July 1, 2014 to June 30, 2015. The policy provides $10,000,000 of coverage above a deductible of $8,500,000. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
6/13/13 -- Ord. No. 13619 – Amount: $340,001 – Zurich (Steadfast) Insurance 6/14/12 -- Ord. No. 13416 – Amount: $351,501 – Zurich (Steadfast) Insurance
6/09/11 -- Ord. No. 13270 – Amount: $370,001 – Zurich (Steadfast) Insurance 6/10/10 -- Ord. No. 13102 – Amount: $370,985 – Zurich (Steadfast) Insurance
36 of 5/08/14
AGENDA ITEM NUMBER: 44 – Proposed Ord. No. 13851
NAME OF PROJECT: Auto Liability Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide auto liability and auto physical damage coverage for the District and
Trustees/District staff. What does action accomplish?: This action provides coverage for liability type claims including defense Costs. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: Travelers Insurance Companies.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $137,161.00
Fund Name: N/A Additional Comments: This insurance provides coverage for liability claims and defense costs. This ordinance will
authorize the District to enter into a contract with Travelers Insurance Company from July 1, 2014 to June 30, 2015. The policy provides $2,000,000 of auto liability coverage above a $100,000 deductible and auto physical damage above a $3,000
deductible. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 -- Ord. No. 13620 – Amount: $120,226 -- Travelers Insurance Companies
6/14/12 -- Ord. No. 13417 – Amount: $99,985 -- Travelers Insurance Companies 6/09/11 -- Ord. No. 13271 – Amount: $81,066 -- Travelers Insurance Companies
6/10/10 -- Ord. No. 13107 – Amount: $65,429 -- Travelers Insurance Companies
37 of 5/08/14
AGENDA ITEM NUMBER: 45 – Proposed Ord. No. 13852
NAME OF PROJECT: Contractors Equipment (Inland Marine) Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide physical damage coverage for equipment owned or leased by the
District that is not on District property. What does action accomplish?: This action provides coverage for the loss of and/or damage to any equipment
owned or leased by the District listed on the policy. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: RLI Insurance Company.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $13,108.00
Not To Exceed $15,000.00 Fund Name: N/A Additional Comments: This insurance provides coverage for loss of and /or damage to listed equipment. This ordinance
will authorize the District to enter into a contract with RLI Insurance Company from July 1, 2014 to June 30, 2015. The policy provides $250,000 of loss and damage coverage per piece of equipment above a $2,500 deductible per piece of equipment
(unlicensed vehicles and equipment) listed on the policy. The District will cover $5,352,432 of equipment under this policy which is the policy limit. Equipment is excluded under the auto physical damage policy and is subject to a $100,000
deductible under the property policy if located on District property. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 -- Ord. No. 13621 – Amount: $12,861 -- RLI Insurance Company
6/14/12 -- Ord. No. 13418 – Amount: $11,711 -- RLI Insurance Company 6/09/11 -- Ord. No. 13272 – Amount: $11,081 -- RLI Insurance Company
38 of 5/08/14
AGENDA ITEM NUMBER: 46 – Proposed Ord. No. 13853
NAME OF PROJECT: Owners Pollution Protective Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide physical damage and bodily injury resulting from pollution conditions
and environmental damage coverage for engineering and construction contracts under $100,000. What does action accomplish?: This action provides coverage for the pollution loss of and/or damage caused by
a contractor hired by the District with a contract value under $100,000.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: American International Surplus Lines Insurance Company.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $18,244.00 Fund Name: N/A Additional Comments: This insurance provides coverage for loss due to a pollution condition caused by a contractor hired by the District with a contract value under $100,000. This coverage only indemnifies the District and provides no protection
to the contractor. This ordinance will authorize the District to enter into a contract with American International Surplus Lines Insurance Company from July 1, 2014 to June 30, 2015. The policy provides $3,000,000 of pollution coverage above a
$25,000 deductible per loss. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 6/13/13 -- Ord. No. 13622 – Amount: $16,195 – American International Surplus Lines Insurance Company
39 of 5/08/14
AGENDA ITEM NUMBER: 47 – Proposed Ord. No. 13854
NAME OF PROJECT: Cyber Liability Insurance Program LOCATION: District wide
TYPE OF PROJECT: Purchase of Insurance
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide Security and Privacy Liability, Regulatory Action Sublimit, Event Management Coverage, and Cyber Extortion. What does action accomplish?: This action provides insurance coverage for cyber liability and protects MSD from cyber risks due to cyber security failures and privacy violations of employee and
customer data.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: McGriff, Seibels & Williams of Missouri, Inc.
Agency: National Union Fire Insurance Company (Chartis).
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Lump Sum
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $26,211.00 Fund Name: N/A
Additional Comments: This insurance provides coverage for cyber liability and protects MSD from cyber risks due to cyber
security failures and privacy violations of employee and customer data. This ordinance will authorize the District to enter into
a contract with National Union Fire Insurance Company (Chartis) from July 1, 2014 to June 30, 2015. The policy provides $5,000,000 of aggregate coverage and $1,000,000 Regulatory Action Sublimit above a $50,000 deductible per loss.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
None
40 of 5/08/14
AGENDA ITEM NUMBER: 48 – Proposed Ord. No. 13855
NAME OF PROJECT: FY 2015 Budget Appropriations LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary? Annual requirement of the Plan of the District What does action accomplish? Authorizes the District to expend funds during FY 2015 for wastewater and stormwater operations of the District.
SUMMARY EXPLANATION/BACKGROUND: Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A FUNDING/COST SUMMARY: Budgeted: N/A Budget Year: 2014-2015 Amount: See Below
Fund Name: Budget Appropriation: General Fund $182,817,586
Water Backup Insurance & Reimbursement Fund 3,600,248 District Workers’ Compensation Fund 1,465,992 Operation, Maintenance, Construction Improvement Fd 16,192,860
Total Operating Budget $204,076,686
Emergency Funds $ 500,000 Debt Service Fund 66,713,039
Total District Appropriations $271,289,725 Less: Inter-fund Services for Stormwater Operations ( 16,192,860)*
Total Budget Ordinance $255,096,865 Additional Comments: * Reported as required per General Accounting Standards Board (GASB) Statement #34
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
06/13/13 – Ordinance No. 13625 – Amount $230,154,178 – Fiscal Year 2013-2014
41 of 5/08/14
AGENDA ITEM NUMBER: 49 – Proposed Ord. No. 13856
NAME OF PROJECT: 2014 Tax Levy for the Metropolitan St. Louis Sewer District and its various Sub Districts LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance & Secretary/Treasurer
REQUESTED ACTION:
Why is this action necessary?: This is an annual requirement of the Plan of the District as part of the Budget Process. What does action accomplish?: Levies tax rates to be applied to customers’ Real and Personal Property Assessed Values to produce required revenues for operation and infrastructure projects.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2014-2015 Amount: N/A
Fund Name: N/A
Additional Comments: The action determines the amount of taxes which shall be levied, assessed and collected in the
year 2014 on all taxable tangible property in the District within the corporate limits of the City of St. Louis and St. Louis County, respectively, and in its Various Sub Districts. See attached for detail. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
06/13/13 – Ordinance No. 13624 – 2013 Tax Ordinance 10/01/13 – Ordinance No. 13735 – 2013 Tax Ordinance - Revised
42 of 5/08/14
AGENDA ITEM NUMBER: 50 – Proposed Ord. No. 13857
NAME OF PROJECT: Contractor Loan Fund LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Executive Director
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement. What does action accomplish?: Provides participation in a low interest loan program for MWBE’s involved in construction activities as recommended in the Diversity Study and the
Community Benefits Agreement. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: Lump Sum Payment
Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
This agreement will allow MSD to invest in a Contractor Loan Fund up to an amount not to exceed $250,000. The Contractor Loan Fund will pool bank loans, private investment, and new market tax credits to provide access to capital for
MWBE companies that are certified through a City of St. Louis agency. The Contract Loan Fund will offer relaxed lending criteria, low rates and fees with longer amortizations, technical and business assistance when needed, and loans from
$5,000 to over $1 million. FUNDING/COST SUMMARY: Budgeted: Operating Budget Budget Year: FY 2014 Amount: $250,000 maximum Fund Name: General Fund Additional Comments:
The working group participants who are making this effort possible include the AGC, BJC, CC Ward, Cortex, Eagle Bank, Enterprise Bank, Justine Peterson, MSD, Midwest Bank Centre, MOKAN, NAACP, Regional Growth Capital, RUCC, SM
Wilson, St. Louis City, St. Louis County, St. Louis Development Corporation, St. Louis Economic Development Partnership, Stifel, and Twain Financial. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
43 of 5/08/14 REVISED 5/5/14
AGENDA ITEM NUMBER: 51 – Proposed Ord. No. 13858
NAME OF PROJECT: Permitting and Plan Review System Implementation (Project No. 12517)
LOCATION: District-wide
TYPE OF PROJECT: Permitting Application Software Implementation
DEPARTMENT REQUESTING ACTION: Engineering and Information Systems
REQUESTED ACTION:
Why is this action necessary?: To amend the ordinance language associated with the Accela permitting application software licenses and implementation services authorized
under Ordinance 13811. What does action accomplish?: This action modifies the original ordinance to include language
that the funds will be appropriated from the General Fund. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Accela, Inc. Previous District Contract: No
2633 Camino Ramon, Suite 120
San Ramon, CA 94583 Consultant: N/A
Agency: N/A
Number of proposers: Sole Source Low Bid: N/A High Bid: N/A Appropriation Amount: $1,153,453.00 Designer’s Estimate: N/A
MBE/WBE Participation: 34% (MWBE Goal is 30%) Byrne Software Technologies, Inc. – 85.0% WBE
Places to Go Things to Do Travel – 15.0% MBE Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
Provider/Vendor Expenditure Item Appropriation Amount
Accela, Inc. Software Licenses/Maintenance $109,699.00
Accela, Inc. Implementation Services $907,614.00
Other Project Implementation
Contingency (15%)
$136,140.00
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2014, p.56 Amount: $782,000.00
Capital Improvement Program Budget Year: FY2013, p. 51 Amount: $500,000.00
Fund Name: 1101 – General Fund
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/10/2014 – Ordinance No. 13811 – Amount $1,153,453.00
44 of 5/08/14 REVISED 5/5/14
AGENDA ITEM NUMBER: 52 – Proposed Ord. No. 13859
NAME OF PROJECT: Salary of and Authorization to Appoint a Secretary-Treasurer
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: N/A
REQUESTED ACTION:
Why is this action necessary?: District Charter requires that the Secretary-Treasurer's salary and authorization to appointment a new Secretary-Treasurer be set by Ordinance. What does action accomplish?: Enacts an Ordinance to set the Secretary-Treasurer’s salary and authorizes
the Chairman of the Board to appoint a new Secretary-Treasurer
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Section 8.070 of the District Charter requires that the salary of the Secretary-Treasurer be set by
Ordinance. Section 7.020 of the District Charter requires that the Secretary-Treasurer be appointed by the Board of Trustees. The appointment of Tim Snoke is being made at a salary of $150,000 per year with a start date of May 19, 2014.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
11/08/2012 – Ordinance No. 13541: Appointment & Salary of Secretary-Treasurer
45 of 5/08/14
AGENDA ITEM NUMBER: 53 – Resolution No. 3146
NAME OF PROJECT: Banking and Safekeeping Services LOCATION: District Wide
TYPE OF PROJECT: District Banking Services
DEPARTMENT REQUESTING ACTION: Office of Secretary Treasurer
REQUESTED ACTION: Renews contract for a one-year period with Bank of America to provide day-today banking
services to the District. Why is this action necessary?: Enables the District to exercise contract extension option for a twelve month period from 07/01/2014 to 06/30/2015. What does action accomplish?: This ordinance allows Bank of America to continue to provide banking services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Bank of America N.A.
800 Market Street
St. Louis, Missouri 63101 Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $132,000 MBE/WBE Participation:
Plan Approval Date: N/A Type of Contract: Unit Price Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: Secretary-Treasurer Budget Year: 2014-2015 Amount: $125,000 Fund Name: Additional Comments: The current contract expires on June 30, 2014. Bank of America, whose contract was renewed in 2012, is for a one-year term and has 4 one-year optional renewal provisions. Services were evaluated based on a 2012 RFP
proposal 2152 as a one year contract with four-one year renewals, not to exceed five years. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
05/09/2013 Res. No. 3089: Exercise one-year option renewal with Bank of America 06/14/2012 Ord. No. 13405: Contract Authorization with Bank of America
46 of 5/08/14
AGENDA ITEM NUMBER: 54 – Resolution No. 3147
NAME OF PROJECT: Federal Legislative Lobbying Services LOCATION: District-wide
TYPE OF PROJECT: Contract
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary?: To provide legislative lobbying services with the U.S. Congress and federal
agencies. What does action accomplish?: Authorizes the third one-year renewal option to the contract with Cardinal
Point Partners, LLC for federal legislative services. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Cardinal Point Partners, LLC
525 Second Street, NE
Washington, DC 2002 Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: Consulting-Federal Legislation Lobbying Properties Affected: N/A Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: Office of General Counsel Budget Year: FY2014-15 Amount: $75,000.00 Fund Name: N/A Additional Comments: Under Ordinance No. 13275, the original contract with Cardinal Point Partners provided for a period of twelve (12) months with three (3) additional one-year renewal terms. Said contract expires May 8, 2014. Resolution
No. 3147 allows the District to exercise the third of three (3) one-year renewal options. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
05/09/2013 - Res. No. 3091 - Federal Legislative Services - Cardinal Point Partners, LLC, one year renewal 06/14/2012 - Res. No. 3034 - Federal Legislative Services - Cardinal Point Partners, LLC, one year renewal
06/19/2011 - Ord. No. 13275 - Federal Legislative Services - Cardinal Point Partners, LLC
47 of 5/08/14
AGENDA ITEM NUMBER: 55 – Resolution No. 3148
NAME OF PROJECT: Internal Audit Services (2014 – 2015) LOCATION: District Wide
TYPE OF PROJECT: Internal Audit Services
DEPARTMENT REQUESTING ACTION: Board of Trustees
REQUESTED ACTION: Renews contract for a one-year period with Brown Smith Wallace, LLC (BSW) to provide internal
audit services to the District. Why this action is necessary?: Enables the District to exercise contract option for a twelve- month period from 07/01/2014 to 06/30/2015. What does action accomplish?: Allows Brown Smith Wallace, LLC (BSW) to continue to
provide internal audit services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Brown Smith Wallace, LLC 6 City Place Drive St. Louis, MO 63141 Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: $250,000.00 MBE/WBE Participation: 20% (MWBE Goal is 20%)
Davis & Associates, CPA’s
Plan Approval Date: N/A Type of Contract: Not to exceed $250,000.00
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY: Budgeted: Professional Services - Budget Year: 2014-2015 Amount: $250,000.00
Audit Budget Fund Name: General Fund Additional Comments: The current contract, which expires on June 30, 2014, was renewed for a one-year term on May 9, 2013, effective July 1, 2013. The original contract was entered into in 2012 for a one-year term with four option years
renewable at the option of the District. This current action will exercise the second option year and will provide for a third overall year of the contract. Services were originally evaluated based on 2012 RFP 2152. Since the inception of the
contract on June 1, 2012, BSW has provided excellent service by working in conjunction with the Audit Administrator to complete seventeen quality engagements, with three FY14 engagements currently in progress.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/12/2012 Ord. No. 13380 - Contract Authorization with Brown Smith Wallace, LLC 05/9/2013 Res. No. 3094 - Year one renewal of four one-year options with Brown Smith Wallace, LLC
48 of 5/08/14
AGENDA ITEM NUMBER: 56 – Resolution No. 3149
NAME OF PROJECT: Third Party Claims Administration Services LOCATION: District wide
TYPE OF PROJECT: Professional Service
DEPARTMENT REQUESTING ACTION: Risk Management
REQUESTED ACTION:
Why is this action necessary?: To provide claims administration services for water back-up, workers
compensation general liability, auto, errors & omissions, and any other claim against the District and Trustees/District staff. What does action accomplish?: This action provides an administrator for claims against the District including
adjustment costs.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Corporate Claims Management Inc. Previous District Contract: Yes
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: 20% R. T. Thomas & Co
Plan Approval Date: N/A Type of Contract: Installment
Properties Affected: N/A Properties Benefitting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Risk Management Department’s Budget Budget Year: FY2015 Amount: $875,000.00
Fund Name: Water Back-Up Fund Additional Comments: This contract provides claims administration for claims and adjustment costs. This resolution will
authorize the District to exercise the fourth one year option and enter into a contract with Corporate Claims Management Inc from July 1, 2014 to June 30, 2015. The original contract provided for an initial term of one (1) year with four (4) additional
one-year renewal terms at the option of the District. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 5/09/13 – Res. No. 3093 – Amount: $875,000-- Corporate Claims Management Inc
5/10/12 – Res. No. 3028 – Amount: $875,000-- Corporate Claims Management Inc 5/12/11 – Res. No. 2973 – Amount: $875,000-- Corporate Claims Management Inc
6/10/10 – Ord. No. 13093 – Amount: $875,000-- Corporate Claims Management Inc.