HomeMy Public PortalAbout1602nd Board Agenda 2-15-2018Pg 1
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AGENDA
1602nd MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
February 15, 2018 4:00 P.M. CLOSED SESSION 5:00 P.M. ROLL CALL & PUBLIC BOARD MEETING
MSD OFFICES
2350 MARKET STREET
ROOM 109
1 ROLL CALL
2 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL OR PRIVILEGED MATTERS
UNDER § 610.021(1) & LEASING, PURCHASE OR SALE OF REAL ESTATE UNDER §610.021(2) RSMO 1988 SUPP.
3 APPROVAL OF JOURNAL OF PRECEDING MEETING: January 11, 2018 (1601th)
4 COMMENTS BY THE CHAIR – YES
5 REPORT OF BOARD COMMITTEES – Audit, Finance, Stakeholder & Program Mngt.
6 REPORT OF EXECUTIVE DIRECTOR – YES
7 COMMENTS FROM THE PUBLIC
8 SUBMISSION OF PUBLIC HEARING REPORTS - NONE
9 COMMUNICATIONS – NONE
10 CONSENT AGENDA – 11 through 24
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CONSENT AGENDA
ORDINANCES
11 Adoption of Proposed Ordinance No. 14855 - CSO Volume Reduction Green
Infrastructure – Jubilee Community Church (12772)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into an agreement with Jubilee Community Church for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Jubilee Community Church (12772) in the City of
St. Louis, Missouri.
12 Adoption of Proposed Ordinance No. 14856- CSO Volume Reduction Green Infrastructure – Waterway Gas & Wash (12979)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Waterway Gas & Wash Company for cost sharing for green
infrastructure construction in CSO Volume Reduction Green Infrastructure – Waterway Gas & Wash (12979) in the City of St. Louis, Missouri.
13 Adoption of Proposed Ordinance No. 14857 - Lackland I/I Reduction Part 2 (11712)
Making a supplemental appropriation of Two Hundred Eighty Thousand Dollars ($280,000.00) from the
Operation, Maintenance, Construction, and Improvement Fund of Coldwater Creek and Seventy Thousand Dollars ($70,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer
construction in Lackland I/I Reduction Part 2 (11712) in the Cities of Overland, Sycamore Hills, St. John, and Charlack, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to appropriate additional funds for Contract No. 20440 with Fred M. Luth & Sons, Inc. for private I/I removal and storm sewer construction.
14 Adoption of Proposed Ordinance No. 14858 - Apple Orchard – Singerson – Bayless
Place I/I Reduction (Lemay Ferry Rd and Bayless Ave) (12078)
Appropriating Six Hundred Thirty Thousand Dollars ($630,000.00) from the Sanitary Replacement Fund to be
used for private I/I removal and storm sewer construction in Apple Orchard – Singerson – Bayless Place I/I Reduction (Lemay Ferry Rd and Bayless Ave) (12078) in the City of Bella Villa and Unincorporated St. Louis
County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21629 with ABNA Engineering, Inc. for the aforesaid private I/I
removal and storm sewer construction.
15 Adoption of Proposed Ordinance No. 14859 - Deer Creek Public I/I Reduction (2018) Contract A (12039)
Appropriating Six Million Five Hundred Thousand Dollars ($6,500,000.00) from the Sanitary Replacement Fund
to be used for sanitary sewer rehabilitation in Deer Creek Public I/I Reduction (2018) Contract A (12039) in the
Cities of Brentwood, Frontenac, Huntleigh, Ladue, Richmond Heights, Rock Hill, Town & Country, University City, Webster Groves, the Village of Westwood, and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Contract No. 21553 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation.
16 Adoption of Proposed Ordinance No. 14860 - Helta, Sappington, and Gregory Court I/I
Reduction (Sappington Rd and I-270) (12304)
Appropriating Four Hundred Fifty Thousand Dollars ($450,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Helta, Sappington, and Gregory Court I/I Reduction (Sappington Rd and I-270)
(12304) in the City of Sunset Hills and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 21633 with Above and Below Contracting, LLC for the aforesaid private I/I removal.
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17 Adoption of Proposed Ordinance No. 14861 - FF-16 Schuetz – Meadowside to Page Sanitary Relief (10601)
Appropriating Twelve Million Three Hundred Thousand Dollars ($12,300,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in FF-16 Schuetz – Meadowside to Page Sanitary Relief
(10601) in the City of Maryland Heights and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Contract No. 20708 with Unnerstall Contracting Company, Ltd for the aforesaid sanitary sewer construction.
18 Adoption of Proposed Ordinance No. 14862 - Missouri River WWTF Power Feeder Replacement (12502)
Appropriating Eight Hundred Twenty-Five Thousand Dollars ($825,000.00) from the Sanitary Replacement Fund to be used for wastewater treatment plant construction in Missouri River WWTF Power Feeder Replacement
(12502) in the City of Maryland Heights, Missouri; and authorizing the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21631 with Kaiser Electric, Inc. for the aforesaid wastewater treatment plant construction.
19 Adoption of Proposed Ordinance No. 14863 - Harmann Estates Pump Station (P-709) Replacement (12297)
Appropriating Three Hundred Thousand Dollars ($300,000.00) from the Sanitary Replacement Fund to be used
for sanitary sewer construction in Harmann Estates Pump Station (P-709) Replacement (12297) in the City of Bridgeton, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21637 with Kelpe Contracting, Inc. for the aforesaid sanitary sewer construction.
20 Adoption of Proposed Ordinance No. 14864 - Harrison Sanitary Relief (Grand
Ave to W Rose Hill Ave) (12298)
Appropriating Two Hundred Ninety Thousand Dollars ($290,000.00) from the Sanitary Replacement Fund to be
used for sanitary sewer construction in Harrison Sanitary Relief (Grand Ave to W Rose Hill Ave) (12298) in the City of Kirkwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21630 with Bates Utility Company, Inc. for the aforesaid sanitary sewer construction.
21 Adoption of Proposed Ordinance No. 14865 - Linden #1064 Storm Sewer (10289)
Declaring the necessity for the acquisition of easements and temporary easements in certain real property within
The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as Linden #1064 Storm Sewer (10289) in the City of Richmond Heights, Missouri to serve the
needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents
to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements.
22 Adoption of Proposed Ordinance No. 14866 - Maywood – Myron Storm Sewer (11637)
Appropriating One Hundred Fifty Thousand Dollars ($150,000.00) from the Districtwide Stormwater Fund to be
used for combined sewer construction in Maywood – Myron Storm Sewer (11637) in the Cities of Velda City and Velda Village Hills, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21632 with Gaehle Grading, LLC for the aforesaid combined sewer construction.
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23 Adoption of Proposed Ordinance No. 14867 - Revisions for Customer Assistance Program 2018
Repealing Ordinance No. 13826, as adopted May 8, 2014, and enacting a new ordinance in lieu thereof establishing a Customer Assistance Program (formally known as Low Income Assistance Program) providing for
reduced Wastewater User Charges and Stormwater Service Charges to Eligible Customers of The Metropolitan St. Louis Sewer District.
24 Adoption of Proposed Ordinance No. 14868 - Content Analytics Cleanup Software and
Service Project No. RFP 9021
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into a contract with Accelerated Information Systems (AIS) whereby AIS will provide Content Analytics for the District.
UNFINISHED BUSINESS
ORDINANCES 25 * Adoption of Proposed Ordinance No. 14846 - Markdale Dr. #8571 and 8575 Storm Sewer (11290)
Appropriating Seventy Thousand Dollars ($70,000.00) from the Operation, Maintenance,
Construction, and Improvement Fund of Maline Creek to be used for storm sewer construction in Markdale Dr. #8571 and 8575 Storm Sewer (11290) in the City of St. John, Missouri; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21613 with Gaehle Grading, LLC for the aforesaid storm sewer construction. RESOLUTIONS
None
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New Business
Agenda Item No. Name Page No.
ORDINANCES
26 Introduction of Proposed Ordinance No. 14869 CSO Volume Reduction Green
Infrastructure – Missouri Foundation for Health (13084)
8
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into an agreement with Missouri Foundation for Health for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure –
Missouri Foundation for Health (13084) in the City of St. Louis, Missouri.
27 Introduction of Proposed Ordinance No. 14870 CSO Volume Reduction Green
Infrastructure – Shepard Lofts (13085)
9
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into an agreement with Moonlight Partners, LLC for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Shepard Lofts (13085) in
the City of St. Louis, Missouri.
28 Introduction of Proposed Ordinance No. 14871 - Prospect Hill Landfill Vertical
Expansion Part 2 (11094)
10
Appropriating Three Hundred Seventy Thousand Dollars ($370,000.00) from the Sanitary
Replacement Fund to be used for sanitary sewer construction in Prospect Hill Landfill Vertical Expansion Part 2 (11094) in the City of St. Louis and the Village of Riverview, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into Contract No. 21648 with L. Keeley Construction Company for the aforesaid sanitary sewer construction.
29 Introduction of Proposed Ordinance No. 14872 - Sulphur Yard – Vactor Truck Disposal Building (12835)
11
Appropriating Eight Hundred Thirty-Five Thousand Dollars ($835,000.00) from the Sanitary
Replacement Fund to be used for wastewater treatment plant construction in Sulphur Yard –
Vactor Truck Disposal Building (12835) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into Contract No. 21093 with Korte & Luitjohan Contractors, Inc. for the
aforesaid wastewater treatment plant construction.
30 Introduction of Proposed Ordinance No. 14873 - Hudson Rd. #1401 – #1405 Bank Stabilization (MCDW-120) (10020)
13
Appropriating Three Hundred Eighty-Five Thousand Dollars ($385,000.00) from the Districtwide Stormwater Fund to be used for channel stabilization in Hudson Rd. #1401 – #1405 Bank Stabilization
(MCDW-120) (10020) in the City of Ferguson, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21638 with Ideal Landscape Construction, Inc. for the aforesaid channel stabilization.
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New Business
Agenda Item No. Name Page No.
ORDINANCES
31 Introduction and Adoption of Proposed Ordinance No. 14874 - Emergency Repair #060
(Caulks FM at 667 Water Works Road) (13086)
14
Appropriating Seven Hundred Thousand Dollars ($700,000.00) from the Emergency Fund to be used
for emergency repair services in Emergency Repair #060 (Caulks FM at 667 Water Works Road) (13086) in the City of Chesterfield, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an emergency construction contract under Contract No. 21654 with Gross Mechanical, Inc., for the aforesaid emergency repair services.
32 Introduction of Proposed Ordinance No. 14875 - Contract for Legal Consulting
Services Pertaining to Stormwater Rate Issues
15
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into a contract with Shands, Elbert, Gianoulakis & Giljum, LLP, whereby they will provide legal consulting services pertaining to stormwater rate issues, with an emergency clause.
33 Introduction and Adoption of Proposed Ordinance No. 14876 - Salary and Contract for the Executive Director
16
Repealing Ordinance No. 13593, adopted March 27, 2013, and enacting a new ordinance in
lieu thereof, prescribing the salary of the Executive Director of The Metropolitan St. Louis
Sewer District; and authorizing the Chairman of the Board of Trustees of The Metropolitan St.
Louis Sewer District to enter into a contract with Brian L. Hoelscher whereby Brian L.
Hoelscher will be employed as Executive Director of The Metropolitan St. Louis Sewer District, with an emergency clause.
RESOLUTIONS
34 Adoption of Resolution No. 3396 - Expressing the Board of Trustees’ appreciation to Thomas
E. Broaders for his 26 years of exemplary service to the Metropolitan St. Louis Sewer District from
February 12, 1991, to his retirement effective February 1, 2018.
35 Adoption of Resolution No. 3397 - Expressing the Board of Trustees’ appreciation to Chris G. Cacciatore for his 25 years of exemplary service to the Metropolitan St. Louis Sewer District from
April 27, 1992, to his retirement effective February 1, 2018.
36 Adoption of Resolution No. 3398 - Expressing the Board of Trustees’ appreciation to Susan C. Chiodini for her 40 years of exemplary service to the Metropolitan St. Louis Sewer District from January 30, 1978, to her retirement effective February 1, 2018.
37 Adoption of Resolution No. 3399 - Expressing the Board of Trustees’ appreciation to Joseph R.
Conrad for his 38 years of exemplary service to the Metropolitan St. Louis Sewer District from August 27, 1979, to his retirement effective February 1, 2018.
38 Adoption of Resolution No. 3400 - Expressing the Board of Trustees’ appreciation to Wayne J.
Gehrs for his 11 years of exemplary service to the Metropolitan St. Louis Sewer District from May 1,
2006, to his retirement effective February 1, 2018.
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39 Adoption of Resolution No. 3401 - Expressing the Board of Trustees’ appreciation to Kenneth D.
Howard for his 45 years of exemplary service to the Metropolitan St. Louis Sewer District from
November 15, 1972, to his retirement effective February 1, 2018.
40 Adoption of Resolution No. 3402 - Expressing the Board of Trustees’ appreciation to John R.
Lodderhose for his 31 years of exemplary service to the Metropolitan St. Louis Sewer District from
June 2, 1986, to his retirement effective February 1, 2018.
41 Adoption of Resolution No. 3403 - Expressing the Board of Trustees’ appreciation to Kathleen A.
Stuckenschneider for her 39 years of exemplary service to the Metropolitan St. Louis Sewer District
from April 17, 1978, to her retirement effective February 1, 2018.
42 Adoption of Resolution No. 3404 - Laclede Station Road 17
The Executive Director of The Metropolitan St. Louis Sewer District (District) has recommended to the Board of Trustees that a section of District real property, located at or near 2400 Laclede Station Road,
Maplewood, Missouri 63143, is no longer necessary or useful in the District’s operations and therefore, should be declared as surplus property.
43 Adoption of Resolution No. 3405 - Professional Services Agreement – Engineering Services
18
The adoption of Resolution No. 3405 will exercise option year two (2) of the contract previously authorized by Ordinance No. 14593, adopted January 12, 2017, which authorized the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Crawford, Murphy & Tilly, Inc., whereby Crawford, Murphy & Tilly, Inc. would provide General Engineering Services to support design of small Operations-specific projects for the District.
44 Adoption of Resolution No. 3406 - District Independent Audit Services 21
19
The adoption of Resolution No. 3406 will exercise option year one (1) of the contract previously
authorized by Ordinance No. 14596 adopted January 12, 2017, which authorized the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CliftonLarsonAllen, LLP, whereby CliftonLarsonAllen, LLP would provide an independent
audit of the accounting records of the District.
45 Adoption of Resolution No. 3407 - MSD's Identity Theft Prevention Program - Red Flag
Rule Procedures
20
The adoption of Resolution No. 3407 will designate the Executive Director to oversee, develop, implement, and administer MSD’s Identity Theft Prevention Program
46 Adoption of Resolution No. 3408 - Banking Procedure Resolution (Updating Ordinance 14294 Section 3-Authorized Investments-Approved Securities Dealers-Contracts)
21
The adoption of Resolution No. 3408 will modify the list of Approved Securities Dealers attached hereto
as Exhibit D by adding INTL FC Stone Inc. as an Approved Securities Dealer of the District
47 Adoption of Resolution No. 3409 Banking Procedure Resolution (Updating Ordinance 14294
Section 3-Authorized Investments-Approved Securities Dealers-Contracts) (Commercial Paper)
22
The adoption of Resolution No. 3409 will modify the list of Approved Commercial Paper attached hereto as Exhibit F.
48 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
49 ADJOURNMENT
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14869
NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Missouri Foundation for Health (13084)
LOCATION: 4254 Vista Avenue in the City of St. Louis, Missouri
TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement with the Missouri Foundation for
Health. What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to
reduce combined sewer overflows, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: Missouri Foundation for Health Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into an agreement with the Missouri Foundation for Health to provide financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose
of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will reduce runoff volume with the installation of bioretention basins and permeable pavement. The total cost of
the project is estimated at $350,000, and the Missouri Foundation for Health is requesting approximately $350,000 reimbursement for the cost of green infrastructure.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2017, Pg. 98 Amount: $5,000,000*
Fund Name: #1101 – General Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/13/17 – Ord. No. 14629 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146)
*Requesting Board approval of an ordinance for which $350,000 is being encumbered from Ordinance No. 14629.
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14870
NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Shepard Lofts (13085)
LOCATION: 3450 Wisconsin Avenue in the City of St. Louis, Missouri
TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement with Moonlight Partners, LLC.
What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: Moonlight Partners, LLC
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into an agreement with Moonlight Partners, LLC to provide financial
assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will
reduce runoff volume with the installation of a bioretention basin and permeable pavement. The total cost of the project is estimated at $467,000, and Moonlight Partners, LLC is requesting approximately $423,000 reimbursement for the cost of
green infrastructure.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2017, Pg. 98 Amount: $5,000,000*
Fund Name: #1101 – General Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/13/17 – Ord. No. 14629 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146)
*Requesting Board approval of an ordinance for which $423,000 is being encumbered from Ordinance No. 14629.
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14871
NAME OF PROJECT: Prospect Hill Landfill Vertical Expansion Part 2 (11094)
LOCATION: Northwest of the Intersection of Riverview Drive and Scranton Avenue and Northeast of the Intersection
of Scranton Avenue and Lilac Drive in the City of St. Louis and the Village of Riverview, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: L. Keeley Construction Company Previous District Contract: Yes
2901 Falling Springs Rd. Sauget, IL 62206
Consultant: N/A
Agency: N/A
Number of bidders: 6 Low Bid: $329,977.00 High Bid: $491,000.00
Appropriation Amount: $370,000.00 Designer’s Estimate: $530,000.00
Total MWBE Participation: 17.12% (MBE Goal is 17% - African American)
Bumpys Steel Erection, LLC (African American) – 10.15% - MBE Phillips Concrete Services (African American) – 6.97% - MBE
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: Bissell Service Area
Designed by: District staff
The work to be done under Contract #21648 consists of the construction of approximately 475 feet of new access road,
730 feet of new fence, 65 feet of new water main, 850 feet of trench drain pipe, and appurtenances. This construction is the second phase of a multi-phase improvement program. The purpose of this project is to construct a new access road
and waterline to support operations at the landfill and close existing access road to the landfill to allow for maximum permitted fill volume. This project is scheduled to be completed in 180 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 140 Amount: $1,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $10,000 for utility relocation (Electric - $10,000) is included in the
appropriation. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
03/14/13 – Ord. No. 13581 – Amount: $587,000 – Horner & Shifrin, Inc. – Design Contract No. 20029 06/06/15 – Ord. No. 14091 – Amount: $380,000 – Prospect Hill Landfill Vertical Expansion (11094) – Above and Below
Contracting, LLC – Construction Contract No. 20268
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14872
NAME OF PROJECT: Sulphur Yard – Vactor Truck Disposal Building (12835)
LOCATION: North of Interstate 44 and East of Hampton Avenue in the City of St. Louis, Missouri
TYPE OF PROJECT: Wastewater Treatment Plant Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract.
What does action accomplish?: Implements the construction of a CIP project. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Korte & Luitjohan Contractors, Inc. Previous District Contract: No** 12052 Highland Road
Highland, Illinois 62249
Consultant: N/A
Agency: N/A Number of bidders: 2 Low Bid: $798,000.00* High Bid: $832,000.00
Appropriation Amount: $835,000.00 Designer’s Estimate: $700,000.00
Total MWBE Participation: 30.02% (MBE Goal is 30% - African American and Hispanic American) Supplied Industrial Solutions, Inc. (African American) – 17.38% - MBE
Edwards – Kamadulski (African American) – 4.09% - MBE R & R Vision Glass, LLC (African American) – 0.06% - MBE
BRK Electrical Contractors, LLC (African American) – 4.98% - MBE GLC Construction Co. (African American) – 3.51% - MBE
Type of Contract: Lump Sum
Properties Affected: 1 Properties Benefiting: 1
Designed by: Tetra Tech, Inc.
The work to be done under Contract #21093 consists of the construction of a two bay pre-engineered building. The
purpose of this project is to provide for a disposal site for vactor trucks. This project is scheduled to be completed in 240 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 146 Amount: $750,000
Fund Name: #6660 – Sanitary Replacement Fund
*The low bid by Plocher Construction Company, Inc. was found to be non-responsive due to failure to meet the District’s MWBE requirements. Staff recommends accepting the bid of Korte & Luitjohan Contractors, Inc. for $798,000.00.
**Korte & Luitjohan Contractors, Inc. is a building construction contractor with a bond capacity of $40,000,000 through
Liberty Mutual Insurance Company. Korte & Luitjohan Contractors is located in Highland, Illinois and has been in business since 1958. Korte & Luitjohan Contractors has not completed an MSD project. Korte & Luitjohan Contractors
has recently completed two commercial building projects and has two active WWTF projects with other agencies.
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Additional Comments: This project includes contingencies and $8,000 for City of St. Louis Permits. This project was
one of six design projects included in the General Services Agreement – Facility & Sewer Design (2016) (11760). This project was re-bid due to the lack of MBE participation by the bidders for the overall good of MSD’s Diversity Program per
9.030 of the Charter. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/15/16 – Ord. No. 14495 – Amount: $300,000 – Tetra Tech, Inc. – GSA – Facility & Sewer Design (2016) (11760) – Design Contract No. 20350 – Amendment No. 1
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14873
NAME OF PROJECT: Hudson Rd. #1401 – #1405 Bank Stabilization (MCDW-120) (10020)
LOCATION: West of West Florissant Avenue and North of Chambers Road Behind Hudson Road in the City of
Ferguson, Missouri
TYPE OF PROJECT: Channel Stabilization (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ideal Landscape Construction, Inc. Previous District Contract: Yes
6264 Lemay Ferry Road St. Louis, MO 63129
Consultant: N/A
Agency: N/A
Number of bidders: 5 Low Bid: $338,322.00* High Bid: $417,021.00
Appropriation Amount: $385,000.00 Designer’s Estimate: $432,000.00
Total MWBE Participation: 17.29% (MBE Goal is 17% - African American)
Eu-Hodos Enterprises, Inc. (African American) – 3.55% - MBE Westfall Hauling, Inc. (African American) – 13.74% - MBE
Type of Contract: Unit Cost
Properties Affected: 10 Properties Benefiting: 10
Designed by: HR Green, Inc.
The work to be done under Contract #21638 consists of the construction of approximately 550 lineal feet of natural
channel stabilization and appurtenances. The purpose of this project is to alleviate streambank erosion along Dellwood Creek in the rear yards of residential properties along Hudson Road and Hudson Hills Drive. This project is scheduled to
be completed in 365 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 193 Amount: $500,000
Fund Name: #5120 – Districtwide Stormwater Fund
Additional Comments: An additional contingency of $15,000 for utility relocation (Electric - $8,000, Telephone - $5,000 & Other - $2,000) is included in the appropriation.
Contracted planning resources utilized: Watershed Facility Planning.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
11/12/15 – Ord. No. 14261 – Amount: $195,000 – HR Green, Inc. – Design Contract No. 20354
*The low bid by JTL Landscaping, LLC was found to be non-responsive due to failure to meet the District’s MWBE requirements. Staff recommends accepting the bid of Ideal Landscape Construction, Inc. for $338,322.00.
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AGENDA ITEM NUMBER: INTRODUCTION AND ADOPTION TO ORDINANCE 14874
NAME OF PROJECT: Emergency Repair #060 (Caulks FM at 667 Water Works Road) (13086)
LOCATION: 667 Water Works Road in Chesterfield, Missouri
TYPE OF PROJECT: Emergency Repair (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Operations
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into an emergency construction
contract. What does action accomplish?: Restores reliable sewer service and repairs existing pipe.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Gross Mechanical, Inc. Previous District Contract: Yes
3622 Greenwood Blvd St. Louis, MO 63143
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $700,000.00 Designer’s Estimate: $700,000.00
Total MWBE Participation: N/A
Type of Contract: Force Account
Properties Affected: 1 Properties Benefiting: Numerous
Designed by: District staff
The work done under the emergency Contract #21654 consists of the excavation and repair of approximately 220 feet of
24-inch ductile iron force main pipe and the restoration work to the existing under seepage berm and field as necessary. The existing force main broke at a high point in the line due to deterioration of the pipe. Based upon recommendation
from staff, the Executive Director declared this project an emergency on January 16, 2018. The contractor, Gross Mechanical, Inc., was selected per MSD Emergency Declaration Policy. The repair has started and is expected to be
complete before February 10, 2018.
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: #4122 – Emergency Fund
Additional Comments: An emergency declaration was made on January 16, 2018. The estimated cost of this project is $700,000. The contractor is encouraged to employ MWBE firms to the extent practical. Based on preliminary costs,
the MBE participation is expected to be approximately 17%. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: INTRODUCTION TO ORDINANCE 14875
NAME OF PROJECT: Contract for Legal Consulting Services Pertaining to Stormwater Rate Issues
LOCATION: District Wide
TYPE OF PROJECT: Legal
DEPARTMENT REQUESTING ACTION: General Counsel
REQUESTED ACTION:
Why is this action necessary? To secure specialized legal consulting services in the area of Stormwater
Rate Issues.
What does action accomplish? Authorizes the District to enter into a contract with Shands, Elbert, Gianoulakis & Giljum, LLP
SUMMARY EXPLANATION/BACKGROUND:
Consultant: Shands, Elbert, Gianoulakis & Giljum, LLP
1 North Brentwood Blvd. Clayton, MO 63105
Agency: N/A Number of proposers: N/A
Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: 0% (There is no MWBE goal)
Type of Contract: Professional Services
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Operating Budget Budget Year: FY2018 - FY2019 Amount: NA
Fund Name: N/A
Additional Comments: This contract will allow Shands, Elbert, Gianoulakis & Giljum, LLP to provide specialized legal consulting services in the area of Stormwater Rate Issues to the District on as needed basis during the stormwater
rate process, ballot initiative and implementation of the stormwater rate. This Ordinance is for a one (1) year contract with two (2) one-year renewal options at the sole discretion of the District.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
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AGENDA ITEM NUMBER: Introduction and Adoption to Proposed Ordinance No. 14876
NAME OF PROJECT: Salary and Contract for the Executive Director
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: N/A
REQUESTED ACTION:
Why is this action necessary?: District Charter requires that the Executive Director’s salary be set by
Ordinance. What does action accomplish?: Enacts ordinance to set Executive Director’s salary and authorizes the
chairman of the Board of Trustees to enter into a contract with Brian Hoelscher.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY: N/A
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Section 8.070 of the District Charter requires that the salary of the Executive Director be set by
ordinance. This Ordinance increases the salary for the position of Executive Director by 4% to $207,000.00.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 3/27/13 – Ord. No. 13593 – Establishes the salary and authorizes a contract for the Executive Director
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AGENDA ITEM NUMBER: RESOLUTION NO. 3404
NAME OF PROJECT: Laclede Station Road
LOCATION: 2400 Laclede Station Road
TYPE OF PROJECT: Declaration of Surplus Property
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: To declare 2400 Laclede Station Road, Maplewood, Missouri 63143 surplus.
What does action accomplish?: Authorizes the District to declare property as surplus so bids may be entered and the property sold.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: 1 Properties Benefiting: N/A
Designed by: N/A
This resolution authorizes the District to declare the property surplus.
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: N/A
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/18/91 – Res. No. 2016 – Regarding the Sale of District owned property.
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AGENDA ITEM NUMBER: RESOLUTION NO. 3405
NAME OF PROJECT: Professional Services Agreement – Engineering Services
LOCATION: Various Locations Throughout the District
TYPE OF PROJECT: Professional Services – Treatment Plants and Pump Stations
DEPARTMENT REQUESTING ACTION: Operations
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to exercise Option Year 2 of a Professional Services Agreement for
General Engineering Services to support design of small Operations-specific projects. What does action accomplish?: Renewal of a Professional Service Agreement that provides Operations with ability to plan, develop, and implement smaller projects that require additional
engineering expertise, or support levels, beyond what Operations can support with internal professional staff.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A
Consultant: Crawford, Murphy & Tilly, Inc. Previous District Contract: N/A
Gateway Tower, One Memorial Drive, Suite 500 St. Louis, MO 63102
Agency: N/A
Number of proposers: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: 0.00% (No MWBE Goal)
Type of Contract: Hourly Billing Rate Plus Reimbursables
Properties Affected: MSD Service Area Properties Benefitting: MSD Service Area
Designed by: N/A
This Resolution authorizes the District to enter into Year 2 of a three (3) year Professional Services Agreement with
Crawford Murphy & Tilly, Inc. for engineering services throughout the District as defined in RFP 6575, to perform General Engineering Services for Treatment Plants, Pump Stations, and other Operations groups. The purpose of the agreement
is to have the Consultant provide technical and engineering consulting services to support to MSD’s wastewater treatment plants, pumping stations, warehousing, facilities management, and maintenance yards staff (Operations) on an as-needed
basis with a cost not to exceed $100,000.
FUNDING/COST SUMMARY:
Budgeted: Operations Department Operating Budget Budget Year: FY2018/FY2019 Amount: $100,000
Fund Name: N/A
Additional Comments: This Agreement is to be utilized for the design of small projects on as needed basis only. The contractor will subcontract 25% of the work to MWBE and non-MWBE subconsultants based on the final scope of work for
each small project. Crawford, Murphy & Tilly has proposed three MWBE firms for this work: Access Engineering, LLC (WBE); TSI Geotechnical, Inc. (MWBE); and Intelligent Design & Const. Solutions LLC (WBE).
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/12/17 – Ord. No. 14593 – Crawford, Murphy & Tilly, Inc. – Original Contract for the design of small projects
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AGENDA ITEM NUMBER: RESOLUTION NO. 3406
NAME OF PROJECT: District Independent Audit Services - Resolution
LOCATION: Finance/Treasury/Audit Department
TYPE OF PROJECT: Professional Services
DEPARTMENT REQUESTING ACTION: Finance/Treasury
REQUESTED ACTION:
Why is this action necessary?: To provide an independent audit of the accounting records of the District.
What does action accomplish?: This action provides the services for the District to have an independent audit of all accounts and funds of the District and Subdistricts annually by Certified
Public Accountant according to Section 7.080 of the District Charter.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: CliftonLarsonAllen, LLP Previous District Contract: No
600 Washington Ave., Suite 1800 St. Louis, MO 63101-1312
Consultant: N/A
Agency: N/A
Number of bidders: Low Bid: High Bid:
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: 0% (There is no MWBE Goal)
Plan Approval Date: N/A Type of Contract:
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Treasury/Internal Audit Budget Year: FY17/18 Amount: $150,000 (annual average) Fund Name: General Fund
Additional Comments: This resolution will authorize the District to exercise option year one of four (4) renewal option
years with CliftonlarsonAllen, LLP for independent audit of all accounts and funds of the District and Subdistrict for fiscal year ending June 30, 2018. The contract is a one (1) year contract with four (4) one (1) year renewals.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
1/12/17 – Ordinance No. 14596 – CliftonLarsonAllen, LLP
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AGENDA ITEM NUMBER: RESOLUTION NO. 3407
NAME OF PROJECT: MSD's Identity Theft Prevention Program - Red Flag Rule Procedures
LOCATION:
TYPE OF PROJECT:
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary? This resolution is necessary to approve the District’s procedures as they relate to the Red Flag rules for MSD’s Identity Theft Prevention Program.
What does action accomplish? This resolution accomplishes the approval of the District’s Red Flag Rules procedures to aide in the protection of MSD’s customers
against identity theft and to designate the Executive Director to oversee, develop, implement and administer the program going forward.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultants: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY: N/A
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: NA
Additional Comments
This resolution provides Board approval of MSD’s Identity Theft Prevention Program (Red Flag Rules) that was originally
enacted on November 1, 2008 for the protection of MSD’s customers against identity theft and will have the Board of Trustees designate the Executive Director to oversee, develop, implement and administer MSD’s Identity Theft prevention
Program going forward.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
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AGENDA ITEM NUMBER: Resolution 3408
NAME OF PROJECT: Banking Procedure Resolution (Updating Ordinance 14294 Section 3-Authorized Investments-
Approved Securities Dealers-Contracts)
LOCATION: District-wide
TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Office of Secretary-Treasurer
REQUESTED ACTION: Update Ordinance 14294, Section 3-Authorized Investments-Approved Securities Dealers-
Contracts, by adding Intl FC Stone Inc. as an approved Securities Dealer of The District.
Why is this action necessary?: Under provisions of Ordinance No. 14294, Section Three, adopted on December 10, 2015, the list of Approved Securities Dealers may be
modified from time to time by resolution of the Board of Trustees of the District.
What does this action accomplish? It allows the Secretary-Treasurer’s Office to purchase investments from a
greater number of Securities Dealers, within the parameters of the District’s Investment Policy, therefore increasing competition and
reducing cost.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A
Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/2015 Ordinance No. 14294 Banking Procedure Ordinance
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AGENDA ITEM NUMBER: Resolution 3409
NAME OF PROJECT: Banking Procedure Resolution (Updating Ordinance 14294 Section 3-Authorized Investments-
Approved Securities Dealers-Contracts) (Commercial Paper)
LOCATION: District-wide
TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Office of Secretary-Treasurer
REQUESTED ACTION: Update Ordinance 14294, Section 3-Authorized Investments-Approved Securities Dealers-
Contracts, by updating the District’s list of approved Commercial Paper Issuers.
Why is this action necessary?: Under provisions of Ordinance No. 14294, Section Three, adopted on December 10, 2015, the list of Approved Commercial Paper Issuers may
be modified from time to time by resolution of the Board of Trustees of the District.
What does this action accomplish? The Secretary-Treasurer’s Office, with the assistance of their Investment
Managers, modified the list of approved commercial paper issuers based off of current credit metrics and Outlooks.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A Plan Approval Date: N/A Type of Contract: N/A Properties Affected: N/A
Properties Benefiting: N/A Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/2015 Ordinance No. 14294 Banking Procedure Ordinance