HomeMy Public PortalAboutTBP 2015-05-06Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Town Board Briefing
May 1, 2015
Please note that members of the Town Board will have dinner together starting at
5:30pm.
Between 6:00pm and 7:00pm the Town Board will be having a workshop discussion
regarding the Sustainability Planning initiative, in particular, the focus of the discussion
will be on solid waste management. Our consultant, Laurie Batchelder Adams, will
provide a brief presentation regarding the status of solid waste management in Grand
County, and we hope to discuss Board goals for next steps. We are still awaiting word
on our grant application, which would provide funding for a regional approach, and hope
to have confirmation before the meeting.
Approvals related to several ongoing projects are on the consent agenda to allow more
time for other discussion matters. However, should any Trustees desire discussion on
one or more of those matters, they can be moved to the discussion agenda during
approval of the agenda. Additional Briefings are enclosed regarding those matters.
The will be receiving an Award for Pursuing Excellence due to the work of our water
professionals, we look forward to that presentation.
Grand Park has provided a Power Point presentation that they would like to provide the
Town Board. That presentation is included in the packet, along with additional
background from the Town Planner.
Members of the Board have requested an opportunity to have a general conversation
regarding Conflicts of Interest. The Town Attorney will be attending to assist the
discussion. In general, in a small community conflicts can be difficult to avoid, but this is
an important matter that we all take seriously.
As you know, we published requests for proposals for Town Engineer services earlier
this year. Two proposals were provided, a summary is included in the packet. Staff has
worked through the proposals with the assistance of Trustees Miller, Waldow, and
Taylor. We will provide recommendations at the meeting, but in general these are both
good proposals for the Town.
Finally, last year the Board had requested that we post audio recordings of all Board
meetings on the Town’s website. At the time, we had problems with our ability to
accommodate that goal. However, staff has been working to identify solutions and is
prepared to begin posting those recordings. We believe it appropriate to inform the
Board of this change before implementing it on our website.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Additional briefings and materials related to the other agenda items are included in the
packet.
As always, feel free to contact me if you have any questions or need any additional
information.
Jeff Durbin
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Town Manager Newsletter
May 1, 2015
Planning
The Planning Department is still very busy with development
review and building permit review.
The Town Planner is working with Public Works and HTA to get
a work plan in place for summer trail projects and additional
trailhead signage in Fraser.
We have just been notified that we have been awarded the
Keep American Beautiful (KAB)/Coca Cola Bin Grant. The
Town of Fraser is the only entity in Colorado to receive the
grant! We applied for 8 bins and were awarded 6 bins.
As a condition of receiving the grant, all recipients are expected to submit an interim and
final report answering questions about the use of the bins and generated media and we
are expected to track and report the amount of recyclables collected with the bins over a
12 month period. This information is important to demonstrate the value of the program
and will be included along with other grant recipient data in the reports provided to the
Coca Cola Foundation.
The Department continues to seek opportunities to work with the community on a broad
basis to identify how we can better manage our solid waste streams, save money and
improve environmental sustainability. Every additional bin that we can place in the
community will help with this cause!
Planning Commission
The Commission is in receipt of two major subdivision proposals. Both public hearing
scheduled for the April 22, 2015 Planning Commission meeting were continued until May
13th due to notification errors by the applicant. The meeting will start at 6:00 PM.
East Mountain Filing 9: Rendezvous Colorado LLC., the applicant, is proposing 54
single-family attached lots on approximately six acres.
Elk Creek at Grand Park: Grand Park Development LLC, the applicant, is proposing 71
single-family lots to be platted and constructed in five (5) phases on approximately 17
acres.
2
Building
April has been a busy month for the Winter Park/Fraser/Granby Building Department.
Building permits for five single-family dwellings have been issued in Fraser. Three new
homes will be built in the Cozens Meadow subdivision of Grand Park, one in
Rendezvous, and one in downtown Fraser on Muse Drive. Another two single-family
dwellings have been submitted for permit in Rendezvous as well.
A fire occurred at the Holiday Inn Express in the attic assembly that caused structural,
smoke, and water damage to the structure. An electrical issue is thought to be the cause
of the fire. This incident is a good example of how automatic fire sprinklers can help save
property as this fire and the associated damage could have been much worse.
Total Number of Building Permits
Total for 2011 45
Total for 2012 49
Total for 2013 64
Total for 2014 41
2013 through April 16
2014 through April 6
2015 through April 11
Difference 2015 / 2014 5
Difference 2015 / 2013 (5)
Dollar Valuation (no hourly fee has valuation $ in 2011 - 14)
Total for 2011 $3,743,778
Total for 2012 $2,190,195
Total for 2013 $5,508,091
Total for 2014 $7,529,211
2013 through April $578,279
2014 through April $1,732,289
2015 through April $1,564,468
Difference 2015 / 2014 ($167,821)
Difference 2015 / 2013 $986,189
Building Fees
Total for 2011 $40,277
Total for 2012 $27,412
Total for 2013 $66,458
Total for 2014 $73,266
2013 through April $6,844
2014 through April $13,466
2015 through April $18,126
Difference 2015 / 2014 $4,660
Difference 2015 / 2013 $11,283
New Residential Area
2015 through April 11,533 sq. ft.
New Commercial Area
2015 through April 0 sq. ft.
New Garage Area
2015 through April 3,226 sq. ft.
New Deck/Patio Area
2015 through April 707 sq. ft.
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Finance
The Department is back to the rote day to day processes of utility management, Cash
receipting, accounts payable and receivable, payroll and general ledger. On the
periphery we are working on digitizing records, project management accounting, and a
ton of special projects as directed by the town manager.
Sounds as if next week will have some economic impacts/opportunities coming our way
– the finance department will evaluate those local changes and report back to the Town
Manager any concerns short and long term.
Public Works
The Public Works Department has prepared a report requesting
approval for budgeted expenditures related to upgrades to our
water systems SCADA (telemetry) system and authorization to
enter into a public services contract with Browns-Hill
Engineering, Inc., the Town’s controls engineer. These
upgrades are similar to what the wastewater plant just
completed. This item has been placed on the consent agenda.
Staff prepared a report requesting approval for budgeted expenditures related to annual
sanitary sewer collection system cleaning and video documentation and authorization to
enter into a public services contract with the selected contractor. This will be the 2nd year
of our 3-year cycle. This item has been placed on the consent agenda.
Staff prepared a report requesting approval for budgeted expenditures related to the
“2015 – North System Sanitary Sewer Main Replacement and Rehabilitation Project”,
with authorization to enter into a grant agreement with DOLA and a contract agreement
with Conroy Excavating, Inc. and issue the Notice of Award for the project. This item has
been placed on the consent agenda.
Staff prepared a report requesting approval for budgeted expenditures related to the
purchase of the prefabricated steel bridge structure and authorization to enter into a
contract agreement and issue of the Notice of Award with Colorado West Contracting,
Inc. and Big R Bridge for the “Pedestrian Bridge over the Fraser River Project”. This
item has been placed on the consent agenda.
Staff is compiling data and information related to an energy audit taking place next week.
Staff has placed the 8 sanitary sewer flow meters (iTrackers) in targeted Inflow and
Infiltration (I and I) locations in the collection system. I and I status updates from the
WWTP indicate that I and I has come and gone for 2015 run-off.
Due to some material ordering issues the start of the US40 Improvement Project was
delayed until April 27th.
Crack sealing operations have been moved from June to mid-September. This is a trial
run!
4
The Public Works Department is preparing an RFP for slurry sealing asphalt trails.
The Department is still looking for one more full-time seasonal gardener.
The south entry monument sign has been dismantled to make a room for the US40
highway improvement project. Staff will reinstall the monument at another location, TBD,
in the fall following completion of the project.
The up-fit of the ‘new’ used gardener truck that was purchased is being completed in
Denver.
We have hired two seasonal maintenance laborers, one for utilities and one for PW’s.
They will start work in early May.
For Further Information
Please feel free to contact me
Jeff Durbin
970-726-5491x202
jdurbin@town.fraser.co.us
FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, April 15, 2015
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro-Tem Philip Vandernail; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Town Manager Intern Bektur Sakiev
Others: See attached list
Mayor Smith called the meeting to order at 7:15 p.m.
1. Workshop: Audit Workshop
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Soles moved, and Trustee Waldow seconded the motion to approve the
Agenda. Motion carried: 7-0.
4. Consent Agenda:
a) Minutes – April 1, 2015
Trustee Waldow moved, and Trustee Soles seconded the motion to approve the
consent agenda. Motion carried: 7-0.
5. Open Forum:
6. Public Hearings:
7. Discussion and Possible Action Regarding:
a) Audit Presentation and Acceptance
The Town of Fraser is required to have an independent firm audit its financial statements
on a yearly basis. The annual audit of the Town’s financial statements occurred during
the week of February 9th in accordance with auditing standards generally accepted in the
United States. An audit was performed to obtain audit evidence about the amounts and
disclosures in the financial statements provided by the Town. The outcome of the audit
Page 2 of 3
was a determination that the financial statements of the Town present fairly, in all
material respects, the respective financial positon of the Town as of December 31. 2014.
Paul Backes, of McMahon and Associates, the Town’s auditor, asked the Board to
accept the draft report, with the contingency the CIRSA numbers will be added to the
report when received by the town. This will change a footnote in the report.
Trustee Soles moved, and Trustee Taylor seconded the motion to accept the audit.
Motion carried: 7-0.
b) Resolution 2015-03-02 Directing the Town Manager to Change a Signature Card
This will increase our level of internal controls, per a recommendation from our auditors.
The Board requested the Mayor Pro Tem and the Town Clerk be added as additional
signers.
This will be brought back to the Board at the next meeting, after confirming the details
with the bank.
c) Resolution 2015-03-03 Approving a Contract with Kumar and Associates for
Geotech Services for Fraser US Hwy 40 Improvement Project in an amount not
to exceed $20,000
Resolution 2015-03-03 would provide authorization for the Town Manager to enter into a
contract for Geotech services necessary for the Fraser US Highway 40 Project. This
would be coordinated as part of the Project Engineer services that Bowman Land is
providing for the project. Requests for Proposal were distributed and Kumar and
Associates were awarded the contract.
Trustee Miller moved, and Trustee Taylor seconded the motion to approve Resolution
2015-03-03 approving a Contract with Geotech for Fraser US Hwy 40 Improvement
Project. Motion carried: 7-0
d) Economic Development Strategic Planning
The Board discussed the process for Economic Development Strategic Planning at the
last two meetings. As noted in the April 1st meeting minutes, “Members of the Board
concurred on the restructuring of the process whereby the working group would first
meet to define the scope of work after which that scope of work would be incorporated
into a Request for Proposals (RFP). The RFP would be distributed to select consultants
and published to solicit proposals. Upon receipt of proposals the Board could make a
more informed decision. The Board emphasized their interest in an action orientated
approach.”
Per TM Durbin, at their April 7th meeting, the Winter Park Town Council decided to
continue to move forward with the proposal to engage RRC and EPS for Economic
Development Strategic Planning. It is his understanding that they appreciate the Fraser
Town Board’s direction, but they have relationships with RRC and EPS and are very
comfortable working with them. Further, they are eager to move forward such that any
outcomes of this effort might be included in their 2016 Budget Process. If the Fraser
Town Board were to reconsider their direction, the Winter Park Town Council would
Page 3 of 3
welcome Fraser’s participation in this process. Finally, they noted that this does not in
any way preclude further collaboration on economic development and other matters.
They appointed Barb Atwater to participate in future working group discussions with
Fraser’s appointees and requested staff support of those efforts.
Trustee Soles moved, and Trustee Taylor seconded the motion to approve Economic
Development Strategic Planning funding of up to $25,000 pursuant to the RRC proposal
in collaboration with the Town of Winter Park. Motion carried: 7-0.
e) Arts Committee Establishment
Staff is proposing that Fraser establish an Arts Committee (or Commission) for the
purpose of promoting public art in public spaces, ensuring a well-rounded programs and
promoting community support.
Board directed staff to research the ways in which an arts committee could be
established to further public art projects and opportunities in Fraser.
8. Other Business:
Trustee Soles moved, and Trustee Mather seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:16 p.m.
Lu Berger, Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-03-02
A RESOLUTION DIRECTING TO TOWN MANAGER TO AMEND SIGNATURE
AUTHORIZATIONS FOR TOWN BANK ACCOUNTS
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. That the Town Manager is hereby authorized to establish signature authorizations for the
Town Manager, Mayor, Mayor Pro Tem and Town Clerk on all of the Town bank accounts.
2. Town Manager is authorized and directed to keep all banking signature authorizations
current.
3. The Town Manager is further authorized to assign full banking access, except signature
authorization, to Town personnel as determined by job duties and responsibilities.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
TOWN OF FRASER
RESOLUTION NO. 2015-05-01
A RESOLUTION AUTHORIZING EXPENDITURES FOR THE 2015 SEWER SYSTEM ANNUAL
INSPECTION AND CLEANING CONTRACT AND AUTHORIZING THE TOWN MANAGER TO
ENTER INTO A CONTRACT FOR THE WORK.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes expenditures not to exceed
$75,000 for sewer collection line inspections; cleaning and video documentation as
outlined by the Public Works Director’s staff report and authorizing the Town Manager to
enter into a contract for the work.
2. All documents must be executed and work completed within fiscal year 2015 or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Allen Nordin, CWP, Public Works Director
DATE: May 6, 2015
SUBJECT: Staff Report PW: Contract for Annual Wastewater Collection System
Maintenance; Cleaning and Video Inspection
MATTER BEFORE BOARD:
2015 annual contract for wastewater collections system maintenance and inspection program to
clean and video document the condition of approximately 42,100 linear feet of sewer pipes
ranging in size from 8 inch to 15 inch. This will address over one-third of the collection system
infrastructure.
ACTION REQUESTED:
Authorization for the expenditure of budgeted funds from the Wastewater Fund and authorizing
the Town Manager to enter into a Public Services contract for outsourced services to clean and
video document approximately 42,100 linear feet of wastewater collection system lines in a not-
to-exceed amount of $75,000.
EXECUTIVE SUMMARY:
The Town moved to a three year annual sewer collection system cleaning and inspection
program in 2014. The collection system has been separated into three areas in order to facilitate
the new inspection rotation. This year’s work will be the second of three rotations of inspections
and which requires an outside contractor to perform the specialty work for jetter cleaning and
CCTV video documentation of the condition of the sanitary sewer system infrastructure. The
cost for this budgeted expense will be approximately $75,000.
BACKGROUND:
Following the dissolution of the Fraser Sanitation District in 2010, the operation and
maintenance of the wastewater collection system was placed under Public Works. In 2011 the
Sewer Collection Maintenance & Inspection program was developed as a 7-year inspection
program allowing for one-seventh of the system to be jetter cleaned and video documented
each year while spreading out this expense over a multi-year period. Prior to 2014, staff had
already completed three years of maintenance and inspection activities from 2011 through
2013. The recommendation of CIRSA, Fraser’s property and casualty insurance carrier, was to
have our collection system inspected on a 3-year cycle. The Town Board adopted their
recommendation with 2014 being the start of the 3-year program.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
The 2014 program consisted of cleaning and video documentation of approximately 25,000
linear feet of 6-10 inch lines in the old town collection system. Some of this footage was
redundant to 2012 and 2013; however, it was necessary as we shifted from the seven-year
program to the three-year recommended program. In addition, it provided comprehensive
baseline data of the North portion of the collection system and aided staff with identifying line
locations of areas with I&I that was in need of being rehabilitated and/or replaced. Finally, this
information was significant as staff prepared the grant funding application to the Colorado
Department of Local Affairs (DOLA) Energy & Mineral Impact fund.
Since the Town does not own line cleaning and video equipment, it is necessary to outsource
this work. Fraser’s staff maintains a positive working relationship with Anderson Services of
Golden and their pricing remained flat over the past 4 years, until 2014, when their rates
increased by $.15/LF for small lines and $25/hour for larger lines.
Staff did some preliminary research for alternate surrounding community (Summit, Eagle and
Denver counties) contractor options last fall and early spring only to find that our current
contractor is providing the Town with the most cost effective service for given our tight window
of opportunity for tracking I&I.
In addition to the maintenance and inspection components of our infrastructure, this program
will assist the Town in identifying areas of inflow and infiltration (I&I). The video information will
be beneficial in identifying how much and where infiltration is occurring in town main lines
versus private service line taps into the main lines.
As we move forward on I&I issues, staff continues working with neighboring Water and
Sanitation Districts by placing flow meters throughout our collection systems to monitor areas
within our respective systems as to where I&I is occurring.
There could be some consequences associated to the lack of maintenance and rehabilitation of
our collection systems, one being potential legal claims from property owners indicating the
Town may have been negligent in maintaining its infrastructure thus causing backups of
wastewater into owner’s properties, and another significant consequence could trigger the
premature need for a costly expansion of the wastewater treatment plant to allow for treatment
of clean, cold water from I&I.
ALTERNATIVES:
1. Do nothing, not recommended;
2. Approve as recommended.
RECOMMENDATION: This item has been placed under consent agenda.
Staff recommends approving the resolution authorizing the Town Manager to enter into a Public
Services Contract for sanitary sewer collection line cleaning and video documentation services.
TOWN OF FRASER
RESOLUTION 2015-05-02
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO SEPARATE
AGREEMENTS WITH THE COLORADO DEPARTMENT OF LOCAL AFFAIRS AND CONROY
EXCAVATING INC. FOR THE 2015 – NORTH SYSTEM SANITARY SEWER MAIN
REPLACEMENT AND REHABILITATION PROJECT.
WHEREAS, the Town of Fraser applied for and received a grant award from the Colorado
Department of Local Affairs for the replacement and rehabilitation of sanitary sewer
infrastructure in the amount of $112,032.
WHEREAS, the Town of Fraser will provide in-kind services and a cash match in the amount of
$150,000.
WHEREAS, on March 10th , 2015 at the Town of Fraser Water and Wastewater Committee
meeting the Committee supported moving forward with bidding the project.
WHEREAS, the Town of Fraser went through the public bid process to advertise for the project
as identified in the Town of Fraser Contract Documents and Technical Specifications for the
2015- North System Sanitary Sewer Main Replacement and Rehabilitation Project dated
February 23, 2015.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes entering into a contract
agreement with the Colorado Department of Local Affairs (DOLA) for their portion of
grant money in the amount of $112,032 for the construction of the 2015- North
System Sanitary Sewer Main Replacement and Rehabilitation Project as outlined by
the Public Works Director’s staff briefing and authorizing the Town Manager to enter
into such agreement with DOLA.
2. The Town Board of Fraser, Colorado hereby authorizes entering into a contract
agreement for the construction of the 2015- North System Sanitary Sewer Main
Replacement and Rehabilitation Project as outlined by the Public Works Director’s
staff briefing and authorizing the Town Manager to enter into such agreement with
Conroy Excavating, Inc. for the work in their bid amount of $146,324.
3. This resolution to be in full force and effect from and after its passage and approval.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Allen Nordin, CWP, Public Works Director
DATE: May 06, 2015
SUBJECT: Staff Report PW:
2015 – North System Sanitary Sewer Main Replacement & Rehabilitation Project
MATTER BEFORE COMMITTEE:
The execution of a grant agreement with the Colorado Department of Local Affairs (DOLA), the
award of a contract agreement with Conroy Excavating, Inc., and the expenditure of funds from
the Wastewater Fund for the 2015 – North System Sanitary Sewer Main Replacement and
Rehabilitation Project.
ACTION:
Authorization to expend budgeted funds from the Wastewater Fund in the amount of $150,000
and, to enter into an agreement with Conroy Excavating, Inc. for the work associated to the
“2015 – North System Sanitary Sewer Main Replacement and Rehabilitation Project” as
described in the Town of Fraser Contract Documents and Technical Specifications dated
February 23, 2015. This authorization will be contingent upon the execution of the grant
agreement between DOLA and the Town.
EXECUTIVE SUMMARY:
The Town of Fraser applied for and received grant money from the Colorado Department of
Local Affairs (DOLA) in the amount of $112,032 from federal mineral lease proceeds to assist
with the upgrade of sewer collection infrastructure and to reduce inflow & infiltration within
Fraser’s sewer collection systems. The Town went through the public bid process and has
determined that Conroy Excavating, Inc. as the low bidder for the project. Staff recommends
approval of the resolution that will authorize the Town Manager to execute the necessary
agreement to move the project forward in accordance with the conditions of the grant
agreement. The Town’s cash contribution of $150,000 along with DOLA’s funds brings the
project total to $262,032. The work is scheduled to be begin in mid-September.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
BACKGROUND:
In the fall of 2013 during the 2014 budget discussions, and at the recommendation of the
Town’s property and casualty insurance carrier CIRSA to move to a 3-year annual maintenance
and inspection program, the Board supported this recommendation with 2014 being the start of
the 3-year maintenance program for the entire 18+ miles of sanitary sewer lines and 627
manholes throughout Town. Following our review of the 2014 annual inspection results, areas
that are in need of replacement and rehabilitation were identified and staff presented this project
to the Water-Wastewater Committee at the March 10, 2015 meeting and received positive
feedback to move forward seeking grant funding for the project.
In November of 2014 staff applied for a mineral and energy impact grant from the Colorado
Department of Local Affairs (DOLA) for grant money to help off-set costs associated with the
replacement and rehabilitation of aging sanitary sewer infrastructure. The Town was awarded
the grant in March of 2015 contingent upon the execution of the grant agreement which is
anticipated to be finalized and provided to Fraser in mid-June. The project details are generally
summarized below:
2015 North System Sanitary Sewer Main Replacement & Rehabilitation Project includes, but is
not limited to existing sanitary sewer main removal and disposal, temporary sewer bypass
pumping, sanitary sewer main installation, pipe testing, service connections, excavation and
backfill, pavement removal/replacement, vegetation removal/replacement, service connection
repair and other incidentals. There is alternate bid work that includes, but is not limited to
sanitary sewer service tap connection removal and replacement, saw-cut, pavement removal
and replacement, trenching, compacted backfill, revegetation and other incidentals necessary to
complete the repair project.
ALTERNATIVES:
1. Celebrate the receipt of grant funds, low project bid numbers and approve as
recommended.
RECOMMENDATION: This item has been placed under consent agenda for action
Staff recommends approval of the resolution authorizing the Town Manager to enter into
separate agreements with the Colorado Department of Local Affairs and Conroy Excavating Inc.
for the “2015 – North System Sanitary Sewer Main Replacement and Rehabilitation Project”.
TOWN OF FRASER
RESOLUTION 2015-05-03
A RESOLUTION AUTHORIZING THE TOWN MANAGER TO ENTER INTO TWO (2)
SEPARATE AGREEMENTS FOR THE CONSTRUCTION OF THE 2015 – PEDESTRIAN
BRIDGE OVER THE FRASER RIVER PROJECT.
WHEREAS, the Town of Fraser applied for and received a grant award from Great Outdoors
Colorado in the amount of $136,000 for the Pedestrian Bridge project to construct a pedestrian
bridge over a portion of the Fraser River and to enhance an existing social trail in the Cozens
Ranch Open Space Park.
WHEREAS, the Town of Fraser will provide in-kind services and a cash match in the amount of
$79,134.25.
WHEREAS, at the regular meeting of the Grand County Board of County Commissioners on
Tuesday August 12, 2014, the BOCC approved the Town of Fraser Conservation Trust Fund
request in the amount of $10,000.
WHEREAS, on January 7, 2015, the Board of Trustees via Resolution No. 2015-01-01,
authorized the expenditure of funds to meet the terms and obligations of the grant agreement
and application with Great Outdoors Colorado.
WHEREAS, the Town of Fraser went through the public bid process to advertise the 2015-
Pedestrian Bridge over the Fraser River project as identified in the Contract Documents and
Technical Specifications for Town of Fraser, “2015 – Pedestrian Bridge Over The Fraser River”
dated February 24, 2015.
WHEREAS, the Town of Fraser will procure the prefabricated steel truss bridge structure as a
portion of its matching funding.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF TRUSTEES OF THE
TOWN OF FRASER, COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes entering into a contract
agreement for the construction of the Pedestrian Bridge over the Fraser River project
as outlined by the Public Works Director’s staff briefing and authorizing the Town
Manager to enter into an agreement with Colorado West Contracting, Inc. as the low
bidder for the work in the amount of $140,460.
2. The Town of Fraser will procure the prefabricated steel bridge structure from Big R
Bridge of Greeley, Colorado per Quotation dated April 8, 2015, Opportunity No.:
2015-00065R in the amount of $46,240.00
3. This resolution to be in full force and effect from and after its passage and approval.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Allen Nordin, CWP, Public Works Director
Catherine Trotter, AICP, Town Planner
DATE: May 6, 2015
SUBJECT: Staff Report PW: 2015 – Pedestrian Bridge Over the Fraser River Project
MATTER BEFORE BOARD:
Approval of the resolution authorizing the Town Manager to execute an agreement with
Colorado West Contracting, Inc. and, to execute a contract agreement with Big R Bridge to
complete the work as described in the Specifications and elsewhere in the Contract Documents
for the following project:
“Town of Fraser – 2015 – Pedestrian Bridge Over The Fraser River”
ACTION REQUESTED:
Staff recommends approval of the resolution authorizing the Town Manager to enter into
contract agreements with Colorado West Contracting, Inc. and Big R Bridge in order to be in
compliance with the terms and obligations of the previously executed Great Outdoors Colorado
(GOCO) grant agreement.
EXECUTIVE SUMMARY:
The Town of Fraser received a GOCO grant in the amount of $136,000.00 for the construction
of a pedestrian bridge over the Fraser River. The Town went through the public bid process
and has determined that Colorado West Contracting, Inc. and Big R Bridge were the low bidders
for the project and procurement of the prefabricated steel bridge structure. Staff recommends
approval of the resolution that will authorize the Town Manager to execute the necessary
contracts to move the project forward in accordance with the grant agreement.
BACKGROUND:
The Town of Fraser received a GOCO grant in the amount of $136,000.00 for the construction
of a pedestrian bridge over the Fraser River in a multi-use recreational area owned by the
Town. The project also involves enhancing an existing social trail. Fraser views trails as
community assets and will continue to seek opportunities to improve our trail system which in
turn will improve the quality of life and livability in this community. The Town Board supports
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
this project and has appropriated matching funds to meet the terms and obligations of the grant
award. The Board of County Commissioners has funded $10,000.00 to the Fraser River
Pedestrian Bridge project via the Conservation Trust Fund monies. The Town of Fraser
budgeted contribution is $79,134.25.
ALTERNATIVES:
The Town has entered into a grant agreement for completion of this project. There are no
alternate courses of action.
RECOMMENDATION: This item has been placed under consent agenda
Staff recommends approval of the resolution authorizing the Town Manager to enter into
separate agreements with Colorado West Contracting, Inc. for the construction of the project
and Big R Bridge for the purchase of the prefabricated steel bridge structure.
TOWN OF FRASER
RESOLUTION NO. 2015-05-04
A RESOLUTION AUTHORIZING EXPENDITURES FOR THE PURCHASE OF TELEMETRY
CONTROL SYSTEM EQUIPMENT UPGRADES FOR THE TOWN’S WATER TREATMENT
AND PRODUCTION FACILITIES AND AUTHORIZING THE TOWN MANAGER TO ENTER
INTO A PUBLIC SERVICES CONTRACT FOR THE PURCHASE.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. The Town Board of Fraser, Colorado hereby authorizes budgeted expenditures not-to-
exceed $82,000 for the purchase of replacement/upgrade telemetry control equipment
as outlined by the Public Works Director’s staff report and authorizing the Town Manager
to enter into a public services contract with Brown’s-Hill Engineering & Controls for this
purchase.
2. This PUBLIC SERVICES CONTRACT must be executed within fiscal year 2015 or this
approval shall no longer be effective.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Allen Nordin, CWP, Public Works Director
DATE: May 6, 2015
SUBJECT: Staff Report PW: Water System- Supervisory Control And Data Acquisition
(SCADA) System Capital Improvement Upgrades
MATTER BEFORE BOARD:
The North and South water systems production facilities have 14+ year old telemetry (remote)
controls systems installed that are nearing the end of their useful lives. The Town’s consultant
for telemetry controls have recommended the upgrade and replacement of these mission critical
controls in advance of failure.
ACTION REQUESTED:
Motion to approve budgeted expenditures of NTE $82,000 for the replacement and upgrade of
mission critical telemetry system equipment by replacing Programmable Logic Controller units
(PLC) and Panel View (PV) display screens at three locations in the water systems.
EXECUTIVE SUMMARY:
Provide for the upgrade and replacement of mission critical telemetry control systems for the
Town’s North and South water systems treatment and production facilities. Replacement of this
equipment in advance of failures will allow staff to continue to provide a reliable and safe supply
of drinking water to its customers and consumers.
BACKGROUND:
The Town of Fraser’s controls engineer, Browns-Hill, Inc., has provided our water system
telemetry controls software and hardware since the early 2000’s. Fraser has a supervisory
control and data acquisition (SCADA) system which enables the water systems to operate in a
remote controlled condition. The SCADA system consists of two separate water treatment
plants (WTP), Fraser (North System) WTP and Maryvale (South System) WTP. Each WTP has
its own set of wells, storage tanks, booster and pump stations.
The WTP/Booster Station SCADA equipment was installed in the early 2000’s, which means
that this equipment has been in service for a period of approximately 15 years. All of this original
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
equipment is still installed and functioning. Based on the age of the SCADA equipment and lack
of available replacement parts, it was necessary to create a Master Plan for budgeting purposes
for the replacement of the existing SCADA equipment.
However, much of this equipment is now obsolete. The SCADA equipment manufacturer is still
manufacturing PLC replacement parts but the price continues to increase as sub-assembly
components become increasingly scarce. The manufacturer has not provided an end-of-life date
but their projection is within the next 2 – 5 years (2016 – 2019).
The Master SCADA Computer (HMI) located at Town Hall replaced the original 2001 HMI in
2008. The computer operating system in 2008 was Windows XP. When the Town’s IT
contractor was made aware that Microsoft would discontinue support of the XP operating
system by the end of 2013, the HMI computer was again replaced in early 2014 and is currently
running Windows 7.
Town Hall has a Programmable Logic Controller (PLC) that connects to the HMI computer to
provide data for the operator screens. The PLC communicates to the computer using a specific
communications protocol. This is an obsolete protocol that is not supported on Windows 7 Pro.
As a result, the PLC and computer were replaced at the same time in 2014.
Regarding the Panel View (PV) screens located at each site, these are now out of production
with no replacement units available. These will need to be replaced with a newer model if/when
they stop functioning.
The three sites proposed for replacement/upgrades are the Maryvale WTP, the Fraser WTP and
the Red Zone Pump Station. The replacement components will be the PLC’s and the Panel
View screens. Two of the sites are mission critical to operations and one of these sites cannot
be operated manually and requires automation.
ALTERNATIVES:
1. Replace the controls at the time they fail leaving staff to operate the systems manually,
not recommended.
2. Approve as recommended below.
RECOMMENDATION: This item has been placed under consent agenda for action
Staff recommends replacement of the SCADA/telemetry controls, specifically the Programmable
Logic Controllers and the Panel Views within the water system as outlined above.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Catherine E. Trotter, AICP, Town Planner
DATE: April 15, 2015
SUBJECT: Dumpster Enclosures in Fraser, or lack thereof…..
MATTER BEFORE BOARD:
A concerned citizen has prepared a PowerPoint presentation on the exposed dumpster
inventory in Fraser.
ACTION REQUESTED:
Discussion only. Board acknowledgement of issue.
EXECUTIVE SUMMARY:
A concerned citizen is interested in presenting a PowerPoint presentation to the Town Board as
a means to have the Board recognize that perhaps we have an issue communitywide that
needs to be addressed. Staff has provided background information on Fraser’s regulations
regarding dumpster enclosures and links to the Fraser Municipal Code regarding the same.
BACKGROUND:
The Town of Fraser regulates dumpster enclosures in several different sections of the
Fraser Municipal Code.
The link below is to Chapter 7, Health, Sanitation and Animals. Article 7 is entitled Wildlife
Protection.
https://www.municode.com/library/co/fraser/codes/municipal_code?nodeId=CH7HESAAN_ART
7WIPR
The link below is to Chapter 17, Subdivision Regulations. Article 7 is entitled Subdivision
Design and Improvement Standards. See Section 17-7-810 and 17-7-820.
https://www.municode.com/library/co/fraser/codes/municipal_code?nodeId=CH17SU_ART7SU
DEIMST_DIV7ADST
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970‐726‐5491 fax 970‐726‐5518
www.frasercolorado.com
The link below is to Chapter 16, Zoning. Article 4 is entitled Business District. See Section 16-4-
350.
https://www.municode.com/library/co/fraser/codes/municipal_code?nodeId=CH16ZO_ART4BU
DI
When an applicant is processing a subdivision and/or final plan (PDD) development or a
business zone development permit, Fraser requires that dumpster enclosures be incorporated
into the development and the applicant is required to provide a rendering of the enclosure and
the proposed location. The Town also requires that the applicant provide a cost estimate for the
dumpster enclosure in the Engineer’s cost estimate and to provide surety in conjunction with the
Improvement Agreement to which the Engineer’s cost estimate is attached.
The challenge that we have is the language in the zoning and subdivision regulations does not
allow the Town the right to require a dumpster enclosure on existing dumpsters. So, many of the
dumpster without enclosures would be considered “grandfathered in’.
The language in Chapter 7 appears to have some leverage and may allow the Town the
opportunity to require a resident or business to erect an enclosure after the fact.
Please note that Fraser does offer the Business Enhancement Grant opportunity for businesses
and organizations located in the Business District.
The bigger picture here is code enforcement.
ALTERNATIVES:
Fraser can step up the code enforcement after a public relations campaign to educate
the community about the consequences of non-compliance.
Fraser change the code to more accurately reflect the goals and desires of the current
Town Board.
The Town Board can thank our concerned citizen and reflect on the presentation and
make a decision in the future.
Or, there is always the do nothing approach.
RECOMMENDATION:
Let’s clean up our community! When life gives you lemons, make lemonade!
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Pricewise and Service‐wise comparison of Bowman and JRS’ RFPs.
Bowman Consulting JRS Engineering
Location Granby Centennial (80 miles)
Working styles Extension of Town Staff On‐call engineer
Engineering experience 35 years 39 years
PRICE LIST
Principal ($/hr.)$140.00 $98.00
Technician ($/hr.)$80‐$85 $70.00
Clerical ($/hr.)$60.00 $43.00
Mileage ($/mile)$0.57 $0.56 (~$80 each trip to Fraser)
Surveying $70‐$170 N/A
Surveying In‐house Subcontracted (Denver based)
CADD In‐house Subcontracted
WORKER’S COMPENSATION
General Liability Meets the CLA requirements Meets the CLA requirements
Automobile Liability No aggregate Meets the CLA requirements
Professional Liability Meets the CLA requirements Meets the CLA requirements
TOWN OF FRASER
RESOLUTION NO. 2015-05-05
A RESOLUTION ENTERING INTO A CONTRACT WITH FOR
ENGINEERING SERVICES
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1. That the Town Manager is hereby authorized to execute a contract with for
engineering services with a term to expire December 31, 2016.
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
THIS 6th DAY OF MAY, 2015.
Votes in favor: ___ BOARD OF TRUSTEES OF THE
Votes opposed: ___ TOWN OF FRASER, COLORADO
Absent: ___
Abstained: ___ BY:
Mayor
ATTEST:
(S E A L)
Town Clerk
Town of Fraser
Fraser, Colorado
Financial Statements
December 31, 2014
i
Town of Fraser, Colorado
Financial Report
December 31, 2014
Table of Contents
Page
INDEPENDENT AUDITOR'S REPORT A1 –A2
Management’s Discussion and Analysis B1 –B8
Basic Financial Statements:
Government-wide Financial Statements:
Statement of Net Assets C1
Statement of Activities C2
Fund Financial Statements:
Governmental Funds:
Balance Sheet C3
Reconciliation of Governmental Fund Balance to Governmental
Activities Net Assets C4
Statement of Revenues, Expenditures and Changes in
Fund Balances C5
Reconciliation of Net Change in Fund Balances to Change in Net
Assets of Governmental Activities C6
Proprietary Fund:
Statement of Net Assets -Enterprise Funds C7
Statement of Revenues, Expenses and Changes in Net Assets -
Enterprise Funds C8
Statement of Cash Flows -Enterprise Funds C9
Fiduciary Fund:
Statement of Fiduciary Net Assets C10
Statement of Changes in Fiduciary Net Assets C11
Notes to the Financial Statements D1 –D24
Required Supplementary Information:
Schedule of Revenues, Expenditures and Changes in
Fund Balances -Budget (GAAP Basis) and Actual -General Fund E1
Schedule of Revenues -Budget (GAAP Basis) and Actual -General Fund E2
ii
Town of Fraser, Colorado
Financial Report
December 31, 2014
Table of Contents
(Continued)
Page
Required Supplementary Information (continued):
Schedule of Expenditures and Transfers -Budget (GAAP Basis)
and Actual
General Fund E3
Special Revenue Fund -Conservation Trust Fund E4
Supplementary Information:
Schedule of Revenues, Expenditures and Changes in Fund Balances –
Budget (GAAP Basis) and Actual
Debt Service Fund F1
Capital Projects Fund -Capital Equipment Replacement Fund F2
Schedule of Revenues, Expenditures and Changes in Net Assets -
Budget (Non-GAAP Basis) and Actual W ith Reconciliation to GAAP Basis
Enterprise Fund -Water Fund F3
Enterprise Fund -Wastewater Fund F4
Agency Fund -JFOC Fund F5
Annual Schedule of Revenues and Expenditures for Roads, Bridges
and Streets F6 –F7
i
Town of Fraser, Colorado
Financial Report
December 31, 2014
Table of Contents
Page
INDEPENDENT AUDITOR'S REPORT A1 –A2
Management’s Discussion and Analysis B1 –B11
Basic Financial Statements:
Government-wide Financial Statements:
Statement of Net Assets C1
Statement of Activities C2
Fund Financial Statements:
Governmental Funds:
Balance Sheet C3
Reconciliation of Governmental Fund Balance to Governmental
Activities Net Assets C4
Statement of Revenues, Expenditures and Changes in
Fund Balances C5
Reconciliation of Net Change in Fund Balances to Change in Net
Assets of Governmental Activities C6
Proprietary Fund:
Statement of Net Assets -Enterprise Funds C7
Statement of Revenues, Expenses and Changes in Net Assets -
Enterprise Funds C8
Statement of Cash Flows -Enterprise Funds C9
Fiduciary Fund:
Statement of Fiduciary Net Assets C10
Statement of Changes in Fiduciary Net Assets C11
Notes to the Financial Statements D1 –D24
Required Supplementary Information:
Schedule of Revenues, Expenditures and Changes in
Fund Balances -Budget (GAAP Basis) and Actual -General Fund E1
Schedule of Revenues -Budget (GAAP Basis) and Actual -General Fund E2
ii
Town of Fraser, Colorado
Financial Report
December 31, 2014
Table of Contents
(Continued)
Page
Required Supplementary Information (continued):
Schedule of Expenditures and Transfers -Budget (GAAP Basis)
and Actual
General Fund E3
Special Revenue Fund -Conservation Trust Fund E4
Supplementary Information:
Schedule of Revenues, Expenditures and Changes in Fund Balances –
Budget (GAAP Basis) and Actual
Debt Service Fund F1
Capital Projects Fund -Capital Equipment Replacement Fund F2
Schedule of Revenues, Expenditures and Changes in Net Assets -
Budget (Non-GAAP Basis) and Actual W ith Reconciliation to GAAP Basis
Enterprise Fund -Water Fund F3
Enterprise Fund -Wastewater Fund F4
Agency Fund -JFOC Fund F5
Annual Schedule of Revenues and Expenditures for Roads, Bridges
and Streets F6 –F7
McMahan and Associates, l.l.c.
Certified Public Accountants and Consultants
Web Site: www.mcmahancpa.com
Chapel Square, Bldg C Main Office: (970) 845-8800
245 Chapel Place, Suite 300 Facsimile: (970) 845-8108
P.O. Box 5850, Avon, CO 81620 E-mail: mcmahan@mcmahancpa.com
Member: American Institute of Certified Public Accountants
Paul J. Backes, CPA, CGMA Avon: (970) 845-8800
Michael N. Jenkins, CA, CPA, CGMA Aspen: (970) 544-3996
Daniel R. Cudahy, CPA, CGMA Frisco: (970) 668-3481
A1
M
&
A
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and Town Board
Town of Fraser, Colorado
We have audited the accompanying financial statements of the governmental activities, business-type
activities, each major fund, and the aggregate remaining fund information of the Town of Fraser (the
“Town”),as of and for the year ended December 31, 2014, which collectively comprise the Town’s basic
financial statements as listed in the table of contents, and the related notes to the financial statements.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America.
Those standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor’s judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the entity’s
preparation and fair presentation of the financial statements in order to design audit procedures that are
appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of
the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating
the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial
statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business-type activities, each major fund,
and the aggregate remaining fund information of the Town of Fraser as of December 31, 2014, and the
respective changes in financial position and, where applicable,cash flows thereof for the year then ended
in accordance with accounting principles generally accepted in the United States of America.
To the Honorable Mayor and Town Board
Town of Fraser
A2
Other Matters
Accounting principles generally accepted in the United States of America require that the Management’s
Discussion and Analysis in Section B be presented to supplement the basic financial statements. Such
information, although not a part of the basic financial statements, is required by the Governmental
Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the
basic financial statements in an appropriate operational, economic, or historical context. We have applied
certain limited procedures to the Management’s Discussion and Analysis in Section B in accordance with
auditing standards generally accepted in the United States of America, which consisted of inquiries of
management about the methods of preparing the information and comparing the information for
consistency with management’s responses to our inquiries, the basic financial statements, and other
knowledge we obtained during our audit of the basic financial statements. We do not express an opinion
or provide any assurance on the information because the limited procedures do not provide us with
sufficient evidence to express an opinion or provide any assurance.
The budgetary comparison information in section E is not a required part of the basic financial statements
but is supplementary information required by accounting principles generally accepted in the United
States of America. The budgetary comparison information has been subjected to the auditing procedures
applied in the audit of the financial statements and certain additional procedures, including comparing and
reconciling such information directly to the underlying accounting and other records used to prepare the
financial statement or to the financial statements themselves, and other additional procedures in
accordance with auditing standards generally accepted in the United States of America. In our opinion,
the information is fairly stated in all material respects in relation to the financial statements as a whole.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Town’s financial statements as a whole. The individual fund budgetary comparisons found
in Section F and the Local Highway Finance Report are presented for purposes of additional analysis and
are not a required part of the basic financial statements. The individual fund budgetary comparisons
found in Section F and the Local Highway Finance Report are the responsibility of management and were
derived from and relate directly to the underlying accounting and other records used to prepare the
financial statements. The information has been subjected to the auditing procedures applied in the audit
of the basic financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the financial
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America. In our opinion, the information is
fairly stated in all material respects in relation to the financial statements as a whole.
McMahan and Associates, L.L.C.
March 20, 2015
MANAGEMENT’S DISCUSSION AND ANALYSIS
B1
Town of Fraser, Colorado
Management’s Discussion and Analysis
December 31, 2014
As management of the Town of Fraser, Colorado, (“Town”), we offer readers of the Town’s financial
statements this narrative overview and analysis of the financial activities of the Town for the fiscal year
ended December 31, 2014.
The Town provides a high level of local government service and availability to the community including
operation of the Town’s water and wastewater systems, a public works department that provides for street
maintenance, snow removal and management, park and open space preservation, public building and
facility management and maintenance. Our planning department provides support for both our
business/economic sectors in addition to community development support, all while maintaining our small
town character in the bigger mountain resort community that we are a part of. The Town currently acts as
the manager of the Upper Fraser Valley W astewater Treatment Facility –providing both the operational
expertise and financial management of the facility for the three member organizations who share the
plant. In addition the Town participates in a joint Fraser/Winter Park Police Department and a joint W inter
Park/Fraser/Granby Building Services Department.
Overview of the Financial Statements
This discussion and analysis is intended to serve as an introduction to the Town’s basic financial
statements. The Town’s basic financial statements include three components: 1) government-wide
financial statements; 2)fund financial statements; and 3) notes to the financial statements. This report
also contains other supplementary information in addition to the basic financial statements.
Government-wide financial statements:The government-wide financial statements are designed to
provide readers with a broad overview of the Town’s finances, in a manner similar to a private-sector
business.
The Statement of Net Position presents information on all Town assets, deferred outflows of resources,
liabilities, and deferred inflows of resources, with the difference between the two reported as net position.
Over time, increases or decreases in net position may serve as a useful indicator of whether the financial
position of the Town is improving or deteriorating.
The Statement of Activities presents information showing how the government’s net position changed
during the most recent fiscal year. All changes in net position are reported as soon as the underlying
event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues
and expenses are reported in this statement for some items that will only result in cash flows in future
fiscal periods (i.e. uncollected revenues such as grants or earned but unused vacation leave.)
Both of the government-wide financial statements distinguish functions of the Town that are principally
supported by taxes and intergovernmental revenues (governmental activities). The governmental
activities of the Town include general government, public safety, public works, and culture and recreation.
The business-type activities of the Town include water distribution and system maintenance and
wastewater function and system maintenance.
The government-wide financial statements can be found on pages C1 and C2 of this report.
Fund financial statements:A fund is a grouping of related accounts that is used to maintain control over
resources that have been segregated for specific activities or objectives. The Town, like other state and
local governments, uses fund accounting to ensure and demonstrate compliance with finance-related
legal requirements. All of the funds of the Town can be divided into two categories: governmental and
proprietary funds.
B2
Governmental funds:Governmental funds are used to account for essentially the same functions
reported as governmental activities in the government-wide financial statements. However, unlike the
government-wide financial statements, governmental fund financial statements focus on near-term inflows
and outflows of spendable resources, as well as on balances of spendable resources available at the end
of the fiscal year. Such information may be useful in evaluating a government’s near-term financing
requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial
statements, it is useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government-wide financial statements. By doing
so, readers may better understand the long-term impact of the government’s near-term financing
decisions. The expenditures and changes in fund balances provide a reconciliation to facilitate this
comparison between governmental funds and governmental activities. The fund financial statements for
the governmental funds are shown on pages C3 and C5.
The Town’s Budget includes the following governmental funds:
General Fund (GF), which provides for the general functions and services such as
administration, planning, law enforcement, streets and properties.
Conservation Trust Fund (CTF), which is funded by lottery proceeds and provides for open
space and recreational capital projects.
Capital Equipment Replacement Fund (CERF), which provides for vehicle and heavy
equipment purchases.
Capital Asset Fund (CAF), which is intended to fund long term maintenance of capital assets
(streets, buildings, parks, trails, etc).
Debt Service Fund (DSF), which provides for debt service payments.
Fraser River Enhancement Project (FREP)Fund, which was utilized for the Fraser River
Enhancement Project to provide transparency and accountability for the project.
The Town adopts an annually appropriated budget for all governmental funds. A budgetary comparison
statement has been provided for the General Fund, Conservation Trust Fund,Debt Service Fund and
Capital Equipment Replacement Fund to demonstrate compliance with the State budget statutes. These
are included in Sections E and F.
Proprietary funds:The Town maintains two proprietary funds commonly known as enterprise funds.
Enterprise funds are used to report the same functions presented as business-type activities in the
government-wide financial statements. The Town uses an enterprise fund to account for its water
operations and one to account for its wastewater operations, which was established on December 31,
2009 by the dissolution of the Fraser Sanitation District.
Proprietary funds provide the same type of information as the government-wide financial statements, only
in more detail. The proprietary fund financial statements provide separate information for each of the
business-type services provided by the Town.
The Town’s Budget includes the following enterprise funds:
Water Fund (WF), an enterprise fund for the Town’s water utility.
Wastewater Fund (WW F),an enterprise fund for the Town’s wastewater utility.
Joint Facilities Fund (JFF) O&M and the Joint Facilities Fund CRR, both of which provide for
operations and capital projects at the W astewater Treatment Plant.
The basic proprietary fund financial statements can be found on pages C7 through C9 of this report. The
Town also presents a budgetary comparison for its proprietary funds on pages F3 and F4.
Notes to the Financial Statements:The Notes provide additional information that is essential to a full
understanding of the data provided in the government-wide and fund financial statements. The Notes to
the Financial Statements can be found at Section D of this report.
B3
Overview of the Financial Statements (continued)
The largest portion of the Town’s assets are reflected in the investment in capital assets (i.e. land,
buildings, improvements, and equipment). Capital assets account for 75%of the total assets of
$41,161,616. The Town uses these assets to provide services to its citizens. The Town has to pay
liabilities out of the remaining liquid assets. The Town also has assets that are considered restricted for a
variety of purposes. Accordingly, these assets are not an available source for payment of future
spending, other than as restricted. In 2014 the General Fund had a $166,378 expenditure (investment in
capital) for the construction in progress related to the RAMP project, and another $63k invested in
building and equipment capital additions. The Town is showing on the following chart restricted assets to
its net position: $837,338 will be spent on the 2015 RAMP project, and $15.6k which will be added to the
roughly $200k in the forms of a GOCO Grant and matching general fund expenditures towards the
Fraser River Bridge project.
Government-wide Fund Analysis
Financial Highlights
On a short term view, the Town’s governmental fund balances increased by $859,306 in 2014.
The Town’s General Fund’s fund balance increased $718,974.
This very positive statement needs further discussion for the reader to have a complete
understanding of its meaning. The “governmental funds” would include the Town’s General Fund
(GF) ((included in the GF is the Town’s Capital Asset Fund (CAF)), the Debt Service Fund (DSF),
Conservation Trust Fund (CTF), and the Capital Equipment Replacement Fund (CERF)).
On the aggregate and in addition to the GF’s increase, the other balances represent DSF =
$129,210, reserved for debt service payments and catastrophic street repairs, CTF = $15,602 all
of which has been earmarked for the 2015 Fraser River Trail Bridge Project ($10k was a grant
from Grand County towards this project) and the CERF had a decrease in fund balance of
($5,007). The GF increase in fund balance relates to a positive cash basis balance at year end
2014 and in addition a large liability of nearly $670k which will be expensed fully in 2015 for the
RAMP project.
The majority of the fund balance increase was from grants and contributions to projects from
outside entities –these dollars will be expensed in 2015. The DSF did add to its fund balance,
from dollars collected above the cost of the year’s bond payments, and the General Fund had
positive cash flow of roughly $135k in 2014.
On a long-term view (including depreciation and excluding capital outlay, etc.) the Town had a 1%
($499,180) increase in net position from $38,709,645 to $39,208,825.
“Net Position” for the Town refers to both the governmental and business-type (Water Fund (WF)
and W astewater Fund (WWF)) activities. Again when you drill down on the Statement of
Activities (pg. C2) you will gain a better understanding of where the 1% increase is derived. In
actuality the business-type activities (W F & WWF) had a decrease in net position of nearly -
$200k, while the governmental activities had a positive balance of nearly $700k –but remember
what that is related too. Contributions for both operating and capital are comprised of $213,077 is
a combination of reimbursable professional services of $178,944 (which had a corresponding
expense line item) along with $34,660 in Misc. Revenue. The other operating grant of $44,896 is
the Town’s share of Highway User Tax Proceeds (a revenue share-back from the State from gas
tax based upon a municipalities road miles) –this revenue is accounted for in the CERF, and in
addition to GF transfers is how the Town purchases its Public W orks fleet and heavy equipment
along with public safety vehicles.
B4
Government-wide Fund Analysis (continued)
Financial Highlights (continued)
The “long-term” view includes depreciation expense. On page D5 you will see the schedule the
Town uses to depreciate its assets. On pages D14 -D15 you will see the corresponding
schedules for depreciation and additions to capital investments. It’s important to review the
depreciation schedule and compare it to the age of the assets being depreciated. Streets were
depreciated in an amount exceeding half a million dollars and are currently aged at over fifteen
years with very little investment in the road surface, and with no designated revenues or reserves
associated with this asset. Water and wastewater sys tems were depreciated at over eight
hundred thousand dollars with over half a million of that depreciation relating to underground
utilities. Over half the Town’s underground utilities have exceeded their depreciation life cycle –
again with no designated revenue streams and minimal if any reserves set-aside. Swift and
adequate measures related to reserve policies will be required to allow the Town to meet its
obligations for safe, reliable and sustainable water and wastewater systems as well as community
streets. The Town continues to allow for additional growth in utilities and streets yet the issue of
the cost of maintenance as reflected by service fees remains a community concern.
The Town’s restricted net position has changes as follows:
Ba lance Ba lance
1/1/14 Additi ons De le ti ons 12/31/14
General Fund:
Fees in lieu of Park 6,379$ - - 6,379
Affo rdable hous ing impac t fee 135,426 - - 135,426
Emergenc y res erves 80,000 - - 80,000
RA MP Loc al Agenc y Match - 837,338 - 837,338
Debt Service Fund res erves :
Nex t year's pay ment s 300,000 - - 300,000
Cons ervat ion Tr us t Fund 893 15,602 - 16,495
Wastewat er Fund
Operat ing res erve 45,739 1,182 - 46,921
Capital replac em ent res erve 815,582 4,624 (59,277) 760,929
1,384,019$ 858,746$ (59,277)$ 2,183,488$
B5
The following shows the Town’s net position for 2014:
2014 2013 2014 2013 2014 2013
As sets:
Current a nd other as sets 5,231,395$ 4,358,351 5,067,379 4,521,659 10,298,774 8,880,010
Capital as sets 10,019,549 10,482,297 20,843,293 21,588,676 30,862,842 32,070,973
Total As sets 15,250,944 14,840,648 25,910,672 26,110,335 41,161,616 40,950,983
Liabilities:
Other liabilities 113,863 107,354 20,915 26,718 134,778 134,072
Long-term l iabilities
outstanding 1,515,130 1,810,321 - - 1,515,130 1,810,321
Total Lia bilitie s 1,628,993 1,917,675 20,915 26,718 1,649,908 1,944,393
De ferred Inflow s of Re sources:
U navailable reve nue 302,356 296,945 - - 302,356 296,945
Total De ferred Inflow s
of Resources 302,356 296,945 - - 302,356 296,945
Ne t Position:
In ve sted in capital assets 8,504,419 8,671,976 20,843,293 21,588,676 29,347,712 30,260,652
Restricted 1,375,638 522,698 807,850 861,321 2,183,488 1,384,019
Unrestricted 3,439,538 3,431,354 4,238,614 3,633,620 7,678,152 7,064,974
Total Ne t Position 13,319,595$12,626,028 25,889,757 26,083,617 39,209,352 38,709,645
Tow n of Fraser's Ne t Position
Go ve rnmental Bu siness-type
Ac tivitie s Ac tivit ie s Total
Government-wide Financial Analysis (continued)
At the end of the current fiscal year, the Town is able to report positive balances in all three categories of
net position, both for the government as a whole, as well as for its separate governmental and business-
type activities.
The following chart is a summary of the Town’s Change in Net Position:
B6
2014 2013 2014 2013 2014 2013
REVENUES :
Program revenues :
Charges fo r services 62,273$ 34,494 1,495,863 1,327,761 1,558,136 1,362,255
Op erating grants
and contributions 258,500 344,949 4,889 12,405 263,389 357,354
Capital grants
and contributions 837,338 41,837 120,000 185,000 957,338 226,837
Ge neral revenues :
Property ta xe s 276,731 298,658 - - 276,731 298,658
Sales a nd Us e ta xe s 1,970,700 1,848,144 - - 1,970,700 1,848,144
Oth er ta xe s 78,712 74,219 - - 78,712 74,219
In te res t a nd other re ve nue 47,994 44,311 12,429 16,224 60,423 60,535
Total Revenue s 3,532,248 2,686,612 1,633,181 1,541,390 5,165,429 4,228,002
EX PENS ES :
Ge neral governm ent 992,157 980,819 - - 992,157 980,819
C ulture and recreation 64,295 57,202 - - 64,295 57,202
Public safe ty 421,100 424,376 - - 421,100 424,376
Public works 1,295,480 1,445,645 - - 1,295,480 1,445,645
In te res t 85,649 94,464 - - 85,649 94,464
Wa te r - - 873,477 815,110 873,477 815,110
Wa stewater - - 933,564 874,922 933,564 874,922
Total Expenses 2,858,681 3,002,506 1,807,041 1,690,032 4,665,722 4,692,538
Cha nge in Net Position
Be fore Tr ansfers 673,567 (315,894) (173,860) (148,642) 499,707 (464,536)
Trans fe rs i n (out)20,000 20,000 (20,000) (20,000) - -
Cha nge in Net Position 693,567 (295,894) (193,860) (168,642) 499,707 (464,536)
Ne t Position-Jan 1 12,626,028 12,921,922 26,083,617 26,252,259 38,709,645 39,174,181
Ne t Position - December 31 13,319,595$12,626,028 25,889,757 26,083,617 39,209,352 38,709,645
Go ve rnmental Bu sine ss-type
Ac tivitie s Ac tivit ie s Total
Tow n of Fra se r's Cha nge in Net Position
Governmental activities: Governmental activities increased the Town’s net position by $693,040 during
2014, as compared to a decrease in net position of $295,894 during 2013. The following are the major
elements of the change in net position from December 31, 2013 to December 31, 2014:
Sales and use tax revenue increased. The Town’s sales tax revenues continue to rebound from
the economic downturn of 2008-2009. The increase occurred despite the sale and subsequent
closing of the Kentucky Fried Chicken/Taco Bell fast food restaurant and a five month closure of
the Pinnacle Lodge as it sold and was re-badged and upgraded to a Holiday Inn Express. At the
end of 2014 one of our largest businesses, ALCO, became a victim of the Duckwall/Alco
bankruptcy case; the Fraser store location closed its doors for good at the end of February 2015.
The Town reduced its projected sales tax revenues for the 2015 budget.
B7
Government-wide Financial Analysis (continued)
The Town also saw an increase in building activity in 2014 resulting in higher than budgeted “Use
Tax on Building Materials”. The Town maintains a conservative philosophy on budgeting “one-
time” revenues. The Town expects significant Use Tax revenues in 2015 receipts, but still
maintained a conservative budget amount.
There was a large increase in capital grants due to local agency match RAMP funds received.
These are included in restricted fund balance in the General Fund. As discussed earlier a
significant increase in the Town’s net position is due to funds received for projects which we had
anticipated completing in 2014 but due to funding and bid timing, these projects will be completed
in 2015. Both projects, RAMP and the Fraser River Bridge projects will enhance quality of life
and will be economic drivers for the community.
The following is a graph of the Town’s governmental activities revenues by source for 2014.The Town
continues to be challenged by its dependence on the very volatile resort based sales tax revenues.
Fortunately the Town has the community’s grocery and hardware stores within its municipal boundaries.
The Town will continue to help the local business community attract and develop a more varied mixture of
vendors appealing to both the community’s residents and its resort vacationers.
Charges f or
services
2%
Operating Gr an ts
& Contributions
7%
Capital Grants an d
Contributions
(e xcluding asse ts)
24%
Property Tax es
8%
Sales an d Use Tax
56%
Othe r Tax es
2%
Inte rest and other
revenue
1%
The following is a graph of the Town’s governmental activities expenditures by function for 2014.
Ge neral
governme nt
35%
Culture and
recreation
2%
Public safety
15%
Public works
45%
Inte rest
3%
B8
Government-wide Financial Analysis (continued)
Business-type activities: Business-type activities decreased the Town’s net position by $193,860. Key
elements of this decrease are as follows:
Depreciation expense on capitalized assets of $825,903 accounted for 46%of total operating
expenses.
In 2008 the Town created the Capital Asset Fund (CAF) to account for the all future year
associated costs related to all capital expenditures. As an example when the “Goranson Station”
pocket park was created on the Town owned property in 2013/2014 not only did we have the
initial expense but like all capital assets there will be yearly maintenance and improvement costs
associated with the park. Even though the Town has yet to identify and establish revenue
streams for its CAF –the fund is currently funded on a per project basis versus the goal of
sustainable funding for the CAF to show the future liabilities of the Town. In addition the Mayor
and the Board of Trustees of the Town anticipate improving the reserve policies of its
governmental funds and the water and wastewater funds in 2015 setting new policy and funding
projections.
The following is a graph of the business-type revenues by source for 2014.
Charge s for
se rvices
92%
Operating G rants
& Contributions
0%
Capital Grants
and
Contributions
7%
Inte rest and
other revenue
1%
The following is a graph of the business-type expenses by function for 2014.
Personnel
23%
Commo ditie s
10%
Contractual
18%
System
development a nd
other
3%
De preciation
46%
B9
Financial Analysis of the Town’s Funds
As mentioned on page B2 of this analysis, the Town uses fund accounting to ensure and demonstrate
compliance with finance-related legal requirements.
Governmental funds: The focus of the Town’s governmental funds is to provide information on near-
term inflows (revenues), outflows (expenditures), and balances of spendable resources. Such
information is useful in assessing the Town’s financing requirements. In particular, fund balance may
serve as a useful measure of a government’s net resources available for spending at the end of the fiscal
year.
As of the end of the current fiscal year, the Town’s governmental funds reported combined ending fund
balances of $4,831,784;the funds increased $858,779 from the prior year’s ending balances. The
Town’s governmental fund balances for 2014 and the past two years are graphed as follows:
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2012 2013 2014
General Fund Conservation Tr ust Fund
Debt Service Fund Capital Equipment Fund
Proprietary funds: The Town’s proprietary fund provides the same type of information found in the
government-wide financial statements, but in more detail.
The proprietary funds’total cash is available for spending at the Town’s discretion.
B10
Budget variances in the General Fund: The Town had the following significant budget variances which
are detailed as follows:
Variance
Positive
(Ne ga ti ve )Account Re ason
Re ve nue s:
220,700$ Sales & use taxes Cons ervat ive budget ing with an increas e in hous ing start s.
Sales tax inc reas ed 5% from prior year.
(1,280,638) Other revenue Budget ed entire RA MP Grant , but only rec eived local agec y match
in 2014. Expec t to rec ei ve federal grant funds from CDOT in 2015.
Ex pe nditure s:
Ge ne ra l Gove rnment:
101,730 To wn board comm enhanc .Economic Development grant s not expens ed in 2014.
(37,593) Other purc hased services Reimburs able profes sional services were more than ex pec ted.
Public Works
27,890 Other purc hased services Budget ed for more engineering fees than actual.
94,008 Propert y management Fras er River Bridge Projec t funding delay ed. Will start in 2015.
2,097,939 Capital outlay RAMP projec t budgeted but only start ed. Will complete in 2015.
Capital assets: The Town’s government-wide capital assets, net of accumulated depreciation,
decreased due largely to depreciation expense. Additional information as well as a detailed classification
of the Town’s net capital assets can be found in the Notes to the Financial Statements on pages D14 and
D15 of this report.
Long-term debts: As of the end of the current fiscal year, the Town had $1,532,265 in long-term
obligations. This includes obligations for sales and use tax revenue bonds, general obligation bonds
capital leases and accrued compensated absences. The Town anticipates paying off its bonded debt in
2017. Additional information regarding the Town’s debt can be found on pages D16 –D18 of this report.
Sales and Use Taxes: The Town has sales and use taxes that are used to fund its governmental
operations. The Town’s sales and use taxes changed from a total of $1,848,144 in 2013 to $1,970,700 in
2014. The following chart indicates changes in the taxes collections:
1,500,000
1,600,000
1,700,000
1,800,000
1,900,000
2,000,000
2012 2013 2014
Sal es and Use Taxes
The Town’s 2014 sales and use tax collections increased over the past years. The 2015 five percent
increase in sales tax receipts represent the second largest year of collections in Town history.
B11
Next year’s budget and rates: The Town’s General Fund balance at the end of the current fiscal year
was $3,804,297. The Town’s 2015 budget anticipates decreasing the General Fund balance by
$1,060,088. It is anticipated that this budgeted reduction in fund balance will decrease by year end due
to under spending budgeted amounts as well as surpassing revenue projections.
Request for Information
This financial report is designed to provide a general overview of the Town’s finances for all those with an
interest in the government’s finances. Questions concerning any of the information provided in this report
or requests for additional financial information should be addressed to the Town of Fraser, Finance
Manager, P.O. Box 120, Fraser, Colorado 80442-0120.
GOVERNMENT-WIDE FINANCIAL STATEMENTS
Governmental Business-type
Activities Activities Total
Town of Fraser, Colorado
Statement of Net Position
For the Year Ended December 31, 2014
Activities Activities Total
Assets:
Cash and investments - Unrestricted 4,265,759 3,887,768 8,153,527
Cash and investments - Restricted 300,000 - 300,000
Cash with County Treasurer - 12,504 12,504
Accounts, taxes, and interest receivables 662,774 363,606 1,026,380
Due from fiduciary fund - 803,501 803,501
Prepaid expenses 2,862 - 2,862 Prepaid expenses 2,862 - 2,862
Capital assets, net 10,019,549 20,843,293 30,862,842
Total Assets 15,250,944 25,910,672 41,161,616
Liabilities:
Accounts payable 84,928 - 84,928
Due to fiduciary fund 11,800 - 11,800
Other liabilities - 11,400 11,400
Accrued compensated absences 17,135 9,515 26,650 Accrued compensated absences 17,135 9,515 26,650
Non-current liabilities due within one year 312,222 - 312,222
Non-current liabilities due longer than one year 1,202,908 - 1,202,908
Total Liabilities 1,628,993 20,915 1,649,908
Deferred Inflows of Resources:
Unavailable revenue - property taxes 302,356 - 302,356
Total Deferred Inflows of Resources 302,356 - 302,356
Net Position:
Net investment in capital assets 8,504,419 20,843,293 29,347,712
Restricted 1,375,638 807,850 2,183,488
Unrestricted 3,439,538 4,238,614 7,678,152
Total Net Position 13,319,595 25,889,757 39,209,352
The accompanying notes are an integral part of these financial statements.
C1
Net (Expense) Revenue and
Town of Fraser, Colorado
Statement of Activities
For the Year Ended December 31, 2014
Operating Capital
Charges for Grants and Grants and Governmental Business-type
Expenses Services Contributions Contributions Activities Activities Total
Functions/Programs:
Governmental activities:
Program Revenues
Net (Expense) Revenue and
Changes in Net Position
Governmental activities:
General government 992,157 62,273 213,604 - (716,280) - (716,280)
Culture and recreation 64,295 - - - (64,295) - (64,295)
Public safety 421,100 - - - (421,100) - (421,100)
Public works 1,295,480 - 44,896 837,338 (413,246) - (413,246)
Interest 85,649 - - - (85,649) - (85,649)
Total governmental
activities 2,858,681 62,273 258,500 837,338 (1,700,570) - (1,700,570) activities 2,858,681 62,273 258,500 837,338 (1,700,570) - (1,700,570)
Business-type activities:
Water 873,477 785,964 4,564 - - (82,949) (82,949)
Wastewater 933,564 709,899 325 120,000 - (103,340) (103,340)
Total business-type
activities 1,807,041 1,495,863 4,889 120,000 - (186,289) (186,289)
Total 4,665,722 1,558,136 263,389 957,338 (1,700,570) (186,289) (1,886,859) Total 4,665,722 1,558,136 263,389 957,338 (1,700,570) (186,289) (1,886,859)
General revenues:
Taxes:
Property tax 276,731 - 276,731
Specific ownership tax 15,009 - 15,009
General sales and use tax 1,970,700 - 1,970,700 General sales and use tax 1,970,700 - 1,970,700
Franchise tax 55,006 - 55,006
Other miscellaneous taxes 8,697 - 8,697
Investment earnings 4,816 12,429 17,245
Miscellaneous 43,178 - 43,178
Transfers to (from) 20,000 (20,000) -
Total general revenues and transfers 2,394,137 (7,571) 2,386,566
Change in Net Position 693,567 (193,860) 499,707 Change in Net Position 693,567 (193,860) 499,707
Net Position - Beginning of Year 12,626,028 26,083,617 38,709,645
Net Position - End of Year 13,319,595 25,889,757 39,209,352
The accompanying notes are an integral part of these financial statements.
C2
FUND FINANCIAL STATEMENTS
Capital Total
Debt Conservation Equipment Governmental
General Service Trust Replacement Funds
Assets:
Cash and investments - Unrestricted 3,540,119 245,644 16,495 462,218 4,264,476
Cash and investments - Restricted - 300,000 - - 300,000
Cash with County Treasurer 986 296 - - 1,282
Receivables 8,521 - - - 8,521
Prepaid expenses 2,862 - - - 2,862
Due from other governments 373,687 - - 3,360 377,047
Property tax receivable 197,206 80,000 - - 277,206
Total Assets 4,123,381 625,940 16,495 465,578 5,231,394
Liabilities and Fund Equity:
Liabilities:
Accounts/vouchers payable 84,927 - - - 84,927
Due to fiduciary fund 11,800 - - - 11,800
Other liabilities 25,150 - - - 25,150
Total Liabilities 121,877 - - - 121,877
Deferred Inflows of Resources:
Unavailable revenue - property taxes 197,206 80,000 - - 277,206
Total Deferred Inflows of Resources 197,206 80,000 - - 277,206
Fund Balances:
Unspendable 11,383 - - - 11,383
Spendable
Restricted 1,059,143 300,000 16,495 1,375,638
Committed - 245,940 - 245,940
Assigned 1,810,088 - - 465,578 2,275,666
Unassigned 923,684 - - 923,684
Total Fund Balances 3,804,298 545,940 16,495 465,578 4,832,311
Total Liabilities, Deferred Inflows
of Resources and Fund Balances 4,123,381 625,940 16,495 465,578 5,231,394
Town of Fraser, Colorado
Balance Sheet
Governmental Funds
December 31, 2014
The accompanying notes are an integral part of these financial statements.
C3
Amounts reported for governmental activities in the
Statement of Net Position are different because:
Governmental Fund Balance 4,832,311
Capital assets used in governmental activities are not financial
resources and, therefore, are not reported in the funds.10,019,549
Long-term liabilities are not due and payable in the current period
and, therefore, are not reported in the funds.(1,532,265)
Net Position of Governmental Activities 13,319,595
Town of Fraser, Colorado
Reconciliation of Governmental Fund Balance to Governmental
Activities Net Position
December 31, 2014
The accompanying notes are an integral part of these financial statements.
C4
Capital Total
Debt Conservation Equipment Governmental
General Service Trust Replacement Funds
Town of Fraser, Colorado
Statement of Revenues, Expenditures and Changes in Fund Balances
Governmental Funds
For the Year Ended December 31, 2014
General Service Trust Replacement Funds
Revenues:
Taxes 2,241,573 84,570 - - 2,326,143
Licenses and permits 42,469 - - - 42,469
Charges for services 19,805 - - - 19,805
Intergovernmental revenue 10,000 - 15,595 44,896 70,491
Investment income 3,667 595 7 550 4,819
Miscellaneous 1,062,362 - - - 1,062,362
Total Revenues 3,379,876 85,165 15,602 45,446 3,526,089
Expenditures:
General government 950,749 - - - 950,749
Public safety 406,188 - - - 406,188
Public works 667,559 - - - 667,559
Culture and recreation 16,568 - - - 16,568
Debt service 38,374 300,994 - 45,418 384,786
Capital outlay 242,061 - - 25,035 267,096
Total Expenditures 2,321,499 300,994 - 70,453 2,692,946
Excess (Deficiency) of Revenues
Over Expenditures 1,058,377 (215,829) 15,602 (25,007) 833,143
Other Financing Sources (Uses):
Transfers in (out)(345,039) 345,039 - 20,000 20,000
Sale of assets 6,163 - - - 6,163
Total Other Financing
Sources (Uses)(338,876) 345,039 - 20,000 26,163
Excess (Deficiency) of Revenues and Other
Financing Sources Over Expenditures
and Other Financing (Uses)719,501 129,210 15,602 (5,007) 859,306
Fund Balances - Beginning of Year 3,084,797 416,730 893 470,585 3,973,005
Fund Balances - End of Year 3,804,298 545,940 16,495 465,578 4,832,311
The accompanying notes are an integral part of these financial statements.
C5
Net Change in Fund Balances of Governmental Funds 859,306
Town of Fraser, Colorado
Reconciliation of Net Change in Fund Balances to Change in Net
Position of Governmental Activities
For the Year Ended December 31, 2014
Net Change in Fund Balances of Governmental Funds 859,306
Amounts reported for governmental activities in the
Statement of Activities are different because:
Governmental funds report capital outlays as expenditures.
However, in the Statement of Activities, the cost of those assets is
allocated over their estimated useful lives as depreciation expense.
This is the amount by which depreciation exceeded capital outlay, This is the amount by which depreciation exceeded capital outlay,
net of capital disposals during the year.(462,748)
Accrued liabilities for employees' sick and vacation are not an
expenditure in the governmental funds, but are increases in long-
term liabilities in the Statement of Net Position. This is the amount
that accrued vacation not immediately payable decreased.1,819
Repayment of capital lease and bond principal is an expenditure in
the governmental funds, but the repayment reduces long-term
liabilities in the Statement of Net Position. This is the amount of
principal repayments.295,190
Change in Net Position of Governmental Activities 693,567
The accompanying notes are an integral part of these financial statements.
C6
Total
Water Wastewater Enterprise
Town of Fraser, Colorado
Statement of Net Position
Enterprise Funds
For the Year Ended December 31, 2014
Water Wastewater Enterprise
Fund Fund Funds
Assets:
Current assets:
Cash and cash equivalents 1,052,573 2,835,195 3,887,768
Utility receivables 183,448 180,158 363,606
Due (to) from fiduciary fund - 803,501 803,501
Due from other governments 6,781 5,723 12,504
Total Current Assets 1,242,802 3,824,577 5,067,379 Total Current Assets 1,242,802 3,824,577 5,067,379
Non-current assets:
Land 100,000 144,320 244,320
Water rights 19,776 - 19,776
Equipment 353,994 98,106 452,100
Treatment plant and system 14,636,498 14,411,701 29,048,199
Less: Accumulated depreciation (4,315,594) (4,605,508) (8,921,102)
Total Non-Current Assets 10,794,674 10,048,619 20,843,293
Total Assets 12,037,476 13,873,196 25,910,672 Total Assets 12,037,476 13,873,196 25,910,672
Liabilities and Fund Equity:
Liabilities:
Current liabilities:
Deposits payable 11,400 - 11,400
Total Current Liabilities 11,400 - 11,400
Non-current liabilities: Non-current liabilities:
Accrued compensated absences 4,746 4,769 9,515
Total Liabilities 16,146 4,769 20,915
Net Position:
Net investment in capital assets 10,794,674 10,048,619 20,843,293
Restricted - 807,850 807,850
Unrestricted 1,226,656 3,011,958 4,238,614
Total Net Position 12,021,330 13,868,427 25,889,757
The accompanying notes are an integral part of these financial statements.
C7
Total
Enterprise
Town of Fraser, Colorado
Statement of Revenues, Expenses and Changes in Net Position
Enterprise Funds
For the Year Ended December 31, 2014
Enterprise
Water Wastewater Funds
Operating Revenues:
Charges for services 771,074 707,763 1,478,837
Meter sales 14,890 - 14,890
Miscellaneous revenue 4,564 2,461 7,025
Total Operating Revenues 790,528 710,224 1,500,752
Operating Expenses:
Personnel 187,641 225,280 412,921
Commodities 124,002 59,691 183,693
Contractual 113,152 209,027 322,179
System development 49,138 - 49,138
Other - 13,206 13,206
Depreciation 399,544 426,359 825,903 Depreciation 399,544 426,359 825,903
Total Operating Expenses 873,477 933,563 1,807,040
Operating Income (Loss)(82,949) (223,339) (306,288)
Non-Operating Revenues:
Interest revenue 3,506 8,922 12,428
Net Non-Operating Revenues 3,506 8,922 12,428 Net Non-Operating Revenues 3,506 8,922 12,428
Income (Loss) before Contributions and Transfers (79,443) (214,417) (293,860)
Capital contributions - 120,000 120,000
Transfers (out)(10,000) (10,000) (20,000)
Contributions and Transfers (10,000) 110,000 100,000
Change in Net Position (89,443) (104,417) (193,860) Change in Net Position (89,443) (104,417) (193,860)
Net Position - Beginning of Year 12,110,773 13,972,844 26,083,617
Net Position - End of Year 12,021,330 13,868,427 25,889,757
The accompanying notes are an integral part of these financial statements.
C8
Total
Enterprise
Water Wastewater Funds
Cash Flows From Operating Activities:
Cash received from customers 763,911 681,224 1,445,135
Other cash received (3,800) 29,000 25,200
Cash received (paid) for deposits (4,460) 52,594 48,134
Cash payments for goods and services (286,292) (281,924) (568,216)
Cash payments for salaries and benefits (187,010) (227,254) (414,264)
Net Cash Provided (Used) by Operating Activities 282,349 253,640 535,989
Cash Flows From Non-Capital and Related Financing Activities:
Cash transferred to other funds (16,637) (10,000) (26,637)
Cash received from non-capital contributions - (21,220) (21,220)
Net Cash Provided (Used) by Non-Capital and
Related Financing Activities (16,637) (31,220) (47,857)
Cash Flows From Capital and Related Financing Activities:
Plant investment fees (paid) received - 120,000 120,000
Cash (paid) for assets (17,262) (63,258) (80,520)
Net Cash Provided (Used) by Capital
and Related Financing Activities (17,262) 56,742 39,480
Cash Flows From Investing Activities:
Interest 3,506 8,922 12,428
Net Cash Provided (Used) by Investing Activities 3,506 8,922 12,428
Net (Decrease) Increase in Cash and Cash Equivalents 251,956 288,084 540,040
Cash and Cash Equivalents - Beginning of Year 800,617 2,547,111 3,347,728
Cash and Cash Equivalents - End of Year 1,052,573 2,835,195 3,887,768
Reconciliation of Operating Income (Loss) to
Net Cash Provided (Used) by Operating Activities:
Operating income (loss)(82,949) (223,339) (306,288)
Adjustments:
Depreciation 399,544 426,359 825,903
(Increase) decrease in accounts receivable (30,417) - (30,417)
Increase (decrease) in accrued compensated absences 631 (1,974) (1,343)
Increase (decrease) in deposits (4,460) 52,594 48,134
Total Adjustments 365,298 476,979 842,277
Net Cash Provided (Used) by Operating Activities 282,349 253,640 535,989
Town of Fraser, Colorado
Statement of Cash Flows
Enterprise Funds
For the Year Ended December 31, 2014
The accompanying notes are an integral part of these financial statements.
C9
JFOC
Agency
Fund
Assets:
Cash and cash equivalents 2,389,882
Accounts receivable, net:63,490
Total Assets 2,453,372
Liabilities:
Accounts payable 23,312
Deposits 2,430,060
Total Liabilities 2,453,372
Net Position:
Held for others -
Town of Fraser, Colorado
Statement of Fiduciary Net Position
December 31, 2014
The accompanying notes are an integral part of these financial statements.
C10
JFOC
Agency
Fund
Operating Revenues:
Charges for operations and maintenance costs 451,942
Transfer in 154,032
Total Operating Revenues 605,974
Operating Expenses:
Salaries and Wages 178,842
Employee Benefits 56,091
Purchased services 172,502
Supplies 42,641
Utilities 155,898
Total Operating Expenses 605,974
Operating Income (Loss)-
Change in Net Position -
Due to Others - Beginning -
Due to Others - Ending -
Town of Fraser, Colorado
Statement of Changes in Fiduciary Net Position
For the Year Ended December 31, 2014
The accompanying notes are an integral part of these financial statements.
C11
NOTES TO THE FINANCIAL STATEMENTS
Town of Fraser
Notes to the Financial Statements
December 31, 2014
D1
I.Summary of Significant Accounting Policies
The Town of Fraser, Colorado (the "Town") is incorporated under Colorado statutes to provide
public safety, highways and streets, water service, health and social services, culture-recreation,
public health improvements, planning and zoning, and general administrative services. The Town
is located in Grand County and operates under a Council-Manager form of government.
An elected Mayor and Town Board are responsible for setting policy, appointing administrative
personnel and adopting an annual budget in accordance with state statutes. The Town’s major
operations include road maintenance, water and wastewater service, public safety and culture
and recreation.
The Town’s financial statements are prepared in accordance with generally accepted accounting
principles (“GAAP”). The Governmental Accounting Standards Board (“GASB”) is responsible for
establishing GAAP for state and local governments through its pronouncements (Statements and
Interpretations). Although the Town has the option to apply FASB pronouncements after that
date to its business-type activities and enterprise funds, the Town has not chosen to do so. The
more significant accounting policies established by GAAP and used by the Town are discussed
below.
A.Reporting Entity
The reporting entity consists of (a) the primary government; i.e., the Town, and (b)
organizations for which the Town is financially accountable. The Town is considered
financially accountable for legally separate organizations if it is able to appoint a voting
majority of an organization's governing body and is either able to impose its will on that
organization or there is a potential for the organization to provide specific financial
benefits, to, or to impose specific financial burdens on, the Town. Consideration is also
given to other organizations that are fiscally dependent; i.e., unable to adopt a budget,
levy taxes, or issue debt without approval by the Town. Organizations for which the
nature and significance of their relationship with the Town are such that exclusion would
cause the reporting entity's financial statements to be misleading or incomplete are also
included in the reporting entity.
Based upon the above criteria, the Town is not financially accountable for any other
organization, nor is the Town a component unit of any other primary governmental entity.
B.Government-wide and Fund Financial Statements
The Town’s basic financial statements include both government-wide (reporting the Town
as a whole) and fund financial statements (reporting the Town’s major funds).
Government-wide financial statements report on information of all of the activities of the
Town. Both the government-wide and fund financial statements categorize primary
activities as either governmental or business-type. The Town’s public safety, public
works, culture and recreation, and administration functions are classified as
governmental activities. The Water Fund and W astewater Fund are classified as
business-type activities.
In the government-wide Statement of Net Position, the governmental activities columns
are reported on a full accrual, economic resource basis, which recognizes all long-term
assets and receivables as well as long-term debt and obligations. The District’s net
position are reported in three parts –Net investment in capital assets; Restricted net
position; and Unrestricted net position.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D2
I.Summary of Significant Accounting Policies (continued)
B.Government-wide and Fund Financial Statements (continued)
The government-wide Statement of Activities reports both the gross and net cost of each
of the Town’s governmental functions and business-type activities. The governmental
functions are also supported by general government revenues (sales taxes, property and
specific ownership taxes, investment earnings, etc.). The Statement of Activities reduces
gross expenses (including depreciation) by related program revenues, operating and
capital grants. Program revenues must be directly associated with the governmental
function or a business-type activity. Operating grants include operating-specific and
discretionary (either operating or capital) grants while the capital grants column reflects
capital-specific grants.The government-wide focus is on the sustainability of the Town as
an entity and the change in the Town’s net position resulting from the current year’s
activities.
C.Measurement Focus, Basis of Accounting, and Financial Statement Presentation
Measurement focus refers to whether financial statements measure changes in current
resources only (current financial focus) or changes in both current and long-term
resources (long-term economic focus). Basis of accounting refers to the point at which
revenues, expenditures, or expenses are recognized in the accounts and reported in the
financial statements. Financial statement presentation refers to classification of revenues
by source and expenses by function.
1.Long-term Economic Focus and Accrual Basis
Both governmental and business-type activities in the government-wide financial
statements and the proprietary fund financial statements use the long-term
economic focus and are presented on the accrual basis of accounting.
Revenues are recognized when earned and expenses are recognized when
incurred, regardless of the timing of the related cash flows.
2.Current Financial Focus and Modified Accrual Basis
The governmental fund financial statements use the current financial focus and
are presented on the modified accrual basis of accounting. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual;
i.e., both measurable and available. “Available” means collectible within the
current period or soon enough thereafter (60 days) to be used to pay liabilities of
the current period. Expenditures are generally recognized when the related
liability is incurred. The exception to this general rule is that principal and interest
on general long-term debt and compensated absences are recorded only when
payment is due.
Franchise fees, licenses and interest associated with current fiscal period are all
considered to be susceptible to accrual and so have been recognized as revenue
of the current fiscal period. Sales and lodging taxes collected by vendors at year
end on behalf of the Town are also recognized as revenue if collected within 30
days after year end. Expenditure driven grants are recognized as revenue when
qualified expenditures have been incurred and all other grant requirements have
been met. All other revenue items are considered to be measurable and
available only when cash is received by the Town.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D3
I.Summary of Significant Accounting Policies (continued)
C.Measurement Focus, Basis of Accounting, and Financial Statement Presentation
(continued)
3.Financial Statement Presentation
As a general rule the effect of interfund activity has been eliminated from the
government-wide financial statements. Exceptions to this general rule are
payments where the amounts are reasonably equivalent to the value of the
interfund services provided and other charges between the functions of the
Town. Elimination of these charges would distort the direct costs and program
revenues reported for the water and wastewater functions.
Amounts reported as program revenues include 1) charges to customers and
applicants for goods, services or privileges provided, 2) operating grants and
contributions, and 3) capital grants and contributions, including special
assessments. Internally dedicated resources are reported as general revenues
rather than as program revenues. Likewise, general revenues include all taxes.
Proprietary funds distinguish operating revenues and expenses from non-
operating items. Operating revenues and expenses generally result from
providing services and producing and delivering goods in connection with a
proprietary fund’s principal ongoing operations. The principal operating revenues
of the Town’s enterprise funds are the operation of the water and wastewater
systems within the Town. Operating expenses for the enterprise funds includes
operating expenses and depreciation on capital assets. All revenues and
expenses not meeting this definition are reported as non-operating revenues and
expenses.
D.Fund Financial Statements
The financial transactions of the Town are reported in individual funds in the fund
financial statements. Each fund is accounted for by providing a separate set of self-
balancing accounts that comprises its assets, liabilities, reserves, fund equity,revenues
and expenditures/expenses. The fund focus is on current available resources and
budget compliance.
The Town reports the following major governmental funds:
General Fund
The General Fund is the Town’s primary operating fund. It accounts for all
financial resources of the Town, except those required to be accounted for in
another fund.
Special Revenue Funds
Special revenue funds are used to account for and report the proceeds of specific
revenue sources that are restricted or committed to expenditure for specified purposes
other than debt service or capital projects. The term “proceeds of specific revenue
sources” establishes that one or more specific restricted or committed revenues should
be the foundation for a special revenue fund.
The Conservation Trust Fund accounts for lottery proceeds required to be
expended solely on park and recreation improvements.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D4
I.Summary of Significant Accounting Policies (continued)
D.Fund Financial Statements (continued)
Capital Projects Funds
Capital projects funds are used to account for and report financial resources that are
restricted, committed, or assigned to expenditure for capital outlays, including the
acquisition or construction of capital facilities and other capital assets. Capital projects
funds exclude those types of capital-related outflows financed by proprietary funds or for
assets that will be held in trust for individuals, private organizations, or other
governments.
The Capital Equipment Replacement Fund accounts for funds set aside for the
purchase and replacement of capital equipment. A significant portion of
revenues consists of highway user tax proceeds.
Debt Service Funds
Debt service funds are used to account for and report financial resources that are
restricted, committed, or assigned to expenditures of principal and interest. Debt service
funds should be used to report resources if legally mandated. Financial resources that
are being accumulated for principal and interest maturing in future years also should be
reported in debt service funds.
The Debt Service Fund accounts for payments made on the Town’s bonded debt
obligations.
The Town reports the following proprietary or business-type funds:
The Water Fund accounts for the purchase and delivery of water to the citizens
of the Town. The Water Fund also maintains the infrastructure needed to
provide water service.
The Wastewater Fund accounts for the treatment of wastewater from the citizens
of the Town. The Wastewater Fund also maintains the infrastructure needed to
provide wastewater service.
The Town reports the following fiduciary fund:
The Joint Facilities Oversight Committee (“JFOC”) Operations Fund accounts for
the operations of the Upper Fraser Valley W astewater Treatment Joint Facilities.
E.Financial Statement Accounts
1.Cash and Cash Equivalents
The Town pools deposits and investments of all funds except JFOC Operations
Fund, which are held in separate accounts. Each fund’s share of the pool is
readily identified by the Town’s internal records. Investments are stated at
market value.
Cash and cash equivalents include demand deposits, certificates of deposit, local
government investment pools (COLOTRUST), and U.S. government-backed
securities.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D5
I.Summary of Significant Accounting Policies (continued)
E.Financial Statement Accounts (continued)
1.Cash and Cash Equivalents (continued)
Certain proceeds of debt issues, as well as certain resources set aside for their
repayment, have been classified as restricted assets on the balance sheet
because their use is limited by the applicable covenants. Restricted assets also
include certain deposits that have been limited as to usage pursuant to escrow
and similar agreements.
2.Receivables
Receivables are reported net of an allowance for uncollectible accounts.
3.Property Taxes
Property taxes are assessed in one year as a lien on the property, but not
collected by the governmental units until the subsequent year. In accordance
with generally accepted accounting principles, the assessed but uncollected
property taxes have been recorded as a receivable and as deferred inflow of
resources.
4.Capital Assets
Capital assets, which include land, buildings, equipment, vehicles, and
infrastructure assets (only infrastructure acquired after January 1, 2002), are
reported in the applicable governmental or business-type activity columns in the
government-wide financial statements. The Town defines capital assets as
assets with an initial cost of $5,000 or more and an estimated useful life in
excess of two years. Such assets are recorded at historical cost. Donated
capital assets are recorded at estimated fair value at the date of donation.
Capital outlay for projects is capitalized as projects are constructed. Interest
incurred during the construction phase is capitalized as part of the value of the
assets constructed in the business-type activities.
Infrastructure, buildings, and equipment are depreciated using the straight line
method over the following estimated useful lives:
Assets Years
Infrastructure 15 - 30
Buildings and im provements 15 - 40
Distribution systems 40
Equipment and vehicles 7
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D6
I.Summary of Significant Accounting Policies (continued)
E.Financial Statement Accounts (continued)
5.Compensated Absences
Vested or accumulated vacation leave that is expected to be liquidated with
expendable available financial resources is reported as an expenditure and a
fund liability of the obligated governmental fund. Amounts of vested or
accumulated vacation leave that are not expected to be liquidated with
expendable available financial resources are reported in the governmental
activities column in the government-wide financial statements. Vested or
accumulated vacation leave of the proprietary fund type is recorded as an
expense and liability of that fund as the benefits accrue to employees. In
accordance with the provisions of GASB No. 16, Accounting for Compensated
Absences,no liability is recorded for non-vesting accumulating rights to receive
sick pay benefits.
6.Restricted Assets
Certain proceeds of the Town’s government fund general obligation bonds, as
well as certain resources set aside for their repayment, are classified as
restricted assets on the balance sheet because their use is limited by applicable
bond covenants.
Fees collected for park and affordable housing impact fees are restricted as to
their use by Town ordinances. Debt service property tax collected in excess of
the debt service of the general obligation series 1998 bonds is reserved for
emergency and catastrophic road failure, future debt service or early redemption
of the bond.
7.Deferred outflows/inflows of resources
In addition to assets, the statement of financial position will sometimes report a
separate section for deferred outflows of resources. This separate financial
statement element, deferred outflows of resources, represents a consumption of
net position that applies to a future period(s) and so will not be recognized as an
outflow of resources (expense/ expenditure) until then. The government doesn’t
have any deferred outflows of resources at December 31, 2014.
In addition to liabilities, the statement of financial position will sometimes report a
separate section for deferred inflows of resources. This separate financial
statement element,deferred inflows of resources, represents an acquisition of
net position that applies to a future period(s) and so will not be recognized as an
inflow of resources (revenue) until that time. The government has only one type
of item that qualifies for reporting in this category. Accordingly, the item,
Unavailable revenue–property taxes is deferred and recognized as an inflow of
resources in the period that the amounts become available.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D7
I.Summary of Significant Accounting Policies (continued)
E.Financial Statement Accounts (continued)
8.Categories and Classification of Fund Balance
Governmental accounting standards establishes fund balance classifications that
comprise a hierarchy based primarily on the extent to which a government is
bound to observe constraints imposed upon the use of the resources reported in
governmental funds. Fund balance classifications, include Non-spendable,
Restricted, Committed, Assigned, and Unassigned. These classifications reflect
not only the nature of funds, but also provide clarity to the level of restriction
placed upon fund balance. Fund Balance can have different levels of restraint,
such as external versus internal compliance requirements. Unassigned fund
balance is a residual classification within the general fund. The general fund
should be the only fund that reports a positive unassigned balance. In all other
funds, unassigned is limited to negative residual fund balance.
The Town of Fraser classifies governmental fund balances as follows:
Non-spendable -includes fund balance amounts that cannot be spent either
because it is not in spendable form or because of legal or contractual
requirements.
Spendable:
Restricted –includes fund balance amounts that are constrained for specific
purposes which are externally imposed by providers, such as creditors or
amounts constrained due to constitutional provisions or enabling legislation.
Committed –includes fund balance amounts that are constrained for
specific purposes that are internally imposed by the government through
formal action of the highest level of decision making authority which is the
Town Board.
Assigned –includes spendable fund balance amounts that are intended to
be used for specific purposes that are neither considered restricted or
committed. Fund Balance may be assigned by the Town or its management
designee.
Unassigned -includes residual positive fund balance within the General
Fund which has not been classified within the other above mentioned
categories. Unassigned fund balance may also include negative balances
for any governmental fund if expenditures exceed amounts restricted,
committed, or assigned for those specific purposes.
The Town may use restricted amounts to be spent first when both restricted and
unrestricted fund balance is available unless there are legal documents/contracts
that prohibit doing this, such as in grant agreements requiring dollar for dollar
spending. Additionally, the Town might first use committed, then assigned, and
lastly unassigned amounts of unrestricted fund balance when expenditures are
made.
The Town does not have a formal minimum fund balance policy. However, the
Town’s budget includes a calculation of a targeted reserve position and the
Administration calculates targets and reports them annually to the Town Board.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D8
I.Summary of Significant Accounting Policies (continued)
E.Financial Statement Accounts (continued)
9.Interfund Transactions
Interfund services provided and used are accounted for as revenues,
expenditures or expenses. Transactions that constitute reimbursements to a
fund for expenditures or expenses initially made from it that are properly
applicable to another fund, are recorded as expenditures or expenses in the
reimbursing fund and as reductions of expenditures or expenses in the fund that
is reimbursed.
10. Deposits
Deposits on the JFOC Operations Fund represent contributions made to the
JFOC operations fund by Winter Park Ranch Water and Sanitation District
(“W inter Park Ranch”) and Grand County Water and Sanitation District #1
(“Grand County #1”) and the Town (previously the Fraser Sanitation District)for
operating and replacement costs relating to the combined wastewater treatment
plant. These deposits are held for working capital and replacement costs during
the time all Districts remain joint operators of the plant.
F.Significant Accounting Policies
1.Use of Estimates
The preparation of financial statements in conformity with GAAP requires the
Town’s management to make estimates and assumptions that affect the reported
amount of assets and liabilities, the disclosure of contingent assets and liabilities
at the date of the financial statements, and the reported amount of revenues and
expenditures or expenses during the reporting period. Actual results could differ
from those estimates.
2.Proprietary Funds
As required by GASB Statement No. 62, the Town has elected to follow all GASB
pronouncements for its proprietary funds.
3.Credit Risk
Receivables in the Town’s funds are primarily due from other governments.
Management believes that the credit risk related to these receivables is minimal.
4.Restricted and Unrestricted Resources
When both restricted and unrestricted resources are available for use, it is the
government’s policy to use restricted resources first, then unrestricted resources
as they are needed.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D9
II.Reconciliation of Government-wide and Fund Financial Statements
A.Explanation of certain differences between the governmental fund Balance Sheet
and the government-wide Statement of Net Position
The governmental fund Balance Sheet includes reconciliation between fund balance -
total governmental funds and net position of governmental activities as reported in the
government-wide Statement of Net Position. One element of that reconciliation explains
that “Capital assets used in governmental activities are not financial resources and,
therefore, are not reported in the funds.” The $10,019,549 represents the book value of
assets at December 31, 2014.
Another element of that reconciliation states that "Long-term liabilities are not due and
payable in the current period and, therefore, are not reported in the funds.” The details of
this $1,532,265 difference represent accrued compensated absences, sales and use tax
revenue bonds, general obligation bonds, and capital leases payable at year end.
B.Explanation of certain differences between the governmental fund Statement of
Revenues, Expenditures and Changes in Fund Balances and the government-wide
Statement of Activities
The governmental fund Statement of Revenues, Expenditures and Changes in Fund
Balances includes reconciliation between net change in fund balances of governmental
funds and changes in net position of governmental activities as reported in the
government-wide Statement of Activities. One element of that reconciliation explains that
“Governmental funds report capital outlays as expenditures. However, in the Statement
of Activities, the costs of those assets are allocated over their estimated useful lives as
depreciation expense”. The details of this $462,748 difference are capital outlay of
$229,613 less depreciation expense of $692,361. Also, repayment of long-term
obligations of $295,190 is shown as an expenditure in the governmental fund, but is not
reflected in the Statement of Activities.
III.Stewardship, Compliance, and Accountability
A.Budgetary Information
Budgets are adopted on a basis consistent with generally accepted accounting principles,
except for the proprietary funds. Annual appropriations are adopted for all funds.
Expenditures may not legally exceed appropriations at the fund level. All appropriations
lapse at year end.
As required by Colorado Statutes, the Town followed the required timetable noted below
in preparing, approving, and enacting its budget for 2014.
(1)For the 2014 budget year, prior to August 25, 2013, the County Assessor sent to
the Town an assessed valuation of all taxable property within the Town’s
boundaries.
(2)The Town Manager, or other qualified person appointed by the Board, submitted
to the Board, on or before October 15, 2013, a recommended budget which
detailed the necessary property taxes needed along with other available
revenues to meet the Town’s operating requirements.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D10
III.Stewardship, Compliance, and Accountability (continued)
A.Budgetary Information (continued)
(3)Prior to December 15, 2013, a public hearing was held for the budget, the Board
certified to the County Commissioners a levy rate that derived the necessary
property taxes as computed in the proposed budget, and the Board adopted the
proposed budget and an appropriating resolution that legally appropriated
expenditures for the upcoming year.
(4)After adoption of the budget resolution, the Town may make the following
changes: a) it may transfer appropriated money between funds; b) approve
supplemental appropriations to the extent of revenues in excess of estimated
revenues in the budget; c) approve emergency appropriations; and d) reduce
appropriations for which originally estimated revenues are insufficient.
Taxes levied in one year are collected in the succeeding year. Thus, taxes certified in
2013 were collected in 2014 and taxes certified in 2014 will be collected in 2015. Taxes
are due on January 1st in the year of collection; however, they may be paid in either one
installment (no later than April 30th) or two equal installments (not later than February
28th and June 15th) without interest or penalty. Taxes that are not paid within the
prescribed time bear interest at the rate of one percent (1%) per month until paid. Unpaid
amounts and the accrued interest thereon become delinquent on June 16th.
B.TABOR Amendment
In November 1992, Colorado voters amended Article X of the Colorado Constitution by
adding Section 20, commonly known as the Taxpayer's Bill of Rights (“TABOR). TABOR
contains revenue, spending, tax and debt limitations that apply to the State of Colorado
and local governments. TABOR requires, with certain exceptions, advance voter
approval for any new tax, tax rate increase,mill levy above that for the prior year,
extension of any expiring tax, or tax policy change directly causing a net tax revenue gain
to any local government.
Except for refinancing bonded debt at a lower interest rate or adding new employees to
existing pension plans, TABOR requires advance voter approval for the creation of any
multiple-fiscal year debt or other financial obligation unless adequate present cash
reserves are pledged irrevocably and held for payments in all future fiscal years.
TABOR also requires local governments to establish an emergency reserve to be used
for declared emergencies only. The reserve is calculated at 3% of fiscal year spending.
Fiscal year spending excludes bonded debt service and enterprise spending. The Town
has reserved $80,000.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D11
III.Stewardship, Compliance, and Accountability (continued)
B.TABOR Amendment (continued)
On April 4, 2000, the Town’s electorate approved the following: Without any increase in
the property tax mill levy or the 4% sales and use tax rate, shall the Town of Fraser,
Colorado, be authorized, in the year 2000 and each subsequent year thereafter, to
collect, retain, and expend the full proceeds of the Town’s fees, taxes, non-federal grants
and other revenues and to spend such revenues for debt service, municipal operations,
capital projects, and any other lawful municipal purpose, notwithstanding any state of
Colorado restrictions on revenues or spending, including the restrictions of Article X,
Section 20 of the Colorado Constitution, the revenue limit in Section 29-1-301 of the
Colorado Revised Statutes, or any other law.
The Town's management believes it is in compliance with the financial provisions of
TABOR. However, TABOR is complex and subject to interpretation. Many of its
provisions, including the interpretation of how to calculate fiscal year spending limits,
could require judicial interpretation.
IV.Detailed Notes on All Funds
A.Deposits
The Town’s checking accounts are entirely covered by federal depository insurance
(“FDIC”) or by collateral held under Colorado’s Public Deposit Protection Act (“PDPA”).
The FDIC insures the first $250,000 of the Town’s deposits at each financial institution.
Deposit balances over $250,000 are collateralized as required by PDPA. The carrying
amount of the Town’s demand deposits was $99,611 at year end. The Town had the
following deposits and investments for all funds except the JFOC Operations Fund, with
the following maturities December 31, 2014:
Maturities
Type:Rating
Carrying
Amount
Less Than
One Year
Less Than
Five Years
Deposits:
Checking Accounts Not Rated 99,611$ 99,611 -
Investments:
Cash with fiscal agent 13,786 13,786
Investment Pools AAAm 8,352,634 8,352,634 -
8,466,031$
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D12
IV.Detailed Notes on All Funds (continued)
A.Deposits (continued)
The Town had the following deposits and investments for the JFOC Operations Fund with
the following maturities December 31, 2014:
Maturities
Type:Rating
Carrying
Amount
Less Than
One Year
Less Than
Five Years
Deposits:
Certificates of Deposit Not Rated 1,904,352 1,519,930 384,422
Checking Accounts Not Rated 369,556 369,556
Savings Accounts Not Rated 84,072 84,072
Investments:
Investment Pools AAAm 31,902 31,902
2,389,882$
The investment pools represent investments in the Colorado Government Liquid Asset
Trust (“COLOTRUST”)a 2a7-like pools. Pools are not covered by FDIC insurance or
PDPA but are rated AAAm. The fair value of the pools is determined by the pools’share
price. The Town has no regulatory oversight for the pools.
Interest Rate Risk. As a means of limiting its exposure to interest rate risk, the Town
coordinates its investment maturities to closely match cash flow needs and restricts the
maximum investment term to less than five years from the purchase date. As a result of
the limited length of maturities the Town has limited its interest rate risk.
Credit Risk.Colorado statutes specify instruments in which local governments may
invest, including:
Obligations of the U.S. and certain U.S. governmental agency securities
Certain international agency securities
General obligation and revenue bonds for U.S. local governmental entities
Bankers acceptances of certain banks
Commercial paper
Local government investment pools
Written repurchase agreements collateralized by certain authorized securities
Certain money market funds
Guaranteed investment contracts
The Town’s general investment policy is to apply the prudent-person rule: Investments
are made as a prudent person would be expected to act, with discretion and intelligence,
to seek reasonable income, preserve capital, and, in general, avoid speculative
investments.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D13
IV.Detailed Notes on All Funds (continued)
A.Deposits (continued)
At December 31, 2014, cash has been restricted for the following purposes:
1998 Sales Tax Revenue Bond Reserves 155,000$
2002 Sales Tax Revenue Bond Reserves 20,000
1998 General Obligation Bond Reserves 40,000
Additional debt service reserve 85,000
Total Restricted Cash 300,000$
B.Receivables
Receivables as of year-end for the Town’s funds, including applicable allowances for
uncollectible accounts, are as follows:
Debt Capital
General Service Equipment Total
Receivables:
Property Taxes 197,206$ 80,000 - 277,206
Accounts 6,714 - - 6,714
Other 1,807 - - 1,807
Intergovernmental 373,687 - 3,360 377,047
Gross receivables 579,414 80,000 3,360 662,774
Less: allowance for
uncollectible - - - -
Net Receivables 579,414$ 80,000 3,360 662,774
Governmental Funds
Water Wastewater
Operations Operations Total
Receivables:
Accounts 183,448$ 180,158$ 363,606$
Gross receivables 183,448 180,158 363,606
Less: allowance for
uncollectible - - -$
Net Receivables 183,448$ 180,158$ 363,606$
Governmental funds report deferred inflow of resources from property taxes in connection
with receivables for revenues that are not considered to be available to liquidate liabilities
of the current period. This includes $277,206 of property taxes levied in 2014 but not
available until 2015.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D14
IV.Detailed Notes on All Funds (continued)
C.Capital Assets
Capital asset activity for the year ended December 31, 2014 was as follows:
Beginning Ending
Balance Increases Decreases Balance
Governmental activities:
Capital assets, not being depreciated:
Land and improvements 1,237,355$ - - 1,237,355
Construction in progress - 166,378 - 166,378
Total capital assets,
not being depreciated 1,237,355 166,378 - 1,403,733
Capital assets, being depreciated:
Infrastructure 14,392,044 - - 14,392,044
Buildings 1,144,852 38,200 - 1,183,052
Furniture and equipment 1,609,819 25,035 (39,459) 1,595,395
Total capital assets,
being depreciated 17,146,715 63,235 (39,459) 17,170,491
Less accumulated depreciation for:
Infrastructure (5,836,923) (575,089) - (6,412,012)
Buildings (802,351) (43,987) - (846,338)
Furniture and equipment (1,262,499) (73,285) 39,459 (1,296,325)
Total accumulated depreciation (7,901,773) (692,361) 39,459 (8,554,675)
Total capital assets,
being depreciated, net 9,244,942 (629,126) - 8,615,816
Governmental activities
capital assets, net 10,482,297$(462,748) - 10,019,549
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D15
IV.Detailed Notes on All Funds (continued)
C.Capital Assets (continued)
Beginning Ending
Balance Increases Decreases Balance
Business-type activities:
Capital assets, not being depreciated:
Land 244,320$ - - 244,320
Water rights 19,776 - - 19,776
Total capital assets,
not being depreciated 264,096 - - 264,096
Capital assets, being depreciated:
System and improvements 22,785,670 - - 22,785,670
Buildings and improvements 6,242,730 19,799 - 6,262,529
Equipment 391,379 60,721 - 452,100
Total capital assets,
being depreciated 29,419,779 80,520 - 29,500,299
Less accumulated depreciation for:
System and improvements (6,288,797) (634,065) - (6,922,862)
Buildings and improvements (1,659,619) (159,902) - (1,819,521)
Equipment (146,783) (31,936) - (178,719)
Total accumulated depreciation (8,095,199) (825,903) - (8,921,102)
Total capital assets,
being depreciated, net 21,324,580 (745,383) - 20,579,197
Governmental activities
capital assets, net 21,588,676$(745,383) - 20,843,293
In accordance with generally accepted accounting principles, the Town has elected to
report general government infrastructure assets prospectively. Therefore, only general
government infrastructure assets acquired since January 1, 2002 are included in the
Town’s financial statements.
The Town had the following capital outlay and depreciation expense for the following
functions:
Depreciation Capital
Expense Outlay
Governmental activities:
General government 39,559$ 38,200
Public works, including infrastructure 590,162 191,413
Public safety 14,912 -
Culture and recreation 47,728 -
Total governmental activities 692,361$ 229,613
Business-type activities:
W ater 399,544$ 17,262
W astewater 426,359 63,258
Total business-type activities 825,903$ 80,520
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D16
IV.Detailed Notes on All Funds (continued)
D.Interfund Receivables, Payables, and Transfers
Transfers were as follows:
In Out
General -$ (247,373)
Debt Service 247,373 97,666
Capital Equipm ent 20,000 -
Capital Asset Fund (97,666) -
Wastewater - (10,000)
Water - (10,000)
169,707$ (169,707)
Transfers were to provide additional resources to meet the activities provided in each
fund.
E.Other Liabilities
1.Capital Leases
In April 2008, the Town entered into a capital lease agreement for the purchase
of property within Town limits. The total amount financed was $485,725, with
interest stated at 4.90% per annum. The lease requires semi-annual payments
of $18,187 through 2028.
In September 2013, the Town entered into a capital lease agreement for the
purchase of a street sweeper. The total amount financed was $215,745 with
interest stated at 2.63% per annum. The lease requires annual payments of
$45,418 through 2017.
Future minimum lease payments for both leases are as follows:
Year Principal Interest Total
2015 62,222 21,570 83,792
2016 64,329 19,462 83,791
2017 66,515 17,276 83,791
2018 23,365 15,008 38,373
2018 24,524 13,850 38,374
2019 - 2023 142,120 49,749 191,869
2024 - 2027 122,055 12,251 134,306
Total 505,130$ 149,166 654,296
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D17
IV.Detailed Notes on All Funds (continued)
E.Other Liabilities (continued)
2.Sales Tax Revenue Bonds
In 1992, the Town issued Series 1992 Sales and Use Tax Bonds with a gross
issue price of $1,145,000. This issue was partially ($525,000) refunded with the
issuance $2,215,000 of Series 1998 Sales and Use Tax bonds. The proceeds
not used for refunding the 1992 Sales and Use Tax Bonds were used for street
improvements and paving. In 2002, the remaining outstanding balance of the
1992 Bond issue was refunded through the issuance of the 2002 Sales and Use
Tax Refunding Bonds. The Series 1998 Bonds are subject to redemption prior to
maturity as follows:
June 1, 2009 and thereafter, subject to redemption at 100%.
Interest for both the 1998 Bonds and 2002 Bonds are payable semi-annually on
June 1 and December 1 at 5.05%. Principal payments are made December 1.
The required reserves are accounted for in the Town’s Debt Service Fund.
3.General Obligation Bonds
In 1998, the Town issued $600,000 in Series 1998 General Obligation Bonds.
The bonds are secured by the full faith and credit of the Town and pay interest at
4.25% to 5.1%. The bonds were issued to finance improvements to the Town’s
streets, roads, sidewalks and other infrastructure.
4.Advance Refunding
The Town has advance refunded the 1992 Sales Tax Revenue Bonds. Sufficient
U.S. government, state and local government securities were placed in an
irrevocable trust for the purpose of generating resources for all future debt
service payments of the refunded debt. As a result, the refunded bonds are
considered to be defeased and the liability has been removed from the General
Long-Term Debt Account Group. The amount of defeased bonds outstanding at
year end is not readily determinable.
5.Bonded Debt
The Town's annual bonded debt service is as follows:
Year Principal Interest Total
2015 250,000 49,073 299,073
2016 270,000 35,016 305,016
2017 490,000 14,597 504,597
Total 1,010,000$ 98,686 1,108,686
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D18
IV.Detailed Notes on All Funds (continued)
E.Other Liabilities (continued)
6.Long-term Debt
The Town's annual debt service requirements are as follows:
Year Principal Interest Total
2015 312,222 70,643 382,865
2016 334,329 54,478 388,807
2017 556,515 31,873 588,388
2018 513,365 29,605 542,970
2018 24,524 13,850 38,374
2019 - 2023 142,120 49,749 191,869
2024 - 2027 122,055 12,251 134,306
Total 2,005,130$ 262,449 2,267,579
7.Accrued Compensated Absences
Earned but unused vacation benefits amounted to $17,135 at December 31,
2014. All unused vacation benefits are recorded on the government-wide
financial statements.
8.Schedule of Changes in Long-term Debt
Balance Balance Due Within
1/1/14 Additions Reductions 12/31/14 One Year
Capital leases 565,321$ - (60,191) 505,130 62,222
Sales and use tax bonds 1,065,000 - (195,000) 870,000 180,000
General obligation bonds 180,000 - (40,000) 140,000 70,000
Accrued compensated
absences 18,956 - (1,821) 17,135 -
Total 1,829,277$ - (297,012) 1,532,265 312,222
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D19
IV.Detailed Notes on All Funds (continued)
F.Restricted Fund Balance
The Town had the following restrictions on the fund balances at December 31, 2014:
Balance Balance
1/1/14 Ad ditions Deletions 12/31/14
General Fund:
Fees in lieu of Park 6,379$ - - 6,379
Affordable housing impact fee 135,426 - - 135,426
Emergency reserves 80,000 - - 80,000
RAMP Local Agency Match - 837,338 - 837,338
Debt Service Fund reserves:
Next year's payments 300,000 - - 300,000
Conservation Trust Fund 893 15,602 - 16,495
Wastewater Fund
Operating reserve 45,739 1,182 - 46,921
Capital replacement reserve 815,582 4,624 (59,277) 760,929
1,384,019$ 858,746$ (59,277)$ 2,183,488$
The Town had $807,850 restricted in the Wastewater Fund for Upper Fraser Valley
Wastewater Treatment Joint Facilities operating and capital replacement expenses.
G.Committed Fund Balance
The Town has committed $245,940 in the debt service fund to be used for capital
projects.
H.Assigned Fund Balance
The Town had the following assignments of the governmental fund balances at
December 31, 2014:
Balance Balance
1/1/14 Ad ditions Deletions 12/31/14
General Fund:
Reserve savings 750,000$ - - 750,000
Capital projects 103,884 - (103,884) -
Future budget deficit 521,879 538,209 - 1,060,088
Capital Equipment Replacement:
Capital projects 470,586 - (5,008) 465,578
1,846,349$ 538,209 (108,892) 2,275,666
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D20
V.Other Information
A.Joint Facilities Oversight Committee (“JFOC”) Operations Fund
In 2002, the Fraser Sanitation District (the “District”), Winter Park Ranch, and Grand
County #1 entered into an agreement to participate in the joint construction,
maintenance, and operation of joint interceptor sewer lines and joint sewage treatment
facilities. This new wastewater treatment plant has been constructed on the existing plant
site of the District/Winter Park Ranch treatment facility and a new and/or expanded sewer
trunk line from Grand County #1 will connect with the existing District/W inter Park Ranch
interceptor line. Title of the new joint facilities will be allocated among these three
members based on each member’s proportionate share of equivalent residential units to
be serviced by the new plant. The District was dissolved into the Town effective
December 31, 2009.
Construction costs of these new facilities, excluding expenses relating to segment B of
the joint trunk lines (“B-Line”) described below, are based on each member’s future share
of equivalent residential units to be serviced by the new plant and are allocated as
follows:
Town –34.07%
Winter Park Ranch –28.89%
Grand County #1 –37.04%
Under the Upper Fraser Valley W astewater Agreement, a Joint Facilities Oversight
Committee (“JFOC”) was established to represent the three members regarding the
construction, expansion, operations, management, and maintenance of the new joint
facilities. The JFOC is comprised of a total of nine members, with each member having
three members. The Town was appointed as the manager of the joint facilities for 2014.
The JFOC may designate a new manager on an annual basis. In 2014, as approved by
the JFOC, the Town earned $29,000 in management fees.
Operations and maintenance costs will be allocated among the three members based on
each member’s proportionate share of equivalent residential units currently serviced by
the new plant. In addition, upon certification of the new joint facilities, this agreement
requires the establishment of an operations and maintenance reserve fund equal to three
months operations and maintenance costs and a capital replacement reserve fund, the
amount which is determined by the JFOC.
1.Maryvale Village (Rendezvous)
The District entered an agreement on May 9, 2000, with Maryvale Village, L.L.C.,
and several individuals (collectively referred to as the “Rendezvous”), Maryvale
Commercial Metropolitan District, and Maryvale Residential Metropolitan District
(these districts are collectively referred to as the “Maryvale Districts”) that
permitted the inclusion of the Maryvale development within the District’s
boundaries in order to receive sanitation services, in exchange for inclusion fees.
Pursuant to this agreement, Rendezvous and the Maryvale Districts are
responsible for the construction of sewer main extensions and related
infrastructure from the existing District sewer main to the Maryvale development.
These sewer main extensions and related infrastructure will ultimately be
conveyed to the District at the time these projects are completed or begin to be
used, whichever comes first, subject to the District’s acceptance of these assets.
As of December 31, 2014,Maryvale development sewer mains and infrastructure
had been conveyed to the District, and is presented as an asset on the Town’s
financial statements.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D21
V.Other Information (continued)
A.Joint Facilities Oversight Committee (“JFOC”) Operations Fund (continued)
1.Maryvale Village (Rendezvous)(continued)
Per this agreement, in exchange for the District agreeing to oversize the new
wastewater treatment plant described earlier, the Developer and Maryvale
Districts agreed to cover the amount of any shortfall in the District’s CWRPDA
loan payments by pre-purchasing tap fees. In addition, this agreement requires
the Developer and Maryvale Districts to establish an escrow account in the
amount of $160,000 to guarantee their compliance in the event of a default
regarding their pre-purchase obligations. As of December 31, 2014, no prepaid
tap fees have been required or made by the Developer and the Maryvale
Districts. This guarantee was released in 2009.
2.Pre-Inclusion Agreement -Cornerstone
The District entered an agreement on April 5, 2005, with Cornerstone W inter
Park Holdings, L.L.C. (“Cornerstone”) that permits the inclusion of a portion of
Cornerstone’s development within the District’s boundaries in order to receive
sanitation services for inclusion fees.
Cornerstone shall be responsible for constructing, paying for and installing all
sewer lines and any related facilities within the property including all lines,
manholes and mains.This infrastructure will ultimately be conveyed to the
District at the time these projects are completed or begin to be used, whichever
comes first, subject to the District’s acceptance of these assets.
B.Retirement Plans -Deferred Compensation Plan –Section 457
The Town offers its employees a deferred compensation plan created in accordance with
Internal Revenue Code Section 457. The plan permits employees to defer a portion of
their salary until future years. The deferred compensation is not available to employees
until termination, retirement, death, or unforeseeable emergency.
All amounts of compensation deferred under the plan, all property and rights purchased
with those amounts, and all income attributable to those amounts, property, or rights are
to be held in trust for the exclusive benefit of the plan participants and their beneficiaries.
The accrual basis of accounting is used for the plan. Revenues are recognized when
earned and expenditures are recognized when incurred. Investments are recorded at
market value.
Plan investment purchases are determined by the plan participant and therefore, the
plan’s investment concentration varies between participants. The Town has no liability
for losses under the plan but does have the duty of due care that would be required of an
ordinary prudent investor. The Town is neither the trustee nor the administrator for the
plan.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D22
V.Other Information (continued)
C.Retirement Plans –CCOERA Retirement Plan –Section 401(a)
The Town participates in the Colorado County Officials & Employees Retirement
Association (“CCOERA”)retirement plan (the “401(a) Plan”). CCOERA was established
to provide retirement benefits to employees of Colorado local governments. Employees
of the Town are required to participate in the 401(a)Plan after one full year of service.
The CCOERA retirement plan was adopted in accordance with section 401(a) of the
Internal Revenue Code. Each eligible employee is required to contribute 4% of gross
wages to the 401(a) Plan. The Town matches employee contributions at the same rate
and these matched dollars vest over a 5 year period. The Town is neither the trustee nor
the administrator for the 401(a) Plan.
D.Other Employee Benefits -Post Employment Health Care Benefits
All Town employees covered by State continuation insurance may continue their health
insurance due to a reduction in work hours or termination of employment (for reasons
other than "gross misconduct") for up to 18 months after the occurrence of one of these
events. Eligible dependents may continue coverage for up to 36 months. Employees
who elect continued coverage must pay the Town for premiums from the termination date
of coverage and monthly thereafter. No cost to the Town is recognized as employees
reimburse 100% of their premium cost.
E.Commitments and Contingencies -Contracts
i.Public Safety Services
In lieu of directly providing public safety services,the Town has entered into an
agreement with the Town of Winter Park, Colorado to form a joint public safety force
effective May 1, 2005. The agreement requires costs to be split based upon average
call volume.
ii.Construction Contract for US 40 Improvements
On December 19, 2014, the Town entered into an agreement with Premier
Earthworks & Infrastructure, Inc. to provide all labor and material necessary to
complete the Town’s US 40 Improvements project for a total estimated project cost of
$1,977,291. The project is expected to be funded 65% by a federal grant passed
through the Colorado Department of Transportation and 35% through local agency
match funds. At December 31, 2014, the Town has $837,338 restricted in the
General Fund representing the portion of funds received from local agencies that is
restricted for this project. No costs have been incurred to date on this project at
December 31, 2014.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D23
V.Other Information (continued)
F.Risk Management
The Town is exposed to various risks of loss related to workers’ compensation, general
liability, and worker unemployment. The Town has acquired commercial coverage for
these risks. Any settled claims are not expected to exceed the commercial insurance
coverage. The Town is also exposed to the risks of loss related to torts; theft of, damage
to, and destruction of assets; and errors and omissions. The Town is a member of the
insurance pool described below to cover these risks.
Pursuant to an inter-local agreement authorized by state statute, the Town joined the
Colorado Intergovernmental Risk Sharing Agency (“CIRSA”) to provide insurance
coverage. Members of the board of directors are nominated and elected by members to
two-year, staggered terms and meet at least monthly to direct operations. CIRSA
budgets are funded by contributions from member governments.
The Town's share of assets, liabilities and fund equity as of December 31, 2014, the
latest date for which information is available, is as follows:
Insurance Pools:Fraser Share
Property and Casualty Pool:
Loss fund 34,530
Operating 7,665
Pooled excess fund 6,118
Reserve fund 19,480
Workers' Compensation Pool:
Loss fund 12,419
Operating 470
Pooled excess fund 5,745
Reserve fund 15,011
The December 31, 2014 combined financial information is as follows:
Cash and investments 10,830,917$
Other assets 71,805,554
Total 82,636,471$
Liabilities 33,713,754$
Net assets 48,922,717
Total 82,636,471$
Total revenue 25,463,136$
Total expense (18,481,600)
(Deficiency) of Revenue
Over Expense 6,981,536$
Coverage provided by CIRSA is as follows: 1) $250,000 per claim/occurrence property;
2) $1,000,000 per claim/occurrence liability; and 3) $150,000 per claim/occurrence crime.
CIRSA has also acquired additional excess coverage from outside sources. The Town
may be liable for any losses in excess of the above coverage. At December 31, 2014,
the Town does not expect to incur losses in excess of the above coverage.
Town of Fraser
Notes to the Financial Statements
December 31, 2014
(Continued)
D24
V.Other Information (continued)
F.Risk Management (continued)
Surpluses or deficits for any year are subject to change for reasons which include:
interest earnings on invested amounts for those years and funds, re-estimation of losses
for those years and funds, and credits or distributions from surplus for those years and
funds.
G.Prepaid Plant Investment Fees
The Town entered into annexation agreements with two developers that provided for the
use of Plant Investment Fees to fund water system capital improvements within the
developments. The agreements essentially provide that the Town will not retain Plant
Investment Fees paid by building permit applicants within these developments until such
time as the total Plant Investment Fees paid exceeds the certified costs of regional water
capital improvements within the developments. Currently the developers have certified
water regional infrastructure improvements totaling $6,266,976 and a total of $2,380,593
of Plant Investment Fees have been rebated to the developers.
H.Related Parties
The town purchased goods and services from the following companies that had direct
relatives to Town Trustees or Senior Town Management: O2 Creative LLC -$2,867 and
Nick's Dirt Works LLC -$4,695.
REQUIRED SUPPLEMENTARY INFORMATION
Town of Fraser, Colorado
General Fund
Schedule of Revenues, Expenditures and Changes in Fund Balances
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Revenues:
Taxes 2,011,700 2,241,573 229,873 2,137,431
2014
Taxes 2,011,700 2,241,573 229,873 2,137,431
Licenses and fees 34,500 42,469 7,969 32,099
Charges for services 5,000 19,805 14,805 12,395
Intergovernmental - 10,000 10,000 7,461
Interest 3,505 3,667 162 3,666
Other revenue 2,343,000 1,062,362 (1,280,638) 298,881
Total Revenues 4,397,705 3,379,876 (1,017,829) 2,491,933
Expenditures:
General government 1,029,714 950,749 78,965 941,328
Public safety 412,080 406,188 5,892 402,284
Public works 3,165,540 909,620 2,255,920 854,812
Culture and recreation 26,500 16,568 9,932 9,472
Debt service 38,374 38,374 - 38,375
Total Expenditures 4,672,208 2,321,499 2,350,709 2,246,271 Total Expenditures 4,672,208 2,321,499 2,350,709 2,246,271
Excess (Deficiency) of Revenues
Over Expenditures (274,503) 1,058,377 1,332,880 245,662
Other Financing Sources (Uses):
Transfer in - (97,666) (97,666) 271,500
Transfer (out)(247,373) (247,373) - (322,610)
Sale of assets - 6,163 6,163 16,825
Total Other Financing (Uses)(247,373) (338,876) (91,503) (34,285)
Excess (Deficiency) of Revenues
Over Expenditures and Other
Financing Sources (Uses)(521,876) 719,501 1,241,377 211,377
Fund Balances - Beginning of Year 1,937,333 3,084,797 1,147,464 2,873,420
Fund Balances - End of Year 1,415,457 3,804,298 2,388,841 3,084,797
The accompanying notes are an integral part of these financial statements.
E1
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Taxes:
Property 195,000 196,488 1,488 218,536
Specific ownership 8,500 10,682 2,182 10,295
Sales & use 1,750,000 1,970,700 220,700 1,848,144
Franchise 49,000 55,006 6,006 51,459
Motor vehicle 4,200 4,420 220 4,343
Cigarette 5,000 4,277 (723) 4,654
Total 2,011,700 2,241,573 229,873 2,137,431
Licenses and Fees:
Business license fees 12,000 13,663 1,663 13,640
Liquor license fee 22,500 28,806 6,306 18,459
Total 34,500 42,469 7,969 32,099
Charges for services:
Planning and building fees 5,000 19,805 14,805 12,395
Total 5,000 19,805 14,805 12,395
Intergovernmental:
Grant revenue - 10,000 10,000 7,461
Total - 10,000 10,000 7,461
Interest:
Earnings on deposits 3,505 3,667 162 3,666
Total 3,505 3,667 162 3,666
Other:
Other income 2,335,000 1,050,942 (1,284,058) 290,361
Rents 8,000 11,420 3,420 8,520
Total 2,343,000 1,062,362 (1,280,638) 298,881
Other Financing Sources:
Transfer in - (97,666) (97,666) 271,500
Sale of assets - 6,163 6,163 16,825
Total - (91,503) (91,503) 288,325
Total Revenues 4,397,705 3,288,373 (1,109,332) 2,780,258
2014
Town of Fraser, Colorado
General Fund
Schedule of Revenues
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
The accompanying notes are an integral part of these financial statements.
E2
Town of Fraser, Colorado
General Fund
Schedule of Expenditures and Transfers
Budget (GAAP Basis) and Actual
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
General Government:
Town board salaries 42,989 37,524 5,465 33,535
Town board community enhancement 255,445 153,715 101,730 167,299
2014
Town board community enhancement 255,445 153,715 101,730 167,299
Miscellaneous 3,000 2,552 448 1,425
Administrative salaries 279,484 274,926 4,558 270,169
Other purchased services 390,336 427,927 (37,591) 435,589
Utilities 19,960 16,274 3,686 16,190
Property management 38,500 37,831 669 17,121
Total General Government 1,029,714 950,749 78,965 941,328
Public Safety 412,080 406,188 5,892 402,284 Public Safety 412,080 406,188 5,892 402,284
Total Public Safety 412,080 406,188 5,892 402,284
Public Works
Salaries and benefits 499,290 466,324 32,966 451,403
Other purchased services 177,950 150,060 27,890 133,582
Utilities 13,300 10,183 3,117 9,651
Property management 135,000 40,992 94,008 23,190
Capital outlay 2,340,000 242,061 2,097,939 236,986 Capital outlay 2,340,000 242,061 2,097,939 236,986
Total Public Works 3,165,540 909,620 2,255,920 854,812
Culture and Recreation
Other purchased services 15,500 5,356 10,144 5,334
Utilities 3,000 2,445 555 2,495
Property management 8,000 8,767 (767) 1,643
Total Culture and Recreation 26,500 16,568 9,932 9,472
Debt Services
Interest 19,122 19,122 - 20,033
Principal 19,252 19,252 - 18,342
Total Debt Services 38,374 38,374 - 38,375
Other Financing Uses
Transfer out 247,373 247,373 - 322,610 Transfer out 247,373 247,373 - 322,610
Total Financing Sources 247,373 247,373 - 322,610
Total Expenditures 4,919,581 2,568,872 2,350,709 2,568,881
The accompanying notes are an integral part of these financial statements.
E3
Conservation Trust Fund
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Revenues:
Lottery proceeds 6,100 15,595 9,495 6,494
Interest 10 7 (3) 22
Total Revenues 6,110 15,602 9,492 6,516
Other Financing Uses
Transfer (Out)- - - (21,500)
Total Financing Sources - - - (21,500)
Excess (Deficiency) of Revenues
Over Expenditures 6,110 15,602 9,492 (14,984)
Fund Balances - Beginning of Year 402 893 491 15,877
Fund Balances - End of Year 6,512 16,495 9,983 893
Schedule of Revenues, Expenditures and Changes in Fund Balances
Special Revenue Fund
Town of Fraser, Colorado
2014
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
Budget (GAAP Basis) and Actual
The accompanying notes are an integral part of these financial statements.
E4
SUPPLEMENTARY INFORMATION
Schedule of Revenues, Expenditures and Changes in Fund Balances
Debt Service Fund
Town of Fraser, Colorado
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
Budget (GAAP Basis) and Actual
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Revenues:
Property taxes 80,000 80,243 243 80,122
2014
Property taxes 80,000 80,243 243 80,122
Specific ownership tax 3,000 4,327 1,327 3,469
Interest 250 595 345 661
Total Revenues 83,250 85,165 1,915 84,252
Expenditures:
Principal 235,000 235,000 - 225,000
Interest 62,049 62,049 - 74,434 Interest 62,049 62,049 - 74,434
Other 4,500 3,945 555 2,944
Total Expenditures 301,549 300,994 555 302,378
Excess (Deficiency) of Revenues
Over Expenditures (218,299) (215,829) 2,470 (218,126)
Other Financing Sources:Other Financing Sources:
Transfer in 247,373 247,373 - 247,610
Transfer out - 97,666 97,666 (175,000)
Total Other Financing Sources 247,373 345,039 97,666 72,610
Excess (Deficiency) of Revenues and Other
Financing Sources Over Expenditures 29,074 129,210 100,136 (145,516)
Fund Balances - Beginning of Year (29,074) 416,730 445,804 562,246
Fund Balances - End of Year - 545,940 545,940 416,730
The accompanying notes are an integral part of these financial statements.
F1
Capital Equipment Replacement Fund
Town of Fraser, Colorado
(With Comparative Actual Amounts for 2013)
For the Year Ended December 31, 2014
Budget (GAAP Basis) and Actual
Schedule of Revenues, Expenditures and Changes in Fund Balances
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Revenues:
2014
Highway users revenue 44,594 44,896 302 44,588
Earnings on investments 300 550 250 663
Total Revenues 44,894 45,446 552 45,251
Expenditures:
Capital lease 45,418 45,418 - 45,418
Equipment 50,000 25,035 24,965 77,179 Equipment 50,000 25,035 24,965 77,179
Total Expenditures 95,418 70,453 24,965 122,597
Excess (Deficiency) of Revenues
Over Expenditures (50,524) (25,007) 25,517 (77,346)
Other Financing Sources:
Transfer In 20,000 20,000 - 20,000 Transfer In 20,000 20,000 - 20,000
Total Other Financing Sources 20,000 20,000 - 20,000
Excess (Deficiency) of Revenues and Other
Financing Sources Over Expenditures (30,524) (5,007) 25,517 (57,346)
Fund Balances - Beginning of Year 470,019 470,585 566 527,931
Fund Balances - End of Year 439,495 465,578 26,083 470,585
The accompanying notes are an integral part of these financial statements.
F2
Town of Fraser, Colorado
Enterprise Fund
Water Fund
Schedule of Revenues, Expenditures and Change in Net Assets
Budget (Non-GAAP) Basis and Actual
With Reconciliation to GAAP Basis
(With Comparative Actual Amounts for 2013)
For the Year Ended December 31, 2014
2013
Original and Variance
Final Positive
Budget Actual (Negative)Ac tual
Revenues:
Tap fees 8,000 - (8,000) 6,000
User fees 772,080 771,074 (1,006) 662,002
2014
User fees 772,080 771,074 (1,006) 662,002
Water meter fees 500 14,890 14,390 16,834
Interest income 2,000 3,506 1,506 7,010
Excavation permits 200 275 75 550
Other 2,500 4,288 1,788 11,817
Total Revenues 785,280 794,033 8,753 704,213
Expenditures:
Personnel:
Salaries 187,023 159,693 27,330 175,217 Salaries 187,023 159,693 27,330 175,217
Retirement 6,930 4,252 2,678 5,793
Health insurance 33,600 22,117 11,483 27,754
Travel and training 8,000 1,579 6,421 3,016
Total 235,553 187,641 47,912 211,780
Commodities:
Insurance 25,000 14,584 10,416 20,259
Supplies 53,500 33,542 19,958 45,193
System repair and maintenance 137,000 53,712 83,288 44,755
Testing 5,000 3,225 1,775 4,141 Testing 5,000 3,225 1,775 4,141
Telephone 3,500 2,889 611 2,666
Utilities 50,000 32,675 17,325 35,629
Miscellaneous 12,000 636 11,364 4,387
Total 286,000 141,263 144,737 157,030
Contractual:
Legal 85,000 64,876 20,124 41,135
Engineering 60,000 16,781 43,219 4,769
Other professional services 5,500 22,397 (16,897) 1,136
Treasurer's and bank fees 28 28 - - Treasurer's and bank fees 28 28 - -
Professional memberships 8,000 9,070 (1,070) 6,348
Total 158,528 113,152 45,376 53,388
Other:
Transfer to Other Fund 10,000 10,000 - 10,000
Capital projects and purchases 210,000 41,872 168,128 13,054
Water rights 35,000 7,266 27,734 7,821
Total 255,000 59,138 195,862 30,875
Total Expenditures 935,081 501,194 433,887 453,073
Excess (Deficiency) of Revenues
Over Expenses (Budget Basis)(149,801) 292,839 442,640 251,140
Reconciliation from Budget Basis to GAAP Basis:
Capitalized assets 17,262 26,675
Depreciation (399,544) (398,711)
Excess (Deficiency) of Revenues Over Expenses (GAAP Basis)(89,443) (120,896)
Net Assets - Beginning of Year 12,110,773 12,231,669
Net Assets - End of Year 12,021,330 12,110,773
The accompanying notes are an integral part of these financial statements.
F3
2013
Original and Variance
Final Positive
Budget Actual (Negative)Actual
Revenues:
Tap fees 7,500 120,000 112,500 179,000
User fees 679,056 678,763 (293) 618,173
Management fees 29,000 29,000 - 28,422
Interest income 2,500 3,116 616 3,061
Excavation permits - 325 325 -
Other 1,000 2,136 1,136 2,368
Total Revenues 719,056 833,340 114,284 831,024
Expenditures:
Personnel:
Salaries 192,691 192,333 358 188,473
Retirement 7,140 5,600 1,540 6,162
Health insurance 28,560 26,244 2,316 24,978
Travel and training 5,000 1,103 3,897 663
Total 233,391 225,280 8,111 220,276
Commodities:
Insurance 6,000 5,860 140 5,410
Supplies 2,500 1,497 1,003 1,411
System repair and maintenance 227,500 115,149 112,351 104,533
Testing 1,000 - 1,000 180
Telephone 500 254 246 257
Miscellaneous 3,000 188 2,812 114
Total 240,500 122,948 117,552 111,905
Contractual:
Legal 5,000 22,814 (17,814) -
Engineering 10,000 2,703 7,297 1,756
Other professional services 220,502 181,908 38,594 156,638
Treasurer's and bank fees 100 - 100 -
Professional memberships 6,000 1,602 4,398 4,438
Total 241,602 209,027 32,575 162,832
Other:
Transfer to Other Fund 10,000 10,000 - 10,000
Capital Reserve payments - 13,206 (13,206) -
Total 10,000 23,206 (13,206) 10,000
Total Expenditures 725,493 580,461 145,032 505,013
Excess (Deficiency) of Revenues
Over Expenses (Budget Basis)(6,437) 252,879 259,316 326,011
Reconciliation from Budget Basis to GAAP Basis:
Capitalized assets 63,257 60,468
Depreciation (426,359) (440,377)
Capital reserve increased by interest income 5,806 6,153
Excess (Deficiency) of Revenues Over Expenses (GAAP Basis)(104,417) (47,745)
Net Assets - Beginning of Year 13,972,844 14,020,589
Net Assets - End of Year 13,868,427 13,972,844
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
2014
Town of Fraser, Colorado
Enterprise Fund
Wastewater Fund
Schedule of Revenues, Expenditures and Change in Net Assets
Budget (Non-GAAP) Basis and Actual
With Reconciliation to GAAP Basis
The accompanying notes are an integral part of these financial statements.
F4
JFOC Operations
Schedule of Revenues & Expenses
Town of Fraser, Colorado
For the Year Ended December 31, 2014
(With Comparative Actual Amounts for 2013)
Budget (Non-GAAP) Basis and Actual
With Reconciliation to GAAP Basis
2013
Final Budget
Original and Variance
Final Positive
Budget Ac tual (Negative)Actual
Revenues:
Other revenue 2,000 - (2,000) -
JFOC operating charges 816,009 605,974 (210,035) 610,160
2014
Interest revenue 15,400 13,572 (1,828) 18,749
Total Revenues 833,409 619,546 (213,863) 628,909
Expenses:
Training programs 3,000 925 2,075 515
Travel, meals and lodging 2,500 921 1,579 654
Meals and entertainment 200 42 158 -
Professional fees 11,000 9,324 1,676 3,981
Engineering fees 15,000 3,403 11,597 4,904
Financial services 100 - 100 -
Sludge removal 65,000 36,351 28,649 40,040
Other professional services 20,000 23,850 (3,850) 2,832
Insurance 35,000 24,184 10,816 30,150
Advertising 500 240 260 367
Plant maintenance & repair 40,000 37,370 2,630 39,067
Grounds maintenance 2,000 206 1,794 81
Equipment rental 500 - 500 -
Professional memberships 500 177 323 79
Operating supplies 105,000 42,656 62,344 83,078
Equipment purchase and repair 20,000 8,640 11,360 1,332
Testing 55,000 40,262 14,738 36,224
Permits 10,000 160 9,840 6,265
Utilities 157,500 155,898 1,602 133,662
Vehicles 6,500 6,725 (225) 6,546
Miscellaneous 1,000 634 366 770
Capital projects 532,000 153,059 378,941 220,438
Payroll expenses 265,709 234,933 30,776 219,613
Total Expenses 1,348,009 779,960 568,049 830,598
Excess (Deficiency) of Revenues
Over Expenses (Budget Basis)(514,600) (160,414) 354,186 (201,689)
Reconciliation from Budget Basis to GAAP Basis:
Capital reserve reduced by capital expenses 173,986 220,438
Capital reserve increased by interest income (13,572) (16,096)
Operating reserve increased by interest income - (2,653)
Excess (Deficiency) of Revenues Over Expenses (GAAP Basis)- -
The accompanying notes are an integral part of these financial statements.
F5
Financial Planning 02/01
The public report burden for this information collection is estimated to average 380 hours annually. Form # 350-050-36
City or County:
Town of Fraser
YEAR ENDING :
December 2014
This Information From The Records Of (example - City of _ or County of _):Prepared By: Nat Havens nhavens@town.fraser.co.us
Town of Fraser, Colorado Phone: 970-726-5491 x206
A. Local B. Local C. Receipts from D. Receipts from
Motor-Fuel Motor-Vehicle State Highway-Federal Highway
Taxes Taxes User Taxes Administration
1. Total receipts available
2. Minus amount used for collection expenses
3. Minus amount used for nonhighway purposes
4. Minus amount used for mass transit
5. Remainder used for highway purposes
AMOUNT AMOUNT
A. Receipts from local sources:A. Local highway disbursements:
1. Local highway-user taxes 1. Capital outlay (from page 2)37,556
a. Motor Fuel (from Item I.A.5.) 2. Maintenance:197,376
b. Motor Vehicle (from Item I.B.5.) 3. Road and street services:
c. Total (a.+b.) a. Traffic control operations 16,667
2. General fund appropriations 1,071,903 b. Snow and ice removal 310,162
3. Other local imposts (from page 2)162,206 c. Other 0
4. Miscellaneous local receipts (from page 2)5,952 d. Total (a. through c.)326,829
5. Transfers from toll facilities 0 4. General administration & miscellaneous 56,393
6. Proceeds of sale of bonds and notes: 5. Highway law enforcement and safety 406,188
a. Bonds - Original Issues 0 6. Total (1 through 5)1,024,342
b. Bonds - Refunding Issues 0 B. Debt service on local obligations:
c. Notes 0 1. Bonds:
d. Total (a. + b. + c.)0 a. Interest 55,035
7. Total (1 through 6)1,240,061 b. Redemption 210,000
B. Private Contributions 0 c. Total (a. + b.)265,035
C. Receipts from State government 2. Notes:
(from page 2)49,316 a. Interest 0
D. Receipts from Federal Government b. Redemption 0
(from page 2)0 c. Total (a. + b.)0
E. Total receipts (A.7 + B + C + D)1,289,377 3. Total (1.c + 2.c)265,035
C. Payments to State for highways 0
D. Payments to toll facilities 0
E. Total disbursements (A.6 + B.3 + C + D)1,289,377
Opening Debt Amount Issued Redemptions Closing Debt
A. Bonds (Total)1,940,000 210,000 1,730,000
1. Bonds (Refunding Portion)
B. Notes (Total)0
A. Beginning Balance B. Total Receipts C. Total Disbursements D. Ending Balance E. Reconciliation
1,289,377 1,289,377 0
Notes and Comments:
FORM FHWA-536 (Rev. 1-05) PREVIOUS EDITIONS OBSOLETE (Next Page)
1
LOCAL HIGHWAY FINANCE REPORT
I. DISPOSITION OF HIGHWAY-USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE
ITEM
III. DISBURSEMENTS FOR ROAD
V. LOCAL ROAD AND STREET FUND BALANCE
ITEM
II. RECEIPTS FOR ROAD AND STREET PURPOSES
IV. LOCAL HIGHWAY DEBT STATUS
(Show all entries at par)
ITEM
AND STREET PURPOSES
{37AA5486-669B-4DEA-B0A4-3C75D02545A5}.xlsx
STATE:
Colorado
YEAR ENDING (mm/yy):
December 2014
AMOUNT AMOUNT
A.3. Other local imposts:A.4. Miscellaneous local receipts:
a. Property Taxes and Assessments 80,243 a. Interest on investments 592
b. Other local imposts: b. Traffic Fines & Penalities 0
1. Sales Taxes 66,954 c. Parking Garage Fees 0
2. Infrastructure & Impact Fees 0 d. Parking Meter Fees 0
3. Liens 0 e. Sale of Surplus Property 0
4. Licenses 0 f. Charges for Services 0
5. Specific Ownership &/or Other 15,009 g. Other Misc. Receipts 5,360
6. Total (1. through 5.)81,963 h. Other 0
c. Total (a. + b.)162,206 i. Total (a. through h.)5,952
(Carry forward to page 1) (Carry forward to page 1)
AMOUNT AMOUNT
C. Receipts from State Government D. Receipts from Federal Government
1. Highway-user taxes 44,896 1. FHWA (from Item I.D.5.)
2. State general funds 2. Other Federal agencies:
3. Other State funds: a. Forest Service
a. State bond proceeds b. FEMA
b. Project Match c. HUD
c. Motor Vehicle Registrations 4,420 d. Federal Transit Admin
d. Other (Specify) e. U.S. Corps of Engineers
e. Other (Specify) f. Other Federal
f. Total (a. through e.)4,420 g. Total (a. through f.)0
4. Total (1. + 2. + 3.f)49,316 3. Total (1. + 2.g)
(Carry forward to page 1)
ON NATIONAL OFF NATIONAL
HIGHWAY HIGHWAY TOTAL
SYSTEM SYSTEM
(a)(b)(c)
A.1. Capital outlay:
a. Right-Of-Way Costs 0 1,648 1,648
b. Engineering Costs 0 1,783 1,783
c. Construction:0
(1). New Facilities 0 0 0
(2). Capacity Improvements 0 0 0
(3). System Preservation 0 26,839 26,839
(4). System Enhancement & Operation 0 7,286 7,286
(5). Total Construction (1) + (2) + (3) + (4)0 34,125 34,125
d. Total Capital Outlay (Lines 1.a. + 1.b. + 1.c.5)0 37,556 37,556
(Carry forward to page 1)
III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES - DETAIL
II. RECEIPTS FOR ROAD AND STREET PURPOSES - DETAIL
LOCAL HIGHWAY FINANCE REPORT
ITEM ITEM
ITEM ITEM
TOWN OF FRASER - JOINT FACILITIES
BALANCE SHEET
MARCH 31, 2015
JOINT FACILITIES FUND
ASSETS
40-10100 CASH ALLOCATED TO OTHER FUNDS 58,446.42
40-10210 JFOC CHECKING-GMB 0318047507 64,303.68
40-10215 GMB MONEY MARKET-O&M RESERVE 31,023.50
40-11550 A/R - WPR 12,464.14
40-11560 A/R - GC#1 19,616.50
40-11570 A/R - TOF 10,857.19
TOTAL ASSETS 196,711.43
LIABILITIES AND EQUITY
LIABILITIES
40-20920 JFOC O&M RESERVE 196,631.34
TOTAL LIABILITIES 196,631.34
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 80.09
BALANCE - CURRENT DATE 80.09
TOTAL FUND EQUITY 80.09
TOTAL LIABILITIES AND EQUITY 196,711.43
TOWN OF FRASER - JOINT FACILITIES
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40-30-100 INTEREST - O&M ACCOUNTS 22.71 80.09 300.00 219.91 26.7
40-30-200 O&M REIMBURSEMENT - WPR 13,334.15 35,964.25 242,567.00 206,602.75 14.8
40-30-210 O&M REIMBURSEMENT - GC#1 21,012.78 56,674.68 386,932.00 330,257.32 14.7
40-30-220 O&M REIMBURSEMENT - TOF 11,632.90 31,375.70 209,833.00 178,457.30 15.0
40-30-999 CARRYOVER BALANCE .00 .00 196,089.00 196,089.00 .0
TOTAL REVENUE 46,002.54 124,094.72 1,035,721.00 911,626.28 12.0
TOTAL FUND REVENUE 46,002.54 124,094.72 1,035,721.00 911,626.28 12.0
TOWN OF FRASER - JOINT FACILITIES
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
JOINT FACILITIES FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PLANT EXPENDITURES
40-85-110 SALARIES 13,672.52 45,265.05 207,713.00 162,447.95 21.8
40-85-210 HEALTH INSURANCE 3,183.54 9,658.34 56,448.00 46,789.66 17.1
40-85-220 FICA TAX 966.58 3,225.80 15,890.00 12,664.20 20.3
40-85-230 RETIREMENT 545.20 1,643.36 8,309.00 6,665.64 19.8
40-85-250 UNEMPLOYMENT TAX 41.02 135.92 623.00 487.08 21.8
40-85-280 TRAINING PROGRAMS 60.00 150.00 3,000.00 2,850.00 5.0
40-85-290 TRAVEL - MEALS AND LODGING .00 .00 3,500.00 3,500.00 .0
40-85-295 MEALS - LOCAL BUSINESS .00 .00 500.00 500.00 .0
40-85-310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0
40-85-320 AUDIT FEE .00 .00 4,750.00 4,750.00 .0
40-85-330 ENGINEERING FEES .00 .00 15,000.00 15,000.00 .0
40-85-350 SLUDGE REMOVAL 2,870.67 4,334.95 65,000.00 60,665.05 6.7
40-85-370 PROFESSIONAL SERVICES 267.96 803.88 10,000.00 9,196.12 8.0
40-85-375 REIMBURSABLE PROF SERVICES .00 .00 1,000.00 1,000.00 .0
40-85-410 BANK CHARGES .00 .00 100.00 100.00 .0
40-85-430 INSURANCE - PLANT .00 .00 32,000.00 32,000.00 .0
40-85-440 ADVERTISING .00 213.65 500.00 286.35 42.7
40-85-460 PLANT MAINTENANCE AND REPAIR 2,137.07 6,505.63 50,000.00 43,494.37 13.0
40-85-475 GROUNDS MAINTENANCE .00 .00 2,500.00 2,500.00 .0
40-85-480 EQUIPMENT RENTAL .00 .00 500.00 500.00 .0
40-85-490 PROFESSIONAL MEMBERSHIPS .00 .00 500.00 500.00 .0
40-85-500 OPERATING SUPPLIES 9.49 171.00 20,000.00 19,829.00 .9
40-85-506 OPERATING SUPPLIES - CHEMICALS 3,067.60 6,152.40 75,000.00 68,847.60 8.2
40-85-510 EQUIPMENT PURCHASE AND REPAIR .00 3,317.05 20,000.00 16,682.95 16.6
40-85-520 TESTING 2,022.00 8,370.78 65,000.00 56,629.22 12.9
40-85-525 PERMITS .00 .00 10,000.00 10,000.00 .0
40-85-560 UTILITIES - TELEPHONE 230.96 735.48 3,500.00 2,764.52 21.0
40-85-562 UTILITIES - ELECTRICITY 15,878.18 30,992.90 145,000.00 114,007.10 21.4
40-85-565 UTILITIES - NATURAL GAS 529.98 1,033.76 6,500.00 5,466.24 15.9
40-85-567 UTILITIES - PLANT GENERATOR .00 .00 500.00 500.00 .0
40-85-569 UTILITIES - TRASH REMOVAL 168.48 505.44 2,500.00 1,994.56 20.2
40-85-650 VEHICLE EXPENSES 328.58 799.24 7,500.00 6,700.76 10.7
40-85-690 MISCELLANEOUS EXPENSE .00 .00 1,000.00 1,000.00 .0
TOTAL PLANT EXPENDITURES 45,979.83 124,014.63 839,333.00 715,318.37 14.8
TOTAL FUND EXPENDITURES 45,979.83 124,014.63 839,333.00 715,318.37 14.8
NET REVENUE OVER EXPENDITURES 22.71 80.09 196,388.00 196,307.91 .0
TOWN OF FRASER - JOINT FACILITIES
BALANCE SHEET
MARCH 31, 2015
JFF - CRR/CIP FUND
ASSETS
47-10100 CASH - COMBINED FUND ( 58,446.42)
47-10220 COLOTRUST 8006 - CRR 31,912.21
47-10310 CB MONEY MARKET - CRR 247,261.32
47-10410 GMB MONEY MARKET - CRR 67,327.07
47-10521 CDARS - 1014540756 - CRR 385,059.87
47-10522 CDARS - 1014540802 - CRR 385,059.92
47-10523 CDARS - 1014540837 - CRR 385,008.28
47-10525 CDARS - 1015300856 - CRR 367,057.71
47-10526 CDARS - 1015300872 - CRR 384,942.29
TOTAL ASSETS 2,195,182.25
LIABILITIES AND EQUITY
LIABILITIES
47-20910 JFOC - CRR FUNDS 2,233,428.19
TOTAL LIABILITIES 2,233,428.19
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD ( 38,245.94)
BALANCE - CURRENT DATE ( 38,245.94)
TOTAL FUND EQUITY ( 38,245.94)
TOTAL LIABILITIES AND EQUITY 2,195,182.25
TOWN OF FRASER - JOINT FACILITIES
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
JFF - CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CRR AND CIP FUND REVENUES
47-30-100 INTEREST INCOME - CRR ACCOUNTS 1,083.54 3,165.12 12,000.00 8,834.88 26.4
47-30-800 SALE OF JFOC FIXED ASSETS .00 14,215.69 .00 ( 14,215.69).0
47-30-990 CRR CARRYOVER BALANCE .00 .00 1,879,684.00 1,879,684.00 .0
TOTAL CRR AND CIP FUND REVENUES 1,083.54 17,380.81 1,891,684.00 1,874,303.19 .9
TOTAL FUND REVENUE 1,083.54 17,380.81 1,891,684.00 1,874,303.19 .9
TOWN OF FRASER - JOINT FACILITIES
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
JFF - CRR/CIP FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
CAPITAL RPLMNTRESERVE PROJECTS
47-60-370 ENG, LEGAL & OTHER PROF SRVCS 10,984.00 13,576.75 .00 ( 13,576.75).0
47-60-730 CRR PROJECTS .00 .00 25,700.00 25,700.00 .0
TOTAL CAPITAL RPLMNTRESERVE PROJEC 10,984.00 13,576.75 25,700.00 12,123.25 52.8
CAPITAL IMPROVEMENT PROJECTS
47-65-730 CIP PROJECTS 24,924.00 42,050.00 145,000.00 102,950.00 29.0
TOTAL CAPITAL IMPROVEMENT PROJECTS 24,924.00 42,050.00 145,000.00 102,950.00 29.0
TOTAL FUND EXPENDITURES 35,908.00 55,626.75 170,700.00 115,073.25 32.6
NET REVENUE OVER EXPENDITURES ( 34,824.46)( 38,245.94)1,720,984.00 1,759,229.94 ( 2.2)
TOWN OF FRASER
COMBINED CASH INVESTMENT
MARCH 31, 2015
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 1
COMBINED CASH ACCOUNTS
01-10200 GENERAL CHECKING #878-000884 80,651.58
01-10220 GENERAL CO-01-0160-8001 8,688,583.27
TOTAL COMBINED CASH 8,769,234.85
01-10100 CASH ALLOCATED TO OTHER FUNDS ( 8,769,234.85)
TOTAL UNALLOCATED CASH .00
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO GENERAL FUND 2,705,240.98
20 ALLOCATION TO CONSERVATION TRUST FUND 17,825.24
30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 490,677.99
32 ALLOCATION TO CAPITAL ASSET FUND 682,239.48
40 ALLOCATION TO DEBT SERVICE FUND 823,078.85
50 ALLOCATION TO WATER FUND 1,139,265.25
55 ALLOCATION TO WASTEWATER FUND 2,910,907.06
TOTAL ALLOCATIONS TO OTHER FUNDS 8,769,234.85
ALLOCATION FROM COMBINED CASH FUND - 01-10100 ( 8,769,234.85)
ZERO PROOF IF ALLOCATIONS BALANCE .00
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
GENERAL FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 2
ASSETS
10-10100 CASH - COMBINED FUND 2,705,240.98
10-10290 CASH WITH TREASURER 615.82
10-11100 PROPERTY TAXES RECEIVABLE 197,206.00
10-11110 SALES TAXES RECEIVABLE 240,383.73
10-11550 ACCTS REC - BILLINGS 16,453.97
TOTAL ASSETS 3,159,900.50
LIABILITIES AND EQUITY
LIABILITIES
10-20200 ACCOUNTS PAYABLE TRADE 14,876.96
10-20210 ACCRUED A/P - AUDIT 6,582.02
10-21000 ACCRUED WAGES 27,273.38
10-21710 FWT/FICA PAYABLE 9,792.99
10-21730 STATE WITHHOLDING PAYABLE 4,003.00
10-21740 UNEMPLOYMENT TAXES PAYABLE 125.43
10-21750 RETIREMENT PLAN PAYABLE 2,987.56
10-21755 457 DEFERRED COMP PAYABLE 2,399.60
10-21760 HEALTH INSURANCE PAYABLE 17,938.26
10-21773 DEPENDENT CARE PAYABLE 257.13
10-21775 FLEX HEALTH PLAN PAYABLE 120.99
10-22210 DEFERRED TAXES 197,206.35
10-22920 SUBDIVISION IMP SECURITY DEP 7,825.00
10-22930 DRIVEWAY PERMIT SURETY 16,625.00
10-22950 RENTAL PROPERTY DEPOSITS HELD 200.00
TOTAL LIABILITIES 308,213.67
FUND EQUITY
10-27000 RESFUND BAL - SAVINGS 750,000.00
10-27100 RESTRICTED FUND BALANCE 251,805.00
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 1,849,881.83
BALANCE - CURRENT DATE 1,849,881.83
TOTAL FUND EQUITY 2,851,686.83
TOTAL LIABILITIES AND EQUITY 3,159,900.50
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 3
TAXES
10-31-100 GENERAL FUND PROPERTY TAX 54,931.34 74,774.48 197,265.00 122,490.52 37.9
10-31-200 SPECIFIC OWNERSHIP TAX 861.33 2,418.24 10,000.00 7,581.76 24.2
10-31-300 MOTOR VEHICLE TAX 339.50 708.00 4,200.00 3,492.00 16.9
10-31-400 TOWN SALES TAX 158,549.31 398,933.04 1,595,000.00 1,196,066.96 25.0
10-31-410 USE TAX - BUILDING MATERIALS 200.00 1,858.16 65,000.00 63,141.84 2.9
10-31-420 USE TAX - MOTOR VEHICLE SALES 1,705.63 4,128.41 55,000.00 50,871.59 7.5
10-31-430 STATE CIGARETTE TAX 371.94 371.94 4,000.00 3,628.06 9.3
10-31-800 FRANCHISE FEES 3,467.76 3,467.76 50,000.00 46,532.24 6.9
TOTAL TAXES 220,426.81 486,660.03 1,980,465.00 1,493,804.97 24.6
LICENSES & PERMITS
10-32-100 BUSINESS LICENSE FEES 80.00 100.00 12,750.00 12,650.00 .8
10-32-110 REGULATED INDUSTRY FEES/TAXES 14,043.21 20,404.70 25,000.00 4,595.30 81.6
TOTAL LICENSES & PERMITS 14,123.21 20,504.70 37,750.00 17,245.30 54.3
INTERGOVERNMENTAL
10-33-100 GRANTS .00 .00 166,000.00 166,000.00 .0
TOTAL INTERGOVERNMENTAL .00 .00 166,000.00 166,000.00 .0
CHARGES FOR SERVICES
10-34-100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0
10-34-110 ZONING FEES 3,575.00 3,575.00 1,500.00 ( 2,075.00)238.3
10-34-120 SUBDIVISION FEES 12,500.00 12,500.00 1,500.00 ( 11,000.00)833.3
10-34-130 MISCELLANEOUS PLANNING FEES 40.00 80.00 1,000.00 920.00 8.0
TOTAL CHARGES FOR SERVICES 16,115.00 16,155.00 5,000.00 ( 11,155.00)323.1
MISCELLANEOUS REVENUE
10-36-100 INTEREST EARNINGS 331.12 879.02 3,250.00 2,370.98 27.1
10-36-300 RENTAL INCOME 1,275.00 4,600.00 9,500.00 4,900.00 48.4
10-36-610 REIMBURSABLE - PROF SERVICES 619.25 1,925.42 100,000.00 98,074.58 1.9
10-36-900 MISCELLANEOUS REVENUE 100.00 20,637.90 30,000.00 9,362.10 68.8
TOTAL MISCELLANEOUS REVENUE 2,325.37 28,042.34 142,750.00 114,707.66 19.6
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 4
OTHER SOURCES & TRANSFERS
10-39-900 TRANSFERS IN FROM OTHER FUNDS .00 .00 10,000.00 10,000.00 .0
10-39-999 CARRYOVER BALANCE 2,116,144.50 2,116,144.50 2,003,613.00 ( 112,531.50)105.6
TOTAL OTHER SOURCES & TRANSFERS 2,116,144.50 2,116,144.50 2,013,613.00 ( 102,531.50)105.1
TOTAL FUND REVENUE 2,369,134.89 2,667,506.57 4,345,578.00 1,678,071.43 61.4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 5
TOWN BOARD
10-41-110 SALARIES 5,290.00 5,290.00 26,000.00 20,710.00 20.4
10-41-220 FICA TAX 404.69 404.69 1,989.00 1,584.31 20.4
10-41-280 TRAINING PROGRAMS .00 1,420.10 6,000.00 4,579.90 23.7
10-41-290 TRAVEL, MEALS AND LODGING 222.93 430.93 5,000.00 4,569.07 8.6
10-41-295 MEALS AND ENTERTAINMENT 287.95 661.46 8,000.00 7,338.54 8.3
10-41-690 MISCELLANEOUS EXPENSE 91.38 468.95 8,000.00 7,531.05 5.9
10-41-861 INTERGOVERNMENTAL AGREEMENTS .00 4,500.00 9,000.00 4,500.00 50.0
10-41-862 FRASER/WINTER PARK POLICE DEPT 33,835.00 101,505.00 432,000.00 330,495.00 23.5
10-41-863 STREET LIGHTING AND SIGNALS 1,267.27 2,541.95 15,250.00 12,708.05 16.7
10-41-864 SPECIAL EVENTS .00 2,500.00 10,000.00 7,500.00 25.0
10-41-867 CHAMBER OF COMMERCE - IGA .00 .00 68,114.00 68,114.00 .0
10-41-868 WINTER SHUTTLE - IGA 11,800.00 32,600.00 80,000.00 47,400.00 40.8
10-41-870 BUSINESS DIST STREETSCAPE .00 .00 100,000.00 100,000.00 .0
10-41-871 BUSINESS ENHANCEMENT PROGRAMS .00 5,000.00 105,000.00 100,000.00 4.8
TOTAL TOWN BOARD 53,199.22 157,323.08 874,353.00 717,029.92 18.0
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 6
ADMINISTRATION
10-45-110 SALARIES 17,127.90 74,849.94 250,000.00 175,150.06 29.9
10-45-210 HEALTH INSURANCE 3,166.16 12,997.64 35,000.00 22,002.36 37.1
10-45-220 FICA TAX 1,072.76 5,022.73 19,125.00 14,102.27 26.3
10-45-230 RETIREMENT 598.08 2,443.57 10,000.00 7,556.43 24.4
10-45-250 UNEMPLOYMENT TAX 51.86 226.40 750.00 523.60 30.2
10-45-280 TRAINING PROGRAMS .00 2,605.00 4,000.00 1,395.00 65.1
10-45-290 TRAVEL, MEALS AND LODGING 467.09 1,892.22 5,000.00 3,107.78 37.8
10-45-295 MEALS AND ENTERTAINMENT 40.34 40.34 3,500.00 3,459.66 1.2
10-45-310 LEGAL FEES 2,757.00 5,089.50 65,000.00 59,910.50 7.8
10-45-320 AUDIT FEES .00 .00 22,672.00 22,672.00 .0
10-45-330 ENGINEERING FEES .00 .00 10,000.00 10,000.00 .0
10-45-360 COMPUTERS-NETWORKS AND SUPPORT 2,278.91 12,301.64 65,000.00 52,698.36 18.9
10-45-370 OTHER PROFESSIONAL SERVICES 1,000.00 1,420.00 90,000.00 88,580.00 1.6
10-45-375 REIMBURSABLE PROF SERVICES 48.00 48.00 100,000.00 99,952.00 .1
10-45-380 JANITORIAL SERVICES 620.00 1,240.00 15,300.00 14,060.00 8.1
10-45-385 TREASURER'S FEES 1,098.63 1,495.50 5,918.00 4,422.50 25.3
10-45-395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0
10-45-410 BANK CHARGES 34.88 235.88 1,000.00 764.12 23.6
10-45-420 ELECTIONS .00 .00 5,000.00 5,000.00 .0
10-45-430 INSURANCE - ALL DEPARTMENTS .00 23,395.00 42,000.00 18,605.00 55.7
10-45-440 ADVERTISING 2.59 2.59 2,500.00 2,497.41 .1
10-45-490 PROFESSIONAL MEMBERSHIPS 1,777.52 5,816.52 7,000.00 1,183.48 83.1
10-45-500 OPERATING SUPPLIES 637.05 2,976.91 12,000.00 9,023.09 24.8
10-45-510 EQUIPMENT PURCHASE AND REPAIR 814.40 1,108.48 15,750.00 14,641.52 7.0
10-45-550 POSTAGE 168.00 490.38 2,000.00 1,509.62 24.5
10-45-560 UTILITIES -TELEPHONE 580.60 1,705.30 6,500.00 4,794.70 26.2
10-45-561 UTILITIES - NATURAL GAS 407.82 1,375.88 6,000.00 4,624.12 22.9
10-45-562 UTILITIES - ELECTRICITY 461.90 1,063.94 7,000.00 5,936.06 15.2
10-45-569 UTILITIES - TRASH REMOVAL 100.00 250.00 2,500.00 2,250.00 10.0
10-45-670 PROP MGMT - 117 EISENHOWER DR 950.09 2,623.96 29,000.00 26,376.04 9.1
10-45-671 PROP MGMT - 105 FRASER AVE .00 .00 500.00 500.00 .0
10-45-673 PROP MGMT - 153 FRASER AVE 38.66 1,141.75 20,000.00 18,858.25 5.7
10-45-674 PROP MGMT - 200 EISENHOWER DR .00 .00 1,000.00 1,000.00 .0
10-45-676 PROP MGMT - 400 DOC SUSIE AVE 11.69 11.69 500.00 488.31 2.3
10-45-690 MISCELLANEOUS EXPENSE 1,000.00 1,000.00 8,000.00 7,000.00 12.5
10-45-810 LEASE/PURCHASE - PRINCIPAL .00 9,981.17 20,207.00 10,225.83 49.4
10-45-820 LEASE/PURCHASE - INTEREST .00 9,205.71 18,167.00 8,961.29 50.7
TOTAL ADMINISTRATION 37,311.93 184,057.64 908,889.00 724,831.36 20.3
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 7
PUBLIC WORKS
10-60-110 SALARIES 28,071.02 95,831.42 410,296.00 314,464.58 23.4
10-60-210 HEALTH INSURANCE 6,758.68 26,400.63 75,000.00 48,599.37 35.2
10-60-220 FICA TAX 2,021.34 6,897.70 31,388.00 24,490.30 22.0
10-60-230 RETIREMENT 901.66 2,986.24 16,412.00 13,425.76 18.2
10-60-250 UNEMPLOYMENT TAX 84.67 289.31 1,231.00 941.69 23.5
10-60-260 WORKERS COMP CLAIMS .00 307.39 .00 ( 307.39).0
10-60-280 TRAINING PROGRAMS 40.00 220.00 2,000.00 1,780.00 11.0
10-60-290 TRAVEL, MEALS AND LODGING 104.00 131.20 2,000.00 1,868.80 6.6
10-60-295 MEALS AND ENTERTAINMENT .00 .00 750.00 750.00 .0
10-60-330 ENGINEERING FEES 48.00 504.00 45,000.00 44,496.00 1.1
10-60-360 COMPUTER NETWORK SUPPORT .00 .00 2,000.00 2,000.00 .0
10-60-370 OTHER PROFESSIONAL SERVICES .00 1,810.00 2,500.00 690.00 72.4
10-60-480 EQUIPMENT RENTAL .00 .00 2,500.00 2,500.00 .0
10-60-490 PROFESSIONAL MEMBERSHIPS .00 400.00 750.00 350.00 53.3
10-60-500 OPERATING SUPPLIES 2,389.51 17,217.38 75,000.00 57,782.62 23.0
10-60-506 PLANTS/PLANTER SUPPLIES .00 .00 12,000.00 12,000.00 .0
10-60-510 EQUIPMENT PURCHASE AND REPAIR 3,218.09 7,404.83 35,000.00 27,595.17 21.2
10-60-560 UTILITIES - TELEPHONE 197.97 749.41 2,700.00 1,950.59 27.8
10-60-561 UTILITIES - NATURAL GAS 715.18 2,321.18 6,000.00 3,678.82 38.7
10-60-562 UTILITIES - ELECTRICITY 209.54 373.18 3,000.00 2,626.82 12.4
10-60-569 UTILITIES - TRASH REMOVAL 104.31 208.33 2,100.00 1,891.67 9.9
10-60-670 PROP MGMT - 125 FRASER AVE .00 306.69 5,000.00 4,693.31 6.1
10-60-673 PROP MGMT - FRASER RIVER TRAIL .00 189.00 13,000.00 12,811.00 1.5
10-60-674 PROP MGMT - HWY 40 PEDESTRIAN .00 .00 18,000.00 18,000.00 .0
10-60-676 PROP MGMT - OLD SCHLHOUSE PK ( 31.50)( 31.50)5,000.00 5,031.50 ( .6)
10-60-679 PROP MGMT - SCHOOL BUS GARAGE 509.17 1,389.35 7,000.00 5,610.65 19.9
10-60-681 PROP MGMT - COZENS RANCH PARK 191.25 191.25 230,000.00 229,808.75 .1
10-60-684 PROP MGMT - FRODO .00 .00 5,000.00 5,000.00 .0
10-60-685 MOUNTAIN MAN PARK .00 .00 500.00 500.00 .0
10-60-686 GORANSON STATION .00 1,105.14 1,500.00 394.86 73.7
10-60-690 MISCELLANEOUS EXPENSE .00 213.00 1,500.00 1,287.00 14.2
10-60-725 STREET IMPROVEMENTS .00 .00 285,000.00 285,000.00 .0
10-60-730 CAPITAL PROJECTS .00 .00 10,000.00 10,000.00 .0
TOTAL PUBLIC WORKS 45,532.89 167,415.13 1,309,127.00 1,141,711.87 12.8
120 ZEREX AVENUE
10-65-380 JANITORIAL SERVICES 400.00 850.00 5,610.00 4,760.00 15.2
10-65-561 UTILITIES - NATURAL GAS 111.95 375.38 1,515.00 1,139.62 24.8
10-65-562 UTILITIES - ELECTRICITY 66.13 142.87 1,010.00 867.13 14.2
10-65-670 PROP MGMT - 120 ZEREX .00 .00 5,000.00 5,000.00 .0
TOTAL 120 ZEREX AVENUE 578.08 1,368.25 13,135.00 11,766.75 10.4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 8
TRANSFERS
10-90-935 TRANSFER TO CAF 50,000.00 50,000.00 50,000.00 .00 100.0
10-90-940 TRANSFER TO DEBT SERVICE FUND 246,550.00 246,550.00 246,550.00 .00 100.0
TOTAL TRANSFERS 296,550.00 296,550.00 296,550.00 .00 100.0
FISCAL AGENT
10-95-110 SALARIES 67.76 6,934.64 .00 ( 6,934.64).0
10-95-210 HEALTH INSURANCE 53.86 3,237.40 .00 ( 3,237.40).0
10-95-220 FICA TAX 4.10 486.99 .00 ( 486.99).0
10-95-230 RETIREMENT 2.68 273.94 .00 ( 273.94).0
10-95-250 UNEMPLOYMENT TAX .20 20.67 .00 ( 20.67).0
10-95-560 TELEPHONE .00 ( 43.00).00 43.00 .0
TOTAL FISCAL AGENT 128.60 10,910.64 .00 ( 10,910.64).0
TOTAL FUND EXPENDITURES 433,300.72 817,624.74 3,402,054.00 2,584,429.26 24.0
NET REVENUE OVER EXPENDITURES 1,935,834.17 1,849,881.83 943,524.00 ( 906,357.83)196.1
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
CONSERVATION TRUST FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 9
ASSETS
20-10100 CASH - COMBINED FUND 17,825.24
TOTAL ASSETS 17,825.24
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 17,825.24
BALANCE - CURRENT DATE 17,825.24
TOTAL FUND EQUITY 17,825.24
TOTAL LIABILITIES AND EQUITY 17,825.24
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 10
REVENUE
20-30-100 CONS TRUST (LOTTERY) PROCEEDS 1,326.73 1,326.73 6,500.00 5,173.27 20.4
20-30-800 INTEREST EARNINGS 1.90 3.54 15.00 11.46 23.6
20-30-999 CARRYOVER BALANCE 16,494.97 16,494.97 6,899.00 ( 9,595.97)239.1
TOTAL REVENUE 17,823.60 17,825.24 13,414.00 ( 4,411.24)132.9
TOTAL FUND REVENUE 17,823.60 17,825.24 13,414.00 ( 4,411.24)132.9
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 11
EXPENDITURES
20-40-920 TRANSFER TO OTHER FUNDS .00 .00 10,000.00 10,000.00 .0
TOTAL EXPENDITURES .00 .00 10,000.00 10,000.00 .0
TOTAL FUND EXPENDITURES .00 .00 10,000.00 10,000.00 .0
NET REVENUE OVER EXPENDITURES 17,823.60 17,825.24 3,414.00 ( 14,411.24)522.1
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
CAPITAL EQUIP REPLACEMENT FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 12
ASSETS
30-10100 CASH - COMBINED FUND 490,677.99
TOTAL ASSETS 490,677.99
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 490,677.99
BALANCE - CURRENT DATE 490,677.99
TOTAL FUND EQUITY 490,677.99
TOTAL LIABILITIES AND EQUITY 490,677.99
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 13
REVENUE
30-30-100 HWY USE TAX PROCEEDS 1,398.00 4,959.14 45,039.00 40,079.86 11.0
30-30-800 INTEREST EARNINGS 54.01 140.81 300.00 159.19 46.9
30-30-920 TRANSFER FROM UTILITY FUNDS 20,000.00 20,000.00 20,000.00 .00 100.0
30-30-999 CARRYOVER BALANCE 465,578.04 465,578.04 464,835.00 ( 743.04)100.2
TOTAL REVENUE 487,030.05 490,677.99 530,174.00 39,496.01 92.6
TOTAL FUND REVENUE 487,030.05 490,677.99 530,174.00 39,496.01 92.6
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 14
EXPENDITURES
30-40-745 PUBLIC SAFETY FLEET PURCHASE .00 .00 48,000.00 48,000.00 .0
30-40-750 REGULAR FLEET PURCHASE .00 .00 90,000.00 90,000.00 .0
30-40-755 HEAVY EQUIPMENT PURCHASE .00 .00 20,000.00 20,000.00 .0
30-40-810 LEASE/PURCHASE - PRINCIPAL .00 .00 42,015.00 42,015.00 .0
30-40-820 LEASE/PURCHASE - INTEREST .00 .00 3,403.00 3,403.00 .0
TOTAL EXPENDITURES .00 .00 203,418.00 203,418.00 .0
TOTAL FUND EXPENDITURES .00 .00 203,418.00 203,418.00 .0
NET REVENUE OVER EXPENDITURES 487,030.05 490,677.99 326,756.00 ( 163,921.99)150.2
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
CAPITAL ASSET FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 15
ASSETS
32-10100 CASH - COMBINED FUND 682,239.48
TOTAL ASSETS 682,239.48
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 682,239.48
BALANCE - CURRENT DATE 682,239.48
TOTAL FUND EQUITY 682,239.48
TOTAL LIABILITIES AND EQUITY 682,239.48
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 16
CAPITAL ASSET REVENUE
32-30-100 RESERVED FOR FUTURE USE .00 .00 1,420,000.00 1,420,000.00 .0
32-30-800 INTEREST EARNINGS 72.95 210.53 250.00 39.47 84.2
32-30-910 TRANSFER IN FROM GENERAL FUND 50,000.00 50,000.00 50,000.00 .00 100.0
32-30-999 CARRYOVER FUND BALANCE 671,470.94 671,470.94 667,788.00 ( 3,682.94)100.6
TOTAL CAPITAL ASSET REVENUE 721,543.89 721,681.47 2,138,038.00 1,416,356.53 33.8
TOTAL FUND REVENUE 721,543.89 721,681.47 2,138,038.00 1,416,356.53 33.8
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 17
CAPITAL ASSET EXPENDITURES
32-40-815 CAPITAL PROJ - STREETS NEW 1,680.00 39,441.99 2,138,038.00 2,098,596.01 1.8
TOTAL CAPITAL ASSET EXPENDITURES 1,680.00 39,441.99 2,138,038.00 2,098,596.01 1.8
TOTAL FUND EXPENDITURES 1,680.00 39,441.99 2,138,038.00 2,098,596.01 1.8
NET REVENUE OVER EXPENDITURES 719,863.89 682,239.48 .00 ( 682,239.48).0
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
DEBT SERVICE FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 18
ASSETS
40-10100 CASH - COMBINED FUND 823,078.85
40-10290 CASH WITH TREASURER 251.52
40-11100 PROPERTY TAXES RECEIVABLE 80,000.00
TOTAL ASSETS 903,330.37
LIABILITIES AND EQUITY
LIABILITIES
40-22210 DEFERRED PROPERTY TAXES 80,000.00
TOTAL LIABILITIES 80,000.00
FUND EQUITY
40-27000 RESFUND BAL-1 YEARS PAYMENT 300,000.00
40-27100 RESTRICTED FUND BALANCE 245,940.84
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES - YTD 277,389.53
BALANCE - CURRENT DATE 277,389.53
TOTAL FUND EQUITY 823,330.37
TOTAL LIABILITIES AND EQUITY 903,330.37
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 19
REVENUE
40-30-100 PROPERTY TAX 22,258.10 30,298.52 80,000.00 49,701.48 37.9
40-30-200 SPECIFIC OWNERSHIP TAX 349.01 984.90 3,000.00 2,015.10 32.8
40-30-800 INTEREST EARNINGS 63.80 162.07 250.00 87.93 64.8
40-30-910 TRANSFER IN FROM GENERAL FUND 246,550.00 246,550.00 246,550.00 .00 100.0
TOTAL REVENUE 269,220.91 277,995.49 329,800.00 51,804.51 84.3
TOTAL FUND REVENUE 269,220.91 277,995.49 329,800.00 51,804.51 84.3
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 20
EXPENDITURES
40-40-385 TREASURER'S FEES GO BOND 445.15 605.96 2,000.00 1,394.04 30.3
40-40-810 BOND PRINCIPAL - 02 S&U ISSUE .00 .00 25,000.00 25,000.00 .0
40-40-811 BOND PRINCIPAL - 98 GO ISSUE .00 .00 45,000.00 45,000.00 .0
40-40-812 BOND PRINCIPAL - 98 S&U ISSUE .00 .00 180,000.00 180,000.00 .0
40-40-820 BOND INTEREST - 02 S&U ISSUE .00 .00 5,638.00 5,638.00 .0
40-40-821 BOND INTEREST - 98 GO ISSUE .00 .00 7,526.00 7,526.00 .0
40-40-822 BOND INTEREST - 98 S&U ISSUE .00 .00 35,910.00 35,910.00 .0
40-40-850 BOND AGENT FEES .00 .00 3,000.00 3,000.00 .0
40-40-910 TRANSFER TO DSF RESERVES .00 .00 25,726.00 25,726.00 .0
TOTAL EXPENDITURES 445.15 605.96 329,800.00 329,194.04 .2
TOTAL FUND EXPENDITURES 445.15 605.96 329,800.00 329,194.04 .2
NET REVENUE OVER EXPENDITURES 268,775.76 277,389.53 .00 ( 277,389.53).0
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
WATER FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 21
ASSETS
50-10100 CASH - COMBINED FUND 1,139,265.25
50-10290 CASH W/TREASURER - COLLECTIONS 4,382.89
50-11500 A/R CUSTOMER SERVICE CHARGES 186,882.81
50-11550 A/R - BILLINGS 133.00
50-16100 LAND 100,000.00
50-16200 BUILDINGS 2,946,174.49
50-16203 WELLS SYSTEM 768,371.74
50-16212 WATER DISTRIBUTION/STORAGE 9,845,211.82
50-16213 WELLS 1,076,740.43
50-16400 EQUIPMENT 353,994.02
50-16500 WATER RIGHTS 19,775.86
50-17900 ACCUMULATED DEPRECIATION ( 3,568,312.67)
50-17901 ACCUMULATED DEPR - BLDGS& IMPR ( 145,747.00)
50-17902 ACCUMULATED DEPR - SYSTEM&IMPR ( 601,534.00)
TOTAL ASSETS 12,125,338.64
LIABILITIES AND EQUITY
LIABILITIES
50-21100 ACCRUED PTO AND BENEFITS 4,746.10
50-22910 ROAD CUT SURITY FEES 11,400.00
TOTAL LIABILITIES 16,146.10
FUND EQUITY
50-27000 RESERVED FUND BALANCE 460,000.00
UNAPPROPRIATED FUND BALANCE:
50-29800 RETAINED EARNINGS 10,794,683.01
REVENUE OVER EXPENDITURES - YTD 854,509.53
BALANCE - CURRENT DATE 11,649,192.54
TOTAL FUND EQUITY 12,109,192.54
TOTAL LIABILITIES AND EQUITY 12,125,338.64
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 22
LICENSES & PERMITS
50-32-100 EXCAVATION PERMIT FEES .00 .00 275.00 275.00 .0
TOTAL LICENSES & PERMITS .00 .00 275.00 275.00 .0
CHARGES FOR SERVICES
50-34-100 CUSTOMER SERVICE CHARGES 193,961.51 193,961.51 760,040.00 566,078.49 25.5
50-34-150 PENALTIES & INTEREST 8.24 465.40 1,000.00 534.60 46.5
50-34-200 PLANT INVESTMENT FEES .00 .00 15,400.00 15,400.00 .0
50-34-300 WATER METER SALES .00 .00 2,000.00 2,000.00 .0
TOTAL CHARGES FOR SERVICES 193,969.75 194,426.91 778,440.00 584,013.09 25.0
MISCELLANEOUS REVENUE
50-36-100 INTEREST EARNINGS 134.40 353.86 800.00 446.14 44.2
50-36-900 MISCELLANEOUS REVENUE 75.00 421.00 2,500.00 2,079.00 16.8
TOTAL MISCELLANEOUS REVENUE 209.40 774.86 3,300.00 2,525.14 23.5
OTHER SOURCES & TRANSFERS
50-39-200 GRANTS AND AID FROM AGENCIES .00 .00 25,000.00 25,000.00 .0
50-39-910 TRANSFERS IN .00 .00 50,000.00 50,000.00 .0
50-39-999 CARRYOVER BALANCE 766,652.00 766,652.00 720,401.00 ( 46,251.00)106.4
TOTAL OTHER SOURCES & TRANSFERS 766,652.00 766,652.00 795,401.00 28,749.00 96.4
TOTAL FUND REVENUE 960,831.15 961,853.77 1,577,416.00 615,562.23 61.0
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 23
EXPENDITURES
50-40-110 SALARIES 12,224.20 49,220.12 185,000.00 135,779.88 26.6
50-40-210 HEALTH INSURANCE 1,927.26 8,249.75 26,000.00 17,750.25 31.7
50-40-220 FICA TAX 898.31 3,645.04 14,153.00 10,507.96 25.8
50-40-230 RETIREMENT 464.87 1,556.61 6,500.00 4,943.39 24.0
50-40-250 UNEMPLOYMENT TAX 35.47 147.25 555.00 407.75 26.5
50-40-280 TRAINING PROGRAMS .00 .00 3,000.00 3,000.00 .0
50-40-290 TRAVEL, MEALS AND LODGING .00 .00 3,000.00 3,000.00 .0
50-40-295 MEALS AND ENTERTAINMENT 19.96 19.96 2,000.00 1,980.04 1.0
50-40-310 LEGAL FEES 693.25 7,753.25 75,000.00 67,246.75 10.3
50-40-330 ENGINEERING FEES 2,856.00 3,350.00 10,000.00 6,650.00 33.5
50-40-360 COMPUTERS-NETWORKS AND SUPPORT 200.00 600.00 6,000.00 5,400.00 10.0
50-40-370 OTHER PROFESSIONAL SERVICES 1.43 10.72 5,000.00 4,989.28 .2
50-40-430 INSURANCE .00 .00 20,000.00 20,000.00 .0
50-40-440 ADVERTISING .00 .00 500.00 500.00 .0
50-40-460 SYSTEM REPAIR AND MAINT - PROD 491.87 1,993.67 75,000.00 73,006.33 2.7
50-40-465 SYSTEM REPAIR AND MAINT - DIST .00 750.00 70,000.00 69,250.00 1.1
50-40-490 PROFESSIONAL MEMBERSHIPS .00 1,335.00 8,000.00 6,665.00 16.7
50-40-500 OPERATING SUPPLIES-PRODUCTION 280.14 371.14 35,000.00 34,628.86 1.1
50-40-505 OPERATING SUPPLIES-DISTRIB 3,152.40 3,554.58 25,000.00 21,445.42 14.2
50-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 10,000.00 10,000.00 .0
50-40-520 TESTING 155.00 260.00 10,000.00 9,740.00 2.6
50-40-550 POSTAGE & BILLING SUPPLIES .00 200.00 2,500.00 2,300.00 8.0
50-40-560 UTILITIES - TELEPHONE 323.09 1,056.19 3,500.00 2,443.81 30.2
50-40-562 UTILITIES - ELECTRICITY 2,861.36 6,176.70 55,000.00 48,823.30 11.2
50-40-670 PROP MGMT - FRASER WTP .00 1,032.76 3,000.00 1,967.24 34.4
50-40-680 PROP MGMT - MARYVALE WTP .00 .00 3,000.00 3,000.00 .0
50-40-690 MISCELLANEOUS EXPENSE .00 .00 2,000.00 2,000.00 .0
50-40-715 WATER RIGHTS - DIVERSION & DEV .00 .00 15,000.00 15,000.00 .0
50-40-730 CAPITAL PROJECTS .00 .00 204,000.00 204,000.00 .0
50-40-760 FRASER FIRMING - CAPPROJ .00 6,061.50 680,000.00 673,938.50 .9
50-40-930 TRANSFER TO CERF 10,000.00 10,000.00 10,000.00 .00 100.0
TOTAL EXPENDITURES 36,584.61 107,344.24 1,567,708.00 1,460,363.76 6.9
TOTAL FUND EXPENDITURES 36,584.61 107,344.24 1,567,708.00 1,460,363.76 6.9
NET REVENUE OVER EXPENDITURES 924,246.54 854,509.53 9,708.00 ( 844,801.53)8802.1
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
WASTEWATER FUND
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 24
ASSETS
55-10100 CASH - COMBINED FUND 2,910,907.06
55-10290 CASH W/TREASURER - COLLECTIONS 3,663.22
55-11500 A/R CUSTOMER SERVICE CHARGES 162,080.48
55-15950 CAP REPL RES HELD W/JFOC 760,929.23
55-15955 O&M RESERVE HELD W/JFOC 46,920.69
55-16100 LAND 144,320.40
55-16200 SEWER TREATMENT PLANT 3,308,298.56
55-16210 METER BUILDING & IMPROVEMENTS 8,056.39
55-16220 SEWER COLLECTION SYSTEM 10,816,277.19
55-16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00
55-16400 EQUIPMENT 98,106.17
55-17900 ACCUMULATED DEPRECIATION ( 884,726.42)
55-17905 ACCUM DEPR - PLANT/JFOC ( 48,836.52)
55-17910 ACCUM DEPR - SEWER COLLECT-FSD ( 3,629,247.72)
55-17915 ACCUM DEPR-EQUIPMENT ( 42,697.20)
TOTAL ASSETS 13,933,120.53
LIABILITIES AND EQUITY
LIABILITIES
55-20210 ACCRUED A/P - AUDIT 4,349.39
55-21100 ACCRUED PTO AND BENEFITS 4,769.34
TOTAL LIABILITIES 9,118.73
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
55-29800 RETAINED EARNINGS 10,048,619.90
55-29820 RETAINED EARNINGS - RESTRICTED 807,849.92
REVENUE OVER EXPENDITURES - YTD 3,067,531.98
BALANCE - CURRENT DATE 13,924,001.80
TOTAL FUND EQUITY 13,924,001.80
TOTAL LIABILITIES AND EQUITY 13,933,120.53
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 25
CHARGES FOR SERVICES
55-34-100 CUSTOMER SERVICE CHARGES 159,302.55 159,302.55 637,184.00 477,881.45 25.0
55-34-150 PENALTIES & INTEREST 8.07 477.63 1,000.00 522.37 47.8
55-34-200 PLANT INVESTMENT FEES .00 .00 15,000.00 15,000.00 .0
TOTAL CHARGES FOR SERVICES 159,310.62 159,780.18 653,184.00 493,403.82 24.5
MISCELLANEOUS REVENUE
55-36-100 INTEREST EARNINGS 339.38 889.67 3,000.00 2,110.33 29.7
55-36-500 JFF MANAGEMENT FEE .00 .00 29,000.00 29,000.00 .0
TOTAL MISCELLANEOUS REVENUE 339.38 889.67 32,000.00 31,110.33 2.8
OTHER SOURCES & TRANSFERS
55-39-999 CARRYOVER BALANCE 3,011,956.00 3,011,956.00 2,968,217.00 ( 43,739.00)101.5
TOTAL OTHER SOURCES & TRANSFERS 3,011,956.00 3,011,956.00 2,968,217.00 ( 43,739.00)101.5
TOTAL FUND REVENUE 3,171,606.00 3,172,625.85 3,653,401.00 480,775.15 86.8
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 3 MONTHS ENDING MARCH 31, 2015
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 26
EXPENDITURES
55-40-110 SALARIES 12,480.20 50,686.08 195,000.00 144,313.92 26.0
55-40-210 HEALTH INSURANCE 1,968.11 8,377.47 28,000.00 19,622.53 29.9
55-40-220 FICA TAX 916.78 3,756.73 14,918.00 11,161.27 25.2
55-40-230 RETIREMENT 475.07 1,624.27 7,000.00 5,375.73 23.2
55-40-250 UNEMPLOYMENT TAX 36.25 151.68 585.00 433.32 25.9
55-40-280 TRAINING PROGRAMS .00 .00 2,500.00 2,500.00 .0
55-40-290 TRAVEL, MEALS AND LODGING .00 .00 2,500.00 2,500.00 .0
55-40-295 MEALS AND ENTERTAINMENT 10.18 38.44 1,000.00 961.56 3.8
55-40-310 LEGAL FEES 693.25 693.25 15,000.00 14,306.75 4.6
55-40-330 ENGINEERING FEES 3,072.00 3,600.00 10,000.00 6,400.00 36.0
55-40-360 COMPUTERS-NETWORKS AND SUPPORT 200.00 600.00 6,000.00 5,400.00 10.0
55-40-370 OTHER PROFESSIONAL SERVICES 1.43 10.73 10,000.00 9,989.27 .1
55-40-410 BANK CHARGES .00 .00 100.00 100.00 .0
55-40-430 INSURANCE .00 .00 6,500.00 6,500.00 .0
55-40-440 ADVERTISING .00 .00 500.00 500.00 .0
55-40-460 SYSTEM REPAIR AND MAINT-COLLEC .00 .00 130,000.00 130,000.00 .0
55-40-490 PROFESSIONAL MEMBERSHIPS .00 55.00 6,000.00 5,945.00 .9
55-40-500 OPERATING SUPPLIES-COLLECTIONS .00 200.00 5,000.00 4,800.00 4.0
55-40-510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0
55-40-520 TESTING .00 .00 1,000.00 1,000.00 .0
55-40-550 POSTAGE & BILLING SUPPLIES .00 .00 3,000.00 3,000.00 .0
55-40-560 UTILITIES - TELEPHONE 113.39 432.32 500.00 67.68 86.5
55-40-650 WW TREATMENT CHARGES/JFOC 13,210.02 24,867.90 209,833.00 184,965.10 11.9
55-40-690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0
55-40-730 CAPITAL PROJECTS .00 .00 370,000.00 370,000.00 .0
55-40-930 TRANSFER TO CERF 10,000.00 10,000.00 10,000.00 .00 100.0
TOTAL EXPENDITURES 43,176.68 105,093.87 1,042,936.00 937,842.13 10.1
TOTAL FUND EXPENDITURES 43,176.68 105,093.87 1,042,936.00 937,842.13 10.1
NET REVENUE OVER EXPENDITURES 3,128,429.32 3,067,531.98 2,610,465.00 ( 457,066.98)117.5
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
GENERAL FIXED ASSETS
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 27
ASSETS
91-16100 LAND 730,630.35
91-16200 ADMINISTRATION BUILDING 208,379.39
91-16203 MAINTENANCE BUILDING 57,722.51
91-16208 HOUSE - 400 DOC SUSIE AVE 54,839.27
91-16209 VISITOR CENTER 183,895.00
91-16211 BUSBARN & 105 FRASER AVE HOUSE 100,000.00
91-16250 CHURCH 267,000.00
91-16306 PARKS 367,800.08
91-16311 STREET IMPROVEMENTS 3,439,840.00
91-16312 HIGHWAY 40 PATH 8,872.00
91-16490 EQUIPMENT - OTHER 872,015.00
91-16500 OFFICE EQUIPMENT 57,261.75
91-17900 ACCUMULATED DEPRECIATION ( 2,260,048.61)
TOTAL ASSETS 4,088,206.74
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
91-29800 INVESTMENT IN FIXED ASSETS 4,088,206.74
BALANCE - CURRENT DATE 4,088,206.74
TOTAL FUND EQUITY 4,088,206.74
TOTAL LIABILITIES AND EQUITY 4,088,206.74
TOWN OF FRASER
BALANCE SHEET
MARCH 31, 2015
GENERAL LONG-TERM DEBT
FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 04/27/2015 01:24PM PAGE: 28
ASSETS
95-18100 AMOUNT TO BE PROVIDED 3,131,161.31
TOTAL ASSETS 3,131,161.31
LIABILITIES AND EQUITY
LIABILITIES
95-25050 2002 SERIAL BONDS 360,000.00
95-25060 1998 REVENUE REFUNDING BONDS 2,035,000.00
95-25070 1998 GENERAL OBLIGATION BONDS 475,000.00
95-25200 ACCRUED COMPENSATED ABSENCES 15,677.17
95-25500 CAPITAL LEASES KOMATSU LOADER 245,484.14
TOTAL LIABILITIES 3,131,161.31
TOTAL LIABILITIES AND EQUITY 3,131,161.31
Town of Fraser
WASTE MANAGEMENT STUDY:
Initial Findings
Jeff Durbin, Town Manager
Laurie Batchelder Adams, LBA Associates
BACKGROUND & STUDY
PURPOSE
2LBA Associates, Inc.May 6, 2015
Key Geographic & Demographic Factors
Long haul distance = high cost & large “footprint”
Low population = low tons
Diverse demographics = diverse needs
SEASONAL
JURISDICTIPOPU-RENTERMEDIAN
NON-
ONLATIONSINCOME
OCCUPIED
Fraser1,22451%53%$44,453
HotSulphur 66318%19%$68,250
Springs
Granby1,86449%38%$54,663
GrandLake47174%42%$50,391
Kremmling1,44412%38%$42,337
Winter Park99981%42%$59,943
3LBA Associates, Inc.May 6, 2015
Grand 14,84360%31%$60,443
2010 Census data from www.nwccog.org
County
website
For trash &
Elegant In Its Simplicity?
most
recyclables:
All waste
•
Diverted
goes through
Recycled,
Organics,
Granby
14% (2,500
0%
tons)
transfer
(50 tons)
station
The Trash
•
Company &
Waste
Management
serve entire
county
All recycling
•
is single-
L
andfilled,
86%
stream
(15,400 tons)
Several
•
“special”
4LBA Associates, Inc.May 6, 2015
waste service
providers
It’s In the Numbers
County Waste Stats
Comparisons
17,900 total tons MSW Rural Colorado counties
generated annually
6 ppcd
6.6 pounds/capita-day
13% diversion (recycling)
(based on permanent
State of Colorado
population)
8.8 ppcd
14% waste diversion
23% diversion
(by weight)
National Average
4.4 ppcd
34% diversion
5LBA Associates, Inc.May 6, 2015
General TrashComposition
Glass, 8.8%
Other, 9.8%
Metal, 6.5%
Plastics, 12.7%
Organics, 37.5%
Paper, 24.2%
Courtesy of Southwest Colorado Council of Governments,
2014
6LBA Associates, Inc.May 6, 2015
“Simple” May Not Be All It’s Cracked Up to Be
All Waste Goes Through Granby Transfer Station
$113/ton tip fees at transfer station
Landfill trash -hauled 97 miles to WCNX Landfill in Erie
Recyclables –hauled 81 miles to WM processing facility in Denver
Trash Company & Waste Management Serve Entire County
Curbside –all private “open” with limited control except Kremmling
Only 1 hauler for residential recycling
No trash options for visitors on most weekends
All Recycling is Single-Stream
Includes glass & high of contamination
Trash pricing includes no incentive for recycling (except Grand Lake)
Curbside recycling an extra $20/month (no incentive to divert)
Many “Special” Waste Providers
Good options for motor vehicle, household hazardous waste &
drugs
Limited options for all electronic waste
7LBA Associates, Inc.May 6, 2015
Granby
&
Thermostats
Scrap Metal
Electronic
CFL Bulbs
Batteries
Cartridges
Inkjet
Waste
Toner
Other
Laundryrefill
Alpine West GranbyX
Bubble wrap, peanuts
Kopy Kat Winter ParkX
Radio Shack FraserXX
Paint in 2015
Country Ace GranbyXX
Paint in 2015
Fraser Valley AceXXX
Paint in 2015
Tri-RiverAce KremmlingXX
ExceptUsed building
Wyatts/GrandE-XX
TVsmaterials
Cycle/RMRRC
Michaels Audio & Video X
Fraser
Sharps, HHW
Waste ManagementXX
Oil burned on site
NAPA AutoGranbyX
Oil given to
Car QuestGranbyX
customers
8LBA Associates, Inc.May 6, 2015
Tires
WranglerTire & Tune
What Works
Relevant policies/goals
Fraser –container/ dumpster requirements (wildlife
protection)
Kremmling –mandatory trash service & municipal
contracts
Grand Lake PAYT trash drop-site (Enterprise Fund >
breaks even)
GRRC/Ace/Waste Mgmt recyclables drop-site (breaks
even)
RMNP 50% goals/WPSA Connexion brand
Local diversion –grocery organics, used building
materials
Frustration re lack of recycling but system generally
“works”
9LBA Associates, Inc.May 6, 2015
What Could
Work Better
More service options
More collection options (trash & recycling)
More control over pricing
Better economics
Regionalization of core services (e.g., public education & special
waste management)
Better support for waste mgmt companies (Curbside & Valley
Recycling gone), some programs down-sized or eliminated
More <<quality>> tons (recyclables)
Better data
Better aesthetics & fairness
Illegal dumping (developments, Hot Sulphur Springs)
Some commercial litter issues (Alco shopping center)
More environmentally sustainable
More incentives for recycling
Smaller footprint for managing wastes (long-distance hauls)
10LBA Associates, Inc.May 6, 2015
Town of Fraser
1,200 permanent folks to seasonal high = ?
Third largest in county –no ski areas or parks (schools, grocery)
In “flow” between Winter Park Ski Area & Rocky Mountain Nat’l
Park
70% multi-family homes -hard to reach actual generators
Half of occupied homes = renters/half of all homes =
seasonal/vacant (hard to gauge & encourage renter/2 nd owner
interest)
No hauler or waste diversion policy
No control over hauler services
Reasonable trash but sporadic recyclable curbside –no drop sites
for either
No special waste collections by town & limited private vendor
options
No data
Support
Joint services with Town of Winter Park
Supportive Board of Trustees
11LBA Associates, Inc.May 6, 2015
Interested businesses
PUBLIC PROCESS
Goal = to engage all stakeholder groups in dialogue around county-wide
solid waste management strategy
12LBA Associates, Inc.May 6, 2015
Strong Interest from:
Governments
Commercial generators
Fraser
Winter Park Ski Area
Grand Lake
Rocky Mountain Nat’l
Recyclers
Park
GRRC
Safeway & City Market
Ace Hardware
Devil’s Thumb Ranch
Wyatts/Grand Ecycle
Haulers/Transfer Station
The Trash
Company/WCNX
Waste Management
13LBA Associates, Inc.May 6, 2015
How Process May be Structured
Renter/second homeowner survey
Stakeholder meetings –all-hands discussions, world
café conversations, special interest groups, one-on-
ones
May consider
Policies –more PAYT, hauler ordinances, disposal bans,
single-use bag fees, MFU recycling space
Programs –county-wide education & outreach, special
waste management
Infrastructure –more trash/recycling drop sites, transfer
operations
14LBA Associates, Inc.May 6, 2015
Public Process Pitfalls to Watch Out For
Process needs to be open & inclusive but
Must be well-framed & finite
Too much talk & too little action can undermine
process
Easy to dialogue when topics are general
(nothing real at stake) –much more challenging
to drill into specifics
County-wide leadership needed for county-wide
results
15LBA Associates, Inc.May 6, 2015
Laurie Batchelder Adams
(303)733-7943
laurie@lbaassoc.com
16LBA Associates, Inc.May 6, 2015
OCC #11 WESTERN MILL PRICES (baled)
July 2001 thru November 2014
$180
$160
$140
Pacific Northwest Mills
Los Angeles Mills
Southwest Mills
$120
San Francisco Mills
PNW Trend
LA Trend
$ / Ton
$100
SW Trend
SF Trend
$80
$60
$40
$20
Date
17LBA Associates, Inc.May 6, 2015
Single-Use Bag Policy
Pros & Cons
Colorado Examples
Pros
Aspen & Carbondale –
Improves litter & aesthetics,
plastic ban, $0.20 paper
Reduces greenhouse
gases
Telluride –plastic ban,
$0.10 paper
Generates $$ to off-set
costs
Boulder & Breckenridge
“Polluter pay” model
-$0.10 plastic & paper
Changes consumer
(no ban)
behavior
Mountain Village –
Cons
voluntary recycled bag
Fee confused with tax
use/fee
Town/retailer $$ to
implement
18LBA Associates, Inc.May 6, 2015
May affect low-income
19LBA Associates, Inc.May 6, 2015