HomeMy Public PortalAbout1607th Board Agenda 6-14-2018Pg 1
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AGENDA
1607th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
June 14, 2018 4:00 P.M. CLOSED SESSION 5:00 P.M. ROLL CALL & PUBLIC BOARD MEETING
MSD OFFICES
2350 MARKET STREET
ROOM 109
1 ROLL CALL
2 CLOSED SESSION TO DISCUSS PERSONNEL ACTIONS UNDER §610.021(3), RSMO 1988 SUPP.
3 APPROVAL OF JOURNAL OF PRECEDING MEETING:
May 10, 2018 (1606th) 4 COMMENTS BY THE CHAIR - YES
5 REPORT OF BOARD COMMITTEES – Audit, Prog. Mngt., Finance, Stakeholders
6 REPORT OF EXECUTIVE DIRECTOR - None
7 COMMENTS FROM THE PUBLIC -
8 SUBMISSION OF PUBLIC HEARING REPORTS – “Finding of Facts”
9 COMMUNICATIONS - None
10 CONSENT AGENDA – 11 through 35
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CONSENT AGENDA
ORDINANCES
11 Adoption of Proposed Ordinance No. 14896 - Cedarcrest Private I/I Reduction (SKME-561)
Part 3 (11884) *
Appropriating Seventy-Two Thousand Dollars ($72,000.00) from the Sanitary Replacement Fund and Fifty-Three Thousand Dollars ($53,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Deer Creek to be used for private I/I removal and storm sewer construction in
Cedarcrest Private I/I Reduction (SKME-561) Part 3 (11884) in the Cities of Ladue and Olivette, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21661 with Gaehle Grading, LLC for
the aforesaid private I/I removal and storm sewer construction.
12 Adoption of Proposed Ordinance No. 14897 - CSO – McKnight Road #2737 CSO Interceptor
(I-298)/Outfall (L-161) (10851)
Appropriating Three Million Six Hundred Thousand Dollars ($3,600,000.00) from the Sanitary
Replacement Fund and Seven Hundred Thousand Dollars ($700,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Deer Creek to be used for sanitary sewer construction and private I/I removal in CSO – McKnight Road #2737 CSO Interceptor (I-298)/Outfall
(L-161) (10851) in the Cities of Ladue and Rock Hill, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21662 with Bates Utility Company, Inc. for the aforesaid sanitary sewer construction and private I/I
removal.
13 Adoption of Proposed Ordinance No. 14898 - Engelholm Relief Sanitary Storage Facility
(Engelholm Avenue and St. Charles Rock Road) (12841)
Appropriating Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund to be used for property acquisition, demolition, and related activities of real property and easements for the
construction of a wet weather storage facility and associated structures in Engelholm Relief Sanitary
Storage Facility (Engelholm Avenue and St. Charles Rock Road) (12841) in the City of Pagedale, Missouri; and authorizing District staff on behalf of The Metropolitan St. Louis Sewer District to acquire
property without additional Board action.
14 Adoption of Proposed Ordinance No. 14899 - Fenton WWTF Levee Improvements (12832)
Appropriating One Million Five Hundred Fifty Thousand Dollars ($1,550,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Meramec River Basin Subd #449 and One Hundred
Ninety Thousand Dollars ($190,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Fenton WWTF Levee Improvements (12832) in the City of Fenton, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21663 with L. Keeley Construction Company for the aforesaid sanitary sewer construction.
15 Adoption of Proposed Ordinance No. 14900 - Jefferson Barracks Tunnel (Lemay WWTP to Martigney PS) (11711)
Making a supplemental appropriation of Twenty-Six Million One Hundred Thousand Dollars
($26,100,000.00) from the Sanitary Replacement Fund to be used for sanitary storage tunnel construction in Jefferson Barracks Tunnel (Lemay WWTP to Martigney PS) (11711) in Unincorporated
St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate additional funds for Contract No. 20489 with SAK Construction, LLC for sanitary storage tunnel construction.
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16 Adoption of Proposed Ordinance No. 14901 - Mississippi Floodwall ORS Pump Stations Rehabilitation (12483)
Making an appropriation of Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund
to be used for combined sewer construction in Mississippi Floodwall ORS Pump Stations Rehabilitation (12483) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No.
21666 with Alberici Constructors Inc. for combined sewer construction.
17 Adoption of Proposed Ordinance No. 14902 - Sterling Place Separate Sewer I/I Removal Part 2
(11667)
Appropriating Five Hundred Fifty Thousand Dollars ($550,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Sterling Place Separate Sewer
I/I Removal Part 2 (11667) in the Village of Wilbur Park and Unincorporated St. Louis County,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21659 with Wehmeyer Farms, Inc. for
the aforesaid private I/I removal and storm sewer construction.
18 Adoption of Proposed Ordinance No. 14903 - Union Creek I/I Reduction (I-55 Between S
Lindbergh Blvd and Buckley Rd) (12240)
Appropriating Two Hundred Fifty Thousand Dollars ($250,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Union Creek I/I Reduction (I-
55 Between S Lindbergh Blvd and Buckley Rd) (12240) in the City of Green Park and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21658 with Fred M. Luth &
Sons, Inc. for the aforesaid private I/I removal and storm sewer construction.
19 Adoption of Proposed Ordinance No. 14904 - Avignon Ct & Beaucaire Dr Storm Sewer (Warson
Woods 3 – 04 05 09) (12430)
Appropriating Two Hundred Thirty-Five Thousand Dollars ($235,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Deer Creek to be used for storm sewer construction
in Avignon Ct & Beaucaire Dr Storm Sewer (Warson Woods 3 – 04 05 09) (12430) in the City of Warson Woods, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21660 with Bates Utility
Company, Inc. for the aforesaid storm sewer construction.
20 Adoption of Proposed Ordinance No. 14905 - Cyber Liability Insurance Program
Awarding a contract to National Union Fire Insurance Company of Pittsburgh (Chartis) (McGriff,
Seibels & Williams of Missouri Inc., agent) for the District’s Cyber Liability Insurance Program coverage from July 1, 2018 to June 30, 2019.
21 Adoption of Proposed Ordinance No. 14906 - Owners Pollution Protective Insurance Program
Awarding a contract to American International Surplus Lines Insurance Company (McGriff, Seibels &
Williams of Missouri Inc., agent) for the District’s Owners Pollution Protective Insurance Program coverage from July 1, 2018 to June 30, 2019.
22 Adoption of Proposed Ordinance No. 14907 - Contractors Equipment (Inland Marine) Insurance Program
Awarding a contract to RLI Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,agent) for
the District’s Contractors Equipment (Inland Marine) Insurance Program coverage from July 1, 2018 to June 30, 2019.
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23 Adoption of Proposed Ordinance No. 14908 - Auto Liability Insurance Program Awarding a contract to Travelers Insurance Companies (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Auto Liability Insurance Program coverage from July 1, 2018 to June 30, 2019.
24 Adoption of Proposed Ordinance No. 14909 - Blocked Main and Overcharged Line Back-Up Insurance Program
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of
Missouri Inc., agent) for the District’s Blocked Main and Overcharged Line Backup Insurance coverage from July 1, 2018 to June 30, 2019.
25 Adoption of Proposed Ordinance No. 14910 - Major Facility Pollution Liability Insurance Coverage
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri
Inc., agent) for the District’s Major Facility Pollution Liability Insurance Coverage from July 1, 2018 to June 30, 2019.
26 Adoption of Proposed Ordinance No. 14911 - Underground Storage Tank Insurance Awarding a contract to Missouri Underground Storage Tank Insurance Fund for the District’s Underground Storage Tank Insurance coverage from July 1, 2018 to June 30, 2019.
27 Adoption of Proposed Ordinance No. 14912 - Commercial Crime Insurance Coverage Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Commercial Crime Insurance Coverage from July 1, 2018 to June 30,
2019.
28 Adoption of Proposed Ordinance No. 14913 - Fiduciary Liability Insurance Coverage
Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of
Missouri Inc., agent) for the District’s Fiduciary Liability Insurance Coverage from July 1, 2018 to June 30, 2019.
29 Adoption of Proposed Ordinance No. 14914 - Excess Workers’ Compensation Insurance Coverage
Awarding a contract to Arch Insurance Group Inc. (McGriff, Seibels & Williams of Missouri Inc., agent)
for the District’s Excess Workers’ Compensation Insurance Coverage from July 1, 2018 to June 30,
2019.
30 Adoption of Proposed Ordinance No. 14915 - National Flood Insurance Program (NFIP) Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to execute all documents necessary in order to procure flood insurance from the
National Flood Insurance Program (Federal Emergency Management Agency, Selective Insurance,
agent) during the period July 1, 2018 to June 30, 2019 for the building and contents at certain specified District locations.
31 Adoption of Proposed Ordinance No. 14916 - Excess Flood & Earth Movement Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of
Missouri Inc., agent) for the District’s Excess Flood & Earth Movement Insurance Coverage from July 1, 2018 to June 30, 2019.
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32 Adoption of Proposed Ordinance No. 14917 - Property and Boiler & Machinery Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Property and Boiler & Machinery Insurance Coverage from July 1, 2018 to June 30, 2019.
33 Adoption of Proposed Ordinance No. 14918 - Third Party Claims Administration Services Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Thomas McGee, LLC to provide claims administration
services for water back-up, workers compensation general liability, auto, errors & omissions, and any
other claim against the District, Board of Trustees, Civil Service Commission, Rate Commission or District as may be assigned by the office of Risk Management.
34 Adoption of Proposed Ordinance No. 14919 - 2018 Tax Levy for the Metropolitan St. Louis Sewer District and its various Sub Districts
Repealing Ordinance No. 14802, adopted September 28, 2017, and enacting a new Ordinance in lieu
thereof, adjusting the previously fixed taxes by determining the amount of taxes which shall be levied, assessed, and collected in the year 2018 on all taxable tangible property in the District within the
corporate limits of the City of St. Louis and St. Louis County, respectively, and in Subdistricts within
the corporate limits of St. Louis County as follows: Coldwater Creek Trunk Subdistrict, Gravois Creek Trunk Subdistrict, Maline Creek Trunk Subdistrict, Watkins Creek Trunk Subdistrict, Subdistrict No. 88
(Fountain Creek), Subdistrict No. 89 (Loretta-Joplin), Subdistrict No. 342 (Clayton-Central), Subdistrict
No. 366 (University City Branch of River des Peres Stormwater Subdistrict), Subdistrict No. 367 (Deer Creek Stormwater Subdistrict), Subdistrict No. 369 (Sugar Creek), Subdistrict No. 448 (Missouri River
- Bonfils), Subdistrict No. 449 (Meramec River Basin - M.S.D. Southwest), Subdistrict No. 453
(Shrewsbury Branch of River des Peres), Subdistrict No. 454 (Seminary Branch of River des Peres), Subdistrict No. 455 (Black Creek), Subdistrict No. 1 of the River des Peres Watershed (Creve Coeur-
Frontenac Area), Subdistrict No. 4 of the River des Peres Watershed (North Affton Area) and Subdistrict No. 7 of the River des Peres Watershed (Wellston Area); and the Board of Trustees, in accordance with Charter Section 7.310 authorizes the Director of Finance to certify as to the amount
of taxes which shall be levied, assessed and collected for the aforementioned Subdistricts.
35 Adoption of Proposed Ordinance No. 14920 - FY 2019 Budget Appropriations
Repealing and superseding Ordinance No. 14683, adopted June 8, 2017, and making appropriations
for the current expenses of the District in the General Fund, the Water Backup Insurance and Reimbursement Fund, the General Insurance Fund, the Sanitary Replacement Fund, the Stormwater
Operations, Maintenance and Construction Improvement Funds, the Emergency Funds, the Debt
Service Funds, and the Wastewater Revenue Bond Service Funds for the fiscal year beginning July 1, 2018 and ending June 30, 2019, amounting in the aggregate to Three Hundred Thirty-Two Million Five
Hundred Forty-Six Thousand Five Hundred Sixty-Seven Dollars ($332,546,567.00) to pay interest
falling due on bonds issued, the costs of support, operation, and maintenance of the District and its various subdistricts, and emergencies, and shall adopt a five-year strategic and operating plan which
states the District's objectives for the succeeding five years and includes objective targets by which to
measure the District's performance in meeting these objectives in accordance with the requirements of this Proposed Ordinance to be introduced May 10, 2018.
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UNFINISHED BUSINESS
ORDINANCES 36 Adoption of Ordinance No. 14884 - CCTV Inspection and Physical Inspection of Sewers (2017) (11999)
Making a supplemental appropriation of Two Million Three Hundred Thousand Dollars ($2,300,000.00)
from the General Fund and Two Hundred Thousand Dollars ($200,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Clayton Central to be used for CCTV inspection and
physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning in CCTV Inspection
and Physical Inspection of Sewers (2017) (11999) throughout the Metropolitan Sewer District Service Area; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 20688 with Ace Pipe Cleaning,
Inc. for the aforesaid CCTV inspection and physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning.
RESOLUTIONS None
New Business
ORDINANCES
37 Introduction of Proposed Ordinance No. 14921 - CSO Volume Reduction Green
Infrastructure – Element Hotel – 3763 Forest Park (13123)
9
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Midas Forest Park, LLC for cost sharing for green
infrastructure construction in CSO Volume Reduction Green Infrastructure – Element Hotel – 3763
Forest Park (13123) in the City of St. Louis, Missouri.
38 Introduction of Proposed Ordinance No. 14922 - CSO Volume Reduction Green
Infrastructure – St. Ferdinand Homes II (12974)
10
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Northside Community Housing, Inc. for cost sharing for
green infrastructure construction in CSO Volume Reduction Green Infrastructure – St. Ferdinand
Homes II (12974) in the City of St. Louis, Missouri.
39 Introduction of Proposed Ordinance No. 14923 - Easement Acquisition for Wastewater
Projects (2019) (12515)
11
Making an appropriation of One Million Five Hundred Thousand Dollars ($1,500,000.00) from the Sanitary Replacement Fund to be used for property rights acquisition in Easement Acquisition for Wastewater Projects (2019) (12515) in the Metropolitan Sewer District Service Area; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct combined and sanitary sewer projects.
40 Introduction of Proposed Ordinance No. 14924 - Easement Acquisition for Stormwater Projects (2019) (12682) 12
Making an appropriation of One Million Five Hundred Thousand Dollars ($1,500,000.00) from the Districtwide Stormwater Fund to be used for property rights acquisition in Easement Acquisition for
Stormwater Projects (2019) (12682) in the Metropolitan Sewer District Service Area; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct storm sewer projects.
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41 Introduction of Proposed Ordinance No. 14925 - Enterprise Content Management & Services Software System Provider
13
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Accelerated Information Systems (AIS) whereby AIS will
provide Enterprise Content Management (ECM) software and services for the District.
42 Introduction of Proposed Ordinance No. 14926 - Classification Plan 14
Repealing Ordinance No.14614, as adopted on February 9, 2017, and enacting a new Ordinance
prescribing changes to the Classification Plan to include the removal of obsolete positions, retitling an existing position, and the addition of a new position.
43 Introduction of Proposed Ordinance No. 14927 - Compensation Plan 15 Repealing Ordinance No. 14615, as adopted February 9, 2017, and enacting a new ordinance prescribing changes to the Compensation Plan to include the position title change of the Manager of
Public Information to a new title – Manager of Public Affairs. This is the only change to the existing Compensation Plan adopted by Ordinance 14615 on February 9, 2017.
RESOLUTIONS
44 Adoption of Resolution No. 3434 - Reappointment of Civil Service Commissioner – Annette Adams
16
Per Section 8.020 of the Charter Plan of The Metropolitan St. Louis Sewer District, the District requests that Annette Adams be reappointed to serve as a Civil Service Commissioner for a second three (3)
year term.
45 Adoption of Resolution No. 3435 - Reappointment of Civil Service Commissioner – Tara
Buckner
17
Per Section 8.020 of the Charter Plan of The Metropolitan St. Louis Sewer District, the District requests
that Tara Buckner be reappointed to serve as a Civil Service Commissioner for a second three (3) year term.
46 Adoption of Resolution No. 3436 - Expressing the Board of Trustees’ appreciation to Richard E.
Neal for his 12 years of exemplary service to the Metropolitan St. Louis Sewer District from March 27,
2006, to his retirement effective June 1, 2018
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45 Adoption of Resolution No. 3437 - Transfer fund balances from Debt Service Funds 2004A, 2011B, 2012A, 2013A, 2013B, 2015A, 2015B, 2017A to Debt Service Fund 2016B and the General Fund.
18
Transferring fund balances. This resolution will transfer Four Hundred Fifty Thousand Dollars
($450,000.00) from Debt Service Fund 2816 to the General Fund 1101; One Million Two Hundred Fifty
Thousand Dollars ($1,250,000.00) from Debt Service Fund 2817 to the General Fund 1101; Six Hundred Fifty Thousand Dollars ($650,000.00) from Debt Service Fund 2819 to the General Fund
1101; Six Hundred Fifty Thousand Dollars ($650,000.00) from Debt Service Fund 2822 to the General
Fund 1101; and Two Million Three Hundred Fifty Thousand Dollars ($2,350,000.00) from Debt Service Fund 2826 to the General Fund 1101. This resolution will also transfer Two Hundred Thousand Dollars
($200,000.00) from Debt Service Fund 2804 to Debt Service Fund 2824; Two Hundred Thousand Dollars ($200,000.00) from Debt Service Fund 2820 to Debt Service Fund 2824; Seventy Five Thousand Dollars ($75,000.00) from Debt Service Fund 2821 to Debt Service Fund 2824; and One
Hundred Twenty Five Thousand Dollars ($125,000.00) from Debt Service Fund 2821 to the General Fund 1101. These transfers are based on an internal review and adjust for differences in actual and
budgeted debt payments due to the timing of the issuance of senior and subordinate bonds. This is an
annual process.
46 Adoption of Resolution No. 3452 – General Insurance Budget Transfer 20
Transferring unencumbered appropriated balances totaling Five Hundred Thousand Dollars
($500,000.00) from the Water Backup Fund #4104 to the General Insurance Fund #4105 to cover the cost of additional Workers Compensation claims.
47 Adoption of Resolution No. 3439 – Employee Benefits Consulting Services 22
Ordinance No. 14407 adopted July 14, 2016, authorized the Executive Director and Secretary- Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Gallagher
Benefit Services, whereby Gallagher Benefit Services would provide professional benefit services for the District’s employees and family members
48 Adoption of Resolution No. 3440 – Executive Director 2018 Holiday Schedule 23
The adoption of Resolution No. 3440 will designate Monday, December 24, 2018 and Monday, December 31, 2018 as Special Holidays
49 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
50 ADJOURNMENT
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14921
NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – Element Hotel – 3763 Forest Park (13123)
LOCATION: 3763 Forest Park Avenue in the City of St. Louis, Missouri
TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement with Midas Forest Park, LLC.
What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: Midas Forest Park, LLC
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into an agreement with Midas Forest Park, LLC to provide financial
assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will
reduce runoff volume with the installation of underground chambers with an infiltration rock base. Total cost of the project is estimated at $280,000, and Midas Forest Park, LLC is requesting approximately $260,000 reimbursement for the cost
of green infrastructure.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 94 Amount: $5,000,000*
Fund Name: #1101 – General Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/12/18 – Ord. No. 14879 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146)
*Requesting Board approval of an ordinance for which $260,000 is being encumbered from Ordinance No. 14879.
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14922
NAME OF PROJECT: CSO Volume Reduction Green Infrastructure – St. Ferdinand Homes II (12974)
LOCATION: Various Lots Near the Intersection of St. Ferdinand and N. Sarah Avenues in the City of St. Louis,
Missouri
TYPE OF PROJECT: Cost Share for Green Infrastructure Construction (015.0 Construction Costs) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into an agreement with Northside Community Housing, Inc. What does action accomplish?: Provides Green Infrastructure Grant for construction of green infrastructure to reduce combined sewer overflows, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: Northside Community Housing, Inc.
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A Designer’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
This ordinance authorizes the District to enter into an agreement with Northside Community Housing, Inc. to provide
financial assistance through a Green Infrastructure Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This
project will reduce runoff volume with the installation of permeable pavement and amended soils. Total cost of the project is estimated at $760,000, and Northside Community Housing, Inc. is requesting approximately $660,000 reimbursement
for the cost of green infrastructure.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 94 Amount: $5,000,000*
Fund Name: #1101 – General Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
04/12/18 – Ord. No. 14879 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146)
*Requesting Board approval of an ordinance for which $660,000 is being encumbered from Ordinance No. 14879.
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14923
NAME OF PROJECT: Easement Acquisition for Wastewater Projects (2019) (12515)
LOCATION: Entire District TYPE OF PROJECT: Property Rights Acquisition (013.0 Property Rights Acquisition)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds to take further efforts to acquire necessary property rights in
order to construct combined and sanitary sewer projects. What does action accomplish?: Allows for property rights acquisition required to build or acquire property for
combined and sanitary sewer projects, as required by the Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $1,500,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: Entire District
Designed by: N/A
This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of
donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct combined and sanitary sewer projects.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2019, Pg. 99 Amount: $1,500,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This project is expected to be funded by Bond proceeds.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14924
NAME OF PROJECT: Easement Acquisition for Stormwater Projects (2019) (12682)
LOCATION: Entire District TYPE OF PROJECT: Property Rights Acquisition (013.0 Property Rights Acquisition)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds to take further efforts to acquire necessary property rights
in order to construct storm sewer projects. What does action accomplish?: Allows for property rights acquisition required to build or acquire property for
storm sewer projects.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $1,500,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: Entire District
Designed by: N/A
This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of
donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct storm sewer projects.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2019, Pg. 186 Amount: $1,500,000
Fund Name: #5120 – Districtwide Stormwater Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14925
NAME OF PROJECT: Enterprise Content Management & Services Software System Provider – RFP 9296
LOCATION: District-wide
TYPE OF PROJECT: The Enterprise Content Management Software will provide a solution to manage documents and
records and automate processes throughout the District. DEPARTMENT REQUESTING ACTION: Secretary-Treasurer (Information Governance)
REQUESTED ACTION:
Why is this action necessary?: This action is necessary to allow the Office of Secretary-Treasurer (Information Governance) to enter into a contract with Accelerated
Information Systems (AIS) for a one year agreement with 2 additional one year renewals.
What does action accomplish?: This action formally authorizes AIS to provide Laserfiche Enterprise Content Management (ECM) software as a solution for the District’s
document and records management and process automation needs. AIS will deploy, configure, and provide training to adopt Laserfiche as the
District’s primary ECM software.
SUMMARY EXPLANATION/BACKGROUND: Contractor: Accelerated Information Systems Previous District Contract: Yes Corporate Headquarters
25 NewBridge Road #202 Hicksville, NY 11801
Agency: N/A
Number of proposers: 10
AIS FutureNet IIB Systems ImageSoft IQBG Konica
Optitek Qflow Softech Stellar
Appropriation Amount: N/A
District’s Estimate: N/A
MBE/WBE Participation: 0% (There are no MBE/WBE Goals)
Type of Contract: Professional Services
Properties Affected: District wide Properties Benefitting: District wide
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Information Governance Budget Year: FY 2019 Amount: $120,000
Fund Name: N/A
Additional Comments: The Public Notice of RFP was submitted to seventy–two (72) companies as well as advertised in three (3) papers of general circulation in the metropolitan area.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
02/15/2018 - Ord. 14868 – Authorizes the District to enter into a contract with AIS to provide Content Analytic services.
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14926
NAME OF PROJECT: Classification Plan
LOCATION: District-Wide
TYPE OF PROJECT: Classification of Positions in the Compensation Plan
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary? To update classifications to reflect the removal of obsolete positions,
retitle an existing position, and add a new position. What does action accomplish? Defines position titles within the corresponding salary and wage grades. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract:
Consultants: N/A Agency:
Number of bidders: N/A Low Bid High Bid:
Appropriation Amount: N/A District Estimate:
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting:
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Budget Year: Amount:
Fund Name:
Additional Comments: The District has developed a new position in the Information Systems department titled
Enterprise Application Lead. The Public Information Specialist title has been changed to Public Affairs Specialist to better align with industry trends and practices.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
02/09/2017- Ord. No. 14614 Classification Plan
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AGENDA ITEM NUMBER: Introduction to Proposed Ordinance 14927
NAME OF PROJECT: Compensation Plan
LOCATION: District-Wide
TYPE OF PROJECT: Position Title Change for one unclassified position
DEPARTMENT REQUESTING ACTION: Human Resources Department
REQUESTED ACTION:
Why is this action necessary? To change the position title of the Manager of Public Information to
Manager of Public Affairs to better align with the department’s function. What does action accomplish? Title Change
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract:
Consultants: N/A Agency:
Number of bidders: N/A Low Bid High Bid:
Appropriation Amount: N/A District Estimate:
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract:
Properties Affected: N/A Properties Benefiting:
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: Budget Year: Amount:
Fund Name:
Additional Comments: The District is changing the position title of the Manager of Public Information to the
Manager of Public Affairs so that it better aligns with the department’s function.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/09/17 – Ord. No. 14615 Compensation Plan
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AGENDA ITEM NUMBER: Resolution No. 3434
NAME OF PROJECT: Reappointment of Civil Service Commissioner – Annette Adams
LOCATION: District-wide
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: District
REQUESTED ACTION:
Why is this action necessary?: Pursuant to Section 8.020 of the District's Charter, a Civil Service
Commissioner shall be appointed by the Board What does action accomplish?: This Resolution formally acknowledges the reappointment of Annette
Adams to the Civil Service Commission
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Annette Adams was appointed to the Civil Service Commission on February 12, 2015 and is eligible for a second three (3) year term, expiring on February 12, 2021.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
02/12/2015: Appointed by vote of the Board Trustees meeting, no formal resolution
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AGENDA ITEM NUMBER: Resolution No. 3435
NAME OF PROJECT: Reappointment of Civil Service Commissioner – Tara Buckner
LOCATION: District-wide
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: District
REQUESTED ACTION:
Why is this action necessary?: Pursuant to Section 8.020 of the District's Charter, a Civil Service
Commissioner shall be appointed by the Board What does action accomplish?: This Resolution formally acknowledges the reappointment of Tara
Buckner to the Civil Service Commission
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Tara Buckner was appointed to the Civil Service Commission on January 9, 2014 to fulfill the unexpired term of Commissioner Thompson, then reappointed on June 8, 2014 to fulfill her first three (3) year term
and is now eligible for a second three (3) year term, expiring on June 8, 2020.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 01/09/2014: Appointed by vote of the Board of Trustees meeting
06/08/2017: Reappointed at the Board of Trustees meeting, no formal resolution
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AGENDA ITEM NUMBER: Resolution No. 3437
NAME OF PROJECT: Transfer fund balances from Debt Service Funds 2004A, 2011B, 2012A, 2013A, 2013B, 2015A,
2015B, 2017A to Debt Service Fund 2016B and the General Fund. LOCATION: N/A
TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION: Why is this action necessary? 1) To review and adjust for differences in actual and budgeted debt payments
due to the timing of the issuance of senior and subordinate bonds. This is an annual process.
What does action accomplish? 1) Ensures our Debt Service Funds have the appropriate balances to satisfy
current debt service payments.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultants: N/A Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2017-2018 Amount:
Fund Name: Debt Service Funds and General Fund
Additional Comments: 1) Actual senior and subordinate bond debt payment schedules are not known during the budget
process as actual issuance of the bond has not taken place; therefore, a budgeted amount is created. Funds are transferred based on this budgeted amount. This results in budgeted transfers differing from actual payments.
This imbalance is adjusted in future budgets as the actual debt payment schedule is known and accounted for. This leaves the initial imbalance in need of review and adjustment. In addition, changes in fee structures can also
create an imbalance requiring adjustment.
2) As part of our year end close process, staff reviews the actual and budgeted debt payment schedules, acknowledges differences arising due to the timing of issuance, and adjusts accordingly before each
fiscal year end.
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From: Fund and Amount To: Fund and Amount
2816-2011B $450,000
2817-2012A $1,250,000
2819-2013B $650,000
2822-2015B $650,000
2826-2017A $2,350,000 1101-General $5,350,000
2804-2004A $200,000
2820-2013A $200,000
2821-2015A $200,000 2824-2016B $475,000
1101-General $125,000
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Resolution No. 3438
NAME OF PROJECT: Budget Transfer FY18
LOCATION: District-wide
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: To cover the cost of workers compensation related expenses and claims
in the General Insurance Fund. What does action accomplish?: Allows District staff to transfer unencumbered appropriated balances
from the FY18 Water Backup Fund budget to the General Insurance Fund.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: NA Previous District Contract: NA
Consultant: NA Agency: NA
Number of bidders: NA Low Bid: NA High Bid: NA Appropriation Amount: NA District’s Estimate: NA
MBE/WBE Participation: NA
Plan Approval Date: NA Type of Contract: NA
Properties Affected: NA Properties Benefiting: NA
Designed by: NA
FUNDING/COST SUMMARY:
Budgeted: NA Budget Year: FY 2018 Amount: NA
Fund Name: Water Backup Fund #4104;General Insurance Fund #4105
Additional Comments: This resolution approves one budget transfer:
1. $500,000 of unencumbered appropriated balance from the FY2018 budget from the Water Backup Fund
(4104) to the General Insurance Fund (4105) to cover the cost of workers compensations related expenses.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 06/08/2017 - Ord. No. 14683 - Fiscal Year 2018 Budget Ordinance
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The following amounts are available for a transfer of appropriations:
Fund Cost Center Natural Account Business Line
(xxxx)(xxxxx)(xxxxx)(xxxxx)Amount
4104 00105 54900 00 $ 500,000
$ 500,000
The following amounts are additional appropriations needed:
Fund Cost Center Natural Account Business Line
(xxxx)(xxxxx)(xxxxx)(xxxxx)Amount
4105 00104 54390 00 $ 500,000
$ 500,000
Total Transfer From:
Total Transfer To:
Justification
Justification
Funds available to transfer to
General Insurance
Funds required for remaining
FY18 Workers Compensation
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AGENDA ITEM NUMBER: Resolution No. 3439
NAME OF PROJECT: Employee Benefits Consulting Services
LOCATION: District-wide
TYPE OF PROJECT: Professional consulting services for the District’s group medical plan, dental plan, life and AD&D,
legal plan and long-term disability. DEPARTMENT REQUESTING ACTION: Human Resources
REQUESTED ACTION:
Why is this action necessary?: The District's first year of the current contract with Gallagher Benefit Services for consulting services will expire June 30, 2018.
What does action accomplish? The District utilizes Gallagher Benefits Services to provide comprehensive benefit consulting services. This action authorizes MSD to exercise its
option to renew the current Contract Agreement for a third one-year term at the same annual fee.
SUMMARY EXPLANATION/BACKGROUND:
Consultant: Gallagher Benefits Services
12444 Powerscourt Dr., Ste. 500 St. Louis, MO 63131
Appropriation Amount: N/A
MBE/WBE Participation: N/A Type of Contract: Professional consulting
FUNDING/COST SUMMARY:
Budgeted: Human Resources Budget Year: FY2018/2019 Amount: $41,500
Fund Name: General Fund
Additional Comments: The District currently utilizes the professional consulting services of Gallagher Benefit
Services to ensure the most cost effective management of the District’s employee benefit programs; provide comprehensive benefit survey information; provide guidance on compliance with IRS and DOL regulations, etc.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
05/11/2017 - Res. No. 3346 - Exercising First Option Year of Contract 07/14/2016 - Ord. No. 14407 - Employee Group Benefit Plan Consultant
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AGENDA ITEM NUMBER: Resolution No. 3440
NAME OF PROJECT: Holiday Schedule
LOCATION: District-wide
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Executive Director
REQUESTED ACTION:
Why is this action necessary?: Pursuant to The MSD Civil Service Rules, July 2007, Section 13.6.a. the Executive Director has the authority to designate Special Holidays with
approval of the Board of Trustees. What does action accomplish?: This Resolution formally acknowledges the Board of Trustees approval
of Monday, December 24, 2018 and Monday, December 31, 2018 being designated as Special Holidays..
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Pursuant to The MSD Civil Service Rules, Section 13.6.a, the Executive Director has requested
the designation of Monday, December 24, 2018 and Monday, December 31, 2018 as Special Holidays. This request is based upon staff performing exceptional customer service; continued execution of the CD on time and under budget;
maintaining the District’s strong financial position while keeping rates affordable for MSD’s Rate Payers; performing daily operational requirements while staying within the approved annual budgets and Rate Commission recommendations.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
N/A