HomeMy Public PortalAbout1592nd Board Agenda 6-8-2017Pg 1
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AGENDA
1592nd MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
JUNE 8, 2017 4:40 P.M. ROLL CALL & CLOSED SESSION
5:00 P.M. PUBLIC BOARD MEETING
MSD OFFICES
2350 MARKET STREET
ROOM 109
1 ROLL CALL
2 CLOSED SESSION TO DISCUSS LEASING, PURCHASE OR SALE OF REAL ESTATE
UNDER §610.021(2) RSMO 1988 SUPP.
3 APPROVAL OF JOURNAL OF PRECEDING MEETING: May 11, 2017 (1591st)
4 COMMENTS BY THE CHAIR
5 REPORT OF BOARD COMMITTEES – Audit, Finance, Program Mgmt., Stakeholder's
6 REPORT OF EXECUTIVE DIRECTOR – No
7 COMMENTS FROM THE PUBLIC
8 SUBMISSION OF PUBLIC HEARING REPORTS – Finding of Facts Committee
9 COMMUNICATIONS – None
10 CONSENT AGENDA – 11 through 37
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CONSENT AGENDA
ORDINANCES
11 Adoption of Proposed Ordinance No. 14660 - CSO Volume Reduction Green
Infrastructure – Deaconess Foundation (12878)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into an agreement with Deaconess Foundation for cost sharing in CSO Volume Reduction Green Infrastructure – Deaconess Foundation (12878) in the City of St. Louis, Missouri.
12 Adoption of Proposed Ordinance No. 14661 - CSO Volume Reduction Green Infrastructure – Montessori Training Center of St. Louis (12887)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Montessori Training Center of St. Louis for cost sharing
in CSO Volume Reduction Green Infrastructure – Montessori Training Center of St. Louis (12887) in the City of St. Louis, Missouri.
13 Adoption of Proposed Ordinance No. 14662 - Dammert and Broadway Sanitary Relief (SKME-551) (11155)
Appropriating Two Hundred Eighty Thousand Dollars ($280,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Dammert and Broadway Sanitary Relief (SKME-551)
(11155) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No.
20625 with Pavement Solutions, LLC for the aforesaid private I/I removal.
14 Adoption of Proposed Ordinance No. 14663 - Delcrest Sanitary Relief (SKME-565) I/I
Reduction Part 2 (11735)
Appropriating Two Hundred Thirty-Nine Thousand Dollars ($239,000.00) from the Sanitary
Replacement Fund and Three Hundred Eleven Thousand Dollars ($311,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of Deer Creek to be used for private I/I removal
and storm sewer construction in Delcrest Sanitary Relief (SKME-565) I/I Reduction Part 2 (11735) in
the City of University City, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20644 with Fred M.
Luth & Sons, Inc. for the aforesaid private I/I removal and storm sewer construction.
15 Adoption of Proposed Ordinance No. 14664 - Harlem – Baden Relief Phase IV (Hebert)
(Improvements from Basin to Hamilton Trunk) (11770)
Making an appropriation of Three Million Nine Hundred Thousand Dollars ($3,900,000.00) from the
Sanitary Replacement Fund to be used for storm sewer construction in Harlem – Baden Relief Phase IV (Hebert) (Improvements from Basin to Hamilton Trunk) (11770) in the City of St. Louis, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into Contract No. 20667 with Bates Utility Company, Inc. for storm sewer construction.
16 Adoption of Proposed Ordinance No. 14665 - Martigney I/I Reduction (11661) Appropriating Five Hundred Eighty-Five Thousand Dollars ($585,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Martigney I/I
Reduction (11661) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20665 with Fred M. Luth & Sons, Inc. for the aforesaid private I/I removal and storm
sewer construction.
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CONSENT AGENDA
ORDINANCES
17 Adoption of Proposed Ordinance No. 14666 - Kappel (Partial) I/I Reduction) (Exuma Dr
and Glen Owen Dr) (12314)
Appropriating Forty-Eight Thousand Dollars ($48,000.00) from the Sanitary Replacement Fund to be
used for private I/I removal in Kappel (Partial) I/I Reduction (Exuma Dr and Glen Owen Dr) (12314) in the Cities of Ferguson and Dellwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20663 with
Taylormade Construction Co., LLC, for the aforesaid private I/I removal.
18 Adoption of Proposed Ordinance No. 14667 - Paddock Creek I/I Reduction (Private)
Part 2 (11696)
Appropriating Fifty-One Thousand Dollars ($51,000.00) from the Sanitary Replacement Fund and Forty-Nine Thousand Dollars ($49,000.00) from the Operation, Maintenance, Construction, and
Improvement Fund of Coldwater Creek to be used for private I/I removal and storm sewer construction
in Paddock Creek I/I Reduction (Private) Part 2 (11696) in the City of Florissant, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into Contract No. 20664 with Bates Utility Company, Inc. for the aforesaid
private I/I removal and storm sewer construction.
19 Adoption of Proposed Ordinance No. 14668 - Springdale I/I Reduction (Rolling Dr and
Smithfield Pl) (12209)
Appropriating Seventy-Five Thousand Dollars ($75,000.00) from the Sanitary Replacement Fund to be used for private I/I removal in Springdale I/I Reduction (Rolling Dr and Smithfield Pl) (12209) in the
City of Bel-Ridge and Unincorporated St. Louis County, Missouri; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20666 with ABNA Engineering, Inc. for the aforesaid private I/I removal.
20 Adoption of Proposed Ordinance No. 14669 - Emerling – Evans Drainage Improvements (10241)
Making a supplemental appropriation of Two Hundred Thirty-Five Thousand Dollars ($235,000.00)
from the Districtwide Stormwater Fund to be used for cost-sharing for storm sewer construction in
Emerling- Evans Drainage Improvements (10241) in the City of Cool Valley, Missouri.
21 Adoption of Proposed Ordinance No. 14670 - Everman – Tennyson Storm Sewer
(11036)
Making a supplemental appropriation of One Hundred Thousand Dollars ($100,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Coldwater Creek to be used for storm
sewer construction in Everman – Tennyson Storm Sewer (11036) in the City of Overland, Missouri.
22 Adoption of Proposed Ordinance No. 14672 - Contractors Equipment (Inland Marine)
Insurance Program
Awarding a contract to RLI Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent)
for the District’s Contractors Equipment (Inland Marine) Insurance Program coverage from July 1, 2017 to June 30, 2018.
23 Adoption of Proposed Ordinance No. 14673 - Underground Storage Tank Insurance Awarding a contract to Missouri Underground Storage Tank Insurance Fund for the District’s Underground Storage Tank Insurance coverage from July 1, 2017 to June 30, 2018.
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CONSENT AGENDA
ORDINANCES 24 Adoption of Proposed Ordinance No.- Laclede Station No. 14674 - Property and Boiler
& Machinery Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Property and Boiler & Machinery Insurance Coverage from July 1, 2017 to June 30, 2018.
25 Adoption of Proposed Ordinance No. 14675 – Owners Pollution Protective Insurance Program
Awarding a contract to American International Surplus Lines Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Owners Pollution Protective Insurance Program
coverage from July 1, 2017 to June 30, 2018.
26 Adoption of Proposed Ordinance No. 14676 – National Flood Insurance Program
(NFIP)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to execute all documents necessary in order to procure flood insurance from the National Flood Insurance Program (Federal Emergency Management Agency, Selective Insurance,
agent) during the period July 1, 2017 to June 30, 2018 for the building and contents at certain specified District locations.
27 Adoption of Proposed Ordinance No. 14677 – Major Facility Pollution Liability Insurance Coverage
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri
Inc., agent) for the District’s Major Facility Pollution Liability Insurance Coverage from July 1, 2017 to
June 30, 2018.
28 Adoption of Proposed Ordinance No. 14678 – Fiduciary Liability Insurance Coverage
Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of Missouri
Inc., agent) for the District’s Fiduciary Liability Insurance Coverage from July 1, 2017 to June 30, 2018.
29 Adoption of Proposed Ordinance No. 14679 – Excess Workers’ Compensation Insurance Coverage
Awarding a contract to Arch Insurance Group Inc. (McGriff, Seibels & Williams of Missouri Inc., agent)
for the District’s Excess Workers’ Compensation Insurance Coverage from July 1, 2017 to June 30,
2018.
30 Adoption of Proposed Ordinance No. 14680 – Excess Flood & Earth Movement
Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Excess Flood & Earth Movement Insurance Coverage from July 1, 2017 to June 30, 2018.
31 Adoption of Proposed Ordinance No. 14681 – Cyber Liability Insurance Program Awarding a contract to National Union Fire Insurance Company of Pittsburgh (Chartis) (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Cyber Liability Insurance Program
coverage from July 1, 2017 to June 30, 2018.
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CONSENT AGENDA
ORDINANCES 32 Adoption of Proposed Ordinance No. 14682 – Commercial Crime Insurance Coverage
Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of Missouri
Inc., agent) for the District’s Commercial Crime Insurance Coverage from July 1, 2017 to June 30,
2018.
33 Adoption of Proposed Ordinance No. 14683 – FY 2018 Budget Appropriations
Repealing and superseding Ordinance No. 14392 adopted June 9, 2016, and making appropriations for the current expenses of the District in the General Fund, the Water Backup Insurance and Reimbursement Fund, the General Insurance Fund, the Sanitary Replacement Fund, the Stormwater
Operations, Maintenance and Construction Improvement Funds, the Emergency Funds, the Debt Service Funds, and the Wastewater Revenue Bond Service Funds for the fiscal year beginning July 1, 2017 and ending June 30, 2018, amounting in the aggregate to Three Hundred Nine Million One
Hundred Sixty Thousand Three Hundred Sixty-One Dollars ($309,160,361) to pay interest falling due on bonds issued, the costs of support, operation, and maintenance of the District and its various
subdistricts, and emergencies in accordance with the requirements of this Proposed Ordinance that
was introduced on May 11, 2017.
34 Adoption of Proposed Ordinance No. 14684 – 2017 Tax Levy for the Metropolitan
St. Louis Sewer District and its various Sub Districts
Repealing Ordinance No. 14523, adopted September 29, 2016, and enacting a new Ordinance in lieu thereof, adjusting the previously fixed taxes by determining the amount of taxes which shall be levied,
assessed, and collected in the year 2017 on all taxable tangible property in the District within the
corporate limits of the City of St. Louis and St. Louis County, respectively, and in Subdistricts within the corporate limits of St. Louis County as follows: Coldwater Creek Trunk Subdistrict, Gravois Creek
Trunk Subdistrict, Maline Creek Trunk Subdistrict, Watkins Creek Trunk Subdistrict, Subdistrict No. 88
(Fountain Creek), Subdistrict No. 89 (Loretta-Joplin), Subdistrict No. 342 (Clayton-Central), Subdistrict No. 366 (University City Branch of River des Peres Stormwater Subdistrict), Subdistrict No. 367 (Deer
Creek Stormwater Subdistrict), Subdistrict No. 369 (Sugar Creek), Subdistrict No. 448 (Missouri River
- Bonfils), Subdistrict No. 449 (Meramec River Basin - MSD Southwest), Subdistrict No. 453 (Shrewsbury Branch of River des Peres), Subdistrict No. 454 (Seminary Branch of River des Peres),
Subdistrict No. 455 (Black Creek), Subdistrict No. 1 of the River des Peres Watershed (Creve Coeur-Frontenac Area), Subdistrict No. 4 of the River des Peres Watershed (North Affton Area) and Subdistrict No. 7 of the River des Peres Watershed (Wellston Area); and the Board of Trustees, in
accordance with Charter Section 7.310 authorizes the Director of Finance to certify as to the amount of taxes which shall be levied, assessed and collected for the aforementioned Subdistricts.
35 Adoption of Proposed Ordinance No. 14685 - Blocked Main and Overcharged Line Back-Up Insurance Program
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Blocked Main and Overcharged Line Backup Insurance coverage from
July 1, 2017 to June 30, 2018.
36 Adoption of Proposed Ordinance No. 14686 - Auto Liability Insurance Program
Awarding a contract to Travelers Insurance Companies (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Auto Liability Insurance Program coverage from July 1, 2017 to June 30, 2018.
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CONSENT AGENDA
ORDINANCES 37 Adoption of Proposed Ordinance No. 14687 - Civil Service Rules and Regulations
Modifications
Repealing Ordinance No. 12480, as adopted July 12, 2007, and enacting a new Ordinance in lieu
thereof, providing Rules and Regulations governing all Classified Employees of The Metropolitan St. Louis Sewer District.
UNFINISHED BUSINESS
ORDINANCES
None
RESOLUTIONS
None
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New Business
Agenda Item No. Name Page No.
ORDINANCES 38 Introduction of Proposed Ordinance No. 14688 - Easement Acquisition for Wastewater
Projects (2018) (12514)
10
Making an appropriation of Two Million One Hundred Thousand Dollars ($2,100,000.00) from the Sanitary Replacement Fund to be used for property rights acquisition in Easement Acquisition for
Wastewater Projects (2018) (12514) in the Metropolitan Sewer District Service Area; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct combined and sanitary sewer projects.
39 Introduction of Proposed Ordinance No. 14689 - Infrastructure Repairs (Wastewater)
(2018) (12008)
11
Appropriating Two Million Five Hundred Thousand Dollars ($2,500,000.00) from the General Fund
and Six Million Dollars ($6,000,000.00) from the Sanitary Replacement Fund to be used for repair and replacement of manholes, sewers, and other infrastructure in Infrastructure Repairs (Wastewater)
(2018) (12008) in various locations throughout the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to appropriate funds for small infrastructure repair projects to be bid through purchasing for repair and replacement of
manholes, sewers, and other infrastructure.
40 Introduction of Proposed Ordinance No. 14690 - RDP Tributaries (Deer Creek) (CSO Tunnel) (12441)
12
Appropriating Three Million Dollars ($3,000,000.00) from the Sanitary Replacement Fund to be used for property acquisition, demolition, and related activities of real property for construction of a sanitary
tunnel and associated structures in RDP Tributaries (Deer Creek) CSO Tunnel (12441) in various Municipalities and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire property
and enter into lease agreements without additional Board action.
42 Introduction of Proposed Ordinance No. 14691 - Easement Acquisition for Stormwater Projects (2018) (12681)
13
Making an appropriation of One Million Dollars ($1,000,000.00) from the Districtwide Stormwater Fund to be used for property rights acquisition in Easement Acquisition for Stormwater Projects (2018)
(12681) in the Metropolitan Sewer District Service Area; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct storm sewer projects.
43 Introduction of Proposed Ordinance No. 14692 - Gravois Trunk Sanitary Storage
Facility (Pardee Ln and Pardee Rd) (12569)
14
Declaring the necessity for the acquisition of real property within The Metropolitan St. Louis Sewer
District for the purpose of purchasing property due to inadequate storm and sanitary sewers for the project known as Gravois Trunk Sanitary Storage Facility (Pardee Ln and Pardee Rd) (12569) in the
City of Crestwood, Missouri to serve the needs of residents of the area, and authorizing the
acquisition of said real property by purchase or by the institution of condemnation proceedings.
44 Introduction of Proposed Ordinance No. 14693 - DC-02 & DC-03 Sanitary Relief (Brentwood Blvd to Conway Rd) Phase II (12471)
15
Repealing the legal descriptions for Parcels 57, 60, 61 and 62 as described in Ordinance No. 14634, adopted April 13, 2017, and replacing them with the legal descriptions for Parcels 57, 60, 61 and 62
as described herein, and authorizing staff to now proceed with condemnation efforts on the easements and temporary easements on Parcels 57, 60, 61 and 62 as described herein.
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New Business
Agenda Item No. Name Page No.
45 Introduction of Proposed Ordinance No. 14694 - Sterling Place Separate Sewer I/I Removal Part 2 (11667)
16
Declaring the necessity for the acquisition of easements and temporary easements in certain real
property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and
related appurtenances in the project known as Sterling Place Separate Sewer I/I Removal Part 2 (11667) in Unincorporated St. Louis County, Missouri to serve the needs of residents of the area, and
authorizing staff to proceed with further condemnation efforts related to the project, including but not
limited to the purchase &/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction
easements.
46 Introduction and Adoption of Proposed Ordinance No. 14695 - Emergency Repair #058
(507 Oak Creek Meadows Ct) (12913)
17
An emergency clause, appropriating Seven Hundred Fifty Thousand Dollars ($750,000.00) from the Emergency Fund to be used for emergency repair services in Emergency Repair #058 (507 Oak Creek Meadows Ct) (12913) in Chesterfield, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into an emergency
construction contract under Contract No. 20794 with Unnerstall Contracting Company for the aforesaid emergency repair services.
47 Introduction of Proposed Ordinance No. 14696 - Internal Audit Services 18
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into a contract with Brown Smith Wallace, LLC whereby Brown Smith Wallace,
LLC will provide internal audit services for the District.
48 Introduction and Adoption of Proposed Ordinance No. 14697 - Salary of Secretary-
Treasurer
19
Repealing Ordinance No. 14408 adopted June 9, 2016, and enacting a new ordinance in lieu thereof prescribing the salary of the Secretary-Treasurer of The Metropolitan St. Louis Sewer District.
RESOLUTIONS
49 Adoption of Resolution No. 3353, Expressing the Board of Trustees’ appreciation to Gwendolyn
F. Pirtle for her 15 years of exemplary service to the Metropolitan St. Louis Sewer District from January
7, 2002, to her retirement effective June 1, 2017.
50 Adoption of Resolution No. 3354, Expressing the Board of Trustees’ appreciation to John J.
Shrewsbury for his 24 years of exemplary service to the Metropolitan St. Louis Sewer District from
September 9, 1992, to his retirement effective June 1, 2017.
51 Adoption of Resolution No. 3355, Expressing the Board of Trustees’ appreciation to Susan
R. Taylor for her 8 years of exemplary service to the Metropolitan St. Louis Sewer District from
September 9, 2008, to her retirement effective June 1, 2017.
52 Adoption of Resolution No. 3356 - Strategic and Business Operating Plan 20
Per Charter, adoption of a continuing five-year Strategic and Business Operating Plan for the District
53 Adoption of Resolution No. 3357 - Transfer of Fund Balances 21
Transfer of fund balances from Debt Service Funds 2016A, 2016B, and the General Fund to Debt
Service Funds 2011B, 2016C, 2013A, 2015A, and the General Fund.
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New Business
Agenda Item No. Name Page No.
ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD
ADJOURNMENT
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14688
NAME OF PROJECT: Easement Acquisition for Wastewater Projects (2018) (12514)
LOCATION: Entire District TYPE OF PROJECT: Property Rights Acquisition (013.0 Property Rights Acquisition)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds to take further efforts to acquire necessary property rights in
order to construct combined and sanitary sewer projects. What does action accomplish?: Allows for property rights acquisition required to build or acquire property for
combined and sanitary sewer projects, as required by the Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $2,100,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: Entire District
Designed by: N/A
This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of
donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct combined and sanitary sewer projects.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 102 Amount: $2,100,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This project is expected to be funded by Bond proceeds.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14689
NAME OF PROJECT: Infrastructure Repairs (Wastewater) (2018) (12008)
LOCATION: Various Locations Throughout the District
TYPE OF PROJECT: Repair and Replacement of Manholes, Sewers, and Other Infrastructure
(017.0 Work Order Repair Costs) DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds for small infrastructure repair projects to be bid through Purchasing. What does action accomplish?: Implements a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $8,500,000.00 Designer’s Estimate: N/A
Total MWBE Participation: As appropriate for individual projects
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: District staff
The work to be done consists of the repair/replacement and construction of manholes, sewers, and other infrastructure as identified by the Operations and Engineering departments at various locations throughout the District. This work is part of
the District’s ongoing CMOM program and complies with the acute defect repair requirements outlined in the Consent Decree.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 124 Amount: $2,500,000
FY2018, Pg. 125 $6,000,000 $8,500,000
Fund Name: #1101 – General Fund $2,500,000
#6660 – Sanitary Replacement Fund $6,000,000 Additional Comments: This appropriation is to continue implementation of the small repair program. As projects are identified, contractors will be hired by the rules of the Purchasing Ordinance. Staff will regularly notify the Board of
Trustees of the status of the appropriation. The Sanitary Replacement Fund will be used for capital expenditures, the General Fund for non-capital. The capital portion of this project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14690
NAME OF PROJECT: RDP Tributaries (Deer Creek) CSO Tunnel (12441)
LOCATION: North of Interstate 44 and east of Lindbergh Blvd. in Various Municipalities and Unincorporated St. Louis
County, Missouri
TYPE OF PROJECT: Property Acquisition, Demolition and Related Activities of Real Property for Construction of a Sanitary Tunnel and Associated Structures (013.0 Property Rights Acquisition)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds related to the purchase of properties, demolition, and related
activities and authorizes District staff to acquire property and enter into lease agreements without additional Board action.
What does action accomplish?: Purchase of property will allow improvements of the area for a wet weather storage facility, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $3,000,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A Properties Affected: TBD Properties Benefiting: Entire Watershed
Designed by: N/A The buyout/acquisition of properties in the area North of Interstate 44 and east of Lindbergh Blvd. in various municipalities
and unincorporated St. Louis County, Missouri to allow for the area necessary to accommodate the construction of a deep storage tunnel system. The effort will include the acquisition of the property through negotiation and/or condemnation if
necessary, and securing the site. Through the approval of this Board action, District Staff will be authorized to negotiate with the property owner and purchase the property included in the scope and enter into lease agreements with current
tenant and cellular service provider without further Board action. A real property acquisition consultant will perform all negotiations and management of the property acquisition from the first contact with the owners through the closing. The consultant will perform all services in accordance with the Code of Federal Regulations Uniform Relocations and Real Property Assistance Act (49CFR Part 24, amended). The District will contract for any demolition, securing of the site, and
final restoration of the site under separate contracts through the Purchasing Division. All of these activities will be funded from this appropriation or from other appropriations funded by separate Board actions. The development of the deep
storage tunnel system would be funded by a separate Board action.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 141 Amount: $3,000,000 Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This project is expected to be funded by Bond proceeds.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14691
NAME OF PROJECT: Easement Acquisition for Stormwater Projects (2018) (12681)
LOCATION: Entire District TYPE OF PROJECT: Property Rights Acquisition (013.0 Property Rights Acquisition)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds to take further efforts to acquire necessary property rights in
order to construct storm sewer projects. What does action accomplish?: Allows for property rights acquisition required to build or acquire property for
storm sewer projects.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $1,000,000.00 District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: Entire District
Designed by: N/A
This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of
donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct storm sewer projects.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 191 Amount: $1,000,000
Fund Name: #5120 – Districtwide Stormwater Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14692
NAME OF PROJECT: Gravois Trunk Sanitary Storage Facility (Pardee Ln and Pardee Rd) (12569)
LOCATION: Pardee Lane and Pardee Road in the City of Crestwood, Missouri TYPE OF PROJECT: Property Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of
all necessary court pleadings or documents. What does action accomplish?: Purchase of property will allow for the construction of a sanitary storage facility, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: 1 Properties Benefiting: Entire Watershed
Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all
necessary court pleadings or documents leading to the acquisition of property on one (1) parcel of ground located in the City of Crestwood, Missouri. Acquisition of property on Pardee Lane will allow for the area
necessary to accommodate the construction of a sanitary storage facility. The District’s real property acquisition consultant is handling all acquisition with the property owners. This project is a non-voluntary relocation of the
residents in this area. This property has been appraised. Currently, the District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2016, Pg. 126 Amount: $8,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
02/12/15 – Ord. No. 14062 – Real Property Acquisition Consultant Services – O.R. Colan Associates, Inc. 07/09/15 – Ord. No. 14122 – Amount: $8,000,000.00 – Property Acquisition
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14693
NAME OF PROJECT: DC-02 & DC-03 Sanitary Relief (Brentwood Blvd to Conway Rd) Phase II (12471)
LOCATION: North and South of Manchester Road and West of Brentwood Blvd in the Cities of Rock Hill, Ladue, and
Brentwood, Missouri
TYPE OF PROJECT: Easement Condemnation DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: To repeal the legal descriptions for Parcels 57, 60, 61, & 62 and replace them with revised legal descriptions. What does action accomplish?: Repeals and replaces the legal descriptions for Parcels 57, 60, 61 & 62, and authorized staff to proceed with condemnation efforts on Parcels 57, 60, 61 and
62 to construct a sanitary sewer project with appurtenances, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A Properties Affected: 4 Properties Benefiting: 17,120
Designed by: N/A This Ordinance will repeal the legal descriptions for the four (4) parcels contained in Ordinance No. 14634, adopted April
13, 2017, and replace them with the new legal descriptions. As set forth in Ordinance No. 14634, adopted April 13, 2017, these easements are needed to construct this project, which consists of the construction of approximately 7,900 lineal feet
of 66-inch to 72-inch sanitary sewers. This project will alleviate wet weather building backups and overcharged sanitary sewers and to facilitate the future removal of seven (7) constructed SSO’s. The revised easements have been appraised.
Currently, the District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2018, Pg. 97 Amount: $17,000,000 FY2018, Pg. 98 $ 30,000
$17,030,000 Fund Name: #6660 – Sanitary Replacement Fund
#5566 – Deer Creek OMCI Fund
Additional Comments: District staff made changes to the original alignment on four (4) parcels after meeting with the property owners of parcels 60, 61, 62 and 57, and addressing their concerns; therefore changing the original easements
that were previously brought to the Board.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 04/13/17 – Ord. No. 14634 – DC-02 & DC-03 Sanitary Relief (Brentwood Blvd to Conway Rd) Phase II (12471) –
Easement Condemnation
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14694
NAME OF PROJECT: Sterling Place Separate Sewer I/I Removal Part 2 (11667)
LOCATION: South of Heege Road and east of Tesson Ferry Road in Unincorporated St. Louis County, Missouri
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of
all necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to
construct a sanitary sewer project with appurtenances, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A
Type of Contract: N/A
Properties Affected: 1 Properties Benefiting: 1,420 Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easements
on one (1) parcel of ground located in Unincorporated St. Louis County, Missouri. This easement is needed to construct this project, which consists of the construction of approximately 695 lineal feet of 12-inch diameter storm sewers and
appurtenances, and the removal of inflow sources from 251 private properties. This project will provide for the potential elimination of one (1) constructed SSO (BP-404) after construction and post-construction monitoring. Currently, the
District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY 2018, Pg. 145 Amount: $400,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: None
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: INTRODUCTION & ADOPTION Proposed Ordinance No. 14695
NAME OF PROJECT: Emergency Repair #058 (507 Oak Creek Meadows Ct) (12913)
LOCATION: 507 Oak Creek Meadows Court in Chesterfield, Missouri
TYPE OF PROJECT: Emergency Repair (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Operations
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into an emergency construction
contract. What does action accomplish?: Restores reliable sewer service and repairs existing pipe.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Unnerstall Contracting Company Previous District Contract: Yes
2803 West Osage Pacific, MO 63069
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $750,000.00 Designer’s Estimate: $750,000.00
Total MWBE Participation: N/A
Type of Contract: Force Account
Properties Affected: 5 Properties Benefiting: Numerous
Designed by: District staff
The work done under the emergency Contract #20794 consists of the excavation and repair of approximately 220 feet of
8-inch clay pipe, replacement of one existing manhole, installation of 150 feet of 42-inch pipe for storm water flow, and restoration work to the existing creek and properties as necessary. The existing sanitary sewer was damaged due to
bank erosion and being bypassed pumped. Based upon recommendation from staff, the Executive Director declared this project an emergency on May 9, 2017. The contractor, Unnerstall Contracting Company was selected per MSD
Emergency Declaration Policy. The repair has started and is expected to be complete before July 15, 2017.
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: #4122 – Emergency Fund Additional Comments: An emergency declaration was made on May 9, 2017. The estimated cost of this project is $750,000. The contractor is encouraged to employ MWBE firms to the extent practical.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: Proposed Ordinance No. 14696
NAME OF PROJECT: Internal Audit Services – Brown Smith Wallace
LOCATION: District Wide
TYPE OF PROJECT: Internal Audit Services
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: The District’s governing “Plan” (Charter) requires that public accountability be demonstrated through the establishment and use of an
Internal Audit Function. This ordinance assists the District in satisfying that requirement. The selected firm will provide internal audit services to
support the Internal Audit function and assist the Internal Audit Administrator in executing the annual internal audit plan.
What does action accomplish?: Enables the District to enter into a contract with Brown Smith Wallace for internal audit services.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Brown Smith Wallace
Consultants: Brown Smith Wallace, LLC
6 City Place Drive St. Louis, MO 63141
Number of bidders: Low Bid:$1,160,000 (5 yrs.) High Bid: $1,410,000
Appropriation Amount: N/A District Estimate:
MBE/WBE Participation: (There is no MBE/WBE Goal)
25% R.I.S.C. Consultants Lemay Ferry Road
St. Louis, MO 63125
Plan Approval Date: Not Applicable Type of Contract: Time & Material
Properties Affected: Not Applicable Properties Benefiting: All
Designed by: Not Applicable
FUNDING/COST SUMMARY:
Budgeted: General Budget Budget Year: 2018 Amount: $250,000
Fund Name: N/A
Additional Comments: The District received proposal packages from six firms:. The District’s Internal Selection Committee thoroughly reviewed the information contained in each proposal document. Based on the criteria outlined in
the District document Request for Proposal 8861, the committee rated the firms and selected four firms for oral interviews. Based on the interviews and the previous review process, the committee selected one firm for recommendation to the
Board.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 05/12/2016 Res. No. 3274 – Year four renewal of four one-year options with Brown Smith Wallace, LLC
05/14/2015 Res. No. 3208 - Year three renewal of four one-year options with Brown Smith Wallace, LLC 05/08/2014 Res. No. 3148 - Year two renewal of four one-year options with Brown Smith Wallace, LLC
05/09/2013 Res. No. 3094 - Year one renewal of four one-year options with Brown Smith Wallace, LLC 04/12/2012 Ord. No. 13380 - Contract Authorization with Brown Smith Wallace, LLC
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AGENDA ITEM NUMBER: INTRODUCTION & ADOPTION Proposed No. Ordinance 14697
NAME OF PROJECT: Salary of Secretary-Treasurer
LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Board of Trustees
REQUESTED ACTION:
Why is this action necessary?: District Charter requires that the Secretary-Treasurer’s salary be set by
Ordinance. What does action accomplish?: Enacts an Ordinance to set the Secretary-Treasurer’s salary.
SUMMARY EXPLANATION/BACKGROUND:
Consultant: N/A Previous District Contract: N/A
Agency: N/A
Number of proposers: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: FY2017-2018 Amount: N/A
Fund Name: N/A
Additional Comments: Section 8.070 of the District Charter requires that the salary of the Secretary-Treasurer be set by Ordinance. The Secretary-Treasurer’s salary is being set at $167,150.00 per year payable after May 19, 2017.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
06/09/2016 - Ord. No. 14408 – Salary of the Secretary-Treasurer
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Revised: 6/1/2017 11:18 AM
AGENDA ITEM NUMBER: Resolution No. 3356
NAME OF PROJECT: FY18-FY22 Strategic Business and Operating Plan
LOCATION: Finance
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION:
Why is this action necessary?: Per Charter, a continuing five-year strategic and operating plan for the
District shall be adopted on an annual basis by the Board. What does action accomplish?: Plan will state the District’s objectives for the succeeding five years. Plan will
also provide objective targets by which to measure the District’s performance in meeting these objectives.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: NA Previous District Contract: NA
Consultant: NA Agency: NA
Number of bidders: NA Low Bid: NA High Bid: NA Appropriation Amount: NA District’s Estimate: NA
MBE/WBE Participation: NA
Plan Approval Date: NA Type of Contract: NA
Properties Affected: NA Properties Benefiting: NA
Designed by: NA
FUNDING/COST SUMMARY:
Budgeted: NA Budget Year: FY 2018 Amount: $0.00
Fund Name:
Additional Comments:
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
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AGENDA ITEM NUMBER: Resolution No. 3357
NAME OF PROJECT: Transfer fund balances from Debt Service Funds 2016A, 2016B, and the General Fund to Debt
Service Funds 2011B, 2016C, 2013A, 2015A, and the General Fund. LOCATION: N/A
TYPE OF PROJECT: N/A DEPARTMENT REQUESTING ACTION: Finance
REQUESTED ACTION: Why is this action necessary? 1) To review and adjust for differences in actual and budgeted debt payments
due to the timing of the issuance of senior and subordinate bonds. This is an annual process. What does action accomplish? 1) Ensures our Debt Service Funds have the appropriate balances to satisfy current debt service payments.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultants: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A Appropriation Amount: N/A District Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: 2016-2017 Amount: N/A
Fund Name: Debt Service Funds and General Fund
Additional Comments: 1) Actual senior and subordinate bond debt payment schedules are not known during the
budget process as actual issuance of the bond has not taken place; therefore, a budgeted amount is created. Funds are transferred based on this budgeted amount. This results in
budgeted transfers differing from actual payments. This imbalance is adjusted in future budgets as the actual debt payment schedule is known and accounted for. This leaves the
initial imbalance in need of review and adjustment.
2) As part of our year-end close process, staff reviews the actual and budgeted debt payment schedules, acknowledges differences arising due to the timing of issuance, and
adjusts accordingly before each fiscal year end.
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From: Fund and Amount To: Fund and Amount
1101-General $2,510,000 2816-2011B $10,000
2825-2016C $2,500,000
2823-2016A $5,500,000 2820-2013A $10,000
2821-2015A $450,000
1101-General $5,040,000
2824-2016B $4,300,000 1101-General $4,300,000
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A