HomeMy Public PortalAbout1556th Board Agenda 12-11-2014 revREVISED PAGE 1 12/11/14
A G E N D A
1556th MEETING OF THE BOARD OF TRUSTEES
THE METROPOLITAN ST. LOUIS SEWER DISTRICT
December 11, 2014 – 4:00 P.M.
MSD OFFICES 2350 MARKET STREET
ROOM 109
ROLL CALL
THE BOARD OF TRUSTEES WILL BE IN CLOSED SESSION BETWEEN 4:00 P.M. AND 5:00 P.M.
1 CLOSED SESSION TO DISCUSS LEGAL, CONFIDENTIAL, OR PRIVILEGED MATTERS
UNDER §610.021(1), RSMO 1988 SUPP.; LEASING, PURCHASE OR SALE OF REAL ESTATE
UNDER §610.021(2).
2 APPROVAL OF JOURNAL OF PRECEDING MEETING November 13, 2014 (1555th)
3 COMMENTS BY THE CHAIR
4 REPORT OF BOARD COMMITTEES
5 REPORT OF EXECUTIVE DIRECTOR
6 COMMENTS FROM THE PUBLIC
7 SUBMISSION OF PUBLIC HEARING REPORTS – None
8 COMMUNICATIONS
9 CONSENT AGENDA – Item Nos. 10 through 28
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Ordinances
10 Adoption of proposed Ord. No. 13998 appropriating $300,000.00 from the Sanitary Replacement Fund to be used for project costs for Coldwater Sanitary Relief Section B, C & D Wet Weather Storage Facility Tank C (11726), in the City of Hazelwood, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into agreements with Missouri American Water Company, Union Electric
Company d/b/a Ameren-Missouri Company and Verizon for the relocation of utilities. (Intro. 11/13/14)
11 Adoption of proposed Ord. No. 13999 appropriating $4,000,000.00 from the Sanitary
Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Lemay
Public I/I Reduction (2015) Contract B (11927), in various sites in the Cities of Sunset Hills, Crestwood, Lakeshire, Webster Groves and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into Contract No. 20182 with Insituform Technologies USA, LLC for
the aforesaid sanitary sewer rehabilitation. (Intro. 11/13/14)
12 Adoption of proposed Ord. No. 14000 appropriating $1,900,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in
Providence Public I/I Reduction (11933), in various sites in the City of Webster Groves Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter into Contract No. 20187 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation. (Intro. 11/13/14)
13 Adoption of proposed Ord. No. 14001, appropriating $55,000.00 from the Sanitary Replacement
Fund to be used for project costs for Upper Coldwater Section D I/I Reduction (11681), in the
Cities of Edmundson, Woodson Terrace and Berkeley, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20206 with Gershenson Construction Co. for the aforesaid private I/I removal.
(Intro. 11/13/14)
14 Adoption of proposed Ord. No. 14002 appropriating $145,000.00 from the Operation, Maintenance, and Construction Improvement Fund of Deer Creek to be used for project costs for storm sewer construction in Breezeridge and Fawnridge Storm Sewer (11170), in the City of Des
Peres, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 20210 with Above and Below
Contracting, LLC for the aforesaid storm sewer construction. (Intro. 11/13/14) 15 Adoption of proposed Ord. No. 14003 making a supplemental appropriation of $400,000.00 from
the Sanitary Replacement Fund for additional engineering services for Glendale Section D
Sanitary Relief Phase III (SKME-624) I/I Reduction (10458) in the Cities of Glendale, Kirkwood,
Rock Hill and Webster Groves, Missouri, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 8 to Contract No. 10532 with Civil Design, Inc., for the aforesaid additional engineering services.
(Intro. 11/13/14)
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16 Adoption of proposed Ord. No. 14004 appropriating $50,000.00 from the Sanitary Replacement
Fund to be used for General Geotechnical Services for the General Services Agreement -
Geotechnical (FY2015) Contract A (11753) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20221 with Stantec Consulting Services, Inc. for General Services Agreement -
Geotechnical (FY2015) Contract A (11753) for geotechnical services including rock and soil
analysis, testing, recommendation and evaluation of foundations, slopes and bedding and other
general geotechnical services. (Intro. 11/13/14) 17 Adoption of proposed Ord. No. 14005 appropriating $50,000.00 from the Sanitary Replacement
Fund to be used for General Geotechnical Services for the General Services Agreement -
Geotechnical (FY2015) Contract B (11754) throughout the District, and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20222 with Shannon & Wilson Inc. for General Services Agreement - Geotechnical (FY2015) Contract B (11754) for geotechnical services including rock and soil
analysis, testing, recommendation and evaluation of foundations, slopes and bedding and other
general geotechnical services. (Intro. 11/13/14)
18 Adoption of proposed Ord. No. 14006 appropriating $50,000.00 from the Sanitary Replacement Fund to be used for General Geotechnical Services for the General Services Agreement -
Geotechnical (FY2015) Contract C (12064) throughout the District, and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Contract No. 20223 with Terracon Consultants, Inc. for General Services Agreement - Geotechnical (FY2015) Contract C (12064) for geotechnical services including rock and soil analysis, testing, recommendation and evaluation of foundations, slopes and bedding and other
general geotechnical services. (Intro. 11/13/14)
19 Adoption of proposed Ord. No. 14007 making a supplemental appropriation of $300,000.00 from the Sanitary Replacement Fund for additional engineering services for General Services Agreement - Sewer & Process Design (FY2014) (11759) at various locations in the District and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St.
Louis Sewer District to enter in to Amendment No. 1 to Contract No. 20086 with Stantec
Consulting Services, Inc., for the aforesaid additional engineering services. (Intro. 11/13/14) 20 Adoption of proposed Ord. No. 14008 appropriating $65,000.00 from the General Fund to be
used for Property Appraisal Services for the General Services Agreement – Property Appraisal
(2015) Contract A (11758) throughout the District, and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20217 with Przada Appraisal Services, LLC for General Services Agreement - Property Appraisal (2015) Contract A (11758) for property appraisal services associated with the
acquisition of easements and property rights by negotiation or condemnation. (Intro. 11/13/14)
21 Adoption of proposed Ord. No. 14009 appropriating $65,000.00 from the General Fund to be used for Property Appraisal Services for the General Services Agreement – Property Appraisal (FY2015) Contract B (12379) throughout the District, and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 20218 with Sutton Realty Company for General Services Agreement - Property Appraisal
(FY2015) Contract B (12379) for property appraisal services associated with the acquisition of easements and property rights by negotiation or condemnation. (Intro. 11/13/14)
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22 Adoption of proposed Ord. No. 14010 appropriating $65,000.00 from the General Fund to be
used for Property Appraisal Services for the General Services Agreement – Property Appraisal
(FY2015) Contract C (12380) throughout the District, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20219 with Mueller & Neff Real Estate Appraisers & Consultants for General Services
Agreement – Property Appraisal (FY2015) Contract C (12380) for property appraisal services
associated with the acquisition of easements and property rights by negotiation or condemnation.
(Intro. 11/13/14) 23 Adoption of proposed Ord. No. 14011 appropriating $65,000.00 from the General Fund to be
used for Property Appraisal Services for the General Services Agreement – Property Appraisal
(FY2015) Contract D (12381) throughout the District, and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20220 with Real Estate Analysts Limited for General Services Agreement - Property Appraisal (FY2015) Contract D (12381) for property appraisal services associated with the
acquisition of easements and property rights by negotiation or condemnation. (Intro. 11/13/14)
24 Adoption of proposed Ord. No. 14012 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan St. Louis Sewer District for the purpose of construction of sewers and related appurtenances in the project known as
Infrastructure Repair #087P Caulks Creek A (P-750) Phase VI (10656) to serve the needs of
residents of the area, and authorizing staff to proceed with further condemnation efforts related to
the project, including but not limited to the purchase &/or the filing of all necessary court pleadings or documents to commence and prosecute formal legal proceedings for the acquisition of said easements and temporary construction easements. (Intro. 11/13/14)
25 Adoption of proposed Ord. No. 14013 awarding a contract to Starr Indemnity & Liability Company
(McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Umbrella Liability Insurance coverage from January 1, 2015 to January 1, 2016. (Intro. 11/13/14)
26 Adoption of proposed Ord. No. 14014 awarding a contract to Missouri Public Entity Risk
Management Fund (MOPERM) (McGriff, Seibels & Williams of Missouri, Inc., agent) for the
District’s Combined Liability Insurance coverage from January 1, 2015 to December 31, 2015. (Intro. 11/13/14)
27 Adoption of proposed Ord. No. 14015 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA for
medical plan benefits for the District's employees and family members. (Intro. 11/13/14) 28 Adoption of proposed Ord. No. 14016 authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with CIGNA for
dental plan benefits for the District's employees and family members. (Intro. 11/13/14)
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UNFINISHED BUSINESS
Ordinances None
Resolutions
None
6 of 12/11/14
New Business Agenda Item Number Name Page Number
Ordinances
29 – Proposed Ord. No. 14018 Ballas Road Subtrunk South Public I/I 9 Reduction (11934)
Introduction of proposed Ord. No. 14018 appropriating $3,400,000.00 from the Sanitary
Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Ballas Road Subtrunk South Public I/I Reduction (11934), in various sites in the Cities of Town and Country, Country Life Acres, Des Peres, Crystal Lake Park and Frontenac,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into Contract No. 20190 with SAK
Construction, LLC for the aforesaid sanitary sewer rehabilitation. 30 – Proposed Ord. No. 14019 Bissell – Coldwater – Missouri – Meramec Public 11
I/I Reduction (2015) Contract F (11925)
Introduction of proposed Ord. No. 14019 appropriating $2,900,000.00 from the Sanitary Replacement Fund to be used for project costs for the rehabilitation of sanitary sewers in Bissell-Coldwater-Missouri-Meramec Public I/I Reduction (2015) Contract F (11925),
in various sites in the Cities of Normandy, Northwoods, Pasadena Hills, Riverview and
Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 20194 with Insituform Technologies USA, LLC for the aforesaid sanitary sewer rehabilitation.
31 – Proposed Ord. No. 14020 Blair #3961 & 19th St. #3301 Bioretention 13
(CB 2408 & 1171) CSO VR GI (11803) Introduction of proposed Ord. No. 14020 authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with Ideal Landscape Group for the construction of Green Infrastructure
Bioretention at Blair #3961 & 19th St. #3301 Bioretention (CB 2408 & 1171) CSO VR GI (11803) in the City of St. Louis, Missouri.
32 – Proposed Ord. No. 14021 Roxbury I/I Reduction (11680) 14
Introduction of proposed Ord. No. 14021 appropriating $780,000.00 from the Sanitary Replacement Fund to be used for private I/I removal at Roxbury I/I Reduction (11680), in The City of Clayton, Missouri; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract
No. 20215 with Bates Utility Company, Inc. for the aforesaid private I/I removal.
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Agenda Item Number Name Page Number
33 – Proposed Ord. No. 14022 Lemay Sanitary System Improvements (11145) 15 Introduction of proposed Ord. No. 14022 making a supplemental appropriation of
$220,000.00 from the Sanitary Replacement Fund for additional engineering services
for Lemay Sanitary System Improvements (11145) in Lemay/RDP, Mackenzie, Gravois
and University City Watersheds in various cities and Unincorporated St. Louis County, Missouri, and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 11003 with Burns &
McDonnell Engineering Co., Inc., for the aforesaid additional engineering services.
34 – Proposed Ord. No. 14023 Radar Rainfall Data (FY2014) (11702) 17 Introduction of proposed Ord. No. 14023 making a supplemental appropriation of
$130,000.00 from the General Fund for additional rainfall data gathering and analysis
in Radar Rainfall Data (FY2014) (11702) and authorizing the Executive Director and
Secretary Treasurer on behalf of The Metropolitan St. Louis Sewer District to amend Contract No. 20111 with Vieux and Associates, Inc. for the aforesaid services.
35 – Proposed Ord. No. 14024 Black Creek Sanitary Sewer and I/I 19
Reduction (11883)
Introduction of proposed Ord. No. 14024 declaring the necessity for the acquisition of easements and temporary easements in certain real property within The Metropolitan
St. Louis Sewer District for the purpose of construction of sewers and related
appurtenances in the project known as Black Creek Sanitary Sewer and I/I Reduction
(11883) in the City of University City, Missouri, to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase &/or the filing of all necessary court
pleadings or documents to commence and prosecute formal legal proceedings for
the acquisition of said easements and temporary construction easements.
36 – Proposed Ord. No. 14025 Emergency Repair #050 (Caulks FM 1500 Feet 20 East of North Drive) (12625)
Introduction and adoption of proposed Ord. No. 14025 appropriating $300,000.00 from
the Wastewater Emergency Fund for emergency sewer repairs in Emergency Repair #050 (Caulks FM 1500 Feet East of North Drive) (12625) in the City of Chesterfield, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 20235 with
Haberberger, Inc. for the aforesaid emergency repairs.
37 – Proposed Ord. No. 14026 Salary of the Executive Director 21
Introduction and adoption of proposed Ord. No. 14026 repealing Ordinance No. 13797
adopted January 9, 2014 and enacting a new ordinance in lieu thereof prescribing the
salary of the Executive Director of The Metropolitan St. Louis Sewer District.
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Agenda Item Number Name Page Number
Resolutions 38 Adoption of Resolution No. 3183 whereas the Metropolitan St. Louis Sewer District 22
has established an Employee Pension Plan in accordance with the Charter Plan, as
amended June 5, 2012, Section 3.020(22). Article 9 of the Pension Plan allows the
Board of Trustees to appoint investment managers and direct the Trustee of the Pension Plan to invest a specified portion of the Pension Fund in a particular asset or assets.
39 Adoption of Resolution No. 3179 expressing the Board of Trustees’ appreciation to
Daniel J. Hale for his 28 years of exemplary service to The Metropolitan St. Louis Sewer District from June 26, 1986, to his retirement effective December 1, 2014.
40 Adoption of Resolution No. 3180 expressing the Board of Trustees’ appreciation to
James P. Starling for his 36 years of exemplary service to The Metropolitan St. Louis
Sewer District from July 24, 1978, to his retirement effective December 1, 2014. 41 Adoption of Resolution No. 3181 expressing the Board of Trustees’ appreciation to
Judith Radwick for her 17 years of exemplary service to The Metropolitan St. Louis
Sewer District from November 10, 1997, to her retirement effective December 1, 2014.
42 ITEMS PROPOSED FOR INTRODUCTION & ADOPTION AT THE NEXT BOARD MEETING
42A - Infrastructure Repair #087P Caulks Creek A (P-750) Phase VI (10656) 23
43 ANY OTHER BUSINESS THAT MAY PROPERLY BE BROUGHT BEFORE THE BOARD 44 ADJOURNMENT
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AGENDA ITEM NUMBER: 29 – Proposed Ord. No. 14018
NAME OF PROJECT: Ballas Road Subtrunk South Public I/I Reduction (11934) LOCATION: Various sites in the Cities of Town and Country, Country Life Acres, Des Peres, Crystal Lake Park, and
Frontenac, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: SAK Construction, LLC Previous District Contract: Yes
864 Hoff Road O’Fallon, MO 63366
Consultant: N/A
Agency: N/A
Number of bidders: 3 Low Bid: $3,268,424.11 High Bid: $3,370,686.25
Appropriation Amount: $3,400,000.00 Designer’s Estimate: $3,668,000.00
Total MWBE Participation: 28.00% (MBE Goal is 10%) (WBE Goal is 5%)
David Mason & Associates, Inc. (African American) – 4.95% - MBE ABNA Engineering, Inc. – 7.10% - WBE
XL Contracting, Inc. (African American) – 15.95% - MBE Type of Contract: Unit Cost Properties Affected: 255 Properties Benefiting: 1,086
Designed by: Parsons Water & Infrastructure, Inc.
The work to be done under Contract #20190 consists of the rehabilitation of approximately 69,700 lineal feet of pipe sewers varying in size from 8-inches to 27-inches in diameter using cured-in-place pipe (CIPP) methods, 534 manholes, and 594
service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and relieve overcharged sanitary mains. This project will provide for the future elimination of one (1)
constructed SSO (BP-556) after additional project construction and post construction monitoring. This project is scheduled to be completed in 530 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 92 Amount: $5,000,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $50,000 for utility relocation (Water - $50,000) is included in the
appropriation. This project includes public I/I removal that was separated from the Ballas Road Subtrunk South I/I Reduction (11682) project. This project is expected to be funded by a low interest loan from the State of Missouri, under the State
Revolving Loan Fund (SRF).
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
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PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/08/13 – Ord. No. 13678 – Amount: $144,000 – Parsons Water & Infrastructure – Design Contract No. 10733 – Amendment
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AGENDA ITEM NUMBER: 30 – Proposed Ord. No. 14019
NAME OF PROJECT: Bissell – Coldwater – Missouri – Meramec Public I/I Reduction (2015) Contract F (11925) LOCATION: Various sites in the Cities of Normandy, Northwoods, Pasadena Hills, Riverview, and unincorporated
St. Louis County, Missouri TYPE OF PROJECT: Sanitary Sewer Rehabilitation (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: Insituform Technologies USA, LLC Previous District Contract: Yes
17988 Edison Avenue Chesterfield, MO 63005
Consultant: N/A
Agency: N/A
Number of bidders: 3 Low Bid: $2,788,443.05 High Bid: $2,937,935.75
Appropriation Amount: $2,900,000.00 Designer’s Estimate: $3,380,000.00
Total MWBE Participation: 15.17% (MBE Goal is 10% - WBE Goal is 5%)
XL Contracting, Inc. (African American) – 9.89% - MBE Basilico Engineering, Inc. (African American) – 0.14% - MBE
ABNA Engineering, Inc. – 1.12% - WBE DFW Infrastructure, Inc. – 3.95% - WBE
The Kiesel Company – 0.07% - WBE Type of Contract: Unit Cost
Properties Affected: 309 Properties Benefiting: 1,356 Designed by: AMEC Environment & Infrastructure, Inc.
The work to be done under Contract #20194 consists of the rehabilitation of approximately 45,966 lineal feet of pipe sewers varying in size from 6-inches to 24-inches in diameter using cured-in-place pipe (CIPP) methods, 267 manholes, and 905
service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Maline Creek, Riverview, and Watkins Creek watersheds. This project will provide for the future elimination of five (5) constructed SSOs (BP-619, BP-532,
BP-210, BP-211 & BP-213) after additional project construction and post construction monitoring. This project is scheduled to be completed in 745 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 100 Amount: $4,490,000
Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $10,000 for utility relocation (Water - $10,000) is included in the
appropriation. This project includes public I/I removal that was separated from the Bissell Point I/I Reduction (BP-619) (Valley Dr) (11686), North Baden Creek I/I Reduction (BP-532) (Winchester Dr) (11693), and Sub-Trunk #2 Lateral Sanitary
Relief (11668) projects. The Bissell–Coldwater–Missouri–Meramec Public I/I Reduction (2016) Contract C (11925) project name was changed to Bissell–Coldwater–Missouri–Meramec Public I/I Reduction (2015) Contract F (11925) in order to be
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consistent with the naming convention for the budgeted construction year for the public rehabilitation projects. This project is
expected to be funded by a low interest loan from the State of Missouri, under the State Revolving Loan Fund (SRF). Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
08/08/13 – Ord. No. 13657 – Amount: $46,000 – AMEC Environment & Infrastructure – Design Contract No. 11011 –
Amendment
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AGENDA ITEM NUMBER: 31 – Proposed Ord. No. 14020
NAME OF PROJECT: Blair #3961 & 19th St. #3301 Bioretention (CB 2408 & 1171) CSO VR GI (11803) LOCATION: West of Interstate 70 and south of E. Grand Boulevard in the City of St. Louis, Missouri
TYPE OF PROJECT: Green Infrastructure Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Ideal Landscape Group Previous District Contract: Yes
6264 Lemay Ferry Road
St. Louis, MO 63129 Consultant: N/A
Agency: N/A
Number of bidders: 2 Low Bid: $191,368.00 High Bid: $201,488.00
Appropriation Amount: N/A Designer’s Estimate: $153,000.00
Total MWBE Participation: 17.24% (MBE Goal is 17% - African American) Riley Ready Mix & Materials Inc. (African American) – 2.61% - MBE
McKay’s Hauling Company (African American) – 4.18% - MBE Greenseasons Landscaping, LLC (African American) – 10.45% - MBE
Type of Contract: Lump Sum
Properties Affected: 5 Properties Benefiting: 15
Designed by: District staff
The work to be done under Contract #20213 consists of the construction of approximately 1,251 square feet of bioretention
and appurtenances. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the CSO Long Term Control Plan. This project is part of the CSO Volume Reduction Green Infrastructure (11146) program.
This project is scheduled to be completed in 180 days. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 111 Amount: $5,000,000* Fund Name: #1101 – General Fund
Additional Comments: An additional contingency of $20,000 for utility relocation (Other - $20,000) is included in the
encumbered amount.
Contracted planning resources utilized: Watershed Facility Planning and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
09/12/13 – Ord. No. 13709 – Amount: $8,700,000 – CSO Volume Reduction Green Infrastructure (11146) – Original Appropriation
10/09/14 – Ord. No. 13957 – Amount: $5,000,000 – CSO Volume Reduction Green Infrastructure (11146) –Supplemental *Requesting Board approval of a contract with Ideal Landscape Group for which $230,000.00 is being encumbered from
Proposed Ordinance No. 13957.
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AGENDA ITEM NUMBER: 32 – Proposed Ord. No. 14021
NAME OF PROJECT: Roxbury I/I Reduction (11680) LOCATION: North of Clayton Road and east of Interstate 170 in the City of Clayton, Missouri
TYPE OF PROJECT: Private I/I Removal (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Bates Utility Company, Inc. Previous District Contract: Yes
841 Westwood Industrial Park Dr.
Weldon Springs, MO 63304 Consultant: N/A
Agency: N/A Number of bidders: 4 Low Bid: $625,225.00 High Bid: $718,437.00
Appropriation Amount: $780,000.00 Designer’s Estimate: $697,000.00
Total MWBE Participation: 17.00% (MBE Goal is 17% - African American) A.L.L. Construction (African American) – 15.08% - MBE
B & P Construction (African American) – 1.92% - MBE Type of Contract: Lump Sum Properties Affected: 99 Properties Benefiting: 431 Designed by: Parsons Water & Infrastructure, Inc.
The work to be done under Contract #20215 consists of the removal of private inflow sources from 99 private properties. The purpose of this project is to reduce inflow/infiltration (I/I) in the Deer Creek watershed, reduce building backups, and
relieve overcharged sanitary sewers. This project will provide for the elimination of two (2) constructed SSOs (BP-018 & BP-623) after construction and post construction monitoring. This project is scheduled to be completed in 270 days.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 150 Amount: $1,070,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: An additional contingency of $25,000 for utility relocation (Water - $25,000) is included in the
appropriation. An additional $70,000 is also included in the appropriation in order to remove additional private inflow sources on 6 properties that may be agreed to during construction. A second phase will be performed at a later date to remove
private I/I from 26 additional homes and construct necessary storm sewers. This project is expected to be funded by Bond proceeds. Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 08/09/12 – Ord. No. 13454 – Amount: $360,000 – Parsons Water & Infrastructure – Design Contract No. 10733 –
Amendment
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AGENDA ITEM NUMBER: 33 – Proposed Ord. No. 14022
NAME OF PROJECT: Lemay Sanitary System Improvements (11145) LOCATION: Lemay/RDP, Mackenzie, Gravois, and University City Watersheds in various cities and unincorporated
St. Louis County, Missouri TYPE OF PROJECT: Design (016.1 Professional Services)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to amend an existing design contract. What does action accomplish?: Provides additional funds for the design of a CIP project, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes
Consultant: Burns & McDonnell Engineering Co., Inc.
425 Woods Mill Road So., Suite 300
Chesterfield, MO 63017
Corporate Headquarters: Kansas City, Missouri Agency: N/A
Number of proposers: N/A Appropriation Amount: $220,000.00 Designer’s Estimate: N/A
Total MWBE Participation: 2.07% (31.43% Overall) (MWBE Goal is 20%) ABNA Engineering, Inc. (African American) – 0.00% - MBE
Civil Design, Inc. – 0.00% - WBE David Mason & Associates, Inc. (African American) – 2.07% - MBE
Engineering Design Source, Inc. (Asian American) – 0.00% - MBE Gonzalez Companies, LLC (Hispanic) – 0.00% - MBE
Losli Engineering, LLC – 0.00% - WBE M3 Engineering Group, PC (African American) – 0.00% - MBE
Pangea Engineering and Surveying, LLC (Hispanic) – 0.00% - MBE Sabur Surveying, Inc. (African American) – 0.00% - MBE
TREKK Design Group – 0.00% - WBE Tech Service, Inc. (African American) – 0.00% - MBE
The Vandiver Group – 0.00% - WBE Type of Contract: Cost Plus with Lump Sum Work Orders Properties Affected: 29 Properties Benefiting: 890 Designed by: N/A
This ordinance authorizes the District to amend Contract #11003 with Burns & McDonnell Engineering Company, Inc. for the geotechnical services in advance of pre-design and final design of the 82nd Street to I-170 Sanitary Relief (UR-08, UR-09)
(11993) project as part of the Watershed Consultant services for all projects included in the Lemay Sanitary System Improvements (11145) project. Upon construction of the 82nd Street to I-170 Sanitary Relief (UR-08, UR-09) (11993)
project, there are three (3) additional relief sewer projects which must be completed: Collingwood Drive Sewer Separation (11727); Fairlight and Brightling Sewer Separation (11079); and Lindley Drive Sanitary Relief (I-170 to Ashmont Dr) (UR-07)
(12329).
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These projects will remove sanitary flow from a surcharged sanitary sewer system to assist in the eventual removal of five
(5) constructed sanitary sewer overflows (BP-416, BP-417, BP-421, BP-433 & BP-476). The construction cost estimate for the 82nd Street to I-170 Sanitary Relief (UR-08, UR-09) (11993) project is $8,046,000. Construction is anticipated to begin in FY2019. FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 49 Amount: $3,100,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This project is being designed as part of the Lemay Sanitary System Improvements (11145)
Watershed Consultant contract. Funding for the design for this project was not anticipated in FY2015. However, after the
preliminary study was prepared for the 82nd Street to I-170 Sanitary Relief (UR-08, UR-09) (11993) project under the watershed consultant contract, a review of the Master Plan schedule for the five (5) SSOs revealed a need to start design
efforts earlier. This appropriation allows for the geotechnical work needed for both pre-design and design to proceed. This project is expected to be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Combine Sewer Area I/I Assessment, Separate Sewer
Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data. PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
10/11/12 – Ord. No. 13476 – Amount: $600,000 – Burns & McDonnell Engineering Co., Inc. – Original Design Contract No. 11003
08/05/14 – Ord. No. 13901 – Amount: $4,553,000 – Burns & McDonnell Engineering Co. – Design Contract No. 11003 – Amendment
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AGENDA ITEM NUMBER: 34 – Proposed Ord. No. 14023
NAME OF PROJECT: Radar Rainfall Data (FY2014) (11702) LOCATION: District-wide
TYPE OF PROJECT: Rainfall Data Gathering and Analysis (016.2 Vendor Services)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates additional funds and authorizes staff to amend an existing contract. What does action accomplish?: Implements a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Vieux and Associates, Inc. Previous District Contract: Yes
350 David L. Boren, Suite 2500
Norman, OK 73072
Corporate Headquarters – Norman, Oklahoma Consultant: N/A Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $130,000.00 Designer’s Estimate: N/A Total MWBE Participation: 100.00% - WBE (No MWBE Goal)
N/A – There are no MWBE goals for this Professional Services project. Type of Contract: Lump Sum Properties Affected: Entire District Properties Benefiting: Entire District Designed by: N/A
The work to be done under this amendment to Contract #20111 with Vieux and Associates, Inc. will allow the District to continue maintaining the integration between the existing rain gauge network and NEXRAD radar data in an effort that
produces Gauge Adjusted Radar Rainfall (GARR) data for use by District engineers, various planning and design consultants, and Operations divisions. This contract will continue to allow web-accessible rainfall data to District personnel,
monthly archive quality rainfall data, major rainfall event support, enhancement of web-based tools, hydrologic stream response support, and support for the District’s hydraulic models, as well as any training required. Vieux and Associates
also provides QA/QC of our extensive fixed rain gauge network and notifies the District of issues found during the GARR calibration process. As part of this contract, Vieux will be conducting an evaluation of our telemetry system and rain gauge
network. Radar rainfall data is a technology used to enhance hydraulic modeling and calibration, confirming sewer flow metering responses to rain events, inflow/infiltration assessments, CSO and SSO control planning, watershed and
stormwater programs, and preliminary and final designs. This technology allows the District to estimate more accurately the amount of rain that falls within District boundaries that is not detected at rain gauge sites by essentially increasing the
number of locations where a rainfall measurement is available from approximately 100 to over 2,000 data points. We have recently started using GARR data to assist the Operations Department to determine the return period of rainfall events as
they relate to overcharged main (OCM) complaints. This amendment is to exercise the first of two additional year options. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 67 Amount: $130,000
Fund Name: #1101 – General Fund
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Additional Comments: Vieux and Associates, Inc. will continue to provide service to the District based on superb response
to requests and their ability to deliver high-quality real-time and archived data. Funds for future work are identified through the FY2016 CIRP. Radar Rainfall Technology is being employed in various cities such as: Louisville, Kentucky; Pittsburgh, Pennsylvania;
Cincinnati, Ohio; Austin, Texas; and Baltimore, Maryland, as part of CSO and SSO control plans and enforcement agreements. The funding allows for operation of, and improvements to, MSD’s gauge adjusted radar rainfall system.
Contracted planning resources utilized: Watershed Facility Planning, Stormwater Facility Planning, Combine Sewer Area I/I
Assessment, Separate Sewer Area I/I Assessment, Combine Sewer Area Flow Metering & Monitoring, Separate Sewer Area Flow Metering & Monitoring, and Modeling.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/09/14 – Ord. No. 13767 – Amount: $130,000 – Vieux and Associates, Inc. – Original Contract No. 20111
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AGENDA ITEM NUMBER: 35 – Proposed Ord. No. 14024
NAME OF PROJECT: Black Creek Sanitary Sewer and I/I Reduction (11883) LOCATION: South of Delmar Blvd. and east of Highway 170 in the City of University City, Missouri
TYPE OF PROJECT: Easement Condemnation
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Authorizes staff to proceed with further condemnation efforts including the filing of all
necessary court pleadings or documents. What does action accomplish?: Acquires permanent easements and temporary construction easements to construct a sanitary sewer project with appurtenances, as required by Consent Decree.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
Total MWBE Participation: N/A Type of Contract: N/A
Properties Affected: 8 Properties Benefiting: 1,250
Designed by: N/A
This ordinance authorizes the staff to proceed with further condemnation efforts including the filing of all necessary court
pleadings or documents leading to the acquisition of permanent sewer easements and temporary construction easements on eight (8) parcels of ground located in University City, Missouri. These easements are needed to construct this project, which
consists of the construction of approximately 1,120 lineal feet of 8-inch diameter sanitary sewer. This project will provide for the elimination of 291 private inflow sources, alleviate basement backups for approximately four properties, and address BP-
013, BP-017, BP-151 and BP-583, which will be monitored after completion of construction. These easements have been appraised. Currently, the District has been unable to negotiate a settlement with the owners.
FUNDING/COST SUMMARY:
Budgeted: Capital Improvement Program Budget Year: FY2016 Amount: $2,100,000
Fund Name: #6660 – Sanitary Replacement Fund
Additional Comments: This project was separated out of the original Black Creek I/I Reduction (11689) project and is
located within the Deer Creek watershed. This project is funded in FY2016.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: 36 – Proposed Ord. No. 14025
NAME OF PROJECT: Emergency Repair #050 (Caulks FM 1500 Feet East of North Drive) (12625) LOCATION: Caulks Creek east of North Drive in the City of Chesterfield, Missouri
TYPE OF PROJECT: Emergency Repair (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Operations
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into an emergency construction contract. What does action accomplish?: Restores reliable sewer service and repairs existing pipe. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Haberberger, Inc. Previous District Contract: Yes
9744 Pauline Place
St. Louis, MO 63123 Consultant: N/A
Agency: N/A Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: $300,000.00 Designer’s Estimate: N/A
MBE/WBE Participation: N/A Type of Contract: Force Account (Time & Materials)
Properties Affected: Raymond Burkhardt, City of St. Louis Properties Benefiting: Numerous Designed by: District staff
The work done under the emergency Contract #20235 consists of the removal, installation of approximately 100 feet of 24-inch HDPE pipe, and restoration work to the existing property as necessary. District staff declared this project an emergency
on November 13, 2014. The contractor, Haberberger, Inc. has been selected per MSD Emergency Declaration Policy. The repair work was started on November 13, the repaired line was placed back into service early on November 14, with final
clean-up and restoration expected to be complete before November 21, 2014. FUNDING/COST SUMMARY:
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: #4122 – Emergency Fund
Additional Comments: An emergency declaration was made on November 13, 2014. The estimated cost of $300,000
includes construction costs to install approximately 100 feet of HDPE pipe, restoration work to the existing property,
engineering, testing, permits and all incidentals. The contractor is encouraged to employ MWBE firms to the extent practical. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: N/A
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AGENDA ITEM NUMBER: 37 – Proposed Ord. No. 14026
NAME OF PROJECT: Salary of the Executive Director LOCATION: N/A
TYPE OF PROJECT: N/A
DEPARTMENT REQUESTING ACTION: N/A
REQUESTED ACTION:
Why is this action necessary? District Charter requires that the Executive Director’s salary be set by
Ordinance. What does action accomplish? Enacts ordinance to set Executive Director’s salary.
SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: N/A
Consultant: N/A
Agency: N/A
Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A
MBE/WBE Participation: N/A
Plan Approval Date: N/A Type of Contract: N/A
Properties Affected: N/A Properties Benefiting: N/A
Designed by: N/A
FUNDING/COST SUMMARY: N/A
Budgeted: N/A Budget Year: N/A Amount: N/A
Fund Name: N/A
Additional Comments: Section 8.070 of the District Charter requires that the salary of the Executive Director be set
by Ordinance. This Ordinance increases the salary for the position of Executive Director to $193,400.00, per annum, payable in bi-weekly installments, on and after December 26, 2014.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
01/09/2014 - Ordinance No. 13797: Set Executive Directory's Salary 03/27/2013 - Ordinance No. 13593: Appointment of Executive Director
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AGENDA ITEM NUMBER: 38 – Resolution No. 3183
NAME OF PROJECT: Employees’ Pension Plan - Investment Manager Change LOCATION: District-wide
TYPE OF PROJECT: Pension Investments
DEPARTMENT REQUESTING ACTION: Secretary-Treasurer
REQUESTED ACTION:
Why is this action necessary?: This action is necessary to allow the Secretary-Treasurer’s Department to reduce
the Absolute Return position to 0% and to terminate PIMCO due to poor performance and organizational issues and instability. It also authorizes the
District to enter into an agreement with Lighthouse Global Long/Short, Ltd to manage funds within the Employees’ Pension Plan. What does action accomplish?: This action formally authorizes the District to liquidate assets held in the
PIMCO All Asset Fund and allocate assets to Lighthouse Global Long/Short, Ltd.
as recommended by the district’s pension investment consultant, Pavilion. SUMMARY EXPLANATION/BACKGROUND:
Contractor: N/A Previous District Contract: Yes Consultant: N/A Agency: N/A
Designed by: Pavilion Advisory Group Inc.
500 W. Madison Street, Suite 2740
Chicago, IL 60661 Number of bidders: N/A Low Bid: N/A High Bid: N/A
Appropriation Amount: N/A District’s Estimate: N/A MBE/WBE Participation: N/A Plan Approval Date: Type of Contract: N/A
Properties Affected: N/A Properties Benefitting: N/A FUNDING/COST SUMMARY: Pension Plan Budgeted: N/A Budget Year: N/A Amount: Based on AUM of approximately $10.1 million as of September 30, 2014
Fund Name: N/A
Additional Comments: The District’s target allocation for Absolute Return is 0%. Its target for Hedge Funds is 15%. The
District has not previously made any allocations to Hedge Funds. PREVIOUS BOARD ACTION RELATED TO THIS ACTION: 02/13/2014 - Res. No. 3138: Specified the manner in which the assets of the Pension Fund of the District are to be
invested 09/12/2013 - Ord. No. 13719: Selected Pavilion to advise District as to how Pension assets should be invested
01/10/2013 - Res. No. 3068: Appointed PIMCO to manage the Absolute Return component of the Plan
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AGENDA ITEM NUMBER: 42A - INTRODUCTION & ADOPTION AT NEXT BOARD MEETING
NAME OF PROJECT: Infrastructure Repair #087P Caulks Creek A (P-750) Phase VI (10656) LOCATION: East of I-64 and north of Olive Boulevard in the City of Chesterfield, Missouri
TYPE OF PROJECT: Sanitary Sewer Construction (015.0 Construction Costs)
DEPARTMENT REQUESTING ACTION: Engineering
REQUESTED ACTION:
Why is this action necessary?: Appropriates funds and authorizes staff to enter into a construction contract. What does action accomplish?: Implements the construction of a CIP project, as required by Consent Decree. SUMMARY EXPLANATION/BACKGROUND:
Contractor: Previous District Contract: Yes
Consultant: N/A
Agency: N/A
Number of bidders: Low Bid: $ High Bid: $
Appropriation Amount: $ Designer’s Estimate: $3,937,000.00
Total MWBE Participation: (MBE Goal is 17% - African American)
Type of Contract: Unit Cost
Properties Affected: 4 Properties Benefiting: Entire Caulks Creek Watershed
Designed by: Crawford Murphy & Tilly, Inc.
The work to be done under Contract #20333 consists of the construction of approximately 6,600 lineal feet of sanitary force
main varying in size from 14-inches to 30-inches in diameter and appurtenances. The purpose of this project is to provide additional force main capacity and to replace existing deteriorating force main. This project is scheduled to be completed in
365 days. FUNDING/COST SUMMARY: Budgeted: Capital Improvement Program Budget Year: FY2015, Pg. 128 Amount: $3,800,000 Fund Name: #6660 – Sanitary Replacement Fund Additional Comments: An additional contingency of $100,000 for utility relocation (Other - $100,000) is included in the appropriation. This construction is the sixth phase of a multi-phase improvement program that will be bid in two bid
packages. The first package for which easements have been obtained is being bid in the general area where several force main failures have occurred recently. Introduction and adoption of this project in January is recommended in order to
expedite the construction of a new force main. The second package will be bid as soon as easement rights are obtained. Redundancy will be provided for the existing force main once both bid packages are constructed. This project is expected to
be funded by Bond proceeds.
Contracted planning resources utilized: Watershed Facility Planning, Separate Sewer Area Flow Metering & Monitoring, Modeling, CCTV Inspection, and Radar Rainfall Data.
PREVIOUS BOARD ACTION RELATED TO THIS ACTION:
12/10/09 – Ord. No. 13003 – Amount: $850,000 – Crawford Murphy & Tilly – Contract No. 20233 – Amendment No. 14