HomeMy Public PortalAboutTBP 2015-05-20Town Board Briefing
May 20, 2015
Please note that members of the Town Board will have dinner together starting at
5:30pm.
The regular meeting will commence at 6:00pm.
Briefings and materials related to the two discussion agenda items are included in the
packet.
We have invited the Winter Park Town Manager and Mayor to attend the Transit
discussion. I believe this is a great opportunity to enhance transit in the Fraser Valley
and look forward to the discussion. Our preliminary estimates are that this system would
increase Fraser's costs from approximately $60,000 annually to $280,000. There are a
variety of ways to finance this expenditure which requires further discussion.
The Board will enter into executive session at approximately 7:00pm to discuss water,
sewer, and development matters with counsel.
As always, feel free to contact me if you have any questions or need any additional
information.
Jeff Durbin
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Town Manager Newsletter
May 14, 2015
Organizational Matters
May 3 -9th was National Drinking Water week and in line with this year's theme of
providing clean, safe, affordable water to everyone, Kaitlyn Minich of the Colorado
Department of Public Health and Environment came up from Denver on May 6th to
recognize the Town of Fraser for participating in the Pursuing Excellence Program. In
her speech during 5/6 Board meeting, Ms. Minich acknowledged the Town's exemplary
compliance record, innovative problem solving abilities and commitment to mentoring
other systems that embody the qualities of the Pursuing Excellence Program. Further,
the Town of Fraser was highlighted as one of only eight small systems partnering with
CDPHE in a sustainability initiative to reduce energy use and become more energy
efficient. The Town's commitment to sustainability was emphasized as truly going above
and beyond, and is a vital part of pursuing excellence. Ms. Minich — on behalf of CDPHE
— presented the Pursuing Excellence award to the Operator in Responsible Charge,
Fraser Water Superintendent Adam Cwiklin.
Community Matters
Construction on various public projects is underway. We are maintaining current project
status and information on our website:
http://www.frasercolorado.com/index.aspx?page=219
We appreciate everyone's patience as our crews work to complete these important
projects. The recent weather has caused project delays, another reason we are all looking
forward to warm sunny weather!
Finance
Since the 2015 Town of Fraser business license renewal notices were recently
distributed, it's a great time to discuss the who, what why and where of a Fraser
business license. Who: All businesses operating within the municipal boundaries of
Fraser must obtain a Fraser business license. This includes both fixed and non -fixed
businesses, vacation rentals by owners, professional services, charitable operations, all
subcontractors in the building industry, home occupations, temporary or special event
and door to door solicitors. What: A Fraser business license is valid from June 1 through
May 31 of each year. Why: The licensing of businesses allows the Town of Fraser to
have the most current ownership information on file in addition allowing the Town to
audit our sales tax submittals. Sales tax receipts are the largest single contributor to the
Town's General Fund, allowing for services and programs to be provide to the
community. Where: You can stop by Town Hall or visit the Town's website to fill out a
business license application.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Administration
We are now posting audio recordings of Town Board and Planning Commission
meetings on our website. They can be found on the Board and Planning Commission
pages, below the links for the agendas and packets.
Next week I'll be taking our Planner, Finance Manager, Project Manager, and Assistant
Manager to a three day workshop regarding citizen engagement and participation.
Police
In April, the Fraser/Winter Park Police Department responded to a total of 291 calls,
which is a significant decrease from March. 109 of those calls occurred in Fraser, and
172 in Winter Park. Additionally, 5 traffic citations were written in Fraser, and 13 in
Winter Park.
9 News recently aired a report called "Citation Nation" where they profiled several
communities in Colorado that make a significant amount (30-90%) of the town's revenue
from traffic citations. We conducted some basic research concerning our own ticket
revenues. In 2014, we collected just under $43,000 in fines and fees through our
combined municipal court (both Fraser and Winter Park). Given that, our total court
revenue (including non -traffic related cases) is approximately 3% of budgeted
expenditures for the Law Enforcement Fund (or .6% of general fund revenue for both
towns). On a side note, our annual expenditures related to operation of our municipal
court is approximately $36,000.
Another topic that is in the news is the use of body cameras by police officers. Our
Police Department is currently researching this topic. This research will address costs,
data storage, administrative requirements, and privacy issues of citizens who are
videotaped. As part of that research, we will be attending two different educational
symposiums on the use of body -worn cameras in the next month.
Public Works
Public Works staff is compiling data and information related to the energy audit
Our Water Superintendent Adam Cwiklin will be a presenter at the Small Water Systems
Energy Management Program Workshop for water operators next week. This program
is funded through a partnership between the Colorado Department of Public Health and
Environment and the Environmental Finance Center at the University of North Carolina.
We've provided the Notice of Award to Conroy Excavating for the sewer line
replacement & rehab project. Our next step will be working with Conroy on the contract,
project schedule and related details.
Public Works staff is trying to keep up on pothole repairs but weather isn't cooperating.
Crack sealing operations have been postponed until mid-September, we hope this will
improve performance over the course of the winter.
N
A Request for Proposals (RFP) for Slurry Seal for the asphalt bike/pedestrian trails went
out last Thursday. Closing date for submitting proposals is June 4th @ 5:00 p.m. The
work will be scheduled around weather patterns, but likely in mid to late June or early
September. Slurry seal is essentially a heavy asphalt sealer.
The Town Head Gardner Cathleen Brown is gearing up for a busy summer with
plantings, business enhancement hanging basket program, noxious weed control, just to
name a few.
The steel pedestrian bridge structure was ordered last week, with an approx. 8 week
lead time.
Public Works staff will attend a planning meeting next Tuesday with the Office of
Emergency Management and all other local agencies to review communications,
resources and identify and update high water watch areas in advance of the anticipated
spring, spring run-off of 2015.
Staff will be doing trail maintenance activities along the northern section of the Fraser
River Trail over the next few weeks to include rip rap placement, repairing sloughed
areas, bridge staining and repairs.
Wastewater Treatment Plant
Last Wednesday, the Plant Superintendent attend a meeting with the State Health
Department concerning our copper study, based on the Health Department's request for
additional data and sampling site, we are requesting an extension to allow us to better
address their requirements.
The treatment plant is participating in the McKinstry energy audit to investigate possible
energy efficiencies or green energy alternatives. Our preliminary discussions may have
offered a number of energy conservation measures that might also improve operations.
Infiltration flows to the plant have increased over the last week with all the snow/rain we
have received.
Congratulations to plant operator Jared Veenstra for passing his A level wastewater
exam! We have a highly qualified team at the Plant, this is the highest level of license.
The plant staff is building a new gate at the request of land owner. He is concerned
about cattle falling into the open water tanks. We have ordered steel from Tabernash
and are currently working on the gate and mending the fence around the property.
Operations and maintenance work around the plant include SCADA updates to A -blower
#2; after 85,000 operational hours the RAS pump #1 has been removed for rebuild; the
grit pumps will need to by pulled apart and checked after 10 years in operation;
although, the centrifuge has been running well, we do have damage in the bowl
assembly that will need to be shipped to Texas for repairs and balancing; repairs to SBR
were successful, the tank has held at the same elevation for a month. Finally, the
Digester #3 has undergone repair to the soft start and other parts due to failure.
For Further Information
Please feel free to contact me
Jeff Durbin
970-726-5491 x202
jdurbin town.fraser.co.us
PREMIER EARTHWORKS & INFRASTRUCTURE, INC Rr&mdor E*Tt"orks & 1lifib3{f WGfLF!
EXCAVATION, DE VEL OPMENT AND INFRASTR UCTURE
May 13, 2015
To All Home Owners & Residents:
Please be advised that PEI will be constructing a new Water Main & Storm Sewer on County Road 804 for
Winter Park Ranch Water & Sanitation District/Grand County. Construction will begin on Monday May 18th
and will continue through the end of June. During construction CR 804 will only allow for ONE WAY
TRAFFIC, West to East, as per attached Traffic Control Plan.
Please bear with us as PEI will do our very best to work with you and minimize any inconvenience.
Please feel free to contact us with any concerns at 303.993.6349. Thank you.
Premier Earthworks & Infrastructure, Inc.
P.O. Box 9382 Denver, CO 80209 Phone: (303) 933-6349 Fax: (303) 635-6126
�.,._ ice-i
p.f- � � .. ,r, `• ., - ' • o �
-_Eq-
rz. 41:1;
7�.:
vim- s
_ - _a. _ M-` � : � _ �•" � -. y •�a..i4 _ L .. - .:. a ..
c.
� .} • � �� - _ ate. _ — �
1 74-
F y
Ilk- At
JMF
It " a dL
II y
A.
IL
If
FEW
e
- - -" t -•1• Tom.
# ,q
7r I
• z
6
+
4
"„ice" .�' - , �`^ : , • P . •' y �,: ` � � � , . - i� i
S � _
s;
ti
Aw -
t.
1 PIL
�Jlr�
Ft—
IVA
F
s
<
'1
- FF
■
'
P -fir r _.
�yy
--�
Ar
In
5
4 I
ply °
t
n n
_ U.
.1
+5
Imagery r ante ..9;'2 ' 011 89V56'4 3" �d i�D5V48'24+76"'�- elev 8722 ft ear
�: ass d eIt �ri6 ft
Town of Fraser Sales Tax Report - Actual Collections
2012 2013 $ Amt +/- % +/- 2013 2014 $ Amt +/- % +/- 2014 2015 S Amt +/- % +/-
Jan
Feb
March
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Budget
Amt +/-
$135,024
$154,698
19,674
12.72
$154,698
$166,660
11,962
7.18
$166,660
$158,549
-8,111
-5.12
$144,032
$148,979
4,946
3.32
$148,979
$146,266
-2,713
-1.85
$146,266
$172,330
26,064
15.12
$150,273
$171,102
20,829
12.17
$171,102
$177,000
5,898
3.33
$177,000
$199,083
22,084
11.09
$118,196
$109,023
-9,173
-8.41
$109,023
$114,311
5,287
4.63
$114,311
$0
-114,311
#DIV/0!
$84,564
$87,347
2,783
3.19
$87,347
$81,854
-5,493
-6.71
$81,854
$0
-81,854
#DIV/0!
$131,359
$119,942
-11,417
-9.52
$119,942
$121,906
1,964
1.61
$121,906
$0
-121,906
#DIV/0!
$209,054
$220,039
10,985
4.99
$220,039
$228,451
8,412
3.68
$228,451
$0
-228,451
#DIV/0!
$128,839
$121,671
-7,168
-5.89
$121,671
$134,432
12,761
9.49
$134,432
$0
-134,432
#DIV/0!
$115,404
$119,707
4,302
3.59
$119,707
$120,712
1,005
0.83
$120,712
$0
-120,712
#DIV/0!
$88,338
$96,456
8,118
8.42
$96,456
$96,058
-397
-0.41
$96,058
$0
-96,058
#DIV/0!
$106,965
$117,709
10,744
9.13
$117,709
$110,314
-7,395
-6.70
$110,314
$0
-110,314
#DIV/0!
$178,196
$188,083
9,887
5.26
$188,083
$240,384
52,301
21.76
$240,384
$0
-240,384
#DIV/0!
$174,816
$174,237
-579
-0.33
$174,237
$222,345
48,108
21.64
$222,345
$0
-222,345
#DIV/0!
$1,590,245
$1,654,756
64,511
4.06
$1,654,756
$1,738,348
83,592
5.05
$1,738,348
$529,962
-1,208,386
-69.51
$1,550,000
$1,600,000
50,000
3.13
$1,600,000
$1,650,000
50,000
3.03
$1,650,000
$1,595,000
-55,000
-3.45
$40,245
$54,756
50,000
3.13
$54,756
$88,348
50,000
3.03
$88,348
-$1,065,038
-55,000
-3.45
2.60
3.42
3.42
5.35
5.35
-66.77
YTD - Compared to Previous Year 489,925 529,962 7.6% Percent Change
Town of Fraser Sales Tax Report - Adjusted Collections
2012 2013 $ Amt +/- % +/- 2013 2014 $ Amt +/- % +/- 2014 2015 $ Amt +/- % +/-
Prev Yr
Jan
Feb
March
April
May
June
July
Aug
Sept
Oct
Nov
Dec
Total
Budget
Amt +/-
$21,722
$10,012
-11,710
-116.96
$10,012
$10,364
352
3.40
$10,364
$21,053
10,689
50.77
$137,782
$154,926
17,144
11.07
$154,926
$162,516
7,590
4.67
$162,516
$165,767
3,251
1.96
$141,872
$146,589
4,717
3.22
$146,589
$152,456
5,867
3.85
$152,456
$165,456
13,000
7.86
$164,692
$173,553
8,861
5.11
$173,553
$172,377
-1,176
-0.68
$172,377
$177,686
5,309
2.99
$101,628
$108,934
7,306
6.71
$108,934
$110,774
1,840
1.66
$110,774
$0
-110,774
#DIV/0!
$82,457
$85,539
3,082
3.60
$85,539
$84,621
-918
-1.08
$84,621
$0
-84,621
#DIV/0!
$124,870
$122,603
-2,267
-1.85
$122,603
$124,151
1,548
1.25
$124,151
$0
-124,151
#DIV/0!
$142,786
$148,427
5,641
3.80
$148,427
$155,474
7,047
4.53
$155,474
$0
-155,474
#DIV/0!
$190,176
$202,817
12,641
6.23
$202,817
$147,235
-55,582
-37.75
$147,235
$0
-147,235
#DIV/0!
$114,569
$115,474
905
0.78
$115,474
$131,700
16,226
12.32
$131,700
$0
-131,700
#DIV/0!
$85,853
$99,529
13,676
13.74
$99,529
$143,416
43,887
30.60
$143,416
$0
-143,416
#DIV/0!
$107,022
$112,116
5,094
4.54
$112,116
$120,919
8,803
7.28
$120,919
$0
-120,919
#DIV/0!
$174,816
$174,237
-579
-0.33
$174,237
$222,345
48,108
21.64
$222,345
$0
-222,345
#DIV/0!
$1,590,245
$1,654,756
64,511
4.06
$1,654,756
$1,738,348
83,592
5.05
$1,738,348
$529,962
-1,208,386
-69.51
$1,550,000
$1,600,000
50,000
3.13
$1,600,000
$1,650,000
50,000
3.03
$1,650,000
$1,595,000
-55,000
-3.45
$40,245
$54,756
$54,756
$88,348
$88,348
-$1,065,038
2.60
3.42
3.42
5.35
5.35
-66.77
YTD - Compared to Previous Year 497,713 529,962 6.1 % Percent Change
INF 04- thru
3.00
2.50
2.00
1.50
1.00
0.50
0.00
� � Ln Ln I'D �o r` r` 00 00 m m o o N N m m �t in
c75c c75c c c c c c c 75 c 75 c
Influent GCWS #1 WPR TOF
Page 1
INFLUENT FLOWS
UPPER FRASER VALLEY TREATMENT PLANT
Date
Day
Influent
MGD
GCWS#1
Influent Flow
WPR
Influent Flow
TOF
Influent Flow
1 -Mar -15
Sun
0.742
0.322
0.159
0.261
2 -Mar -15
Mon
0.627
0.273
0.136
0.218
3 -Mar -15
Tue
0.598
0.258
0.121
0.219
4 -Mar -15
Wed
0.604
0.259
0.111
0.234
5 -Mar -15
Thu
0.613
0.26
0.094
0.259
6 -Mar -15
Fri
0.732
0.327
0.134
0.271
7 -Mar -15
Sat
0.836
0.376
0.159
0.301
8 -Mar -15
Sun
0.843
0.389
0.171
0.283
9 -Mar -15
Mon
0.733
0.339
0.13
0.264
10 -Mar -15
Tue
0.75
0.341
0.14
0.269
11 -Mar -15
Wed
0.765
0.337
0.136
0.292
12 -Mar -15
Thu
0.786
0.338
0.151
0.297
13 -Mar -15
Fri
0.863
0.373
0.182
0.308
14 -Mar -15
Sat
0.96
0.415
0.212
0.333
15 -Mar -15
Sun
1.01
0.452
0.228
0.33
16 -Mar -15
Mon
1.08
0.48
0.243
0.357
17 -Mar -15
Tue
1.21
0.56
0.259
0.391
18 -Mar -15
Wed
1.18
0.532
0.233
0.415
19 -Mar -15
Thu
1.16
0.513
0.226
0.421
20 -Mar -15
Fri
1.22
0.515
0.225
0.48
21 -Mar -15
Sat
1.28
0.567
0.237
0.476
22 -Mar -15
Sun
1.28
0.564
0.221
0.495
23 -Mar -15
Mon
1.28
0.561
0.22
0.499
24 -Mar -15
Tue
1.26
0.547
0.215
0.498
25 -Mar -15
Wed
1.23
0.517
0.202
0.511
26 -Mar -15
Thu
1.2
0.514
0.191
0.495
27 -Mar -15
Fri
1.25
0.594
0.246
0.41
28 -Mar -15
Sat
1.44
0.617
0.274
0.549
29 -Mar -15
Sun
1.4
0.642
0.294
0.464
30 -Mar -15
Mon
1.36
0.612
0.244
0.504
31 -Mar -15
Tue
1.4
0.671
0.24
0.489
AVG. 1.022 0.454 0.195 0.374
MAX 1.44 0.671 0.294 0.549
MIN 0.598 0.258 0.094 0.218
INFLUENT FLOWS
UPPER FRASER VALLEY TREATMENT PLANT
Date
Day
Influent
MGD
GCWS#1
Influent Flow
WPR
Influent Flow
TOF
Influent Flow
1 -Apr -15
Wed
1.337
0.615
0.215
0.507
2 -Apr -15
Thu
1.27
0.59
0.213
0.467
3 -Apr -15
Fri
1.26
0.572
0.218
0.47
4 -Apr -15
Sat
1.24
0.549
0.201
0.49
5 -Apr -15
Sun
1.21
0.53
0.209
0.471
6 -Apr -15
Mon
1.2
0.504
0.194
0.502
7 -Apr -15
Tue
1.2
0.508
0.196
0.496
8 -Apr -15
Wed
1.1
0.471
0.184
0.445
9 -Apr -15
Thu
1.1
0.47
0.192
0.438
10 -Apr -15
Fri
1
0.451
0.183
0.366
11 -Apr -15
Sat
1.1
0.456
0.189
0.455
12 -Apr -15
Sun
0.997
0.415
0.178
0.404
13 -Apr -15
Mon
0.974
0.402
0.163
0.409
14 -Apr -15
Tue
0.967
0.427
0.158
0.382
15 -Apr -15
Wed
0.93
0.378
0.156
0.396
16 -Apr -15
Thu
0.956
0.416
0.134
0.406
17 -Apr -15
Fri
1.1
0.454
0.195
0.451
18 -Apr -15
Sat
1.1
0.5
0.196
0.404
19 -Apr -15
Sun
1.1
0.477
0.192
0.431
20 -Apr -15
Mon
1.1
0.448
0.179
0.473
21 -Apr -15
Tue
1.1
0.466
0.189
0.445
22 -Apr -15
Wed
1.1
0.463
0.179
0.458
23 -Apr -15
Thu
1.1
0.447
0.179
0.474
24 -Apr -15
Fri
1.1
0.461
0.174
0.465
25 -Apr -15
Sat
1.1
0.483
0.2
0.417
26 -Apr -15
Sun
1.1
0.465
0.204
0.431
27 -Apr -15
Mon
1
0.434
0.17
0.396
28 -Apr -15
Tue
1
0.442
0.163
0.395
29 -Apr -15
Wed
1
0.451
0.172
0.377
30 -Apr -15
Thu
1
0.47
0.161
0.369
AVG. 1.095 0.474 0.185 0.436
MAX 1.337 0.615 0.218 0.507
MIN 0.93 0.378 0.134 0.366
INFLUENT FLOWS
UPPER FRASER VALLEY TREATMENT PLANT
Date
Day
Influent
MGD
GCWS#1
Influent Flow
WPR
Influent Flow
TOF
Influent Flow
1 -Jan -15
Thu
0.938
0.414
0.226
0.298
2 -Jan -15
Fri
0.869
0.371
0.192
0.306
3 -Jan -15
Sat
0.786
0.321
0.178
0.287
4 -Jan -15
Sun
0.687
0.285
0.151
0.251
5 -Jan -15
Mon
0.589
0.249
0.1
0.24
6 -Jan -15
Tue
0.577
0.261
0.097
0.219
7 -Jan -15
Wed
0.571
0.261
0.095
0.215
8 -Jan -15
Thu
0.596
0.273
0.099
0.224
9 -Jan -15
Fri
0.636
0.293
0.113
0.23
10 -Jan -15
Sat
0.736
0.331
0.136
0.269
11 -Jan -15
Sun
0.654
0.303
0.118
0.233
12 -Jan -15
Mon
0.546
0.257
0.081
0.208
13 -Jan -15
Tue
0.543
0.248
0.079
0.216
14 -Jan -15
Wed
0.554
0.253
0.079
0.222
15 -Jan -15
Thu
0.575
0.258
0.072
0.245
16 -Jan -15
Fri
0.661
0.308
0.112
0.241
17 -Jan -15
Sat
0.796
0.376
0.152
0.268
18 -Jan -15
Sun
0.8
0.37
0.162
0.268
19 -Jan -15
Mon
0.626
0.285
0.105
0.236
20 -Jan -15
Tue
0.531
0.25
0.078
0.203
21 -Jan -15
Wed
0.501
0.229
0.064
0.208
22 -Jan -15
Thu
0.54
0.246
0.103
0.191
23 -Jan -15
Fri
0.618
0.299
0.112
0.207
24 -Jan -15
Sat
0.752
0.347
0.131
0.274
25 -Jan -15
Sun
0.681
0.317
0.115
0.249
26 -Jan -15
Mon
0.534
0.235
0.065
0.234
27 -Jan -15
Tue
0.519
0.234
0.087
0.198
28 -Jan -15
Wed
0.511
0.235
0.086
0.19
29 -Jan -15
Thu
0.526
0.242
0.084
0.2
30 -Jan -15
Fri
0.63
0.299
0.128
0.203
31 -Jan -15
Sat
0.758
0.365
0.175
0.218
AVG. 0.640 0.291 0.115 0.234
MAX 0.938 0.414 0.226 0.306
MIN 0.501 0.229 0.064 0.19
INFLUENT FLOWS
UPPER FRASER VALLEY TREATMENT PLANT
Date
Day
Influent
MGD
GCWS#1
Influent Flow
WPR
Influent Flow
TOF
Influent Flow
1
-Feb -15
Sun
0.701
0.302
0.131
0.268
2
-Feb -15
Mon
0.574
0.252
0.105
0.217
3
-Feb -15
Tue
0.559
0.24
0.15
0.169
4
-Feb -15
Wed
0.545
0.235
0.103
0.207
5
-Feb -15
Thu
0.602
0.259
0.115
0.228
6
-Feb -15
Fri
0.692
0.326
0.142
0.224
7
-Feb -15
Sat
0.804
0.38
0.163
0.261
8
-Feb -15
Sun
0.745
0.324
0.155
0.266
9
-Feb -15
Mon
0.629
0.272
0.105
0.252
10
-Feb -15
Tue
0.608
0.271
0.108
0.229
11
-Feb -15
Wed
0.636
0.274
0.1
0.262
12
-Feb -15
Thu
0.665
0.313
0.112
0.24
13
-Feb -15
Fri
0.795
0.379
0.144
0.272
14
-Feb -15
Sat
0.944
0.418
0.188
0.338
15
-Feb -15
Sun
0.908
0.42
0.195
0.293
16
-Feb -15
Mon
0.74
0.323
0.153
0.264
17
-Feb -15
Tue
0.635
0.29
0.137
0.208
18
-Feb -15
Wed
0.634
0.284
0.123
0.227
19
-Feb -15
Thu
0.652
0.3
0.126
0.226
20
-Feb -15
Fri
0.749
0.36
0.159
0.23
21
-Feb -15
Sat
0.859
0.391
0.177
0.291
22
-Feb -15
Sun
0.763
0.345
0.154
0.264
23
-Feb -15
Mon
0.635
0.286
0.123
0.226
24
-Feb -15
Tue
0.616
0.277
0.118
0.221
25
-Feb -15
Wed
0.619
0.283
0.11
0.226
26
-Feb -15
Thu
0.621
0.289
0.118
0.214
27
-Feb -15
Fri
0.739
0.346
0.145
0.248
28
-Feb -15
Sat
0.847
0.389
0.183
0.275
AVG. 0.697 0.315 0.137 0.245
MAX 0.944 0.42 0.195 0.338
MIN 0.545 0.235 0.1 0.169
FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, May 6, 2015
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro -Tem Philip Vandernail; Trustees; Eileen
Waldow, Katie Soles, Cody Clayton Taylor, Andy Miller and Jane Mather
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director
Allen Nordin; Town Planner, Catherine Trotter; Town Attorney McGowan;
Police Chief, Glen Trainor, Town Manager Asst. Bektur Sakiev
Others: See attached list
1. Workshop: Sustainability Plan (Solid Waste Management)
Mayor Smith called the meeting to order at 7:13 p.m.
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Miller moved, and Trustee Soles seconded the motion to approve the Agenda
as amended moving Consent Agenda items 4b -f to discussion items. Motion carried:
7-0.
4. Consent Agenda:
a) Minutes — April 15, 2015
Trustee Waldow moved, and Trustee Taylor seconded the motion to approve the
consent agenda. Motion carried: 7-0.
5. Open Forum:
a) Pursuing Excellence Award Presentation
Kaitlyn Minch presented an award to the Town of Fraser and Adam Cwiklin, Fraser
Water Superintendent for participating in the Pursuing Excellence Program.
6. Public Hearings:
7. Discussion and Possible Action Regarding:
Page 2 of 4
a) Dumpster Enclosures
A presentation developed by Grand Park was included in the packet as a means to have
the Board recognize that perhaps we have an issue communitywide that needs to be
addressed. Staff provided background information on Fraser's regulations regarding
dumpster enclosures and links to the Fraser Municipal Code regarding the same.
The Board asked staff to prepare a proposal to utilize the Business Enhancement Grant
program to help businesses with dumpster enclosure improvements to improve the
image of our business corridor.
b) Town Board Conflict of Interest Discussion
TA McGowan outlined the C.R.S. and Town Board Policy and Protocols regarding
conflict of interests for Trustees.
TA McGowan asked to be excused from the meeting.
C) Resolution 2015-05-05 Entering into a Contract - Town Engineer
TM Durbin outlined the RFP process soliciting interest in contracting with the Town for
engineering services. The Trustees directed TM Durbin to retain Jim Swanson as Town
Engineer and incorporate Bowman Consulting Group as supplemental engineer.
Trustee Miller moved, and Trustee Taylor seconded the motion to approve Resolution
2015-05-05 Entering into a Contract with JRS Engineering Consultant, LLC. - Town
Engineer. Motion carried: 6-1.
d) Website Audio Recordings
TM Durbin briefed the Board that we will now be posting audio recordings on the website
per Town Board request. Staff will look into the cost of adding additional storage to the
website so that we can also include past agendas and packets.
e) Resolution 2015-03-02 Directing the Town Manager to Change Signature Card
Resolution was revised per the Board's request from April 15 and brought back for
approval.
Trustee Soles moved, and Trustee Miller seconded the motion to approve Resolution
2015-03-02 Directing the Town Manager to Change Signature Card. Motion carried: 7-
0.
f) Resolution 2015-05-01 Sewer Cleaning and Video Inspection Contract
The Town moved to a three year annual sewer collection system cleaning and
inspection program in 2014. The collection system has been separated into three areas
in order to facilitate the new inspection rotation. This year's work will be the second of
three rotations of inspections and which requires an outside contractor to perform the
specialty work for jetter cleaning and CCTV video documentation of the condition of the
Page 3 of 4
sanitary sewer system infrastructure. The cost for this budgeted expense will be
approximately $75,000.
Staff recommends approving the resolution authorizing the Town Manager to enter into a
Public Services Contract for sanitary sewer collection line cleaning and video
documentation services.
Trustee Miller moved, and Trustee Taylor seconded the motion to approve Resolution
2015-05-01 Sewer Cleaning and Video Inspection Contract. Motion carried: 7-0.
g) Resolution 2015-05-02 Approving a Contract for Sanitary Sewer Rehab
The Town of Fraser applied for and received grant money from the Colorado
Department of Local Affairs (DOLA) in the amount of $112,032 from federal mineral
lease proceeds to assist with the upgrade of sewer collection infrastructure and to
reduce inflow & infiltration within Fraser's sewer collection systems. The Town went
through the public bid process and has determined that Conroy Excavating, Inc. as the
low bidder for the project. Staff recommends approval of the resolution that will authorize
the Town Manager to execute the necessary agreement to move the project forward in
accordance with the conditions of the grant agreement. The Town's cash contribution of
$150,000 along with DOLA's funds brings the project total to $262,032. The work is
scheduled to be begin in mid-September.
Staff recommends approval of the resolution authorizing the Town Manager to enter into
separate agreements with the Colorado Department of Local Affairs and Conroy
Excavating Inc. for the "2015 — North System Sanitary Sewer Main Replacement and
Rehabilitation Project".
Trustee Miller moved, and Trustee Vandernail seconded the motion to approve
Resolution 2015-05-02 Approving a Contract for Sanitary Sewer Rehab at the budgeted
amount and have the PW Director find other projects within the budget so as to
maximize the amount of our grant award. Motion carried: 7-0.
h) Resolution 2015-05-03 Approving an Agreement for Construction of a Pedestrian
Bridge
The Town of Fraser received a GOCO grant in the amount of $136,000.00 for the
construction of a pedestrian bridge over the Fraser River. The Town went through the
public bid process and has determined that Colorado West Contracting, Inc. and Big R
Bridge were the low bidders for the project and procurement of the prefabricated steel
bridge structure.
Staff recommends approval of the resolution that will authorize the Town Manager to
execute the necessary contracts to move the project forward in accordance with the
grant agreement. Staff recommends approval of the resolution authorizing the Town
Manager to enter into separate agreements with Colorado West Contracting, Inc. for the
construction of the project and Big R Bridge for the purchase of the prefabricated steel
bridge structure.
Page 4 of 4
Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution
2015-05-03 Approving an Agreement for Construction of a Pedestrian Bridge. Motion
carried: 7-0.
i) Resolution 2015-05-04 SCADA Upgrades
Provide for the upgrade and replacement of mission critical telemetry control systems for
the Town's North and South water systems treatment and production facilities.
Replacement of this equipment in advance of failures will allow staff to continue to
provide a reliable and safe supply of drinking water to its customers and consumers.
Staff recommends replacement of the SCADA/telemetry controls, specifically the
Programmable Logic Controllers and the Panel Views within the water system as
outlined above.
Trustee Miller moved, and Trustee Vandernaill seconded the motion to approve
Resolution 2015-05-04 SCADA Upgrades. Motion carried: 7-0.
8. Other Business:
Members of the Board that attended the Winter Park Council meeting on May 5th
summarized the recent developments related to transit and the Sitzmark property. Staff
will add transit to the May 20th agenda for further discussion.
Trustee Vandernaill moved, and Trustee Soles seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 9:15 p.m.
Lu Berger, Town Clerk
TOWN BOARD REGULAR MEETING
REGISTRATION SHEET
IVIAy V, LV 1 J
The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to
the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will
be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town
Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will
not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the
following guidelines in mind:
• Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political
affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board.
• Defamatory or abusive remarks or profanity are out of order and will not be tolerated.
Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of
discussion on the sign in sheet. Thank you for your cooperation.
NAME
PHYSICAL ADDRESS
Email address ONLY if you wish to receive the
Board Agenda when posted
PLEASE PRINT LEGIBLY
s2
S v e -ja� WM
3,) ► C e - kcf S�
cke.vi'
to se-�
NAME
,� /V1(5
PHYSICAL ADDRESS
Email address ONLY if you wish to receive the
Board Agenda when posted
PLEASE PRINT LEGIBLY
� tenn.
MEMO TO: Mayor Smith and the Board of Trustees
FROM: Catherine E. Trotter, AICP, Town Planner
DATE: May 13, 2015
SUBJECT: Business Enhancement Grant -Rocky Mountain Moonshine
MATTER BEFORE BOARD:
Business Enhancement Grant application for paving the parking lot at Rocky Mountain
Moonshine.
ACTION REQUESTED/EXECUTIVE SUMMARY:
The applicant is requesting Business Enhancement grant funding to pave the parking lot
at Rocky Mountain Moonshine. Attached is a memo on the Business Enhancement
Grant Program. Paving is not listed as an eligible or ineligible project. As such, the
Town Board needs to determine if paving should be an eligible project.
BACKGROUND:
The Town of Fraser participated in a Community Revitalization Partnership (CRP)
Program during the summer of 2010. This program was sponsored by the Colorado
Department of Local Affairs (DOLA) working in partnership with Downtown Colorado Inc.
and Fraser. We asked the chosen consulting team to examine our business districts
and how the various districts can be better connected both visually and physically.
Following the CRP, the Town Board began offering a Business Enhancement Grant
program. The CRP program recommended that the Town develop programs and
initiatives to improve the overall appearance of Fraser, especially along important
corridors. The purpose of the Business Enhancement Grant program is to establish a
fund that can be utilized by local businesses to enhance the character of their property
and/or business, help improve the economic vitality of the Fraser business community
and to encourage investment, pride and a sense of ownership in the community.
The Town of Fraser recognizes that the condition of buildings in the commercial district
forms the basis of the public's overall impression of downtown and reflects the vibrancy
of the community. This program is an incentive program for ongoing community
revitalization.
Scott Emery is requesting $7500.00 (maximum amount allowed) to collaborate with him
on a paving project for the parking lot at Rocky Mountain Moonshine located on US
Highway 40. Attached is the grant application and an estimate from Acord Asphalt.
ALTERNATIVES:
The Town Board needs to determine if paving is an eligible project for the Business
Enhancement Grant Program and if so, the Board can fund this project. Or, the Town
Board needs to determine that paving is NOT an eligible project for the Business
Enhancement Grant and the Town will not fund this project.
Town of Fraser
PO Box 370, Fraser, CO 80442. office 970-726-5491 fax 970-72.6-5518
U. v, .frasercolorado.com
RECOMMENDATION:
Staff recommends that the TB endorse the business enhancement grant program. The
intent is to promote a healthy business environment and increase the overall aesthetic
experience in the Town of Fraser.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Business Enhancement Grant Program:
Purpose:
The Town of Fraser recognizes that the condition of buildings in the commercial district
forms the basis of the public's overall impression of the downtown area and reflects the
vibrancy of the community. The purpose of the Business Enhancement Grant program
is to establish a fund that can be utilized by local businesses or organizations to
enhance the physical appearance of their property and/or business and to encourage
investment and pride in the community thereby helping to improve the economic vitality
of Fraser.
This program is an incentive program for ongoing community revitalization. The
intent is to promote a healthy business environment and increase the overall
aesthetic experience in the Town of Fraser.
Local businesses or organizations shall submit an application outlining their proposal
and anticipated impacts. Funding amounts are determined based upon a review of the
application by the Town Board and evaluation of the potential beneficial impact(s) on
business activity as well as the overall effect on the commercial district. The applicant
must contribute a minimum of 50% of the total cost of the project. The maximum grant
awarded shall not exceed $7500.00. The Town Board has sole discretion and will
determine if funds are awarded. Applications shall be considered two times a year.
Deadlines for submittal are May 30th and August 31 st. Applications may be submitted
by tenants with written approval by property owner. The Town must receive all paid
receipts within forty-five (45) days of completion of the project before the grant amount
will be reimbursed.
Eligible Projects:
• Public and private art
• Landscaping
• Decorations
• Building facade improvements, exterior work on storefronts which may include
renovations, painting, remodeling, signage, awnings, cornices
• Building facade improvement seed money for architectural drawings
Ineligible Projects:
• New construction
• Property acquisition
• Refinancing existing debt
• Interior improvements, equipment, fixtures and/or furnishings
• Reimbursement for costs incurred prior to business enhancement grant approval
• Home occupations
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
rase rcolorado.com
Evaluation Criteria:
The Town Board will evaluate proposals based upon the following criteria:
• The business/organization must be located in the Business District or in a Mixed
Use Planning Area within the Planned Development Zoning District.
• The degree of beneficial impact on the area.
• The uniqueness of the project.
The amount of visual impact on the surrounding environment.
Other relevant factors as deemed important by the Town Board.
Submittal Requirements:
• Completed Business Enhancement Grant Application (see next page).
• Site plan, sketch of project location, photographs, etc., to promote the project.
Survey may be required.
• Itemized budget.
• Landscape proposals must provide a complete plant list with quantities.
Please submit completed application to Catherine Trotter, Town Planner,
ctrofter@town.fraser.co.us
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
v, n .•;.frasercolorado.com
Business Enhancement Grant Application
Business/Organization Name: P"'k V C' G iLn 1�' 100 'U t ;ire
Business License Number:
Contact Person;
Mailing Address
Email Address:
Business Phone:q70- - ®-6
Total Estimated Cost of Proposal (Attached itemized budget): 4 % o7
it
Source of Funding in Addition to Grant: / - �1 a(.1. o' O_',' %
Time -Frame for Implementation:
P ose of Grant: n
ja
J
How will this proposal benefit Fraser and your business/organization?
`�,,
A ev- 0 0
ICA -V 2.v �� �,r c�.t c� 6 e,,- trst
Attach site plan or sketch of project location, photographs, etc., to promote the
prsoct. Surve _mqy be required.
cl—
ignatu a of Applicant Date
Please submit completed application to Catherine Trotter, Town Planner,
ctrotter@town.fraser.co.us
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
TC I
P.O. Box 665
Granby, CO 80446
Office: 970-887-0363
Estimate
Date
Estimate #
3/23/2015
537
Name /Address
Rocky Mountain Moonshine
P.O. Box 1825
Fraser, Colorado 80442
Project
Description
Qty
Rate
Total
Asphalt paving of Rocky Mountain Moonshine 76827 U.S.
Highway 40 Fraser, Colorado.
Preparation work prior to paving remove recycled asphalt to North
1
2,500.00
lot, prep and compact prior to asphalt.
2,500.00
Asphalt paving at Rocky Mountain Moonshine 14,520 sq.$. 3"-4".
363
105.00
38,115.00
Thanks again for your business Pat and Cathy Acord
Total $40,615.00
MEMO TO:
Mayor Smith and the Board of Trustees
FROM:
Catherine E. Trotter, AICP, Town Planner
DATE:
May 13, 2015
SUBJECT:
Business Enhancement Grant -Rocky Mountain Moonshine
MATTER BEFORE BOARD:
Business Enhancement Grant application for paving the parking lot at Rocky Mountain
Moonshine.
ACTION REQUESTED/EXECUTIVE SUMMARY:
The applicant is requesting Business Enhancement grant funding to pave the parking lot
at Rocky Mountain Moonshine. Attached is a memo on the Business Enhancement
Grant Program. Paving is not listed as an eligible or ineligible project. As such, the
Town Board needs to determine if paving should be an eligible project.
BACKGROUND:
The Town of Fraser participated in a Community Revitalization Partnership (CRP)
Program during the summer of 2010. This program was sponsored by the Colorado
Department of Local Affairs (DOLA) working in partnership with Downtown Colorado Inc.
and Fraser. We asked the chosen consulting team to examine our business districts
and how the various districts can be better connected both visually and physically.
Following the CRP, the Town Board began offering a Business Enhancement Grant
program. The CRP program recommended that the Town develop programs and
initiatives to improve the overall appearance of Fraser, especially along important
corridors. The purpose of the Business Enhancement Grant program is to establish a
fund that can be utilized by local businesses to enhance the character of their property
and/or business, help improve the economic vitality of the Fraser business community
and to encourage investment, pride and a sense of ownership in the community.
The Town of Fraser recognizes that the condition of buildings in the commercial district
forms the basis of the public's overall impression of downtown and reflects the vibrancy
of the community. This program is an incentive program for ongoing community
revitalization.
Scott Emery is requesting $7500.00 (maximum amount allowed) to collaborate with him
on a paving project for the parking lot at Rocky Mountain Moonshine located on US
Highway 40. Attached is the grant application and an estimate from Acord Asphalt.
ALTERNATIVES:
The Town Board needs to determine if paving is an eligible project for the Business
Enhancement Grant Program and if so, the Board can fund this project. Or, the Town
Board needs to determine that paving is NOT an eligible project for the Business
Enhancement Grant and the Town will not fund this project.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
RECOMMENDATION:
Staff recommends that the TB endorse the business enhancement grant program. The
intent is to promote a healthy business environment and increase the overall aesthetic
experience in the Town of Fraser.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Business Enhancement Grant Program:
Purpose:
The Town of Fraser recognizes that the condition of buildings in the commercial district
forms the basis of the public's overall impression of the downtown area and reflects the
vibrancy of the community. The purpose of the Business Enhancement Grant program
is to establish a fund that can be utilized by local businesses or organizations to
enhance the physical appearance of their property and/or business and to encourage
investment and pride in the community thereby helping to improve the economic vitality
of Fraser.
This program is an incentive program for ongoing community revitalization. The
intent is to promote a healthy business environment and increase the overall
aesthetic experience in the Town of Fraser.
Local businesses or organizations shall submit an application outlining their proposal
and anticipated impacts. Funding amounts are determined based upon a review of the
application by the Town Board and evaluation of the potential beneficial impact(s) on
business activity as well as the overall effect on the commercial district. The applicant
must contribute a minimum of 50% of the total cost of the project. The maximum grant
awarded shall not exceed $7500.00. The Town Board has sole discretion and will
determine if funds are awarded. Applications shall be considered two times a year.
Deadlines for submittal are May 30th and August 31 st. Applications may be submitted
by tenants with written approval by property owner. The Town must receive all paid
receipts within forty-five (45) days of completion of the project before the grant amount
will be reimbursed.
Eligible Projects:
• Public and private art
• Landscaping
• Decorations
• Building fagade improvements, exterior work on storefronts which may include
renovations, painting, remodeling, signage, awnings, cornices
• Building facade improvement seed money for architectural drawings
Ineligible Projects:
• New construction
• Property acquisition
• Refinancing existing debt
• Interior improvements, equipment, fixtures and/or furnishings
• Reimbursement for costs incurred prior to business enhancement grant approval
• Home occupations
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frase rcolorado.corn
Evaluation Criteria:
The Town Board will evaluate proposals based upon the following criteria:
• The business/organization must be located in the Business District or in a Mixed
Use Planning Area within the Planned Development Zoning District.
• The degree of beneficial impact on the area.
• The uniqueness of the project.
• The amount of visual impact on the surrounding environment.
• Other relevant factors as deemed important by the Town Board.
Submittal Requirements:
• Completed Business Enhancement Grant Application (see next page).
• Site plan, sketch of project location, photographs, etc., to promote the project.
Survey may be required.
• Itemized budget.
• Landscape proposals must provide a complete plant list with quantities.
Please submit completed application to Catherine Trotter, Town Planner,
ctrotter@town.fraser.co.us
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
Business Enhancement Grant Application
Business/Organization Name: keukV MO~�&L /'K00V151LLA
C'
Business License Number:
Contact Person: '� C d
Mailing Address:
v14Lla
/
Email Address: G'lylo&, c
Business Phone: ` 7 7�� i� 70 '3l
Total Estimated Cost of Proposal (Attached itemized budget): 000
Source of Funding in Addition to Grant: / `� Cw v� a -I'd Lcei,.4
Time -Frame for Implementation:
.__ —I I
PLwvose of Grant:
w
G�✓ c 0
How will this proposal benefit Fraser and your business/organization?
A u -C k&.-- w v h, ✓�
Attach site plan or sketch of project location, photographs, etc., to promote the
project. Surve y be required.
ignatu a of —Applicant,/)
pplicant Date
Please submit completed application to Catherine Trotter, Town Planner,
ctrotter@town.fraser.co.us
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com
P.O. Box 665
Granby, CO 80446
Office: 970-887-0363
Estimate
Date
Estimate #
3/23/2015
537
Name / Address
Rocky Mountain Moonshine
P.O. Box 1825
Fraser, Colorado 80442
Project
Description
Qty
Rate
Total
Asphalt paving of Rocky Mountain Moonshine 76827 U.S.
Highway 40 Fraser, Colorado.
Preparation work prior to paving remove recycled asphalt to North
lot, prep and compact prior to asphalt.
1
2,500.00
2,500.00
Asphalt paving at Rocky Mountain Moonshine 14,520 sq.$. 3"-4".
363
105.00
38,115.00
I hanks again for your business Pat and Cathy Acord
Total $40,615.00
MEMORANDUM
To: Town Council
From: Drew Nelson, Town Manager
Date: May 19, 2015
Re: Transit Service Plan/Grant Application/Transit Advisory Committee Member
BACKGROUND
On May 5, 2015, the Winter Park Town Council approved a Memorandum of Understanding (MOU) with
Winter Park Resort to transition the existing private transit service to a public, year-round service. The
next steps will be to 1) consider the Transit Service Plan (attached), 2) consider a grant application to the
Colorado Department of Transportation for 5311 grant funds, and 3) appoint a Town representative to the
Transit Advisory Committee that was created in the MOU.
ANALYSIS
First, the Transit Service Plan is a necessary compliance document for public transit systems when they
expand more than 25%, which will occur with the addition of year-round service. The Service Plan
includes a basic budget of $2,070,000, which preserves the existing fixed transit routes identified in the
MOU as well as the addition of summer and shoulder season on -demand service. The draft budget also
includes revenue of $200,000 in federal and state operating funds. The Town Council must consider the
Transit Service Plan as part of a public hearing on the matter.
Second, the Colorado Department of Transportation recently sent out a call for projects for 5311 grant
funds. In order to be eligible for said funds, the Town must operate a year-round transit system, which is
what is contemplated in the MOU. In order to have authorization to apply for funds, the Town Council
must approve of the grant application. The actual application an online application tool that requests
information out of the Transit Service Plan. Staff would request authorization from the Town Council to
apply for federal 5311 grant funds in the amount of $200,000.
Lastly, the MOU creates a Transit Advisory Committee (TAC) that will be initially be made up of two
representatives selected by Winter Park Resort and one representative selected by the Town Council. At
a previous meeting, it was suggested that Councilor Banks may be interested in sitting on the TAC once it
was created. It would be appropriate to select the TAC member via motion.
RECOMMENDATION
Transit Service Plan
Staff recommends the Town Council approve the attached Transit Service Plan by adopting the following
motion:
I move to adopt the Transit Service Plan as identified in the TransitPlus memo dated May 14, 2015 with
the following findings of fact:
• The Town Council of the Town of Winter Park has reviewed and considered the Transit Service
Plan; and
• The Town Council considered this matter as part of a public hearing on May 19, 2015 and took
testimony regarding the Transit Service Plan; and
• The Town Council believes the Transit Service Plan is in the best interest of the health, safety
and welfare of the citizens and guests of the Town of Winter Park.
and I further move to instruct staff to prepare a resolution to this effect to be signed by the Mayor.
Alternative Motion
In the event the Town Council wishes to deny the proposed Transit Service Plan, staff recommends the
Town Council make the following motion:
I move to deny the Transit Service Plan as identified in the TransitPlus memo dated May 14, 2015 due to
the following findings of fact:
and I further move to instruct staff to prepare a resolution to this effect to be signed by the Mayor.
Grant Authorization
Staff further recommends the Town Council authorize staff to apply for federal 5311 grant funds as noted
in the memo above by adopting the following motion:
I move to authorize Town staff to apply for federal 5311 grant funds through the Colorado Department of
Transportation in the amount of $200,000 with the following findings of fact:
The Town Council of the Town of Winter Park has reviewed and considered the Transit Service
Plan and the budget therein; and
The Town Council believes the Transit Service Plan is in the best interest of the health, safety
and welfare of the citizens and guests of the Town of Winter Park.
Alternative Motion
In the event the Town Council wishes to deny the proposed grant authorization, staff recommends the
Town Council make the following motion:
I move to deny the authorization of Town staff to apply for federal 5311 grant funds through the Colorado
Department of Transportation in the amount of $200,000 due to the following findings of fact:
Transit Advisory Committee Appointment
Lastly, staff recommends an appointment for membership to the Transit Advisory Committee created by
the MOU for transition of service with Winter Park Resort by adopting the following motion:
I move to appoint to the Transit Advisory Committee created by the
Memorandum of Understanding with Winter Park Resort concerning the transition of transit services.
Alternative Motion
In the event the Town Council wishes to not appoint anyone to the TAC, staff recommends the Town
Council make the following motion:
I move to deny the appointment of to the Transit Advisory Committee created by
the Memorandum of Understanding with Winter Park Resort concerning the transition of transit services
due to the following findings of fact:
Memorandum
To: Drew Nelson, Town of Winter Park
From: Suzanne O'Neill T`ranslt Plui
Date: May 14, 2015 Moving People & Ideas
SUBJECT: Transit Service Plan
This memorandum summarizes the Town of Winter Park's transit service plan and budget
for a grant application to the Colorado Department of Transportation for transit funds.
The service plan includes year-round service. The budget only covers operating and
administrative expenses under contract. It is not a line -item budget but rather shows
purchased services and contract revenues. The budget assumes the Town Council will
consider a long-term sustainable funding source as part of the fall ballot. Until such time
as a sustainable funding source is in place, the Town and Resort remain responsible for
funding winter services.
Overview
The Town of Winter Park (Town) and Winter Park Resort Operating Company (Resort)
have reached an agreement to transition services from Resort operation to Town
operation, as detailed in an MOU. The Town Council approved a resolution on May 5,
2015 authorizing entering into the MOU, and the MOU has been approved and signed by
Winter Park Resort.
The transition will be a process that takes time to bring to fruition, as the existing structure
for service delivery will take some effort to unwind and some time to re-establish the
necessary operating and funding agreements, facilities, and financing. A transition plan
that identifies a step-by-step approach for the transition has been drafted for Winter Park.
There are several reasons for this transition.
• While the Resort is presently obligated to fund winter transit services based on a
development agreement, this obligation will only be in place for a few more years
and is limited in scope. The Town and Resort want to maintain and expand transit
services.
• There is a need for year-round transit services.
• There is a need for expanded services, within Winter Park, Fraser, unincorporated
County area, and Granby, as well as a need to establish regional connections to
the Front Range.
• There is a need to provide a modern fleet and facilities, and to assure that all
services are high quality and accessible.
In order to provide for a sustainable long-term system, upgrade the fleet and operating
facility, and meet the needs for service, it will be necessary to provide local public funding
and to access State and Federal funds for operating and capital transit expenses. The
Town of Winter Park anticipates placing a ballot measure for a sustainable funding
source before its voters in the fall of 2015.
Service Plan
Generally the service plan provides for different levels of service in the winter
season and in the rest of the year. In addition, the current service is a mix of
services that serve the general public, internal resort operations, and charter
services. The service plan for the winter season will be the same as at present.
The service plan for the summer and shoulder season is illustrated in Figure 1.
The service plan and related budget tables describe the complete network of
services. CDOT administered 5311 funds are requested for only that service that
will operate year-round: one bus, plus ADA Complementary Paratransit as needed,
operating 19 hours a day. Costs for the proposed 5311 service are broken out
separately.
Before looking at the service plan, some background may be useful.
(a) At present, services for the general public are funded by a combination of the
Resort, other jurisdictions, homeowner's associations and business associations.
Part of the unwinding that needs to occur is separating the various types of services,
maintaining the service levels and availability while assuring that the parties that
benefit from the services pay for those services. Table 1 describes the various
services by type and potential funding source.
Table 1: Services by Type and Funding Source
ype of Service �w
Funding
Sources
MM
LocalResortD•
- Connecting Town residential areas to
activity centers, from Winter Park Resort
•
through Old Town, and into Town
Winter Park
•
•
General
neighborhoods
Public
- Connecting Fraser, surrounding
•
developed County land, and Granby (via
Jurisdictions
•
•
an employee shuttle) to the transit network
and HOAs
Resort
- Internal circulation
•
Services
- Cabriolet backup
•
Charter
- For Resort
•
Services
- For other parties
(b) At present there exist a variety of contracts, between the Resort and First
Transit, the Town and Resort, the Town and First Transit, and Grand County,
Fraser, and more than a dozen HOAs and business associations and First Transit
that will need to be renegotiated and aligned into a single or limited number of
contracts that can be effectively managed by both the Town and First Transit.
E
Figure 1: Schematic of Summer and Shoulder Season Services
Tdwn 0( Feisir
Meadiw{Ji• lndlars - The Timbers
f 3raser
rk(RT Ltese sasrway
slivers
Upper iW.Pltlin 7} in Ve'u
Aee Wrdw_lara ^'
f{S firer. �Wn
Tabery—•I Yzlk
'Firm"
Fraser
;.....
.............P4iT OrN
Center
Tawe of Wirter Ptek
l Countrpa4us Sawmsitl[prrdos
Sawn Wlsitor
PI Park Crnerr Wes4uer Ad'.
P
"`�'p NB4 tlrT
A„” kvp Mtn Lodge Vintage Hotel
Fan Horse
TI—- Itirt„n Pexl. Mills Capp.. sftok11or• R.— Old
{rnminR Ulric Rd [k Sq Conchs Tawn WPRe t
Enlace Hos
CIW*
CfG44Y1� C'"k
Slhrrrado Timber Run side
Till Timbof
Pipwi akn N.w.
W—dsp- ted—yWlllaep
3
(d) The Town and Resort understand and will comply with the FTA charter
regulations. At present all services operate out of the same facility, and First Transit
is able to provide charter services using the existing fleet (which First Transit owns)
so long as they maintain adequate vehicles to operate the services required by the
Resort. As the Town, Resort and First Transit work to transition services to the
Town, it will be done in a manner that abides by the FTA charter regulations while
recognizing the importance of maintaining charter operations to the local economy.
The parties understand that the FTA Charter regulations do not allow FTA -funded
equipment or facilities to be used for charter services and that the fleet for the
Resort internal services will likewise not be publicly funded. It is in the interest of the
Town and Resort that charter work be available to any company wishing to operate
in the area.
DETAIL OF SERVICE NETWORK
The Winter season is between 159 and 166 days in length, varying with each year's
calendar. The shoulder and summer seasons are the balance. For the purpose of
planning, winter is estimated at 166 days and summer is 199 days.
Summer and Shoulder Seasons
Table 2 describes the proposed summer and shoulder season services. Section
5311 funding is requested for all of this service. The summer service will require
two vehicles and one spare. Service is planned to operate daily, from approximately
6 AM — 11:30 PM. With ADA service, it is estimated that 19 hours of service will be
operated daily.
These will be new services and the final hours and days of service are considered to
be somewhat malleable as the experience in year one is likely to suggest
improvements for year two. If experiences in other resort communities are a guide,
it is likely that initially ridership will be low, especially in the Spring, but will grow over
time.
Table 2: Summer and Shoulder Season Services
Winter Season
Table 3 (on the next page) describes the complete network of services proposed for
the general public network. (This includes contract service hours for general public
services. A green font is used under hours to identify the contracted services.)
Table
TRANSIT SYSTE Span of Service
]WDay
Frequency
Vehicles
Annual • . ers/
Service
Service
NightDay
Eve
Riderzk Hr.
Hours
Miles
Ltd. 8, 9,10 AM, 2,3,4,5 PM
Meadow Ridge Express*
:60 :30
1 0
41,097 13.8
1,495
25,565
Full 7:30 AM - 5:30 PM
11 111
0
Black Line Fraser Express
Ltd.
7:20 AM -5:50 PM
5:45 PM (1 run)
:30 all day
N/A
2
0
51,853
15.0
3,464
48,107
Full
" "
" "
"
"
2
0
Green Line
Ltd.
8:00 AM -5:45 PM
--
:20 all day
N/A
1
0
54,205
31.8
1,702
13,479
Full
" "
--
"
"
1
0
Yellow Line
Ltd.
8:15 AM -4:15 PM
-
:60
N/A
0.5
0
29,682
21.7
1,367
22,631
Full
7:45 AM - 5:07 PM
--
:30
1
0
Brown Line
Ltd.
7:45 AM -5:20 PM
-
:60
N/A
1
0
38,830
14.6
2,655
32,367
Full
" "
--
:30
"
2
0
Blue Line
Ltd.
7:30 AM - 5:27 PM
-
:60
N/A
0.5
0
33,091
22.9
1,447
27,700
Full
-
:30
1
0
Orange Line
Ltd.
7:30 AM - 5:30 PM
-
:60
N/A
0.5
0
35,946
24.6
1,464
27,700
Full
--
:30
1
0
Mary Jane Shuttle*
Ltd.
8:15 AM -6:15 PM
-
:30 all day
N/A
1
0
19,140
11.0
1,313
20,000
Full
--
1
0
Granby/ Fraser Commute
Ltd.
5:55, 6:55, 11:55 A
4:45, 5:45 PM
N/A
N/A
2
0
10,133
8.7
1,162
36,188
Full
" "
" "
"
"
2
0
Fox Run Commuter*
Ltd.
6:15, 7:15-xfer, 7:25 AM
Eve: use Fraser Exp.
N/A
N/A
1
0
1,070
3.4
319
3,984
Full
" "
11 1111
"
1
0
The Lift Night
Ltd.
5:34 PM -11:42 PM
N/A
:30
0
1
40,770
16.1
1,734
25,207
Full
-
11 11:30
0
2
Meadow Ridge Night*
Ltd.
5:30 PM -11:00 PM N/A
:30
0
1
4,204
3.9
9,960
Full
--
:30
0
1
Link Call -n -Ride Night
Ltd.
5:30 PM -11:00 PM N/A
11
N/A
0
1
17,410
21.1
1,079
12,948
Full
0
1
Village Night*
Ltd.
6:30 PM - 8:30 PM
N/A
:30
0
1
7,094
8.5
609
6,308
Full
6:30 PM -10:30 PM
:30
0
1
Paratransit/ ADA
Ltd.
5:55 AM -5:30 PM
5:30 PM -11:42 PM
N/A
N/A
1
1
2,037
1.3
1,909
16,600
Full
" "
" "
N/A
N/A
1
1
Total Public System
Limited Schedule: Peak Vehicle Requirements
11.5
5
386,562
17.0
22,798
328,744
Full Schedule Peak Vehicle Requirements
14
5
Of the total winter network, it is proposed that hourly service on the Black line
(Fraser Express) and The Lift Night service be included in the grant request, along
with some Paratransit services for a total of 19 hours of service daily.
Combined Services
Table 4 identifies the combined annual service network. This is the publicly
funded network and includes the various contracts that are in place at present. A
total of 18 vehicles are needed with 15 full-size transit coaches and three small
vehicles for ADA paratransit and low -ridership services (such as the night time
call -and -ride service or services in the shoulder and Summer seasons).
Ridership estimates are based on ridership in the 2014-15 season for winter
routes and estimated for shoulder and off-season service.
Table 4: Total Transit
Fixed Route Services
Winter- Publicly Funded 367,115 13 19,157 286,993
Call -and -Ride or Flexible Route Services
Summer & Shoulder Seasons
20,895 2
3,483
34,825
Winter - Publicly Funded (night service)
17,410 1
1,734
25,207
ADA Complementary Paratransit Service
Summer & Shoulder Seasons
390 1
299
3,980
Winter- Publicly Funded
2,037 1
1,909
16,600
TOTAL PUBLIC TRANSIT NETWORK
407,847 14*
26,581
367,605
* Two additional vehicles needed for public peak service, plus spares for a total of 18 vehicles.
**Ten additional vehicles are required for peak resort operations, plus two spares for 12 Resort vehicles.
Budget
Operating budget estimates are based on the contract in place with First Transit.
The rates structure provides for a fixed fee, paid out as a daily rate over the
course of the winter season and hourly rates for each hour of service that is
provided. Different hourly rates are charged to different customers; for example,
the rate charged to the Resort (which is paying the fixed costs) is only for variable
costs while the Town's contract for night service is based on the full cost of
operating services. For this estimate we have used the contract rates for the FY
15-16 season. If anything, these are conservative so for the total system financial
plan they have been rounded up. The fees for public services are:
1.1
$816,300
Fixed Fee estimate
$162,376
Summer & Shoulder Seasons Variable
$984,278
Winter Season Variable
$1,962,960
Total
This has been rounded up to $2,000,000 for the purposes of budgeting. At a
minimum, additional maintenance staff will be needed in the winter at an extra
cost. Until a new contract is negotiated, the Town will not know the exact
purchased services costs but this is a reasonable and conservative estimate.
The total budget for the service and administrative expenses is estimated at:
EXPENSES
2016
2017
Purchased Transportation Services
$2,000,000
$2,030,000
Customer Information
$20,000
$20,000
Administrative Support
$50,000
$50,000
$2,070,000
$2,100,000
REVENUES
Town of Winter Park*
$1,715,000"
$1,710,000*
Granby, Fraser, Grand County
$155,000
$155,000
and Various HOAs
CDOT 5311 funds $200,000 $205,000
$2,070,000 $2,100,000
The numbers for the Town of Winter Park include $280,000 that, in a fully allocated
budget, would be paid by Fraser. Only approximations have been made of how much
Fraser would pay. This one is based on miles of service in each jurisdiction because it is
easy. Level of ridership or hours of service might also be used, each resulting in different
numbers.
The budget for 2016 is dependent on a sustainable long-term funding source
being approved in Winter Park. The initial budget includes a higher rate of
expenditure by the Town of Winter Park than is desirable over the long term, as
local resources will be needed for capital to replace vehicles. The budget also
holds the contributions for Fraser, Grand County, and the HOAs to the level they
are at presently. However, Town anticipates requesting the jurisdictions to
consider a tax to fund their share of the service. In reality, Winter Park Resort
has, for many years, been underwriting the cost of services by covering a base
rate that includes many fixed costs. It makes sense to continue to do so for a
couple of years to give the residents of other jurisdictions time to determine how
much service they want to pay for. Long-term, a sustainable system will be one in
which all parties pay the full cost of service. Until the other jurisdictions have an
opportunity to consider a source of funding the services, the objective is to
maintain service availability.
The capital budget will vary by year, and is anticipated to average $540,000 per
year for vehicles the first ten years when the system is obtaining a new fleet. Of
7
this amount, CDOT capital funds are expected to cover about $350,000 and local
funds will be needed for about $190,000 in expenses.
Service Characteristics and Performance Measures
Based on an operating budget of $2,070,000 and the service characteristics noted
in Table 4, the following annual performance measures are derived:
$5.63 Cost per mile
$77.88 Cost per hour
$5.08 Cost per passenger
15.3 Passengers per hour
The productivity varies between winter and the new shoulder and summer season
service. The average ridership on the winter fixed routes is 19.2 passengers per
hour while shoulder and summer season ridership is estimated at 6.0 passengers
per hour. The existing night call -and -ride carries 10 passengers per hour.