HomeMy Public PortalAbout1607th Board Journal 6-14-2018Rev 9/18/18 Pg. 1
JOURNAL OF THE (1607th) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT June 14, 2018
The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at the meeting were:
Board of Trustees Staff Members
J.P. Faul, Chair(phone) B.L. Hoelscher, Executive Director
Rev. R. Bobo, Vice Chair T.R. Snoke, Secretary-Treasurer
A.K. Mandel S.M. Myers, General Counsel
M.E. Yates M. M. Gee, Director of Finance
Freddie Dunlap R.L. Unverferth, Director of Engineering
J. Singer
Also present were:
Trustee Bobo motioned to come out of closed session at 5:03pm. Trustee Yates moved and Trustee Dunlap seconded. Present at the meeting was: Trustee Faul by phone, Trustee Bobo, Mandel, Yates,
Dunlap and Singer.
Trustee Bobo asked for the approval of the May 10, 2018 (1606th) Journal of proceeding minutes. The
Journal were approved by Trustee Yates and seconded by Trustee Dunlap.
Comments by Board Chair:
Trustee Faul found it appropriate to leave the Committee appointments as they are with one change; Trustee Dunlap will replace the previous Board Committee Chair, Ruby Bonner on the Finance Committee. The
Executive Director then provided an update to the Board Committee appointments per Committee assignment.
~ ~ ~ ~ ~
Tamara Clinton MSD Ed Laux RJN Group Vicki Edwards MSD Terry Briggs SITE
Shonnah Parades MSD Lawrence Nwachukwu Basilico Engineering Bret Berthold MSD Ronny Griffin Laborers
Barbara Mohn MSD Tom Sullivan
Marie Collins MSD Melissa Carver Jacobs Utica Morris MSD Rebecca Losli MSD
Todd Loretta MSD
Rev 9/18/18 Pg. 2
Report of Board Committees:
AUDIT
Trustee Singer reported that The Audit Committee met at 7:30a.m. on Tuesday, June 5, 2018. In attendance were Trustees Singer, Bobo, Dunlap, Mandel, and Yates. The committee approved the
minutes from the May 1st meeting. The Chairman had no comments.
Internal Audit presented the report for the engagement titled “Review of the Payroll Disaster Recovery
Plan”, which focused on the District’s Disaster Recovery Plan as it relates to the District’s Oracle EBS
Payroll function. The review was a point-in-time engagement that was performed in April of 2018.
The engagement resulted in a “Satisfactory” or “Clean” opinion. The report contained one Opportunity for Improvement, which was presented to and discussed with the committee.
The presentation was completed with a discussion to address questions from the committee regarding disaster recovery and business continuity procedures.
The meeting adjourned at approximately 8:00 am. The next meeting is tentatively scheduled for Tuesday, July 3, 2018. This concludes the Audit Committee Report.
~ ~ ~ ~ ~
PROGRAM MANAGEMENT
Trustee Yates reported that The Program Management Committee met on June 5, 2018 at 8:02 a.m.
The meeting was attended by Trustees Yates, Bobo, Mandel, Singer, and Dunlap.
The minutes of the May 1, 2018 meeting were approved. The agenda items to be introduced tonight
were presented and discussed, including a detailed discussion regarding the following items:
Ord. No. 14921 and 14922 – CSO Green Infrastructure Projects – Staff described the details of two green infrastructure grant projects and their locations. The purpose of the projects is to reduce combined sewer overflows to the Mississippi River as required by the District’s Consent Decree. There
was a more detailed discussion regarding the green practices being used, the future life span and maintenance of the facilities, and MSD’s monitoring of the facilities.
Ord. No. 14923 and 14924 – Easement Acquisition for Wastewater and Stormwater projects for fiscal year 2019 – Staff discussed the appropriation amounts being requested, and also provided details and information for fiscal year 2018 appropriations. This information included: remaining fund balance,
number of easements acquired, and average costs for easements. There was further discussion between staff and committee regarding the process for determination of easement value and easement
values for different areas within the District.
Under Other Business, Brad Nevois from the Engineering Department gave a presentation on the
easement acquisition process for the upcoming Deer Creek Trunk Sewer Phase 3 and 4 projects. Also
the Board was briefed on a minor table formatting correction made to MSD Ordinance No. 14854 approved by the Board earlier this year. There was no Board action required; this was simply to make
the Board aware of the correction. The next committee meeting is tentatively scheduled for Tuesday, July 3, 2018 at 8:00 a.m.
The meeting was adjourned at 8:46 a.m.
~ ~ ~ ~ ~
Rev 9/18/18 Pg. 3
FINANCE Trustee Dunlap reported that The Finance Committee met on June 5, 2018 with Trustees Dunlap,
Mandel, Singer, Bobo and Yates in attendance. The minutes from the May 1, 2018 meeting were
approved.
The first item discussed on the agenda was a report by Pavilion Advisory Group on the performance of
the District’s Pension, Deferred Compensation and Defined Contribution Plans as of March 2018. During the first quarter, the Pension Plan outperformed its benchmark, reporting a return of 0.1%. On a
trailing one-year basis, the Plan reported a gain of 8.6%. The Deferred Compensation and Defined
Contribution Plans’ balanced and target date retirement funds ranked above median. Pavilion recommends no changes to the investment portfolio at this time.
Next, the District's Operating Fund Portfolio as of May 31, 2018 was reviewed. Staff indicated that the portfolio is in compliance with the District’s Investment Policy.
Staff then discussed a recommendation to enter into a contract with Accelerated Information Systems (AIS) for one year with two option years. AIS will provide Laserfiche Enterprise Content Management
(ECM) software as a solution for the District’s document and records management and process automation needs. AIS will deploy, configure, and provide training to adopt Laserfiche as the District’s
primary ECM software. This will be Ordinance #14925 on tonight’s agenda.
Next, the quarterly March 2018 Adjustment Review Committee report was accepted into the record as
required by ordinance.
The next item on tonight’s agenda is a staff request to transfer fund balances from several Debt Service
Funds to Debt Service Fund 2016B and the General Fund. These types of transfers are conducted on
an annual basis to adjust for differences in actual and budgeted debt payments that occur due to the timing of the issuance of senior and subordinate bonds. This will be Resolution #3437 on tonight’s
agenda.
The last item on the agenda consisted of a request by staff authorizing a resolution to approve a budget
transfer from the Water Backup Fund to the General Insurance Fund in the amount of $500,000 to cover the cost of general liability and workers’ compensation related expenses. This will be Resolution #3438 on tonight’s agenda.
The meeting adjourned at 9:40 a.m. The next tentatively scheduled meeting is Tuesday, July 3, 2018.
This concludes the Finance Committee Report.
~ ~ ~ ~ ~
STAKEHOLDER RELATIONS Trustee Bobo reported that The Stakeholder Relations Committee met at District Headquarters on
Tuesday, June 5, 2018 at approximately 9:45 a.m. In addition to public attendance, those present at the meeting included Trustees Bobo, Dunlap, Mandel, Singer and Yates, as well as District Directors and staff.
Trustee Bobo called roll, had no further comments and by motion of all Trustees present, approved the May 1, 2018 committee meeting minutes.
The first agenda item was a discussion by Brian Hoelscher regarding a Resolution for the District's 2018 holiday schedule. The Executive Director has requested the designation of Monday, December 24,
2018 and Monday, December 31, 2018 as Special Holidays.
Rev 9/18/18 Pg. 4
This request is based upon staff performing exceptional customer service; continued execution of the
Consent Decree on time and under budget; maintaining the District’s strong financial position while keeping rates affordable for MSD’s Rate Payers; performing daily operational requirements while staying
within the approved annual budgets and Rate Commission recommendations. This is Resolution #3440
on tonight's agenda.
The next item was a discussion by Vicki Taylor Edwards regarding ordinances to modify the District's
Classification and Compensation Plans. The District has developed a new position in the Information Systems department titled Enterprise Application Lead. The Public Information Specialist title has been
changed to Public Affairs Specialist to better align with industry trends and practices, as well as,
changes the position title of the Manager of Public Information to the Manager of Public Affairs so that it better aligns with the department’s function. These are Ordinance #14926 and #14927 on tonight's
agenda.
The meeting was adjourned at approximately 9:50 a.m. The next meeting date is tentatively scheduled
for Tuesday, July 3, 2018. Comments by the Executive Director: NONE Comments from the Public: None ~ ~ ~ ~ ~
Submission of Public Hearing Reports: “FINDING OF FACTS” Trustee Faul reported that at the Budget, User Charge, Capital Improvement, Replacement, and Tax Rate Public Hearing held on May 10, 2018, a Finding of Fact Committee consisting of Trustees Faul, Mandel, Yates
and Dunlap, as an alternate, were appointed to determine that the proposed taxes should be levied, assessed and collected as recommended by staff.
Committee members Faul, Yates and Dunlap have reviewed the proposed tax rates and concluded that these taxes are necessary to be levied, assessed and collected in the amounts requested to meet the District’s
operating and capital requirements of both the District and of the various sub-districts. Trustee Faul left the meeting after the report.
Rev 9/18/18 Pg. 5
CONSENT AGENDA:
The Secretary-Treasurer asked if there were any other board members who would like to pull any other items for a separate vote within the Consent Agenda. Hearing none, there was a motion for
adoption.
Adoption of Proposed Ordinance No. 14896 - Cedarcrest Private I/I Reduction (SKME-561) Part 3 (11884)
Appropriating Seventy-Two Thousand Dollars ($72,000.00) from the Sanitary Replacement Fund and Fifty-
Three Thousand Dollars ($53,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Deer Creek to be used for private I/I removal and storm sewer construction in Cedarcrest Private I/I Reduction
(SKME-561) Part 3 (11884) in the Cities of Ladue and Olivette, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21661 with Gaehle Grading, LLC for the aforesaid private I/I removal and storm sewer construction.
Adoption of Proposed Ordinance No. 14897 - CSO – McKnight Road #2737 CSO Interceptor (I-298)/Outfall (L-161) (10851)
Appropriating Three Million Six Hundred Thousand Dollars ($3,600,000.00) from the Sanitary Replacement
Fund and Seven Hundred Thousand Dollars ($700,000.00) from the Operation, Maintenance, Construction, Improvement Fund of Deer Creek to be used for sanitary sewer construction and private I/I removal in CSO –
McKnight Road #2737 CSO Interceptor (I-298)/Outfall (L-161) (10851) in the Cities of Ladue and Rock Hill,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21662 with Bates Utility Company, Inc. for the aforesaid
sanitary sewer construction and private I/I removal. Adoption of Proposed Ordinance No. 14898 - Engelholm Relief Sanitary Storage Facility (Engelholm
Avenue and St. Charles Rock Road) (12841)
Appropriating Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund to be used for property acquisition, demolition, and related activities of real property and easements for the construction of a wet
weather storage facility and associated structures in Engelholm Relief Sanitary Storage Facility (Engelholm
Avenue and St. Charles Rock Road) (12841) in the City of Pagedale, Missouri; and authorizing District staff on behalf of The Metropolitan St. Louis Sewer District to acquire property without additional Board action.
Adoption of Proposed Ordinance No. 14899 - Fenton WWTF Levee Improvements (12832) Appropriating One Million Five Hundred Fifty Thousand Dollars ($1,550,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Meramec River Basin Subd #449 and One Hundred Ninety
Thousand Dollars ($190,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction in Fenton WWTF Levee Improvements (12832) in the City of Fenton, Missouri; and authorizing the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Contract No. 21663 with L. Keeley Construction Company for the aforesaid sanitary sewer construction.
Adoption of Proposed Ordinance No. 14900 - Jefferson Barracks Tunnel (Lemay WWTP to Martigney PS) (11711) Making a supplemental appropriation of Twenty-Six Million One Hundred Thousand Dollars ($26,100,000.00)
from the Sanitary Replacement Fund to be used for sanitary storage tunnel construction in Jefferson Barracks
Tunnel (Lemay WWTP to Martigney PS) (11711) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to
appropriate additional funds for Contract No. 20489 with SAK Construction, LLC for sanitary storage tunnel
construction.
Rev 9/18/18 Pg. 6
CONSENT AGENDA:
Adoption of Proposed Ordinance No. 14901 - Mississippi Floodwall ORS Pump Stations Rehabilitation (12483) Making an appropriation of Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund to be used
for combined sewer construction in Mississippi Floodwall ORS Pump Stations Rehabilitation (12483) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21666 with Alberici Constructors Inc. for
combined sewer construction.
Adoption of Proposed Ordinance No. 14902 - Sterling Place Separate Sewer I/I Removal Part 2 (11667)
Appropriating Five Hundred Fifty Thousand Dollars ($550,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Sterling Place Separate Sewer
I/I Removal Part 2 (11667) in the Village of Wilbur Park and Unincorporated St. Louis County,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21659 with Wehmeyer Farms, Inc. for
the aforesaid private I/I removal and storm sewer construction.
Adoption of Proposed Ordinance No. 14903 - Union Creek I/I Reduction (I-55 Between S Lindbergh Blvd and Buckley Rd) (12240) Appropriating Two Hundred Fifty Thousand Dollars ($250,000.00) from the Sanitary Replacement
Fund to be used for private I/I removal and storm sewer construction in Union Creek I/I Reduction (I-
55 Between S Lindbergh Blvd and Buckley Rd) (12240) in the City of Green Park and Unincorporated St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 21658 with Fred M. Luth &
Sons, Inc. for the aforesaid private I/I removal and storm sewer construction.
Adoption of Proposed Ordinance No. 14904 - Avignon Ct & Beaucaire Dr Storm Sewer (Warson Woods 3 – 04 05 09) (12430) Appropriating Two Hundred Thirty-Five Thousand Dollars ($235,000.00) from the Operation,
Maintenance, Construction, Improvement Fund of Deer Creek to be used for storm sewer construction
in Avignon Ct & Beaucaire Dr Storm Sewer (Warson Woods 3 – 04 05 09) (12430) in the City of Warson Woods, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf
of The Metropolitan St. Louis Sewer District to enter into Contract No. 21660 with Bates Utility
Company, Inc. for the aforesaid storm sewer construction. Adoption of Proposed Ordinance No. 14905 - Cyber Liability Insurance Program Awarding a contract to National Union Fire Insurance Company of Pittsburgh (Chartis) (McGriff,
Seibels & Williams of Missouri Inc., agent) for the District’s Cyber Liability Insurance Program
coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14906 - Owners Pollution Protective Insurance Program Awarding a contract to American International Surplus Lines Insurance Company (McGriff, Seibels &
Williams of Missouri Inc., agent) for the District’s Owners Pollution Protective Insurance Program
coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14907 - Contractors Equipment (Inland Marine) Insurance Program
Awarding a contract to RLI Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,agent) for
the District’s Contractors Equipment (Inland Marine) Insurance Program coverage from July 1, 2018 to June 30, 2019.
Rev 9/18/18 Pg. 7
CONSENT AGENDA:
Adoption of Proposed Ordinance No. 14908 - Auto Liability Insurance Program
Awarding a contract to Travelers Insurance Companies (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Auto Liability Insurance Program coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14909 - Blocked Main and Overcharged Line Back-Up Insurance
Program
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Blocked Main and Overcharged Line Backup Insurance coverage from July 1, 2018 to
June 30, 2019.
Adoption of Proposed Ordinance No. 14910 - Major Facility Pollution Liability Insurance Coverage
Awarding a contract to Zurich (Steadfast) Insurance Company (McGriff, Seibels & Williams of Missouri
Inc., agent) for the District’s Major Facility Pollution Liability Insurance Coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14911 - Underground Storage Tank Insurance Awarding a contract to Missouri Underground Storage Tank Insurance Fund for the District’s Underground
Storage Tank Insurance coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14912 - Commercial Crime Insurance Coverage
Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Commercial Crime Insurance Coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14913 - Fiduciary Liability Insurance Coverage Awarding a contract to Federal (Chubb) Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Fiduciary Liability Insurance Coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14914 - Excess Workers’ Compensation Insurance Coverage
Awarding a contract to Arch Insurance Group Inc. (McGriff, Seibels & Williams of Missouri Inc., agent)
for the District’s Excess Workers’ Compensation Insurance Coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14915 - National Flood Insurance Program (NFIP)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to execute all documents necessary in order to procure flood insurance from the National Flood
Insurance Program (Federal Emergency Management Agency, Selective Insurance, agent) during the period
July 1, 2018 to June 30, 2019 for the building and contents at certain specified District locations.
Adoption of Proposed Ordinance No. 14916 - Excess Flood & Earth Movement Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of Missouri Inc., agent) for the District’s Excess Flood & Earth Movement Insurance Coverage from July 1, 2018 to June 30, 2019.
Adoption of Proposed Ordinance No. 14917 - Property and Boiler & Machinery Insurance Coverage
Awarding a contract to F.M. Global Insurance Company (McGriff, Seibels & Williams of Missouri Inc.,
agent) for the District’s Property and Boiler & Machinery Insurance Coverage from July 1, 2018 to June 30, 2019.
Rev 9/18/18 Pg. 8
CONSENT AGENDA:
Adoption of Proposed Ordinance No. 14918 - Third Party Claims Administration Services
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Thomas McGee, LLC to provide claims administration services for water
back-up, workers compensation general liability, auto, errors & omissions, and any other claim against the District, Board of Trustees, Civil Service Commission, Rate Commission or District as may be assigned by the office of Risk Management.
Adoption of Proposed Ordinance No. 14919 - 2018 Tax Levy for the Metropolitan St. Louis Sewer District
and its various Sub Districts
Repealing Ordinance No. 14802, adopted September 28, 2017, and enacting a new Ordinance in lieu thereof, adjusting the previously fixed taxes by determining the amount of taxes which shall be levied, assessed, and collected in the year 2018 on all taxable tangible property in the District within the corporate limits of the City of
St. Louis and St. Louis County, respectively, and in Subdistricts within the corporate limits of St. Louis County as follows: Coldwater Creek Trunk Subdistrict, Gravois Creek Trunk Subdistrict, Maline Creek Trunk Subdistrict,
Watkins Creek Trunk Subdistrict, Subdistrict No. 88 (Fountain Creek), Subdistrict No. 89 (Loretta-Joplin),
Subdistrict No. 342 (Clayton-Central), Subdistrict No. 366 (University City Branch of River des Peres Stormwater Subdistrict), Subdistrict No. 367 (Deer Creek Stormwater Subdistrict), Subdistrict No. 369 (Sugar Creek),
Subdistrict No. 448 (Missouri River - Bonfils), Subdistrict No. 449 (Meramec River Basin - M.S.D. Southwest),
Subdistrict No. 453 (Shrewsbury Branch of River des Peres), Subdistrict No. 454 (Seminary Branch of River des Peres), Subdistrict No. 455 (Black Creek), Subdistrict No. 1 of the River des Peres Watershed (Creve Coeur-
Frontenac Area), Subdistrict No. 4 of the River des Peres Watershed (North Affton Area) and Subdistrict No. 7 of the River des Peres Watershed (Wellston Area); and the Board of Trustees, in accordance with Charter Section 7.310 authorizes the Director of Finance to certify as to the amount of taxes which shall be levied,
assessed and collected for the aforementioned Subdistricts. Adoption of Proposed Ordinance No. 14920 - FY 2019 Budget Appropriations
Repealing and superseding Ordinance No. 14683, adopted June 8, 2017, and making appropriations for the current expenses of the District in the General Fund, the Water Backup Insurance and
Reimbursement Fund, the General Insurance Fund, the Sanitary Replacement Fund, the Stormwater
Operations, Maintenance and Construction Improvement Funds, the Emergency Funds, the Debt
Service Funds, and the Wastewater Revenue Bond Service Funds for the fiscal year beginning July 1,
2018 and ending June 30, 2019, amounting in the aggregate to Three Hundred Thirty-Two Million Five Hundred Forty-Six Thousand Five Hundred Sixty-Seven Dollars ($332,546,567.00) to pay interest
falling due on bonds issued, the costs of support, operation, and maintenance of the District and its
various subdistricts, and emergencies, and shall adopt a five-year strategic and operating plan which
states the District's objectives for the succeeding five years and includes objective targets by which to
measure the District's performance in meeting these objectives in accordance with the requirements
of this Proposed Ordinance to be introduced May 10, 2018.
Motion was made by Trustee Yates, seconded by Trustee Mandel, that the
consent agenda ordinance nos. 14896-14920 be Adopted.
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Rev 9/18/18 Pg. 9
UNFINISHED BUSINESS
Adoption of Ordinance No. 14884 - CCTV Inspection and Physical Inspection of Sewers (2017) (11999) Making a supplemental appropriation of Two Million Three Hundred Thousand Dollars ($2,300,000.00) from the General Fund and Two Hundred Thousand Dollars ($200,000.00) from the Operation, Maintenance, Construction,
Improvement Fund of Clayton Central to be used for CCTV inspection and physical inspection of sewers, sonar inspections, laser profiling, and sewer cleaning in CCTV Inspection and Physical Inspection of Sewers (2017) (11999) throughout the Metropolitan Sewer District Service Area; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Amendment No. 3 to Contract No. 20688 with Ace Pipe Cleaning, Inc. for the aforesaid CCTV inspection and physical inspection of
sewers, sonar inspections, laser profiling, and sewer cleaning.
New Business Name
ORDINANCES
Introduction of Proposed Ordinance 14921, Authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Midas Forest Park, LLC for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – Element Hotel – 3763 Forest Park (13123) in the City of St. Louis, Missouri.
Proposed Ord. No. 14921 was presented and read. This ordinance authorizes the District to enter into an agreement with Midas Forest Park, LLC to provide financial assistance through a Green Infrastructure Grant Program for
construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will reduce runoff volume with the installation of
underground chambers with an infiltration rock base. Total cost of the project is estimated at $280,000, and Midas Forest Park, LLC is requesting approximately $260,000 reimbursement for the cost of green infrastructure.
Motion was made by Trustee Bobo, seconded by Trustee Singer, that the ordinance no. 14921 be Introduced.
Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14922, Authorizing the Executive Director and Secretary-Treasurer
on behalf of The Metropolitan St. Louis Sewer District to enter into an agreement with Northside Community Housing, Inc. for cost sharing for green infrastructure construction in CSO Volume Reduction Green
Infrastructure – St. Ferdinand Homes II (12974) in the City of St. Louis, Missouri.
Proposed Ord. No. 14922 was presented and read. This ordinance authorizes the District to enter into an agreement with Northside Community Housing, Inc. to provide financial assistance through a Green Infrastructure
Grant Program for construction of green infrastructure. The purpose of this project is to reduce combined sewer overflows into the Mississippi River per the Long Term Control Plan. This project will reduce runoff volume with the
installation of permeable pavement and amended soils. Total cost of the project is estimated at $760,000, and Northside Community Housing, Inc. is requesting approximately $660,000 reimbursement for the cost of green
infrastructure. Motion was made by Trustee Dunlap, seconded by Trustee Singer, that
The ordinance no. 14922 be Introduced. Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14923, Making an appropriation of One Million Five Hundred Thousand Dollars ($1,500,000.00) from the Sanitary Replacement Fund to be used for property rights
acquisition in Easement Acquisition for Wastewater Projects (2019) (12515) in the Metropolitan Sewer
District Service Area; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct combined and
sanitary sewer projects. Proposed Ord. No. 14923 was presented and read. This ordinance appropriates funds for staff to take
Motion was made by Trustee Yates, seconded by Trustee Dunlap, that the consent agenda ordinance nos. 14884 be Adopted.
Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Rev 9/18/18 Pg. 10
New Business Name
ORDINANCES
further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct combined and sanitary sewer projects.
Motion was made by Trustee Yates, seconded by Trustee Singer, that The ordinance no. 14923 be Introduced.
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14924, Making an appropriation of One Million Five Hundred Thousand
Dollars ($1,500,000.00) from the Districtwide Stormwater Fund to be used for property rights acquisition in Easement Acquisition for Stormwater Projects (2019) (12682) in the Metropolitan Sewer District Service Area;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to acquire necessary property rights in order to construct storm sewer projects. Proposed Ord. No. 14924 was presented and read. This ordinance appropriates funds for staff to take
further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct storm sewer projects.
Motion was made by Trustee Dunlap, seconded by Trustee Bobo, that The ordinance no. 14924 be Introduced.
Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14925, Authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Accelerated Information Systems (AIS) whereby AIS will provide Enterprise Content Management (ECM) software and services for the
District.
Proposed Ord. No. 14925 was presented and read. This action is necessary to allow the Office of Secretary-Treasurer (Information Governance) to enter into a contract with Accelerated Information Systems (AIS) for a one year
agreement with 2 additional one year renewals. This action formally authorizes AIS to provide Laserfiche Enterprise Content Management (ECM) software as a solution for the District’s document and records management and process
automation needs. AIS will deploy, configure, and provide training to adopt Laserfiche as the District’s primary ECM software. Motion was made by Trustee Bobo, seconded by Trustee Singer, that The ordinance no. 14925 be Introduced.
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14926, Repealing Ordinance No.14614, as adopted on February 9,
2017, and enacting a new Ordinance prescribing changes to the Classification Plan to include the removal of obsolete positions, retitling an existing position, and the addition of a new position.
Proposed Ord. No. 14926 was presented and read. The District has developed a new position in the Information
Systems department titled Enterprise Application Lead. The Public Information Specialist title has been changed to Public Affairs Specialist to better align with industry trends and practices. Motion was made by Trustee Dunlap, seconded by Trustee Bobo, that The ordinance no. 14926 be Introduced.
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Introduction of Proposed Ordinance 14927, Repealing Ordinance No. 14615, as adopted February 9, 2017 and enacting a new ordinance prescribing changes to the Compensation Plan to include the position title
change of the Manager of Public Information to a new title – Manager of Public Affairs. This is the only
change to the existing Compensation Plan adopted by Ordinance 14615 on February 9, 2017.
Rev 9/18/18 Pg. 11
Proposed Ord. No. 14927 was presented and read. The District is changing the position title of the Manager of
Public Information to the Manager of Public Affairs so that it better aligns with the department’s function. Motion was made by Trustee Dunlap, seconded by Trustee Yates, that
The ordinance no. 14927 be Introduced. Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
RESOLUTIONS:
Adoption of Resolution No. 3434 - Reappointment of Civil Service Commissioner – Annette
Adams
Per Section 8.020 of the Charter Plan of The Metropolitan St. Louis Sewer District, the District requests that Annette Adams be reappointed to serve as a Civil Service Commissioner for a second three (3) year
term.
Motion was made by Trustee Mandel, seconded by Trustee Singer, Adopting Resolution 3434
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Adoption of Resolution No. 3435 - Reappointment of Civil Service Commissioner – Tara
Buckner
Per Section 8.020 of the Charter Plan of The Metropolitan St. Louis Sewer District, the District requests that Tara Buckner be reappointed to serve as a Civil Service Commissioner for a second three (3) year term.
Motion was made by Trustee Dunlap, seconded by Trustee Yates, Adopting Resolution 3435 Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye Adoption of Resolution No. 3436 - Expressing the Board of Trustees’ appreciation to Richard E. Neal for
his 12 years of exemplary service to the Metropolitan St. Louis Sewer District from March 27, 2006, to his
retirement effective June 1, 2018. Motion was made by Trustee Bobo, seconded by Trustee Singer,
Adopting Resolution 3436 Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Adoption of Resolution No. 3437 - Transfer fund balances from Debt Service Funds 2004A, 2011B, 2012A, 2013A, 2013B, 2015A, 2015B, 2017A to Debt Service Fund 2016B and the
General Fund.
Transferring fund balances. This resolution will transfer Four Hundred Fifty Thousand Dollars ($450,000.00)
from Debt Service Fund 2816 to the General Fund 1101; One Million Two Hundred Fifty Thousand Dollars ($1,250,000.00) from Debt Service Fund 2817 to the General Fund 1101; Six Hundred Fifty Thousand Dollars
($650,000.00) from Debt Service Fund 2819 to the General Fund 1101; Six Hundred Fifty Thousand Dollars
($650,000.00) from Debt Service Fund 2822 to the General Fund 1101; and Two Million Three Hundred Fifty Thousand Dollars ($2,350,000.00) from Debt Service Fund 2826 to the General Fund 1101. This resolution
will also transfer Two Hundred Thousand Dollars ($200,000.00) from Debt Service Fund 2804 to Debt Service
Fund 2824; Two Hundred Thousand Dollars ($200,000.00) from Debt Service Fund 2820 to Debt Service Fund 2824; Seventy Five Thousand Dollars ($75,000.00) from Debt Service Fund 2821 to Debt Service Fund
2824; and One Hundred Twenty Five Thousand Dollars ($125,000.00) from Debt Service Fund 2821 to the
General Fund 1101. These transfers are based on an internal review and adjust for differences in actual and budgeted debt payments due to the timing of the issuance of senior and subordinate bonds. This is an
annual process.
Rev 9/18/18 Pg. 12
Motion was made by Trustee Bobo, seconded by Trustee Dunlap,
Adopting Resolution 3437 Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Adoption of Resolution No. 3452 – General Insurance Budget Transfer
Transferring unencumbered appropriated balances totaling Five Hundred Thousand Dollars ($500,000.00) from the Water Backup Fund #4104 to the General Insurance Fund #4105 to cover the cost of additional
Workers Compensation claims. Motion was made by Trustee Dunlap, seconded by Trustee Mandel,
Adopting Resolution 3452
Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Adoption of Resolution No. 3439 – Employee Benefits Consulting Services Ordinance No. 14407 adopted July 14, 2016, authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Gallagher Benefit Services,
whereby Gallagher Benefit Services would provide professional benefit services for the District’s employees
and family members Motion was made by Trustee Bobo, seconded by Trustee Singer,
Adopting Resolutions 3439 Motion passed - 5 ayes – 0 nays Poll taken: R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Adoption of Resolution No. 3440 – Executive Director 2018 Holiday Schedule
The adoption of Resolution No. 3440 will designate Monday, December 24, 2018 and Monday,
December 31, 2018 as Special Holidays
Motion was made by Trustee Dunlap, seconded by Trustee Singer, Adopting Resolutions 3440 Motion passed - 5 ayes – 0 nays Poll taken:
R. Bobo - aye; A. Mandel – aye; M. Yates - aye; F. Dunlap-aye; J. Singer - aye
Trustee Bobo motioned to adjourn the meeting at 5:27p.m.
~ ~ ~ ~ ~ Secretary-Treasurer