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HomeMy Public PortalAbout1548th Board Journal 6-12-2014 JOURNAL OF THE (1548th) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT June 12, 2014 – 4:00 P.M. The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at meeting: Board of Trustees Staff Members A. K. Mandel, Chair B. L. Hoelscher, Executive Director M. E. Yates, Vice Chair S. M. Myers, General Counsel R. T. Berry T. R. Snoke, Secretary-Treasurer J. P. Faul J. M. Zimmerman, Director of Finance V. E. Patton R. L. Unverferth, Director of Engineering R. L. Bonner J. C. Sprague, Director of Operations Also present were Tom Sullivan, 35 N. Central; Ed Laux, RJN; Bob Starr, Ray Lindsey Co.; Tom Ratzki, Black & Veatch; Rebecca Losli, Losli Engineering; Rich Wilburn, URS; Gloria Lloyd, Call Newspapers; Tom Curran, St. Louis County; Don Willey, Laborers 110; Jim Coll, Jacobs; Terry Briggs, SITE; David Cavender; Dale Smith, Geotechnology; Stephen Gregali, City of St. Louis; Doug Hickey, HDR; Ronny Griffin, Laborers; Rob Knuezel, Losli; MSD; Jeff Smith, MSD; Todd Loretta, MSD; Betsy Schubert, MSD; Marie Collins; MSD; Mike Levison, MSD; Jean Feguson, MSD; Heather Davis, MSD; Pam Reid, MSD; Michael Rebbe, MSD; Shonnah Paredes, MSD; Vicki Taylor-Edwards, Director of Human Resources; Crystal Howard, Public Information Representative; Barb Mohn, Director of Information Systems; Lance LeComb, Manager of Public Information; and Pam Bell, Secretary to the Executive Director. - - - - Ms. Mandel opened the meeting pursuant to notice and call. - - - - Motion made by Mr. Berry, seconded by Mr. Yates, that the Board go into closed session to discuss legal, confidential, or privileged matters under §610.021(1), RSMo 1988 Supp.; personnel actions under §610.021(3). Motion passed – 6 ayes, no nays Poll taken: J. Faul aye R. Berry aye A. Mandel aye M. Yates aye V. Patton aye R. Bonner aye During closed session staff updated the Board on the litigation and confidential or privileged matters under §610.021(1); and personnel actions under §610.021(3). No votes were taken. - - - - Upon motion made by Mr. Yates, seconded by Mr. Berry, the Journal of the May 8, 2014 meeting was approved by unanimous voice vote. - - - - The Chair commented that with the election of a new Chairman and the appointment of a new trustee, I would like to now make the committee assignments for Fiscal year 2015. For the Stakeholder’s Committee, Trustee Bob Berry will serve as the Chair with Trustees Yates and Bonner assigned as committee members. For the Finance Committee, Trustee Ruby Bonner will serve as the Chair with Trustee Patton assigned as a committee member. For the Audit Committee, Trustee Valerie Patton will serve as the Chair with Trustees Berry and Faul assigned as committee members. For the Program Management Committee, Trustee Michael Yates will serve as the Chair with Trustees Faul and Bonner serving as committee members. Finally, for the Pension Committee, Trustee Jim Faul will serve as the Chair with Trustee Berry assigned as a committee member. As the Chairman of the Board of Trustees, I am an ex-officio member of every committee. Finally, every Board Member is invited to attend and participate in every committee, whether they are assigned to that committee or not. - - - - Mr. Yates reported that the Program Management Committee met on June 3, 2014 at 7:30 a.m. The meeting was attended by Trustees Berry, Mandel and Bonner. The minutes of the April 28, 2014 meeting were approved. The agenda items to be introduced tonight were presented and discussed, including a detailed discussion regarding the following items: Item 41 – Fee Fee Creek Sanitary Relief – This ordinance appropriates $4.1 million and authorizes staff to enter into a contract with Fred M. Luth and Sons, Inc. for the construction of approximately 3500 lineal feet of sewers, mostly in tunnel and in challenging site conditions. The project will alleviate building back-ups and relieve overcharged sanitary sewers. The overall project appropriation will be $9 million with the remaining $4.9 million to be appropriated in Fiscal Year 2016. The overall appropriation was significantly above both the designer’s estimate and the original budget for the project. The District is beginning to see an increase in costs for micro-tunneling work as evidenced by this project and one other on today’s agenda. Staff noted a smaller pool of contractors, only two to three bidders on this type work and the difficult conditions for this project as factors for the higher bids. Mr. Berry asked if there were any minority contractors available to do this work. Staff indicated that there is a woman owned tunneling contractor that was low bid on another project on today’s agenda. Staff indicated that Fred M. Luth did not meet the 17% African American MBE requirement for this project with only 7.24% participation, but had provided the acceptable “Good Faith Effort” documentation to be deemed responsive for the contract. Ms. Bonner asked for details on the “Good Faith Efforts”. Staff indicated that they did not have the specifics at the meeting and agreed to provide the information and explanation from the Human Resources staff. Staff also agreed to provide more details in general on the Good Faith Effort requirements, MWBE policies, and workforce requirements at a future meeting. Item 41 – McKelvey to Adie Sanitary Relief – This ordinance appropriates $6 million and authorizes staff to enter into a construction contract with J & J Boring, Inc. for the construction of approximately 4400 lineal feet of sewers, approximately 60% in tunnel and in challenging site conditions. The project will alleviate building back-ups and relieve overcharged sanitary sewers. The overall project appropriation will be $11.9 million with the remaining $5.9 million to be appropriated in Fiscal Year 2016. The overall appropriation was above both the designer’s estimate and the original budget for the project. Mr. Berry asked why the significant difference from the first to second bid. Staff indicated that the second bid was generally higher on all items not identifying a specific issue and again discussed the limited contractors available to bid this type work and the second bidder not being a local company. Item 44 – Easement Acquisition for Combined/Sanitary Projects for Fiscal Year 2015 – This ordinance appropriates funds and authorizes staff to take further efforts to acquire necessary property rights in order to construct combined and sanitary sewer projects. Staff explained the breakdown of funds and easement numbers anticipated for this fiscal year. Ms. Bonner asked how many easements would be required for City of St. Louis projects and specifically information on projects for building back-ups in the City. Staff did not have that breakdown available but agreed to provide her the information prior to the next Board meeting. Ms. Bonner asked approximately how many easement acquisitions annually go forward to condemnation. Staff indicated approximately 12 per year, although most are settled before full court proceedings. Item 45 – Lemay Public I/I Reduction – This ordinance appropriates funds and authorizes staff to enter into a construction contract with Insituform Technologies USA for the rehabilitation of sewers in the Lemay watershed to alleviate building back-ups and relieve overcharged sanitary sewers and allow the future removal of sanitary sewer overflows. There were several questions from the Committee on the work to be done. Staff provided background information on the system investigations and prioritization of this work. Item 52 – Construction Management Services – Missouri River Treatment Plant Improvements – This ordinance appropriates funds and authorizes staff to enter into a contract amendment with Kwame Building Group for said services. Ms. Bonner asked for information regarding constructability and biddability reviews. Staff agreed to provide this information. Mr. Berry asked if there was a WBE requirement for the project. Staff indicated that at the time of the selection there was a 30% MBE or WBE or any combination thereof to meet the goal. Item 55 – Pond Inn Annexation – This ordinance allows for the extension of District Boundaries to provide sanitary sewer service for 6 properties located in the City of Wildwood. Staff explained the Board legislative process for allowing this annexation and indicated that the properties being served were extending the sewer system at their own cost to serve the properties. The project was initiated by one of the properties as part of a new development (Pond Inn). Ms. Bonner asked if staff had been discussing the extension with City of Wildwood. Staff confirmed that MSD had been in discussions with City officials and were collaborating on this plan and any future plans for this area. Staff followed up with the Board Committee on a public comment at the May 8th Board meeting by Mr. Ken Ressler regarding the handling of a post-bid equipment substitution on the Lemay Secondary Improvements project awarded to Plocher Construction at the March and April Board meetings. Staff provided the details of their actions and verified that the District had acted in accordance with the contract documents. Staff also indicated that they had spoken to Mr. Ressler and would be providing a response in writing to a follow-up letter received from Mr. Ressler. Staff presented two awards received for District projects:  Outstanding Mechanical Installation for Process Piping for the Caulks Creek “A” Phase 5 project. The award was from the Mechanical Contractors Association of Eastern Missouri. The contractor for MSD was Haberberger, Inc. as a sub-contractor to Plocher Construction Company. MSD staff representatives were Mike Rebbe and Dan Nichols.  MSD and the engineering firm of Crawford, Murphy and Tilly received the “National Recognition Award” for the design of the Coldwater Tank A project from the American Council of Engineering Companies. MSD staff representative for this project was Jeff Smith. This was the third recognition award for this facility. The meeting was adjourned at 8:57 a.m. - - - - Mr. Faul reported that the Audit Committee met on June 10 at 7:30 a.m. with Trustees Faul, Berry and Yates present. The minutes from the May meeting were approved. The Chairman had no comments. Mr. Loretta presented the scope, objectives and the methodology used for the Review of Reimbursable Business Expenses for External Contractors. He explained that the engagement was performed as a “follow-up” to a previous engagement performed in Fiscal 2013. The current engagement received a satisfactory rating as no Opportunities for Improvement were identified. Mr. Faul requested that the recently issued District policy governing business expenses for external contractors be provided for his review. Mr. Loretta agreed to provide a copy of said policy. Mr. Loretta then presented and explained the scope, objectives and the methodology used for the Review of Miscellaneous Business Expenses for Employees, which was an engagement that focused on the reimbursement of employee business expenses, expenditures through use of District credit cards and petty cash. The engagement received a satisfactory rating as no significant deficiencies were noted; however, the results did include two Opportunities for Improvement, which Mr. Loretta described and explained. Questions were addressed as they were generated by the Committee. Mr. Loretta, along with Mr. Ron Steinkamp of Brown Smith Wallace, presented the FY 2015 Risk Assessment and Internal Audit Plan. Mr. Loretta provided an overview of the risk assessment process and summaries of the overall internal audit cycle and the overall engagement process. Mr. Steinkamp, along with Mr. Loretta, then provided overviews of the various engagements to be performed during fiscal 2015 as part of the audit plan being presented. Messrs. Loretta and Steinkamp concluded the presentation by asking the Committee if they had any questions regarding the plan. The meeting adjourned at 8:02 a.m. The next meeting is scheduled for Tuesday, July 8, 2014, at 7:30 a.m. - - - - Mr. Faul reported that the Audit Committee met on May 6 at 7:30 a.m. with Trustees Faul, Berry, Mandel and Patton present. The minutes from the April meeting were approved. Mr. Loretta presented the objectives and methodology used for the Process Review of the Help Desk Function. The engagement received a satisfactory rating as no significant deficiencies were noted; however, the results did include four opportunities for improvement ranging in risk from low to moderate. Mr. Ron Steinkamp of Brown Smith Wallace continued the presentation and explained the three Opportunities for Improvement that were assessed as moderate risks. Questions were addressed as they were generated by the Committee. Next, Mr. Loretta provided a status update regarding procedures being performed to review overhead rates for construction management and engineering design contracts. He explained that the initial review of each rate calculation had been completed but that additional discussions and negotiations with the various contractors would be required to complete and finalize the process. He expected the procedures to be completed during the summer of 2014. Mr. Loretta continued the meeting by presenting a resolution to renew the contract with Brown Smith Wallace, LLC to provide internal audit services to the District. Finally, Mr. Loretta provided a status update that encompassed the current activities of the internal audit function as well as the planned activities of the external auditors. Ms. Mandel requested some clarification regarding the two areas, which Mr. Loretta provided. The meeting adjourned at 7:50 a.m. This concludes the Audit Committee Report. - - - - Mr. Berry reported that the Finance Committee met on June 10, 2014, with Trustees Berry, Faul and Bonner in attendance. The minutes from the May 6, 2014 meeting were approved. Civil Service Commissioner Re-Appointment. Staff presented a recommendation to retain Commissioner Tara Buckner for a full term to the Civil Service Commission. Ms. Buckner was appointed to a four-month partial term when Commissioner Thompson stepped down. The Committee asked questions about the selection process and if the position had been advertised again. The Committee agreed to allow Ms. Buckner to continue to serve on the Commission while the Selection Committee continued the process. Item 56: Classification Plan. The proposed change in this ordinance clarifies the classification of positions based on its applicable union contract. The Committee agreed to forward this item for Board consideration. Item 60: Gallagher Benefit Services. This resolution authorizes the staff to exercise its second one-year contract option with Gallagher Benefit Services to provide the District’s benefit consulting services. Customer Assistance Program. Staff presented information regarding the current Customer Assistance Program with recommendations to include relief to eligible customers with delinquent balances. The Committee accepted the recommendation. The meeting adjourned at 8:45 a.m. The next regularly scheduled meeting is Tuesday, July 8, 2014 at 8:00 am. This concludes the Finance Committee Report. - - - - Mr. Faul reported that the Stakeholder Relations Committee met on May 22, 2014 at 8:30 a.m. In attendance were Trustees Mandel, Bonner and Faul. The first agenda item was a discussion by Mr. Hoelscher regarding the District's Fiscal Year 2015 Strategic Business & Operating Plan. The Charter requires a continuing five- year Strategic Operating Plan be developed and maintained. Annual approval of this plan is required and staff is requesting a resolution for the 2015-2019 fiscal year. This is item #58 on tonight's agenda. The next item on the was a discussion by Mr. LeComb regarding a contract for web-hosting services. MSD's new website is scheduled to launch in the late-June to early July 2014 timeframe. Once the new website is launched, the District plans to utilize external resources for hosting, maintenance, minor enhancements and other services. As these services are part of the scope of work called for in the current contract with the website developer, staff is recommending the extension of the existing contract through June 30, 2015. Such an approach will allow for a well-managed launch of the new website and technology adjustments that are the part of any new website launch without the challenge of possibly switching vendors before the new website is fully integrated into MSD's existing business process. This is item #59 on tonight's agenda. Next, Mr. LeComb provided a status update on Project Clear, the District's campaign to comply with the Consent Decree and engage the public regarding the construction projects and billions of dollars that will be invested over the next several decades to improve water quality and address wastewater issues throughout the St. Louis area. He provided his update through a PowerPoint presentation which detailed current and planned activities, including enhancements to the Project Clear website, on-going social media efforts, community outreach programs and media events. He also provided information on the various companies and organizations the District is partnering with to assist in the efforts and implementation of the planned tasks and activities. There is no Board action required at this time. The last item on the agenda was the third quarterly status report presented by Ms. Paredes regarding the District’s Diversity Initiatives. Ms. Paredes provided updates on the Disparity Study recommendations, the Community Benefits Agreement, the status of District projects, initiatives completed, and participation by the District in various meetings and symposiums. She also provided information on upcoming initiatives, including the launch of the MWBE Compliance Software with Early Morning Software. There is no Board action required at this time. There were no other items for discussion. The meeting was adjourned at 9:10a.m. - - - - The Executive Director reported that Director of Finance, Jan Zimmerman and Director of Engineering, Rich Unverfeth will present honors recently awarded to MSD. Ms. Zimmerman reported the District received the annual award from the Government Finance Officers Association for the 26th consecutive year. She stated that less than 8% of the government entities considered for this award have achieved this milestone. In order to receive the award, a government entity must satisfy stringent nationally recognized reporting guidelines and an impartial review by a panel of certified public accountants selected by GFOA. The award represents the highest available form of recognition for governmental financial reporting. Ms. Zimmerman presented the award to the accounting division. Mr. Rich Unverferth reported the Engineering Department had received two awards for District projects. He stated one was the Outstanding Mechanical Installation for Process Piping for Caulks Creek “A” Phase 5 Project. He went on to say the District and the engineering firm of Crawford, Murphy and Tilly received the National Recognition Award for the design of the Coldwater Tank A Project. Mr. Unverferth stated this was the third recognition award for this facility. I have no further comments Mr. Chairman. - - - - Ms. Mandel commented that we have now come to the public comment portion of the meeting. All speakers should have completed a blue card. If not, please let us know. We ask that you limit your comments to 5 minutes. As the chairman, I will manage that process. We also ask that if your comments have already been expressed by a previous speaker that you consider not making a statement so we can provide sufficient time for all members of the public to speak. - - - - Mr. Sullivan addressed the Board and stated that he attended the last Stormwater Community Outreach meeting and once again was 25% of the audience. He considers these meetings a waste of time as very few attend and most that do, are interested in specific stormwater problems. He disagreed with Mr. Yates on the statement made at the last meeting regarding Mr. Buford. Next, he commented that the election of Ms. Mandel as Chair was not on the agenda as the Sunshine Law requires so a complaint has been filed with the Attorney General’s office. Mr. Sullivan objected to item #11 (CSO Volume Reduction Green Infrastructure – Small Grant Rainscaping Program) with the Missouri Botanical Garden to provide education and administration. He believes that the District can handle this program internally. He also objected to item #39 (Contractor Loan Fund) for $250,000 for a low interest loan program for MWBE’s involved in construction. - - - - Mr. Faul reported that the Finding of Facts committee met and the District should levy the necessary taxes requested to meet the operating and capital requirements of the District and various sub-districts. - - - - CONSENT AGENDA ADOPTION OF PROPOSED ORD. NO. 13828 APPROPRIATING $553,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR PRIVATE I/I REMOVAL IN CEDARCREST PRIVATE I/I REDUCTION (SKME-561) (11884), IN THE CITIES OF LADUE, OLIVETTE, AND UNIVERSITY CITY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20153 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 13829 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AN AGREEMENT WITH THE MISSOURI BOTANICAL GARDENS TO PROVIDE EDUCATION AND ADMINISTRATION FOR CSO VOLUME REDUCTION GREEN INFRASTRUCTURE – SMALL GRANT RAINSCAPING PROGRAM (12447). ADOPTION OF PROPOSED ORD. NO. 13830 APPROPRIATING $1,270,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR PRIVATE I/I REMOVAL IN GLENDALE SECTION D SANITARY RELIEF PHASE III (SKME-624) I/I REDUCTION (10458), IN THE CITY OF ROCK HILL, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20158 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 13831 APPROPRIATING $44,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR LANDSCAPING AND IRRIGATION SYSTEM CONSTRUCTION FOR THE LOWER MERAMEC RIVER WWTP SITE RESTORATION/LANDSCAPING IMPROVEMENTS (PHASE II) (10696), IN UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20149 WITH ALLEN OUTDOOR SOLUTIONS FOR THE CONSTRUCTION OF THE AFORESAID RESTORATION AND LANDSCAPING IMPROVEMENTS. ADOPTION OF PROPOSED ORD. NO. 13832 APPROPRIATING $3,100,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN MACKENZIE PUBLIC I/I REDUCTION (11931), THE CITY OF WEBSTER GROVES, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20140 WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE AFORESAID SANITARY SEWER REHABILITATION. ADOPTION OF PROPOSED ORD. NO. 13833 APPROPRIATING $10,950,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE COMBINED SEWER CONSTRUCTION IN MAPLEWOOD – BLENDON COMBINED SEWER RELIEF PHASE I (10030), IN THE CITIES OF ST. LOUIS, MAPLEWOOD AND RICHMOND HEIGHTS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20156 WITH J.H. BERRA CONSTRUCTION CO., INC. FOR THE AFORESAID SANITARY SEWER CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13834 APPROPRIATING $3,950,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR SANITARY SEWER CONSTRUCTION AT WOODSMILL SANITARY RELIEF (SKME-020) (10237), IN THE CITIES OF TOWN & COUNTRY AND CHESTERFIELD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20159 WITH BATES UTILITY COMPANY, INC., FOR THE CONSTRUCTION OF THE AFORESAID SANITARY SEWERS. ADOPTION OF PROPOSED ORD. NO. 13835 APPROPRIATING $77,500.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR PRIVATE I/I REMOVAL IN BRIGHTWELL I/I REDUCTION (11718), IN THE CITY OF FLORISSANT, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20148 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID PRIVATE I/I REMOVAL. ADOPTION OF PROPOSED ORD. NO. 13836 APPROPRIATING $57,600.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN CONWAY RD 11700 STORM SEWER (11832), IN THE VILLAGE OF WESTWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTERINTO CONTRACT NO. 20141 WITH ABOVE AND BELOW CONTRACTING, LLC FOR THE AFORESAID STORM SEWER CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13837 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20132 WITH ABOVE AND BELOW CONTRACTING, LLC FOR THE CONSTRUCTION OF STORM SEWERS IN ROSE HILL #434 – 436 STORM IMPROVEMENTS (IR) (11014), IN THE CITY OF KIRKWOOD, MISSOURI. ADOPTION OF PROPOSED ORD. NO. 13838 APPROPRIATING $110,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR PROJECT COSTS FOR CHANNEL STABILIZATION IN SUNSWEPT DRIVE #8 BANK STABILIZATION (10378), IN THE CITY OF CREVE COEUR, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20144 WITH IDEAL LANDSCAPE GROUP FOR THE AFORESAID CHANNEL STABILIZATION CONSTRUCTION. ADOPTION OF PROPOSED ORD. NO. 13839 MAKING A SUPPLEMENTAL APPROPRIATION OF $90,000.00 FROM THE SANITARY REPLACEMENT FUND FOR ADDITIONAL ENGINEERING SERVICES FOR GENERAL SERVICES AGREEMENT – SEWER DESIGN (FY2013) CONTRACT A (11779) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 UNDER CONTRACT NO. 20026 WITH TETRA TECH, INC., FOR THE AFORESAID ENGINEERING SERVICES. ADOPTION OF PROPOSED ORD. NO. 13840 APPROPRIATING $400,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PUMP STATION IMPROVEMENTS AT PUMP STATIONS SCADA IMPROVEMENTS (11822), IN THE ENTIRE DISTRICT SERVICE AREA; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20166 WITH INDUSTRIAL NETWORK SYSTEMS CORPORATION FOR THE EQUIPMENT PROCUREMENT AND SUPPORT SERVICES FOR THE AFORESAID IMPROVEMENTS. ADOPTION OF PROPOSED ORD. NO. 13841 APPROPRIATING $1,600,000.00 FROM THE SANITARY REPLACEMENT FUND FOR THE ACQUISITION, TRANSFER, CLOSING APPROVAL, DEMOLITION, AND RELATED ACTIVITIES FOR REAL PROPERTY IN THE CITY OF ST. LOUIS, MISSOURI, FOR FLOOD MITIGATION PURPOSE FOR THE TILLIE BADEN NEWBY SEWER IMPROVEMENTS (PROPERTY ACQUISITION) (11139); AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ACQUIRE, TRANSFER, APPROVE CLOSING, DEMOLISH AND PERFORM RELATED ACTIVITIES FOR REAL PROPERTY NECESSARY FOR THE ABOVE PROJECT. ADOPTION OF PROPOSED ORD. NO. 13842 AWARDING A CONTRACT TO F.M. GLOBAL INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S PRIMARY PROPERTY, BOILER AND MACHINERY INSURANCE COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13843 AWARDING A CONTRACT TO F.M. GLOBAL INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S EXCESS FLOOD & EARTH MOVEMENT INSURANCE COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13844 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO EXECUTE ALL DOCUMENTS NECESSARY IN ORDER TO PROCURE FLOOD INSURANCE FROM THE NATIONAL FLOOD INSURANCE PROGRAM (FEDERAL EMERGENCY MANAGEMENT AGENCY) DURING THE PERIOD OF JULY 1, 2014 TO JUNE 30, 2015, FOR THE BUILDINGS AND CONTENTS AT CERTAIN SPECIFIED DISTRICT LOCATIONS. ADOPTION OF PROPOSED ORD. NO. 13845 AWARDING A CONTRACT TO ARCH INSURANCE GROUP INC. (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S EXCESS WORKERS’ COMPENSATION INSURANCE COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13846 AWARDING A CONTRACT TO FEDERAL (CHUBB) INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S FIDUCIARY LIABILITY INSURANCE FROM JULY 1, 2014, TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13847 AWARDING A CONTRACT TO FEDERAL (CHUBB) INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S COMMERCIAL CRIME INSURANCE COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13848 AWARDING A CONTRACT TO MISSOURI UNDERGROUND STORAGE TANK INSURANCE FUND FOR THE DISTRICT’S UNDERGROUND STORAGE TANK INSURANCE COVERAGE FROM JULY 1, 2014, TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13849 AWARDING A CONTRACT TO ZURICH (STEADFAST) INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENTS) FOR THE DISTRICT’S MAJOR FACILITY POLLUTION LIABILITY INSURANCE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13850 AWARDING A CONTRACT TO ZURICH (STEADFAST) INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS OF MISSOURI, INC., AGENT) FOR THE DISTRICT’S BLOCKED MAIN AND OVERCHARGED SEWER LINE BACKUP INSURANCE COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13851 AWARDING A CONTRACT TO TRAVELERS INSURANCE COMPANIES (MCGRIFF, SEIBELS & WILLIAMS OF MISSOURI, INC., AGENT) FOR THE DISTRICT’S AUTO LIABILITY INSURANCE PROGRAM COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13852 AWARDING A CONTRACT TO RLI INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S CONTRACTORS EQUIPMENT (INLAND MARINE) INSURANCE PROGRAM FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13853 AWARDING A CONTRACT TO AMERICAN INTERNATIONAL SURPLUS LINES INSURANCE COMPANY (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S OWNERS POLLUTION PROTECTIVE INSURANCE PROGRAM COVERAGE FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13854 AWARDING A CONTRACT TO NATIONAL UNION FIRE INSURANCE COMPANY (CHARTIS) (MCGRIFF, SEIBELS & WILLIAMS, OF MISSOURI INC., AGENT) FOR THE DISTRICT’S CYBER LIABILITY INSURANCE PROGRAM FROM JULY 1, 2014 TO JUNE 30, 2015. ADOPTION OF PROPOSED ORD. NO. 13855 REPEALING AND SUPERSEDING ORDINANCE NO. 13625 ADOPTED JUNE 13, 2013, AND MAKING APPROPRIATIONS FOR THE CURRENT EXPENSES OF THE DISTRICT IN THE GENERAL FUND, THE WATER BACKUP INSURANCE AND REIMBURSEMENT FUND, THE WORKERS’ COMPENSATION FUND, THE SANITARY REPLACEMENT FUND, THE STORMWATER OPERATIONS, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUNDS, THE EMERGENCY FUNDS,THE DEBT SERVICE FUNDS, AND THE WASTEWATER REVENUE BOND SERVICE FUNDS FOR THE FISCAL YEAR BEGINNING JULY 1, 2014 AND ENDING JUNE 30, 2015, AMOUNTING IN THE AGGREGATE TO $255,096,865 TO PAY INTEREST FALLING DUE ON BONDS ISSUED, THE COSTS OFSUPPORT, OPERATION, AND MAINTENANCE OF THE DISTRICT AND ITS VARIOUS SUBDISTRICTS, AND EMERGENCIES IN ACCORDANCE WITH THE REQUIREMENTS OF THIS PROPOSED ORDINANCE TO BE INTRODUCED MAY 8, 2014. ADOPTION OF PROPOSED ORD. NO. 13856 REPEALING ORDINANCE NO. 13735, ADOPTED OCTOBER 1, 2013, AND ENACTING A NEW ORDINANCE IN LIEU THEREOF, DETERMINING THE AMOUNT OF TAXES WHICH SHALL BE LEVIED, ASSESSED, AND COLLECTED IN THE YEAR 2014 ON ALL TAXABLE TANGIBLE PROPERTY IN THE DISTRICT WITHIN THE CORPORATE LIMITS OF THE CITY OF ST. LOUIS AND ST. LOUIS COUNTY, RESPECTIVELY, AND IN SUBDISTRICTS WITHIN THE CORPORATE LIMITS OF ST. LOUIS COUNTY AS FOLLOWS: COLDWATER CREEK TRUNK SUBDISTRICT, GRAVOIS CREEK TRUNK SUBDISTRICT, MALINE CREEK TRUNK SUBDISTRICT, WATKINS CREEK TRUNK SUBDISTRICT, SUBDISTRICT NO. 88 (FOUNTAIN CREEK), SUBDISTRICT NO. 89 (LORETTA-JOPLIN), SUBDISTRICT NO. 342 (CLAYTON-CENTRAL), SUBDISTRICT NO. 366 (UNIVERSITY CITY BRANCH OF RIVER DES PERES STORMWATER SUBDISTRICT), SUBDISTRICT NO. 367 (DEER CREEK STORMWATER SUBDISTRICT), SUBDISTRICT NO. 369 (SUGAR CREEK), SUBDISTRICT NO. 448 (MISSOURI RIVER - BONFILS), SUBDISTRICT NO. 449 (MERAMEC RIVER BASIN - M.S.D. SOUTHWEST), SUBDISTRICT NO. 453 (SHREWSBURY BRANCH OF RIVER DES PERES), SUBDISTRICT NO. 454 (SEMINARY BRANCH OF RIVER DES PERES), SUBDISTRICT NO. 455 (BLACK CREEK), SUBDISTRICT NO. 1 OF THE RIVER DES PERES WATERSHED (CREVE COEUR- FRONTENAC AREA), SUBDISTRICT NO. 4 OF THE RIVER DES PERES WATERSHED (NORTH AFFTON AREA) AND SUBDISTRICT NO. 7 OF THE RIVER DES PERES WATERSHED (WELLSTON AREA); AND THE BOARD OF TRUSTEES, IN ACCORDANCE WITH CHARTER SECTION 7.310 AUTHORIZES THE DIRECTOR OF FINANCE TO CERTIFY AS TO THE AMOUNT OF TAXES WHICH SHALL BE LEVIED, ASSESSED AND COLLECTED FOR THE AFOREMENTIONED SUBDISTRICTS WITH AN EMERGENCY CLAUSE. ADOPTION OF PROPOSED ORD. NO. 13857 AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACTOR LOAN FUND AGREEMENT TO PARTICIPATE IN A LOW INTEREST LOAN PROGRAM FOR M/WBE'S INVOLVED IN CONSTRUCTION ACTIVITIES FOR AN AMOUNT NOT TO EXCEED $250,000.00. Motion made by Mr. Yates, seconded by Mr. Berry, that the Consent Agenda be adopted. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye A. Mandel aye J. Faul aye V. Patton aye R. Berry aye R. Bonner aye The Chair declared the Consent Agenda adopted. - - - - UNFINISHED BUSINESS Ordinances None Resolutions None - - - - NEW BUSINESS Ordinances INTRODUCTION OF PROPOSED ORD. NO. 13860 APPROPRIATING $2,000,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR SANITARY SEWER CONSTRUCTION AND PRIVATE I/I REMOVAL AT AYRES SANITARY RELIEF AND I/I REDUCTION (10523), IN THE CITIES OF CRESTWOOD, GLENDALE AND WEBSTER GROVES, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20155 WITH GERSHENSON CONSTRUCTION CO. FOR THE CONSTRUCTION OF THE AFORESAID SEWERS. Proposed Ord. No. 13860 was presented and read. The work to be done under Contract #20155 consists of the construction of approximately 3,818 lineal feet of 6-inch to 12- inch diameter sanitary sewer, 10 lineal feet of 72-inch storm sewer, removal of private inflow sources from 15 properties, and appurtenances. This construction is the second phase of a multi-phase improvement program. The purpose of this project is to alleviate basement backups, reduce inflow/infiltration (I/I) in the Gravois Creek Watershed, and to remove two (2) constructed sanitary sewer overflows (BP-361 and BP-362). This project is scheduled to be completed in 540 days. Motion made by Mr. Yates, seconded by Ms. Patton that proposed Ord. No. 13860 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13861 APPROPRIATING $4,100,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN FF-11 FEE FEE CREEK SANITARY RELIEF (10014) IN THE CITY OF MARYLAND HEIGHTS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20151 WITH FRED M. LUTH & SONS, INC. FOR THE AFORESAID CONSTRUCTION. Proposed Ord. No. 13861 was presented and read. The work to be done under Contract #20151 consists of the construction of approximately 350 lineal feet of new pipe sewers constructed by open cut varying in size from 8-inches to 18-inches in diameter, 3,110 lineal feet of new 18-inch in diameter pipe sewer constructed by pipe in tunnel and appurtenances. Construction will encounter challenges of poor soil conditions, possible mixed face conditions, tight construction areas through apartments and commercial properties, multiple tunnel shafts and a long tunnel under I-270. The purpose of this project is to alleviate building backups and overcharged sanitary sewers. This project is scheduled to be completed in 730 days. Motion by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13861 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13862 APPROPRIATING $6,000,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF SANITARY SEWERS IN FF-15 MCKELVEY/R.R. TO ADIE SANITARY RELIEF PHASE III (10489) IN THE CITY OF MARYLAND HEIGHTS, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20157 WITH J & J BORING, INC. FOR THE AFORESAID CONSTRUCTION. Proposed Ord. No. 13862 was presented and read. The work to be done under Contract #20157 consists of the construction of approximately 1,790 lineal feet of new pipe sewers constructed by open cut varying in size from 8-inches to 42-inches in diameter, 2,440 lineal feet of new 42-inches in diameter pipe sewer constructed by pipe in tunnel, slip-lining of approximately 240 lineal feet of 30-inch diameter pipe sewers, and appurtenances. Construction will encounter challenges of poor soil conditions, contaminated soil, mixed face conditions, tight construction areas through commercial properties and multiple tunnel shafts. The purpose of this project is to alleviate overcharged sanitary sewers. The construction of this project is also necessary so future upstream relief sewer projects currently planned by MSD can alleviate basement backups and additional overcharged sanitary sewers. This project is scheduled to be completed in 730 days. Motion by Mr. Berry, seconded by Ms. Bonner that proposed Ord. No. 13862 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13863 APPROPRIATING $3,350,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN BISSELL-COLDWATER-MISSOURI- MERAMEC PUBLIC I/I REDUCTION (2015) CONTRACT A (11853), IN VARIOUS SITES IN THE CITY OF FLORISSANT AND UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20125 WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE AFORESAID SANITARY SEWER REHABILITATION. Proposed Ord. No. 13863 was presented and read. The work to be done under Contract #20125 consists of the rehabilitation of approximately 56,329 lineal feet of pipe sewers varying in size from 8-inches to 24-inches in diameter using cured-in-place pipe (CIPP) methods, 269 manholes, and 1,150 service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Maline Creek watershed. This project will provide for the future elimination of two (2) constructed SSOs (BP-287 & BP-317) after additional project construction and post-construction monitoring. This project is scheduled to be completed in 575 days. Motion made by Ms. Bonner, seconded by Ms. Patton that proposed Ord. No. 13863 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13864 APPROPRIATING $3,500,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR COSTS ASSOCIATED WITH NEGOTIATION AND/OR CONDEMNATION FOR THE ACQUISITION OF NECESSARY PROPERTY RIGHTS FROM EASEMENT ACQUISITION FOR COMBINED/SANITARY PROJECTS (FY2015) (11743) THROUGHOUT THE ENTIRE DISTRICT. Proposed Ord. No. 13864 was presented and read. This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct combined and sanitary sewer projects. Motion made by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13864 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13865 APPROPRIATING $3,550,000.00 FROM THE SANITARY REPLACEMENT FUND TO BE USED FOR PROJECT COSTS FOR THE REHABILITATION OF SANITARY SEWERS IN LEMAY PUBLIC I/I REDUCTION (2015) (11856), IN VARIOUS SITES IN THE VILLAGE OF GRANTWOOD VILLAGE, VILLAGE OF WILBUR PARK AND UNINCORPORATED ST. LOUIS COUNTY, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20152 WITH INSITUFORM TECHNOLOGIES USA, LLC FOR THE AFORESAID SANITARY SEWER REHABILITATION. Proposed Ord. No. 13865 was presented and read. The work to be done under Contract #20152 consists of the rehabilitation of approximately 57,000 lineal feet of pipe sewers varying in size from 8-inches to 27-inches using cured-in-place pipe (CIPP) methods, 337 manholes, 1,950 service connections. The purpose of this project is to reduce inflow/infiltration (I/I) in the Lemay watershed. This project will provide for the future elimination of five (5) constructed SSOs (BP-389, BP-629, BP-401, BP-522, & BP-618) after additional project construction and post-construction monitoring. This project is scheduled to be completed in 650 days. Motion made by Mr. Yates, seconded by Mr. Berry that proposed Ord. No. 13865 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13866 APPROPRIATING $50,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR STORM SEWER CONSTRUCTION AT CREEKHAVEN DRIVE STORM IMPROVEMENTS (11215), IN THE CITY OF DES PERES, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20164 WITH ABNA ENGINEERING, INC. FOR THE CONSTRUCTION OF THE AFORESAID SEWERS. Proposed Ord. No. 13866 was presented and read. The work to be done under Contract #20164 consists of the construction of approximately 90 lineal feet of 12-inch to 18- inch diameter pipe sewer and appurtenances. The purpose of this project is to reduce structural and yard flooding. This project is scheduled to be completed in 100 days. Motion made by Mr. Yates, seconded by Ms. Patton that proposed Ord. No. 13866 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13867 APPROPRIATING $104,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR PROJECT COSTS FOR THE CONSTRUCTION OF STORM SEWERS IN DICKSON STREET #1033 STORM SEWER (11214), IN THE CITY OF KIRKWOOD, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO CONTRACT NO. 20162 WITH GAEHLE GRADING, LLC FOR THE AFORESAID STORM SEWER CONSTRUCTION. Proposed Ord. No. 13867 was presented and read. The work to be done under Contract #20162 consists of the construction of approximately 133 lineal feet of 36-inch diameter pipe sewer and appurtenances. The purpose of this project is to reduce structural and yard flooding. This project is scheduled to be completed in 180 days. Motion made by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13867 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13868 APPROPRIATING $450,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF COLDWATER CREEK TO BE USED FOR COSTS ASSOCIATED WITH NEGOTIATION AND/OR CONDEMNATION FOR THE ACQUISITION OF NECESSARY PROPERTY RIGHTS FROM EASEMENT ACQUISITION FOR COLDWATER CREEK OMCI PROJECTS (12402) THROUGHOUT THE ENTIRE DISTRICT. Proposed Ord. No. 13868 was presented and read. This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct stormwater sewer projects in the Coldwater Creek watershed. Motion made by Mr. Berry, seconded by Ms. Patton that proposed Ord. No. 13868 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13869 APPROPRIATING $650,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK TO BE USED FOR COSTS ASSOCIATED WITH NEGOTIATION AND/OR CONDEMNATION FOR THE ACQUISITION OF NECESSARY PROPERTY RIGHTS FROM EASEMENT ACQUISITION FOR DEER CREEK OMCI PROJECTS (12404) THROUGHOUT THE ENTIRE DISTRICT. Proposed Ord. No. 13869 was presented and read. This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct stormwater sewer projects in the Deer Creek watershed. Motion made by Mr. Berry, seconded by Mr. Yates that proposed Ord. No. 13869 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13870 APPROPRIATING $950,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF GRAVOIS CREEK TO BE USED FOR COSTS ASSOCIATED WITH NEGOTIATION AND/OR CONDEMNATION FOR THE ACQUISITION OF NECESSARY PROPERTY RIGHTS FROM EASEMENT ACQUISITION FOR GRAVOIS CREEK OMCI PROJECTS (12403) THROUGHOUT THE ENTIRE DISTRICT. Proposed Ord. No. 13870 was presented and read. This ordinance appropriates funds for staff to take further efforts to acquire necessary property rights by means of donation, purchase, contract, lease, or by the exercise of the power of eminent domain in order to construct stormwater sewer projects in the Gravois Creek watershed. Motion made by Ms. Patton, seconded by Ms. Bonner that proposed Ord. No. 13870 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13871 APPROPRIATING $65,000.00 FROM THE OPERATION, MAINTENANCE AND CONSTRUCTION IMPROVEMENT FUND OF DEER CREEK FOR VILLA COUBLAY DR. #11 AND 15 STORM IMPROVEMENTS (FRONTENAC 7- 7) (11237) IN THE CITY OF FRONTENAC, MISSOURI; AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT UNDER CONTRACT NO. 20168 WITH THE CITY OF FRONTENAC, MISSOURI TO PROVIDE FINANCIAL ASSISTANCE FOR CONSTRUCTION OF STORM SEWER IMPROVEMENTS. Proposed Ord. No. 13871 was presented and read. This ordinance authorizes the District to enter into an intergovernmental agreement with the City of Frontenac, Missouri under Contract #20168. The City of Frontenac is having drainage improvements designed and constructed to address flooding issues in the vicinity of Villa Coublay Drive and Spoede Road. The work to be done consists of the construction of approximately 250 feet of 12-inch storm pipe and one rain garden. The estimated cost of the drainage improvements is $77,000. This project will address structure flooding and yard flooding at two residences that were identified as part of an MSD project. This agreement provides reimbursement up to $65,000 to the City of Frontenac for construction of this MSD project. Motion made by Mr. Yates, seconded by Mr. Berry that proposed Ord. No. 13871 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye J. Faul aye V. Patton aye A. Mandel aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13782 MAKING A SUPPLEMENTAL APPROPRIATION OF $500,000.00 FROM THE SANITARY REPLACEMENT FUND FOR ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES FOR CONSTRUCTION MANAGEMENT SERVICES - MISSOURI WWTP SECONDARY EXPANSION & DISINFECTION (10324) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 8 TO CONTRACT NO. 10871 WITH KWAME BUILDING GROUP, INC., FOR THE AFORESAID SERVICES. Proposed Ord. No. 13872 was presented and read. This ordinance authorizes the District to enter into Amendment No. 8 to Contract #10871 with Kwame Building Group Inc. This project consists of conducting biddability/constructability reviews for the design of improvements at the Missouri River Treatment Plant, construction management services for the improvement projects from bid through construction to final completion and plant start-up. The work to be done during this final amendment include construction oversight of the completion of the Digester Control Building, Power Distribution, continued MWBE workforce monitoring, and project closeout paperwork and documentation. Motion by Ms. Patton seconded by Ms. Bonner that proposed Ord. No. 13872 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13873 MAKING A SUPPLEMENTAL APPROPRIATION OF $500,000.00 FROM THE GENERAL FUND FOR ADDITIONAL PLANNING SERVICES FOR GENERAL SERVICES AGREEMENT - PLANNING (FY2014) (11755) AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 2 OF CONTRACT NO. 20085 WITH LOSLI ENGINEERING, LLC, FOR THE AFORESAID PLANNING SERVICES. Proposed Ord. No. 13873 was presented and read. This ordinance authorizes the District to enter into Amendment No. 2 to Contract #20085, for one year with one option year remaining with Losli Engineering, LLC. The purpose of this project is to provide necessary planning services to augment and assist District staff to facilitate various planning tasks and activities necessary to support the District’s Consent Decree requirements and other ongoing program planning activities for the combined and sanitary sewer collection systems, pump station, and wastewater treatment facilities. The primary services provided are for Preliminary Study/project definitions of projects for use in CIRP budgeting and Watershed Consultant design scopes to implement the SSO Master Control Plan and CSO LTCP projects, hydraulic modeling of the sanitary and combined sewer systems, and assistance in establishing Project Controls to support and manage the Capital Program. The hydraulic modeling includes expansion, updating, and refinements of District combined and sanitary sewer models as the SSO Master Control Plan and CSO LTCP projects are implemented as part of Consent Decree implementation. Secondary services to be provided include an additional eighteen (18) areas of work and will be used as needed to supplement District staff or provide technical expertise based on the project task requirements. Resources may be adjusted as required by program needs. The planning tasks will be identified and scoped through a negotiated letter/memorandum proposal process for contract control. This contract amendment for $500,000 brings the total contract amount to $900,000. The planning services are anticipated to occur over a one-year period starting in Fiscal Year 2015 with an option of one (1) additional one-year renewal. Motion by Mr. Yates seconded by Mr. Berry that proposed Ord. No. 13873 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13874 MAKING A SUPPLEMENTAL APPROPRIATION OF $600,000.00 FROM THE SANITARY REPLACEMENT FUND FOR ADDITIONAL ENGINEERING SERVICES FOR LEMAY WWTP SECONDARY IMPROVEMENTS (11649), AND AUTHORIZING THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO AMENDMENT NO. 3 TO CONTRACT NO. 10968 WITH BLACK & VEATCH CORPORATION, FOR THE AFORESAID ADDITIONAL ENGINEERING SERVICES. Proposed Ord. No. 13874 was presented and read. This ordinance authorizes the District to enter into Amendment No. 3 to Contract #10968 with Black & Veatch Corporation. This amendment provides for design services during construction of improvements to the secondary facilities at the Lemay WWTP to expand treatment capacity. The amended design appropriation is $2,200,000 for $13,106,000 in construction. Motion by Ms. Bonner seconded by Mr. Yates that proposed Ord. No. 13874 be introduced. Motion passed – 5 ayes, no nays, 1 abstain Poll taken: M. Yates aye R. Berry abstain A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13875 TO EXTEND THE BOUNDARIES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO INCLUDE AN AREA OF ST. LOUIS COUNTY WHICH COULD BE EFFICIENTLY SERVED BY THE SEWER OR DRAINAGE FACILITIES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT. Proposed Ord. No. 13875 was presented and read. The property owners have requested annexation into the District’s boundaries so that sanitary service may be provided for their properties, and the consequence that at least some of the properties may be developed. Construction of the required sewers will be completed by PBMI, LLC. The properties are contiguous with current District boundaries. All of the property owners have signed the standard petition for annexation. Engineering staff in Planning and Development Review will continue to monitor the existing sanitary system capacity for the possible need for future upgrades as future developments and connections are proposed. Motion by Ms. Patton seconded by Mr. Berry that proposed Ord. No. 13875 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye INTRODUCTION OF PROPOSED ORD. NO. 13876 REPEALING ORDINANCE NO.13813, AS ADOPTED MARCH 12, 2014, AND ENACTING A NEW ORDINANCE WITH AN EMERGENCY CLAUSE IN LIEU THEREOF, PRESCRIBING THE CLASSIFICATION PLAN FOR ALL EMPLOYEES IN THE CLASSIFIED SERVICE OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT, AND DESIGNATING THOSE CLASSIFICATIONS WHICH ARE ELIGIBLE FOR PAYMENT OF OVERTIME COMPENSATION. Proposed Ord. No. 13876 was presented and read. The District entered into a bargaining agreement with the IUOE Local 513, Bricklayers Local 1, Electrician Local 1 and IAM District 9 designating a step system within the B Schedule pay grades that exceeds the regular 6 steps assigned to the separate bargaining agreement for SEIU Local 1 and AFSCME Local 410. This Ordinance does not change any of the title or pay grade assignments as previously enacted in Ordinances adopted March 13, 2014. This is only for clarification so that the B Schedule has some form of separation. Motion by Ms. Patton seconded by Mr. Berry that proposed Ord. No. 13876 be introduced. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye Resolutions ADOPTION OF RESOLUTION NO. 3153 WHEREAS SECTION 5.110 OF THE CHARTER OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT STATES: "A CONTINUING FIVE-YEAR STRATEGIC AND OPERATING PLAN FOR THE DISTRICT SHALL BE ADOPTED ON AN ANNUAL BASIS BY THE BOARD. THE STRATEGIC AND OPERATING PLAN SHALL STATE THE DISTRICT’S OBJECTIVES FOR THE SUCCEEDING FIVE YEARS AND INCLUDE OBJECTIVE TARGETS BY WHICH TO MEASURE THE DISTRICT’S PERFORMANCE IN MEETING THESE OBJECTIVES." Resolution No. 3153 was presented and read. Motion made by Ms. Patton, seconded by Mr. Berry that Resolution No. 3153 be adopted. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye The Chair declared Resolution No. 3153 adopted. ADOPTION OF RESOLUTION NO. 3154 WHEREAS ORDINANCE NO. 13590, ADOPTED APRIL 22, 2013, AUTHORIZED THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH BLACK & VEATCH WHEREBY BLACK & VEATCH WILL PROVIDE ENGINEERING SERVICES ASSOCIATED WITH THE DESIGN OF SMALL PROJECTS THROUGH THE DISTRICT. Resolution No. 3154 was presented and read. Motion made by Ms. Patton, seconded by Mr. Faul that Resolution No. 3154 be adopted. Motion passed – 5 ayes, no nays, 1 abstain Poll taken: M. Yates aye R. Berry abstain A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye The Chair declared Resolution No. 3154 adopted. ADOPTION OF RESOLUTION NO. 3158 WHEREAS ORDINANCE NO. 13703, ADOPTED AUGUST 8, 2013, AUTHORIZED THE EXECUTIVE DIRECTOR AND SECRETARY- TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH FALK HARRISON WHEREBY FALK HARRISON WOULD PROVIDE WEBSITE REDEVELOPMENT SERVICES FOR THE DISTRICT. Resolution No. 3158 was presented and read. Motion made by Ms. Patton, seconded by Mr. Faul that Resolution No. 3158 be adopted. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye The Chair declared Resolution No. 3158 adopted. ADOPTION OF RESOLUTION NO. 3159 WHEREAS ORDINANCE NO. 13597, ADOPTED MAY 9, 2013, AUTHORIZED THE EXECUTIVE DIRECTOR AND SECRETARY-TREASURER ON BEHALF OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT TO ENTER INTO A CONTRACT WITH GALLAGHER BENEFIT SERVICES WOULD PROVIDE PROFESSIONAL BENEFIT SERVICES FOR THE DISTRICT’S EMPLOYEES AND FAMILY MEMBERS. Resolution No. 3159 was presented and read. Motion made by Mr. Yates, seconded by Ms. Patton that Resolution No. 3159 be adopted. Motion passed – 6 ayes, no nays Poll taken: M. Yates aye R. Berry aye A. Mandel aye V. Patton aye J. Faul aye R. Bonner aye The Chair declared Resolution No. 3159 adopted. ADOPTION OF RESOLUTION NO. 3150 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO JOHN R. RACKOVAN FOR HIS 20 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM JANUARY 3, 1994, TO HIS RETIREMENT EFFECTIVE MAY 1, 2014. Resolution No. 3150 was presented and read. ADOPTION OF RESOLUTION NO. 3151 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO SHARON D. RANDLE FOR HER 21 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM DECEMBER 7, 1992, TO HER RETIREMENT EFFECTIVE MAY 1, 2014. Resolution No. 3151 was presented and read. ADOPTION OF RESOLUTION NO. 3152 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO APPOLLINARIS WESTRICH FOR HIS 37 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM SEPTEMBER 27, 1976, TO HIS RETIREMENT EFFECTIVE MAY 1, 2014. Resolution No. 3152 was presented and read. ADOPTION OF RESOLUTION NO. 3155 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO DENNIS I. ATKINSON FOR HIS 27 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM SEPTEMBER 8, 1986, TO HIS RETIREMENT EFFECTIVE JUNE 1, 2014. Resolution No. 3155 was presented and read. ADOPTION OF RESOLUTION NO. 3156 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO GERALD B. SMITH FOR HIS 38 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM FEBRUARY 17, 1976, TO HIS RETIREMENT EFFECTIVE JUNE 1, 2014. Resolution No. 3156 was presented and read. ADOPTION OF RESOLUTION NO. 3157 EXPRESSING THE BOARD OF TRUSTEES’ APPRECIATION TO CHARLES J. WAVADA FOR HIS 24 YEARS OF EXEMPLARY SERVICE TO THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM DECEMBER 11, 1989, TO HIS RETIREMENT EFFECTIVE JUNE 1, 2014. Resolution No. 3157 was presented and read. Motion made by Mr. Yates, seconded by Mr. Faul that Resolution Nos. 3150, 3151, 3151, 3155, 3156 and 3157 be adopted. Motion passed – voice vote, all ayes ADOPTION OF RESOLUTION NO. 3160 WHEREAS JAMES H. BUFORD SERVED ON THE BOARD OF TRUSTEES OF THE METROPOLITAN ST. LOUIS SEWER DISTRICT FROM AUGUST 10, 2006, TO MAY 7, 2014, HAVING HELD THE POSITION OF BOTH VICE-CHAIR AND CHAIR OF THE BOARD OF TRUSTEES. Resolution No. 3160 was presented and read. Motion made by Mr. Yates, seconded by Mr. Berry that Resolution No. 3160 be adopted. Motion passed – voice vote, all ayes - - - - Upon motion made Ms. Patton, seconded by Mr. Yates, and unanimously passed, the meeting adjourned at 5:40 p.m. Secretary-Treasurer