HomeMy Public PortalAbout1598th Board Journal 11-9-2017Edited 4/6/18 Pg. 1
JOURNAL OF THE (1598th) MEETING OF THE BOARD OF TRUSTEES THE METROPOLITAN ST. LOUIS SEWER DISTRICT November 9, 2017 at 5:00 p.m.
The Trustees of the District met in Room 109 at 2350 Market on the above date. Present at the meeting were:
Board of Trustees Staff Members
J.P. Faul, Chair B.L. Hoelscher, Executive Director
Rev. R. Bobo, Vice Chair(absent) T.R. Snoke, Secretary-Treasurer
A.K. Mandel S.M. Myers, General Counsel
M.E. Yates, Chair M. M. Gee, Director of Finance
R.L. Bonner(absent) R.L. Unverferth, Director of Engineering
J. Singer
Also present were:
Trustee Faul called the meeting to order and made a motion to come out of closed session at
5:07 p.m. Trustee Faul’s motion was approved by Trustee Yates and seconded by Trustee Singer. Roll call was taken and Trustee Rev. Bobo and Trustee Bonner were absent.
Trustee Faul asked for the approval of the October 12, 2017 Journal of proceeding minutes. Motion was made by Trustee Yates and seconded by Trustee Mandel.
Comments by Board Chair: None
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Report of Board Committees:
Trustee Singer reported that The Audit Committee met at 7:30 AM on Tuesday, October 31, 2017.
In attendance were Trustees Singer, Bonner, Faul, Mandel, and Yates. The Committee approved the minutes from the October 3 meeting. The Chairman had no comments.
The District’s external auditor, CliftonLarsonAllen presented an overview of the results of the audit of the District’s financial statements for the year ended June 30, 2017. An unmodified or “clean”
opinion was issued for the financial statements. The presentation included a discussion of newly
implemented significant accounting policies and significant accounting estimates. No difficulties were encountered in working with Management when performing the engagement, and no material
misstatements and no material weaknesses in internal control were identified during the audit process.
CliftonLarsonAllen continued the presentation by providing a summarized analysis of the overall
financial results for the fiscal year ending June 30, 2017.
Tamara Clinton MSD Doug Hickey HDR Shonnah Parades MSD Jason Terry Gilmore and Bell
Jon Sprague MSD Todd Loretta MSD Barbara Mohn MSD Susie McFarlind
Sean Hadley MSD Bwayne Smotherson UCity
Lance LeComb MSD John Strahlman MSD Vicki Taylor Edwards MSD Rebecca Losli Burns and McDonald
Betsy Schubert MSD Paulette Carr UCity Previn Perry Extreme Mech Tom Sullivan
Marie Collins MSD Jenni Brooks Gilmore and Bell David Yates Brown and Caldwell
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To conclude the presentation, a Management Letter, containing one issue regarding the review
and recognition of construction deposits was discussed.
Questions from the Committee regarding materiality levels and adjusting entries were discussed
and addressed by CliftonLarsonAllen and District Staff. Follow-up materials will be provided by
Staff.
The meeting adjourned at approximately 8:10 am. The next meeting is tentatively scheduled for
Tuesday, December 5, 2017. This concludes the Audit Committee Report.
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Trustee Yates reported that The Program Management Committee met on October 31, 2017 at 8:13 a.m. The meeting was attended by trustees Yates, Mandel, Singer, Bonner, and Faul.
The minutes of the October 3, 2017 meeting were approved.
The agenda items to be introduced tonight were presented and discussed, including a detailed discussion regarding the following items:
Ord. No. 14825 – Staff provided details regarding the Coldwater Creek Wastewater Treatment Facility Final Clarifier project. Explanation was provided indicating that the apparent low bid from
River City Construction was deemed non-responsive to the District’s MBE sub-contracting
requirements by failing to provide the appropriate Good Faith Effort in meeting the required goals. Staff then recommended proceeding with the second bid from Plocher Construction. Plocher too
was unable to reach the MBE goal but provided the necessary Good Faith Effort required. There
was a brief discussion between the Committee and staff on MBE subcontractor capacity and the difficulty in meeting MBE goals on certain type of projects.
Other Business
In response to a public inquiry at the October 12, 2017 Board of Trustees meeting, staff gave a
presentation regarding sinkhole flooding at #453 and #473 S. Park Avenue in the City of Webster Groves. Staff explained the flooding issue, discussed the workings of natural sinkholes, explained
MSD operations and maintenance policies regarding sinkholes, and provided operations and maintenance history at the site. Staff then presented a potential property buyout solution and indicated that funding was not currently available to proceed.
In response to Trustee questions, staff committed to further policy discussions and a legal review of District liabilities for this type of flooding. Staff also committed to discussing any potential
funding options with the City of Webster Groves as a partner.
The impacted homeowners were in attendance at the meeting and addressed the Committee
regarding a collapsed structure that MSD had not yet repaired. Staff agreed to investigate this maintenance issue.
The meeting was adjourned at 9:02 a.m. The next Committee meeting is tentatively scheduled for Tuesday, December 5, 2017 at 8:00 a.m.
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Trustee Faul reported that The Stakeholder Relations Committee met at District Headquarters on
Tuesday, October 31, 2017 at approximately 10:15 a.m. In addition to public attendance, those present at the meeting included Trustees Bonner, Faul, Mandel, Singer and Yates, as well as
District Directors and staff.
Trustee Mandel called roll, had no further comments and by motion of all Trustees, approved the
October 3, 12017 committee meeting minutes.
The first item was a discussion by Lance LeComb regarding a Resolution authorizing a one-year
contract renewal term for Customer Surveying services. This is Resolution No. 3390 on tonight's
Agenda.
The next item was a discussion by Vicki Taylor Edwards, Mike Grace and Sue Oefelein (Oh-Flein)
of McGriff, Seibels & Williams regarding proposed Ordinances for the District's Combined Liability Insurance Program and a proposed resolution to renew the Insurance Brokerage & Consultant
Services contract. Vicki presented the District's need to establish an insurance broker and for the broker to provide general liability, public official's errors & omissions, and employment practices liability coverage for the District and Trustees/District staff.
Mike Grace and Sue Oefelein (Oh-Flein) provided a presentation detailing the risk and exposure
analysis and review that Risk Management performs with the insurance broker, as well as what is
purchased, coverage limitations, deductibles and indemnification. Questions regarding this process and the insurance decisions that were made last year for the current insurance policy
were raised by the Board and addressed by Vicki, Mike, and Sue Oefelein (Oh-Flein) of McGriff.
Staff committed to providing additional information regarding the following three topics; whether or
not McGriff was willing to work on a month to month basis, details of the coverage review done last
year, and options to provide insurance coverage for certain errors and omissions exposures for which MSD is currently self-insured. The proposed coverage for the District’s Combined Liability
Insurance Program is Ordinance No. 14833 on tonight's Agenda.
After the meeting, staff informed the Trustees that it does not intend to bring the Resolution to
renew the contract with McGriff for Insurance Brokerage and Consultant Services to the November Board of Trustees meeting for consideration.
The next item was a discussion by Vicki Taylor Edwards regarding Ordinances and Resolutions for contracts and renewals for the District's Group Medical, Employee Assistance, Group Dental,
Group Life & Accidental Death & Dismemberment, Group Long-Term Disability Plans and Excess
(Umbrella) Liability Programs. These are Ordinance Nos. 14831, 14832, 14834 and Resolution Nos. 3385, 3387, 3388 and 3389 on tonight's Agenda.
The next item was a discussion by Susan Myers regarding a Resolution authorizing a one-year contract renewal for Collection of Excess Funds. This is Resolution No. 3381 on tonight's Agenda.
The next item was a discussion by Susan Myers regarding Resolutions authorizing a one-year contract renewal for Legal Services on matters involving the Clean Water Act (CWA). These are
Resolution Nos. 3382, 3383 & 3384 on tonight's Agenda.
The next item was a discussion by Shonnah Paredes regarding a Resolution authorizing a one-
year contract renewal for the First Source Hiring Program administered by SLATE. This is Resolution No. 3386 on tonight's Agenda.
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The next item was a discussion by Brian Hoelscher providing an update to the Trustees on the
meeting schedule for the Rate Commission. The next two meetings are scheduled for November 28, 2017 and January 12, 2018. The results of the Rate Commission’s recommendations for
three(3) consulting contracts are scheduled to be brought to the Board of Trustees for their
consideration at the December Board of Trustees meeting. There is no Board action required at this time.
The meeting was adjourned at approximately 11:15 a.m. The next meeting date is tentatively scheduled for Tuesday, December 5, 2017.
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Trustee Faul reported that The Finance Committee met on October 31, 2017 with Trustees
Bonner, Yates, Singer, Mandel and Faul in attendance. The minutes from the October 3, 2017 meeting were approved.
The first item on the agenda consisted of a staff report on the current unaudited financial condition of the District as of September 2017. Staff stated that the District continues to be financially stable.
The quarterly Adjustment Review Committee report for September 2017 was accepted into the record as required by ordinance.
Next on the agenda was a staff review of the District's Operating Fund Portfolio as of October 30, 2017. Staff indicated that the portfolio is in compliance with the District’s Investment Policy.
The next item on the agenda was Ordinance 14835 which authorizes the District to issue the Series 2017A Bonds and authorizes District officials to execute necessary documents.
The Pension Asset Allocation was then discussed. Staff showed how Plan and market changes are impacting return expectations and funding needs. Pavilion reviewed potential portfolio
changes and advocated moving assets from Fixed Income and Alternative investments to Equity
Funds. Staff also discussed lowering the Actuarial Return Assumption. Further discussion will take place before the Board is asked to consider a recommendation
The meeting adjourned at 10:10 a.m. The next tentatively scheduled meeting is Tuesday, December 5, 2017. This concludes the Finance Committee Report.
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Comments by the Executive Director: None
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Comments from the Public:
Paulette Carr Council Member to University City: Addressed the board about the University City Project Clear project. Ms. Carr distributed a document to the Board regarding the Deer Creek
Tunnel Project and a presentation distributed at the University City Project Clear meeting.
Ms. Carr stated that in mid-September there was a work session where the presentation she
provided was distributed. There were 15 options considered with one was removed. The 14
options that remained were not discussed per Ms. Carr.
Ms. Carr stated that many options consisted of taking homes, locating tanks above ground, partially burying or placing underground near homes, but none of these were acceptable. There were 3 acceptable options, but only 2 located the tanks below ground away from homes in a park
or commercial area. These two were most accepted. Ms. Carr stated that there were 100 responses and MSD held two meetings in last few weeks for
constituents to attend. Many felt that they were not receiving answers to their questions. Most residents chose area C option 7 – an underground tank w/cost of 114 Million. Next selection was in Heman Park at 112 Million.
Ms. Carr stated that everyone has asked for the criteria for the decision making of this project and
they were told that cost was a large factor. Ms. Carr stated that the cost might have been
underestimated since it would not work for the community and the council had not been consulted.
Ms. Carr instructed the Board to refer to the Deer Creek Tunnel document she distributed and
highlighted the area where a deep storage tunnel was built to be most cost effective and least disruptive to the community. Ms. Carr asked for the same consideration as the Deer Creek Tunnel
project illustrated.
Councilman Bwayne Smotherson addressed the Board:
Edited 4/6/18 Pg. 6
Mr. Smotherson also distributed materials to the Board. Mr. Smotherson indicated he wanted to
ensure the Board was aware of the meetings held by the Staff of MSD and wanted to express his impressions of the meetings. Mr. Smotherson then read his quote he posted online to the public:
“My personal opinion is that I believe their(MSD) presentation to the public was a waste of your (University City Residents) time and MSD left us no answers to our questions and I believe the
Engineers are smart people and know what is operationally, financially and fundamentally
feasible.”
Mr. Smotherson also read a few of the letters from residents indicating their concerns and
requests for more information from MSD and their dissatisfaction with the University City meetings. Mr. Smotherson indicated that the residents have a level of distrust for MSD due to
the lack of answers.
Mr. Smotherson then emphasized that he wants MSD to succeed, but does not want University
City destroyed in the process. .
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Submission of Public Hearing Reports: None
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CONSENT AGENDA:
The Secretary Treasurer asked if there were any board members who would like to pull any item for
a separate vote within the Consent Agenda. Hearing none, there was a motion for adoption. ORDINANCES
Adoption of Proposed Ordinance No. 14803 - CSO Volume Reduction Green Infrastructure – 818 S. Euclid Improvements (12934) Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into an agreement with BBOB, LLC for cost sharing for green infrastructure
construction in CSO Volume Reduction Green Infrastructure – 818 S. Euclid Improvements (12934) in
the City of St. Louis, Missouri.
Adoption of Proposed Ordinance No. 14804 - CSO Volume Reduction Green Infrastructure – Shriner’s
Building 700-728 S. Euclid (12933) Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into an agreement with BBOB, LLC for cost sharing for green infrastructure
construction in CSO Volume Reduction Green Infrastructure – Shriner’s Building 700-728 S. Euclid
(12933) in the City of St. Louis, Missouri.
Adoption of Proposed Ordinance No. 14805 - CSO Volume Reduction Green Infrastructure – West Pine Development – Phase II (12935)
Authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into an agreement with West Pine Development Partners II, LLC for cost sharing for green infrastructure construction in CSO Volume Reduction Green Infrastructure – West
Pine Development – Phase II (12935) in the City of St. Louis, Missouri.
Adoption of Proposed Ordinance No. 14806 - Glendale Section D Sanitary Relief Phase V (SKME-624) I/I Reduction (12177)
Appropriating Three Hundred Sixty-Nine Thousand Dollars ($369,000.00) from the Operation,
Maintenance, Construction, and Improvement Fund of Deer Creek and Nine Hundred Ninety-One
Thousand Dollars ($991,000.00) from the Sanitary Replacement Fund to be used for private I/I removal and storm sewer construction in Glendale Section D Sanitary Relief Phase V (SKME-624) I/I Reduction (12177) in the Cities of Glendale, Kirkwood, Rock Hill, and Webster Groves, Missouri; and authorizing
the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District
to enter into Contract No. 21273 with J.M. Marschuetz Construction for the aforesaid private I/I removal
and storm sewer construction. Adoption of Proposed Ordinance No. 14807 - Infrastructure Repairs (Rehabilitation) (2018)
Contract A (12014)
Appropriating Two Million Dollars ($2,000,000.00) from the Sanitary Replacement Fund to be used for
sanitary sewer rehabilitation in Infrastructure Repairs (Rehabilitation) (2018) Contract A (12014) in the City of St. Louis and Various Municipalities in St. Louis County, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into Contract No. 20993 with SAK Construction, LLC for the aforesaid sanitary sewer rehabilitation.
Edited 4/6/18 Pg. 8
Adoption of Proposed Ordinance No. 14808 - Kirkwood Middle School, Simmons, Wilson, W Sarah I/I Reduction (Manchester Rd and Kirkwood Rd) (11995) Appropriating Three Hundred Ten Thousand Dollars ($310,000.00) from the Sanitary Replacement
Fund to be used for private I/I removal and storm sewer construction in Kirkwood Middle School,
Simmons, Wilson, W Sarah I/I Reduction (Manchester Rd and Kirkwood Rd) (11995) in the Cities of Huntleigh and Kirkwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on
behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21013 with ABNA
Engineering, Inc. for the aforesaid private I/I removal and storm sewer construction.
Adoption of Proposed Ordinance No. 14809 - University City I/I Reduction – East (Hanley Hills and Bel-Nor) (11991)
Appropriating Two Million Four Hundred Thousand Dollars ($2,400,000.00) from the Sanitary
Replacement Fund to be used for private I/I removal and storm sewer construction in University City I/I
Reduction – East (Hanley Hills and Bel-Nor) (11991) in the Cities of Vinita Park, Charlack, Bel-Nor, University City, Wellston, Pagedale, Vinita Terrace, and Unincorporated St. Louis County, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis
Sewer District to enter into Contract No. 21353 with J.M. Marschuetz Construction for the aforesaid
private I/I removal and storm sewer construction.
Adoption of Proposed Ordinance No. 14810 - Big Bend to Papin Storm Sewer Phase I (10035)
Appropriating Two Hundred Twenty Thousand Dollars ($220,000.00) from the Operation, Maintenance,
Construction, and Improvement Fund of Seminary Branch of River Des Peres and Five Hundred Fifty-
Five Thousand Dollars ($555,000.00) from the Districtwide Stormwater Fund to be used for storm sewer construction in Big Bend to Papin Storm Sewer Phase I (10035) in the City of Webster Groves, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into Contract No. 21313 with ABNA Engineering, Inc. for the aforesaid
storm sewer construction.
Adoption of Proposed Ordinance No. 14811 - Edgehill Drive #1021 – 1029 Storm Sewer (11160) Appropriating One Hundred Fifty Thousand Dollars ($150,000.00) from the Operation, Maintenance,
Construction, and Improvement Fund of Maline Creek to be used for storm sewer construction
in Edgehill Drive #1021 – 1029 Storm Sewer (11160) in the City of Ferguson, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21233 with ABNA Engineering, Inc. for the aforesaid storm sewer
construction.
Adoption of Proposed Ordinance No. 14812 - Patrina Court Bank Stabilization (11018) Declaring the necessity for the acquisition of temporary construction easements in certain real property
within The Metropolitan St. Louis Sewer District for the purpose of construction of a natural channel
stabilization with appurtenances in the project known as Patrina Court Bank Stabilization (11018) in
Unincorporated St. Louis County, Missouri to serve the needs of residents of the area, and authorizing staff to proceed with further condemnation efforts related to the project, including but not limited to the purchase and/or the filing of all necessary court pleadings or documents to commence and prosecute
formal legal proceedings for the acquisition of said temporary construction easements.
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Adoption of Proposed Ordinance No. 14813 - General Services Agreement – Facility & Sewer Design (2018) Contract A (12396) Appropriating Four Hundred Thousand Dollars ($400,000.00) from the Sanitary Replacement Fund to
be used for general engineering services in General Services Agreement – Facility & Sewer Design
(2018) Contract A (12396) in the Various Locations Within the District; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21614 with HDR Engineering, Inc. for the aforesaid engineering services.
Adoption of Proposed Ordinance No. 14814 - General Services Agreement – Facility & Sewer Design (2018) Contract B (12894) Appropriating Four Hundred Thousand Dollars ($400,000.00) from the Sanitary Replacement Fund to
be used for general engineering services in General Services Agreement – Facility & Sewer Design
(2018) Contract B (12894) in the Various Locations Within the District; and authorizing the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21615 with CDG Engineers, Inc. for the aforesaid engineering services.
Adoption of Proposed Ordinance No. 14815 - General Services Agreement – Geotechnical (2018)
Contract A (12388) Appropriating Fifty Thousand Dollars ($50,000.00) from the Districtwide Stormwater Fund to be used
for general geotechnical services in General Services Agreement – Geotechnical (2018) Contract A
(12388) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21616 with Reitz & Jens Inc.for the aforesaid geotechnical services.
Adoption of Proposed Ordinance No. 14816 - General Services Agreement – Geotechnical (2018)
Contract B (12389) Appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for
general geotechnical services in General Services Agreement – Geotechnical (2018) Contract B
(12389) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No.
21617 with Hanson Professional Services, Inc. for the aforesaid geotechnical services.
Adoption of Proposed Ordinance No. 14817 - General Services Agreement – Geotechnical (2018)
Contract C (12390)
Appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for general geotechnical services in General Services Agreement – Geotechnical (2018) Contract C
(12390) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No.
21618 with Gonzalez Companies, LLC for the aforesaid geotechnical services. Adoption of Proposed Ordinance No. 14818 - General Services Agreement – Survey Services (2018)
Contract A (12408)
Appropriating Fifty Thousand Dollars ($50,000.00) from the Districtwide Stormwater Fund to be used for general surveying services in General Services Agreement – Survey Services (2018) Contract A
(12408) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No.
21619 with Sabur, Inc. for the aforesaid surveying services.
Edited 4/6/18 Pg. 10
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Adoption of Proposed Ordinance No. 14819 - General Services Agreement – Survey Services (2018) Contract B (12409) Appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for
general surveying services in General Services Agreement – Survey Services (2018) Contract B
(12409) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21620 with Glasper Professional Services, Inc. for the aforesaid surveying services.
Adoption of Proposed Ordinance No. 14820 - General Services Agreement – Survey Services (2018) Contract C (12410) Appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for
general surveying services in General Services Agreement – Survey Services (2018) Contract C
(12410) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21621 with Kowelman Engineering, Inc. for the aforesaid surveying services.
Adoption of Proposed Ordinance No. 14821 - General Services Agreement – Survey Services (2018)
Contract D (12411) Appropriating Fifty Thousand Dollars ($50,000.00) from the Sanitary Replacement Fund to be used for
general surveying services in General Services Agreement – Survey Services (2018) Contract D
(12411) in the Various Locations Within the District; and authorizing the Executive Director and
Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21622 with Volz Incorporated for the aforesaid surveying services.
Adoption of Proposed Ordinance No. 14822 - General Services Agreement – Survey Services (2018) Contract E (12412) Appropriating Fifty Thousand Dollars ($50,000.00) from the Districtwide Stormwater Fund to be used
for general surveying services in General Services Agreement – Survey Services (2018) Contract E
(12412) in Various Locations Within the District; and authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21623 with Kuhlmann Design Group, Inc. for the aforesaid surveying services.
Adoption of Proposed Ordinance No. 14823 - Consent Decree
Repealing Ordinance No. 13277, as adopted June 29, 2011, and enacting a new ordinance authorizing the Executive Director and General Counsel, on behalf of The Metropolitan St. Louis Sewer District
(“District”), to execute a modification to the Consent Decree to include modifying a CSO Critical
Milestone and a CSO Control Measure as well as adding a CSO control measure.
Adoption of Proposed Ordinance No. 14824 - Revisions to Purchasing Ordinance
Repealing Ordinance No. 14397, adopted June 9, 2016 relating to the purchase of all supplies,
materials and services except as otherwise specified , and enacting in lieu thereof a new ordinance
updating the applicable process for the purchase of all supplies, materials and services except as
otherwise specified. Motion was made by Trustee Yates, seconded by Trustee Mandel, that
The consent agenda ordinance nos. 14803-14824 be Adopted.
Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
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UNFINISHED BUSINESS
ORDINANCES
None
RESOLUTIONS
None
Edited 4/6/18 Pg. 12
New Business Agenda Item No. Name Page No.
ORDINANCES
Introduction of Proposed Ordinance 14825, Appropriating Four Million Three Hundred Thousand Dollars ($4,300,000.00) from the Sanitary Replacement Fund to be used for
wastewater treatment plant construction in Coldwater Creek WWTF Final Clarifiers Replacement
(12504) in Unincorporated St. Louis County, Missouri; and authorizing the Executive Director
and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into
Contract No. 21373 with Plocher Construction Company, Inc. for the aforesaid wastewater treatment plant construction.
Proposed Ord. No. 14825 was presented and read. The work to be done under Contract #21373 consists of the
demolition of four existing final clarifiers and replacement with a new final clarifier and associated facilities.
Demolition includes removal of concrete structures, mechanical equipment, piping, and associated electrical controls. New facilities include concrete structures, final clarifier equipment, pumping equipment, piping,
instrumentation and control equipment, and heating and ventilating equipment. The purpose of this project is to replace four existing 50 year old square clarifiers nearing the end of their useful life with a new circular clarifier, and enlarge feed channel and piping to the existing three circular clarifiers. This project is scheduled to be completed in 637 days. Motion was made by Trustee Yates, seconded by Trustee Mandel, that
The ordinance no. 14825 be Introduced.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14826, Appropriating Four Hundred Fifty Thousand Dollars ($450,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction
in Farmers Mill Pump Station (P-774) Replacement (12457) in the City of Chesterfield, Missouri;
and authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan
St. Louis Sewer District to enter into Contract No. 21433 with Kelpe Contracting, Inc. for the
aforesaid sanitary sewer construction. Proposed Ord. No. 14826 was presented and read. The work to be done under Contract #21433 consists
of the construction of a replacement pump station approximately 170 lineal feet of sanitary sewers varying in size from
4-inches to 84-inches in diameter and appurtenances. The purpose of this project is to replace the existing deteriorated pump station (P-774) that has reached its useful life. This project is scheduled to be completed in 180
days. Motion was made by Trustee Yates, seconded by Trustee Mandel, that The ordinance no. 14826 be Introduced.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14827, Appropriating Two Hundred Sixty-Five Thousand
Dollars ($265,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of
Meramec River Basin Subd. #449 to be used for sanitary sewer construction in Grand Glaize
WWTF Flood Protection Improvements (12830) in the City of Valley Park, Missouri; and
authorizing the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into Contract No. 21573 with Gershenson Construction Co. for the
aforesaid sanitary sewer construction.
Proposed Ord. No. 14827 was presented and read. The work to be done under Contract #21573 consists
of the construction of two new gate structures for floodproofing in the Grand Glaize Wastewater Treatment Facility and replace five gates in existing manholes in the City of Valley Park. The purpose of this project is to install new
floodproofing gate structures in the Treatment Facility and replace existing gates in the Valley Park collection system. This project is scheduled to be completed in 150 days.
Motion was made by Trustee Yates, seconded by Trustee Mandel, that
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New Business
Agenda Item No. Name Page No.
ORDINANCES
The ordinance no. 14827 be Introduced.
Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14828, Appropriating One Million Eight Hundred Thousand Dollars
($1,800,000.00) from the Sanitary Replacement Fund to be used for combined sewer construction in Natural Bridge Rd – Darby to Chevrolet Combined Sewer Relief (12536) in the City of St. Louis, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21513 with Gershenson Construction
Co. for the aforesaid combined sewer construction.
Proposed Ord. No. 14828 was presented and read. The work to be done under Contract #21513 consists of
the construction of approximately 1,190 lineal feet of sanitary sewers varying in size from 12-inches to 54-inches in diameter and appurtenances. The purpose of this project is to alleviate overland flooding and building backups due to
overcharged combined sewer. This is a Consent Decree Cityshed project. This project is scheduled to be completed in 300 days. Motion was made by Trustee Mandel, seconded by Trustee Yates, that The ordinance no. 14828 be Introduced.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14829, Appropriating Three Hundred Seventy-Five Thousand Dollars ($375,000.00) from the Sanitary Replacement Fund to be used for sanitary sewer construction
in Pickwick – Bernadine – Bimini Sanitary Relief Part 2 (11698) in Unincorporated St. Louis County,
Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of The
Metropolitan St. Louis Sewer District to enter into Contract No. 21493 with Unnerstall Contracting Co.,
Ltd. for the aforesaid sanitary sewer construction. Proposed Ord. No. 14829 was presented and read. The work to be done under Contract #21493 consists of
the construction of approximately 1,144 lineal feet of 15-inch diameter sanitary sewers and appurtenances. This
construction is the second phase of a multi-phase improvement program. The purpose of this project is to reduce building backups and relieve overcharged sanitary sewers. This project will eliminate one (1) constructed SSO (BP-401) after
construction of project and post construction monitoring. This project is scheduled to be completed in 200 days. Motion was made by Trustee Mandel, seconded by Trustee Yates, that
The ordinance no. 14829 be Introduced.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14830, Appropriating One Hundred Seventy-Five Thousand Dollars ($175,000.00) from the Operation, Maintenance, Construction, and Improvement Fund of
Maline Creek to be used for storm sewer construction in Jett Drive #10129 Storm Sewer (10009) in the
City of Dellwood, Missouri; and authorizing the Executive Director and Secretary-Treasurer on behalf of
The Metropolitan St. Louis Sewer District to enter into Contract No. 21413 with Taylormade
Construction Co., LLC for the aforesaid storm sewer construction. Proposed Ord. No. 14830 was presented and read. The work to be done under Contract #21413
consists of the construction of approximately 388 lineal feet of storm sewers varying in size from 15-inches to 24-inches
in diameter and appurtenances. The purpose of this project is to alleviate basement flooding at 10129 Jett Drive in the City of Dellwood. This project is scheduled to be completed in 90 days.
Edited 4/6/18 Pg. 14
Motion was made by Trustee Yates, seconded by Trustee Mandel, that
The consent agenda ordinance nos. 14830 be Introduced.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14831, Awarding a contract to Allied World Insurance Company
(McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Umbrella Liability Insurance (First Layer) coverage from January 1, 2018 to January 1, 2019. Proposed Ord. No. 14831 was presented and read. This insurance provides coverage for liability claims
and defense costs. Terms & conditions for purchase were made in accordance with RFP 5941. This ordinance will
authorize the District to enter into a contract with Allied World Insurance Company from January 1, 2018 to January 1, 2019 (First Layer). The Starr Indemnity & Liability Company policy in 2016 had a policy limit of $15,000,000 which is
being replaced with two policies with a combined policy limit of $15,000,000. Motion was made by Trustee Yates, seconded by Trustee Mandel, that The ordinance no. 14831 be Introduced. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14832, Awarding a contract to Allied World National Assurance
Company (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s Excess Umbrella
Liability Insurance (Second Layer) coverage from January 1, 2018 to January 1, 2019. Proposed Ord. No. 14832 was presented and read. This insurance provides coverage for liability claims and
defense costs. Terms & conditions for purchase were made in accordance with RFP 5941. This ordinance will authorize the District to enter into a contract with Allied World National Assurance Company (Second Layer) from January 1, 2018 to January 1, 2019.
Motion was made by Trustee Mandel, seconded by Trustee Yates, that The ordinance no. 14832 be Introduced. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14833, Awarding a contract to Missouri Public Entity Risk
Management Fund (MOPERM) (McGriff, Seibels & Williams, of Missouri Inc., agent) for the District’s
Combined Liability Insurance coverage from January 1, 2018 to December 31, 2018. Proposed Ord. No. 14833 was presented and read. This insurance provides coverage for liability claims, errors & omissions, employment claims and defense costs. Terms & conditions for purchase were made in accordance
with RFP 5941. This ordinance will authorize the District to enter into a contract with MOPERM from January 1, 2018 to December 31, 2018. The policy provides $2,000,000 of coverage above a $100,000 deductible. MOPERM is
issued on a calendar year basis and will be renewed for one year on 1/1/2018 at an estimated annual premium of $324,588. MOPERM will not have a final premium until December 1.
Motion was made by Trustee Mandel, seconded by Trustee Yates, that The ordinance no. 14833 be Introduced.
Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14834, Authorizing the Executive Director and Secretary-
Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract
with CIGNA Healthcare for medical plan benefits for the District's employees and family members. Proposed Ord. No. 14834 was presented and read. During the renewal process for the new plan year commencing February 1, 2018, Gallagher Benefits Services, Inc. solicited bids from four (4) medical plan carries
including the incumbent. The Executive Committee reviewed information received by Gallagher Benefits Services, Inc. from the four (4) medical carriers. Based on comparison of the plan cost, networks, additional information that was
received, and the recommendation of Gallagher Benefits Services, Inc., the Committee elected to enter into a contract with CIGNA effective to provide medical coverage for the District’s employees.
Edited 4/6/18 Pg. 15
Motion was made by Trustee Mandel, seconded by Trustee Yates, that
The ordinance no. 14834 be Introduced. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Introduction of Proposed Ordinance 14835, AN ORDINANCE AUTHORIZING AND DIRECTING
THE ISSUANCE, SALE AND DELIVERY OF WASTEWATER SYSTEM IMPROVEMENT AND
REFUNDING REVENUE BONDS, SERIES 2017A, OF THE METROPOLITAN ST. LOUIS SEWER
DISTRICT; PRESCRIBING THE FORM AND DETAILS OF SAID BONDS; AND AUTHORIZING
CERTAIN ACTIONS AND DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO. Proposed Ord. No. 14835 was presented and read. Series 2017A Bonds represent the ninth and final
issuance ($47.5M) of the $945,000,000 of sewer revenue bonds approved by voters on June 5, 2012 and the first
issuance of the $900,000,000 of sewer revenue bonds approved by the voters on April 5, 2016. The Issuance will be approximately $200 million in new wastewater system improvement bonds with a possibility of refunding a portion of
the bonds originally issued in 2011, 2012, and 2013. Motion was made by Trustee Mandel, seconded by Trustee Yates, that The consent agenda ordinance nos. 14835 be Introduced. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
RESOLUTIONS:
Adoption of Resolution No. 3377, Expressing the Board of Trustees’ appreciation to James Allen
for his 36 years of exemplary service to the Metropolitan St. Louis Sewer District from June 1, 1981, to his retirement effective November 1, 2017. Motion was made by Trustee Yates, seconded by Trustee Faul, that
The Resolution no. 3377 be adopted.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Adoption of Resolution No. 3378, Expressing the Board of Trustees’ appreciation to Dan S.
Kateman for his 27 years of exemplary service to the Metropolitan St. Louis Sewer District from
February 5, 1990, to his retirement effective November 1, 2017.
Motion was made by Trustee Mandel, seconded by Trustee Yates, that The Resolution no. 3378 be adopted. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Adoption of Resolution No. 3379, Expressing the Board of Trustees’ appreciation to Donna M.
McKinney for her 19 years of exemplary service to the Metropolitan St. Louis Sewer District from November 5, 1997, to her retirement effective November 1, 2017. Motion was made by Trustee Yates, seconded by Trustee Faul, that
The Resolution no. 3379 be adopted.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Edited 4/6/18 Pg. 16
Adoption of Resolution No. 3380, Expressing the Board of Trustees’ appreciation to Lovie D.
Lewis for her 44 years of exemplary service to the Metropolitan St. Louis Sewer District from
October 19, 1973, to her retirement effective November 1, 2017.
Motion was made by Trustee Yates, seconded by Trustee Mandel, that
The Resolution no. 3380 be adopted. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye Adoption of Resolution No. 3381, Collection of Excess Proceeds from Properties Sold at
St. Louis City Tax Sales
The Adoption of Resolution No. 3381 will exercise option year one (1) of the contract previously authorized by Ordinance No. 14542, adopted November 10, 2016, which authorized the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with The Law Offices of Jonathan P. Beck, LLC, whereby The Law Offices of
Jonathan P. Beck, LLC would provide legal services for the collection of excess proceeds from
properties sold at the St. Louis City tax sale auctions. Motion was made by Trustee Mandel, seconded by Trustee Yates, that the Resolution no. 3381 be Adopted.
Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
• GROUP 3382-3383-3384
Adoption of Resolution No. 3382, Federal and Missouri Clean Water Act – Legal Services – AquaLaw, PLC
The Adoption of Resolution No. 3382 will exercise option year three (3) of the contract previously
authorized by Ordinance No. 13996, adopted November 13, 2014, which authorized the Executive
Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with AquaLaw, P.L.C., whereby AquaLaw P.L.C. would provide legal consulting services on matters involving the Federal Clean Water Act, the Missouri Clean Water Act, and
associated regulations and policies to the District.
Adoption of Resolution No. 3383, Federal and Missouri Clean Water Act – Legal Services
– Evans & Dixon, LLC
The Adoption of Resolution No. 3383 will exercise option year three (3) of the contract previously
authorized by Ordinance No. 13994, adopted November 13, 2014, which authorized the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter into a contract with Evans & Dixon, LLC, whereby Evans & Dixon, LLC would
provide legal consulting services on matters involving the Federal Clean Water Act, the Missouri
Clean Water Act, and associated regulations and policies to the District.
Adoption of Resolution No. 3384, Federal and Missouri Clean Water Act – Legal Services – Shook Hardy & Bacon
The Adoption of Resolution No. 3384 will exercise option year three (3) of the contract previously
authorized by Ordinance No. 13995, adopted November 13, 2014, which authorized the
Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer
District to enter into a contract with Shook, Hardy & Bacon, LLP, whereby Shook, Hardy & Bacon, LLP would provide legal consulting services on matters involving the Federal Clean
Water Act, the Missouri Clean Water Act, and associated regulations and policies to the District.
Edited 4/6/18 Pg. 17
Motion was made by Trustee Mandel, seconded by Trustee Yates, that
Resolution nos. 3382, 3383, 3384 be Adopted. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Adoption of Resolution No. 3385, Employee Assistance Plan Benefits Renewal
The Adoption of Resolution No. 3385 will extend the contract with BJC Employee Assistance
Program that was previously authorized by Ordinance No. 14291, adopted December 10, 2015,
and authorized the Executive Director on behalf of the Metropolitan St. Louis District to enter into
a contract with BJC Employee Assistance Program to administer the District’s Employee Assistance Program (E.A.P.) for the District’s employees and family members.
Motion was made by Trustee Mandel, seconded by Trustee Yates, that
the Resolution no. 3385 be Adopted. Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Adoption of Resolution No. 3386, First Source Hiring Program - SLATE The Adoption of Resolution No. 3386 will extend the contract with The St. Louis Agency of
Training and Employment (SLATE) that was previously authorized by Ordinance No. 13730,
adopted October 10, 2013, and authorized the Executive Director on behalf of The Metropolitan
St. Louis Sewer District to enter into a contract with SLATE to administer the District’s First
Source Hiring Program and to provide outreach and tracking of applicants hired with the service area.
Motion was made by Trustee Yates, seconded by Trustee Mandel, that
the Resolution no. 3386 be Adopted. Motion passed - 4 ayes – 0 nays Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
• Group 3387 – 3388 – 3389
Adoption of Resolution No. 3387, Group Dental Benefit Plan
The Adoption of Resolution No. 3387 will extend the contract with CIGNA Healthcare Company
that was previously authorized by Ordinance No. 14594, adopted December 8, 2016, and authorized the Executive Director on behalf of the Metropolitan St. Louis District to enter into
a contract with CIGNA Healthcare Company to administer the dental benefits for the District’s
employees and family members
Adoption of Resolution No. 3388, Group Life and Accidental Death & Dismemberment Insurance
The Adoption of Resolution No. 3388 will extend the contract with CIGNA Life
Insurance Company that was previously authorized by Ordinance No. 14293, adopted
December 10, 2015, and authorized the Executive Director on behalf of the Metropolitan St. Louis District to enter into a contract with CIGNA Life Insurance Company to administer the Employee Group Life and Accidental Death & Dismemberment Insurance for the District’s
employees and family members.
Edited 4/6/18 Pg. 18
Adoption of Resolution No. 3389, Group Long-Term Disability Coverage
The Adoption of Resolution No. 3389 will extend the contract with Liberty Life Assurance Company of Boston that was previously authorized by Ordinance No. 14595, adopted December
8, 2016, and authorized the Executive Director on behalf of the Metropolitan St. Louis District to
enter into a contract with Liberty Life Assurance Company of Boston to provide long-term
disability insurance for the District’s employees.
Motion was made by Trustee Yates, seconded by Trustee Mandel, that Resolution nos. 3387, 3388, 3389 be Adopted.
Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Adoption of Resolution No. 3390, MSD Customer Surveying
The Adoption of Resolution No. 3390 will exercise option year two (2) of the contract previously
authorized by Ordinance No. 14328, adopted February 11, 2016, and authorized the Executive Director and Secretary-Treasurer on behalf of The Metropolitan St. Louis Sewer District to enter
into a contract with ETC Institute, whereby ETC Institute would perform Customer Satisfaction
Surveying services for the District
Motion was made by Trustee Yates, seconded by Trustee Mandel, that the Resolution no. 3390 be Adopted. Motion passed - 4 ayes – 0 nays
Poll taken: J. Faul-aye; A. Mandel-aye; M. Yates-aye; J. Singer-aye
Trustee Faul motioned to adjourn the meeting at 5:41pm Trustee Faul’s motion was approved by Trustee Mandel and seconded by Trustee Yates.
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Secretary-Treasurer