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Home My Public Portal About02-08-2021 Special Meeting and Committee of the Whole Workshop Agenda and PacketSpecial Meeting and Committee of the Whole Workshop Monday, February 08, 2021 7:00 PM 24401 W. Lockport Street Plainfield, IL 60544 IN THE BOARDROOM/VIRTUAL Agenda A.CALL TO ORDER, ROLL CALL, PLEDGE B.PUBLIC COMMENTS (3-5 Minutes) - •Please email public comments by Monday, February 8, 2021 at 3:00 p.m. to publiccomments@goplainfield.com, please note Public Comments in the email subject line. •Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. •Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. C.BUSINESS MEETING 1.APPROVAL OF THE AGENDA 2.VINTAGE HARVEST IMPROVEMENTS 2a.Seeking Board consideration of a motion to authorize the Village President to award the Vintage Harvest Force Main Replacement Project to Austin Tyler Construction, Inc., the lowest responsible bidder, in an amount not to exceed $128,280.00. Vintage Harvest Force Main Staff Report and Bid Tabulation 2b.Seeking Board consideration of a motion to authorize the Village President to waive the bidding process and enter into a contract with Baish Excavating, Inc. for the Vintage Harvest wet well piping upgrades at the proposal cost of $48,725.00. Vintage Harvest Piping Upgrade Staff Report and Proposal D.ADJOURN COMMITTEE OF THE WHOLE WORKSHOP A.CALL TO ORDER, ROLL CALL B.APPROVAL OF THE MINUTES 1 Special Meeting and Committee of the Whole Workshop Page - 2 Approval of the Minutes of the Committee of the Whole Workshop held on January 25, 2021. 01-25-2021 COW Minutes C.PRESIDENTIAL COMMENTS D.TRUSTEES COMMENTS E.PUBLIC COMMENTS (3-5 Minutes) - •Please email public comments by Monday, February 8, 2021 at 3:00 p.m. to publiccomments@goplainfield.com, please note Public Comments in the email subject line. •Village Meetings are livestreamed on the Village’s Website - https://plainfield-il.org/pages/agendasmeetings, click “in progress” when available. •Live meetings are broadcast on Comcast Channel 6 and AT&T U-verse Channel 99. F.WORKSHOP 1.2021-2022 DRAFT FISCAL YEAR BUDGET Village Staff will give a status update on the Village’s current and proposed capital projects. Street Improvements Program Graphics REMINDERS - •February 10 Coffee with the Mayor – 9:00 a.m. •February 11 Historic Preservation Commission – 7:00 p.m. •February 15 Village Offices Closed •February 22 Next Committee of the Whole Workshop – 7:00 p.m. •March 1 Village Board Meeting – 7:00 p.m. 2 3 Vintage Harvest Force Main Replacement (#7489443)Owner: Plainfield IL, Village ofSolicitor: Plainfield IL, Village of02/01/2021 10:00 AM CSTItem Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension1 1 MOBILIZATIONLS 1 $10,000.00 $10,000.00 $1,100.00 $1,100.00 $8,000.00 $8,000.00 $2,000.00 $2,000.00 $3,535.00 $3,535.00 $16,500.00 $16,500.00 $9,554.00 $9,554.00 $5,160.00 $5,160.00 $2,500.00 $2,500.00 $12,000.00 $12,000.0022EROSION CONTROL ‐ INLET PROTECTION EA 1 $200.00 $200.00 $101.00 $101.00 $100.00 $100.00 $1,500.00 $1,500.00 $116.66 $116.66 $150.00 $150.00 $1,860.00 $1,860.00 $258.00 $258.00 $1,250.00 $1,250.00 $333.00 $333.0033 TRAFFIC CONTROL AND PROTECTION LS 1 $20,000.00 $20,000.00 $12,000.00 $12,000.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $2,344.97 $2,344.97 $30,000.00 $30,000.00$4,750.00 $4,750.00 $6,450.00 $6,450.00 $8,500.00 $8,500.00 $5,500.00 $5,500.0044FORCE MAIN (OPEN CUT), 8‐INCH PVC LF 21 $165.00 $3,465.00 $52.00 $1,092.00 $120.00 $2,520.00 $250.00 $5,250.00 $153.34 $3,220.14 $100.00 $2,100.00 $1,036.00 $21,756.00 $90.00$1,890.00 $298.00 $6,258.00 $172.00 $3,612.0055FORCE MAIN (DIRECTIONAL BORED), LF 874 $265.00 $231,610.00 $108.00 $94,392.00 $120.00 $104,880.00 $122.00 $106,628.00 $126.52 $110,578.48 $100.00 $87,400.00 $120.00 $104,880.00 $145.00 $126,730.00 $186.00 $162,564.00 $260.00 $227,240.006 6 GRANULAR BACKFILLLF 25 $115.00 $2,875.00 $72.00 $1,800.00 $175.00 $4,375.00 $40.00 $1,000.00 $78.58 $1,964.50 $71.75 $1,793.75 $330.00 $8,250.00 $83.00 $2,075.00$48.00 $1,200.00 $50.00 $1,250.0077REMOVAL AND REPLACEMENT OF CY 5 $200.00 $1,000.00 $78.00 $390.00 $100.00 $500.00 $100.00 $500.00 $14.80 $74.00 $17.00 $85.00 $510.00 $2,550.00 $99.00 $495.00 $22.00 $110.00 $50.00 $250.0088CONNECTION TO EXISTING FORCE MAIN EA 1 $1,500.00 $1,500.00 $2,400.00 $2,400.00 $800.00 $800.00 $1,800.00 $1,800.00 $4,084.82 $4,084.82 $7,500.00 $7,500.00 $2,610.00 $2,610.00 $9,230.00 $9,230.00 $1,000.00 $1,000.00 $10,000.00 $10,000.0099CONNECTION TO EXISTING MANHOLE EA 1 $6,500.00 $6,500.00 $2,850.00 $2,850.00 $800.00 $800.00 $1,800.00 $1,800.00 $5,553.41 $5,553.41 $9,500.00 $9,500.00 $3,250.00 $3,250.00 $9,751.00 $9,751.00 $1,850.00 $1,850.00 $3,500.00 $3,500.0010 10SOIL TESTS FOR CONTAMINANTS EA 2 $1,750.00 $3,500.00 $535.00 $1,070.00 $450.00 $900.00 $2,500.00 $5,000.00 $1,590.75 $3,181.50 $3,500.00 $7,000.00 $1,700.00 $3,400.00 $2,322.00 $4,644.00 $375.00 $750.00 $1,000.00 $2,000.0011 11CONTAMINATED WASTE DISPOSAL TON 5 $250.00 $1,250.00 $58.00 $290.00 $100.00 $500.00 $200.00 $1,000.00 $57.07 $285.35 $2.00 $10.00 $215.00 $1,075.00 $81.00 $405.00 $55.00 $275.00 $83.00 $415.0012 12 UTILITY LOCATEEA 3 $750.00 $2,250.00 $2,115.00 $6,345.00 $1,000.00 $3,000.00 $200.00 $600.00 $613.32 $1,839.96 $25.00 $75.00 $825.00 $2,475.00 $1,023.00 $3,069.00 $750.00 $2,250.00 $800.00 $2,400.0013 13SIDEWALK REPLACEMENT SF 150 $20.00 $3,000.00 $11.00 $1,650.00 $20.00 $3,000.00 $10.00 $1,500.00 $10.91 $1,636.50 $16.00 $2,400.00 $25.00 $3,750.00 $51.00$7,650.00 $20.00 $3,000.00 $20.00 $3,000.0014 14 LAWN RESTORATIONSY 175 $20.00 $3,500.00 $16.00 $2,800.00 $5.00 $875.00 $16.00 $2,800.00 $57.74 $10,104.50 $15.00 $2,625.00 $18.00 $3,150.00 $10.00 $1,750.00 $20.00 $3,500.00 $20.00 $3,500.00$290,650.00 $128,280.00 $133,250.00 $133,378.00 $148,519.79 $167,138.75 $173,310.00 $179,557.00 $195,007.00 $275,000.00IHC Construction Co. LLCArchon Construction Co IncLen Cox & Sons ExcavatingAcqua ContractorsLine ItemItem CodeEngineer Estimate Austin Tyler Const. , IncOpperman Construction CoBrandt Excavating Construction by Camco Swallow Construction4 5 6 7 8 9 10 Minutes of the Committee of the Whole Workshop of the President and the Board of Trustees Held on January 25, 2021 Boardroom/Virtual Trustee Bonuchi called the meeting to order at 7:00 p.m. Board Present: Trustee Kalkanis (arrived at 7:03 p.m.) Trustee Larson, Trustee Wojowski, Trustee Benton, Trustee Bonuchi. Board Absent: Mayor Collins and Trustee Calkins. Others Present: Brian Murphy, Village Administrator; Allen Persons, Public Works Director; Doug Kissel, Wastewater Superintendent (Electronic); Dan Biermann, Water Superintendent (Electronic); Jon Proulx, Planning Director (Electronic); Lonnie Spires, Building Official (Electronic); Amy De Boni, Community Relations Director (Electronic); Traci Pleckham, Management Services Director (Electronic), and John Konopek Chief of Police (Electronic). Trustee Wojowski moved to appoint Trustee Bonuchi as this evening’s Chair. Second by Trustee Larson. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 5 yes, 1 no, 1 absent. Motion carried Trustee Wojowski moved to approve the Minutes of the Committee of the Whole Workshop held on January 11, 2021. Second by Trustee Benton. Vote by roll call. Calkins, absent; Kalkanis, yes; Larson, yes; Wojowski, yes; Benton, yes; Bonuchi, yes. 5 yes, 1 no, 1 absent. Motion carried. PRESIDENTIAL COMMENTS Trustee Bonuchi asked staff to give an update on the storm heading our way. Chief Konopek gave an update. TRUSTEE COMMENTS Trustee Benton thanked staff for their efforts with the snowstorm and encouraged everyone to drive safely. Trustee Larson expressed concern regarding a Police and Criminal Justice Reform Bill. There was some general discussion and consensus to have staff prepare a statement expressing concerns regarding the bill. PUBLIC COMMENTS Administrator Murphy noted that one public comment was submitted: George Havel submitted an email expressing concern regarding speeding traffic in the Creekside Crossing Subdivision. WORKSHOP 1)2021-2022 DRAFT FISCAL YEAR BUDGET Mr. Allen Persons gave a presentation highlighting the proposed 2021-2022 fiscal year budget for the Water and Sewer Department. Mr. Persons reviewed the Mission Statement, Lake Michigan water supply and distribution, EPA compliance, water meeting reading, COVID-19, Wastewater Treatment Facility, electrical cost savings, organizational chart, Public Works personnel and population growth, retirements, water and sewer expansion, and capital improvements. Mrs. Traci Pleckham reviewed the budget summary and budget detail for the Water and Sewer Department. Mrs. Traci Pleckham gave a presentation highlighting the proposed 2021-2022 fiscal year budget for the Administration Department including Legislative, Management Services, Community Relations, 11 Village of Plainfield Committee of the Whole Meeting Minutes – January 25, 2021 Page 2 Information Technology, Human Resources, Facilities Management, and Legal Services. Mrs. Traci Pleckham reviewed the budget summary and budget detail for the Administration Department. Mayor Collins thanked staff and read the reminders. Trustee Larson moved to adjourn. Second by Trustee Wojowski. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk 12 S. Collins Drive Lockport St Essington Rd Wigeon Court Rhea DriveVan Dyke Road Wallin Woods Dunmoor Estates Shenandoah Village of Plainfield Street Improvement Program 2017 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 13 Prairie Knoll Wilding Pointe Shenandoah Tuttle Estates 248th Avenue Renwick Road (West) Renwick Road (East) Wallin Ln 127th St Settler's Park Village of Plainfield Street Improvement Program 2018 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 14 Whispering Creek Village Center Dr Liberty Grove Plainsman Terrace Heritage Meadows Village of Plainfield Street Improvement Program 2019 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 15 Fairfield CommonsRenwick/Drauden Indian Oaks Vintage Knoll Castle Meadow Marybrook Eagle Chase The Enclave Bronk Estates 119th St Century Trace Village of Plainfield Street Improvement Program 2020 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 16 Lily Cache Rd/ Rolf Rd The Streams Winding CreekFraser Rd Park Place Spanglers Farm Plainfield Acres 135th St Grande Park Kensington Club Century Trace Village of Plainfield Street Improvement Program 2021 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 17 Village of Plainfield Street Improvement Program 2021 Street Improvement Program 2020 Street Improvement Program 2019 Street Improvement Program 2018 Street Improvement Program 2017 Street Improvement Program Plainfield Municipal Boundary 0 0.7 1.40.35 Miles 18